## **Trustees’ Annual Report for the period** ## **From 01 February 2022 Period start date To 31 January 2023 Period end date** ## **Charity name: German Shorthaired Pointer Trust** ## **Charity registration number: 1172457** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote humane behaviour towards animals, for the
German Shorthaired Pointer (GSP) breed, by providing
appropriate care, protection, treatment, and security for
animals that need care and attention by reason of
sickness, maltreatment, poor circumstances, or ill
usage and to educate the public in matters pertaining to
animal welfare in general and the prevention of cruelty
and suffering among animals.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|In summary our activities are:
• to provide education and advice to the public about the
German Shorthaired Pointer breed,
• to assist owners and, in some cases, to directly
rehabilitate GSPs to ensure they can be placed into a
home whilst ensuring the welfare of the animal is met
and the public is protected from a potential nuisance,
• to provide temporary sanctuary in registered kennels
in exceptional circumstances, where the health and
welfare of the dog or people is a concern,
• to facilitate the successful rehoming of UK based
GSPs that are surrendered to us due to unfortunate
circumstances or neglect,
• to support the rehoming of GSPs suffering from
neglect or unfortunate circumstances from other
rescues in the UK and potentially, other countries,
where possible, and
• to support GSP owners in helping them to provide the
most positive environment for their dogs.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**We confirm the trustees have had regard to the
Charity Commission’s guidance on public benefit.
In providing our services, we support the community in
that we prevent animals and help owners prevent their
animals becoming a nuisance. In addition, we aid
people who are in unfortunate circumstance due to
health, relationship, work and other issues.
We
provide
support
to
GSP
owners
and
(potential/actual) adopters with concerns about animal
behaviours or individual situations that may present a
risk to the animal, family or general community.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| ||SORP reference|| |Policy on grant making|Para 1.38|We do not currently provide this facility| |Policy on social investment
including program related
investment|Para 1.38|Not Applicable| |Contribution made by
volunteers|Para 1.38|In addition to the work carried out by the volunteer
trustees, the GSP Trust is blessed to have volunteers
to assist with:
• Web site generation and maintenance
• Maintenance of social media to promote our work
and dogs in need of new homes
• Visiting homes to assess suitability for adoptions
• Providing transportation and foster care for dogs
• Provision of fund-raising activities which have
included:
-
Meet the Breed Day - sponsored by GSP
Southern and Central Club which helps the
general public to learn more about the GSP
breed.
-
Adults and children entering challenges and
raising pledge money/donations for the Trust.
• Assisting with management and sale of merchandise
• Clubs running events and fundraising activities in
support of our charity including fun days and auctions
of donated items, and raffle of donated items.
• Volunteers assisting on Crufts rescue stand.
• Suppliers from greater GSP community providing
services and products at discounted prices.
• Provide emergency kennelling for animals and assist
in rehabilitation.| |Other||**Not Applicable**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity was established on request of various
GSP organisations. They wished for a registered
charity with full accountability and visibility.
The charity was established and registered with the
Charity Commission. We continue to meet all
regulatory requirements and act in an appropriate
manner. Based on feedback we have received we are
seen to be fair and honest in our approach and
continue to achieve the main goals placed upon us in
establishing the charity.
This past year has been challenging with a higher
number of dogs needing homes and people requiring
assistance
in
some
manner.
The
financial
environment and the housing situation have added
extra complication for people with dogs. Landlords
are reclaiming and selling homes prior to changes in
law and interest rates are increasing placing additional
financial burdens on families.
We have also found the increased occurrence of dogs
with behavioural problems continues into this year and
our training costs continue to be high. The rescue’s
ability to rehome these dogs has become increasingly
difficult resulting in increasing kennelling costs.
We provided support to the German Longhaired
Pointer Club for some dogs in need of new homes as
they do not have a breed rescue themselves. It was
a coordinated effort to ensure the best welfare for the
dogs.
We provided support to the German Wirehaired
Pointer Rescue on an interim basis on the death of
their coordinator.
We have been fortunate to have continued to receive
excellent support from our charity’s community and
have had no significant impact on our financial
situation. We have managed to build on our reserves
which we believe will be needed if the increase in dogs
requiring assistance continues to increase. The
number of dogs we have rehomed is a critical factor in
calculating our reserves as we provide lifetime
support.
We had a successful external assessment and have
been accepted as full members of the Association of
Dogs and Cats homes which will enforce our
standards and ensure that they are in accordance with
best practice.
We have an increased presence in the general
community with referrals now being received from
police and Local Authority dog facilities.| **Additional information (optional)** ## You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41||**Finance & Governance**
Reconsolidate stock holding to eliminate issues with
stock
management
Started
process
of
stock
consolidation.
1. Clearly identified locations of stock.
2. Shift shipments to main depot
3. Stock transferred to one location
Status: complete
**Risk**
1. Establish procedures appropriate for a
charitable organisation.
- Annual review of all policy and procedure to
see if any updates required.
- Complete
2. Insurance
- Maintain Insurance policy to cover insurable
risk and reduce vulnerability for Charity.
- Complete
3. Information Management
- Research and consider online rescue
management service to improve record
keeping and coordination.
- Selected software based on price and
functions. Trialling software in 2023-2024
**Rescue Activity**
121 Dogs and families have been assisted with 79
placed into homes.
Of the number assisted:
4 Foreign connections
4 Assistance involving another rescue
9 GWP or GWP crosses assisted
9 Spent some time in foster with us
10 Spent some time in kennels
13 Rehomed again since first placement
14 Were withdrawn before placement
We have had 10 Dogs pass away this year.| |---|---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41||**Primary Fundraising**
Auctions
Decision made to hold only 1 main Christmas Auction
per year. 2 Auctions held in previous years. The
charity has built an appropriate foundation that means
we no longer require the 2 auctions.
Adoption Donations
Donations meet daily operation costs.
Merchandise
We offer a simple offering of merchandise geared
toward animal welfare and promotion of the breed.| ||||Christmas Calendar & Cards
Published and sold annual Calendars and cards.
External Events
The Natural Dog Hub held an event on behalf of the
charity to provide a family with free dog food. This was
very successful and resulted in over £1000 being
raised.
The Meet the Breed was held again this year for the
first time following Covid. We were able to meet with
members of the public and raise some funds through
selling merchandise. The Central & Southern German
Shorthaired Pointer Association donated part of the
proceeds to the rescue.| |---|---|---|---| |Investment performance
against objectives|Para 1.41||**Not applicable**| |Other|||**Not applicable**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity’s financial performance was fairly
balanced this year.
Gross income of £ 45,010
Total expenditure of £ 41,676
Sales of merchandise exceeded cost of merchandise
realising £ 1,909
Key expenditures were:
Kennelling: £ 11,115
Veterinary: £ 16,342| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Reserves Policy for the GSP Trust is to hold a
sum for two critical areas –
veterinary care and emergency kennelling.
We also hold funds to ensure the continued operation
of the charity.
The level of reserves is set by the:
1. Number of Animals in our care
2. Historical pattern of spend
3. Number requiring neutering
Number of animals in care includes animals currently
in process of being rehomed and the number of
animals rehomed that are still living.| |Amount of reserves held|Para 1.22|**£86,287**| |Reasons for holding zero
reserves|Para 1.22|**Not applicable**| |Details of fund materially in
deficit|Para 1.24|**Not applicable**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The Trustees have no concerns currently| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The GSP Trust principal sources of funding are:
1. Auction of donated goods
2. Member of public fundraising e.g., sponsored
activities
3. Donations from members of the public who adopt
dogs
4. Legacies
5. Donations to support our work
6. Annual calendars & cards
7. Attendance at GSP activities| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The investment strategy for the charity is risk averse
and consists of holding funds with recognised banking
institutions. In the current economic environment, we
prefer a low-risk approach.
We are looking at the potential of placing some
reserve funds into a fixed rate low risk bond to earn
interest.| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|The primary risks for the charity are:
1. Regulatory
2. Reputation
3. Third Party Claims
4. Governance
5. Trustee succession and loss of critical
Skills
These risks are mitigated with financial and
operational controls. Efforts are being made to ensure
trustees are trained to provide cover for each other.
Financial resilience and support are being provided
with support from financial professionals, as needed.
All information is maintained on an electronic system
that can be accessed in a controlled manner by others.
We are looking at adding an additional Trustee to
assist with administrative matters as the volume of
activity increases and to provide some redundancy in
trustees. If this proves successful, we will consider a
further expansion as need to cover other critical
activities.| |Other||**Not Applicable**| ## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions
~~e.g.~~e.g.,election to post or
name of any person or body
entitled to appoint one or
more trustees|Para 1.25|Trustees were initially appointed to post with a
staggered period of service. Upon expiration of
period of service, they may choose to be re-elected
to post or resign.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|We follow Charity Commission guidelines in
this respect| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Charity is governed by four trustees with
responsibilities
for
Finance
&
Governance,
Operations, Administration and Fundraising.
We support the GSP community of owners and
associated organisations. We endeavour to work
with the various Clubs and organisations for the
welfare of the breed and provide coordinated
support.
In this past year, we assisted the German
Wirehaired Pointer Rescue following the death of
their coordinator. We also now provide support as
needed to the German Longhaired Pointer breed
when required as they do not have a breed rescue.| |Relationship with any related
parties|Para 1.51|**Not applicable**| |Other||**Not Applicable**| ## **Reference and Administrative details** |Charity name|German Shorthaired Pointer Trust| |---|---| |Other name the charity uses|German Shorthaired Pointer Rescue UK, GSP Rescue UK| |Registered charity number|1172457| |Charity’s principal address|6 Forge Row
Gilwern
Abergavenny
NP7 0HA| **Names of the charity trustees who manage the charity** |



|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Deborah Seeley|||| ||Natalie Stamp|||| ||KerryDavies|||| ||Sue Rose|||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name Not applicable** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year Not applicable Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Not applicable Name and objects of the charity on whose behalf the assets Not applicable are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of Not applicable such assets from the charity’s own assets ## **Funds held as custodian trustees on behalf of others** ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| ## **Name of chief executive or names of senior staff members (Optional information)** Trustee as above ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Natalie Stamp|Deborah Seeley| ||
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