## **Trustees’ Annual Report for the period**
**From 01/10/2020 Period start date To 31/09/2021 Period end date**
**Charity name: Timeout After School and Breakfast Club CIO**
**Charity registration number: 1172436**
## **Objectives and Activities**
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SORP reference
Summary of the purposes of the Para 1.17 To provide the necessary facilities for
charity as set out in its the daily care, recreation and
governing document education of children during out of
school hours and holidays;
To advance the education and training
of the persons in the provision of such
care, education and recreation
facilities.
Summary of the main activities Para 1.17 and Provision of childcare services and
1.19
in relation to those purposes for activities for the children of Manland
the public benefit, in particular, Primary School.
the activities, projects or Collaboration with Manland Primary
services identified in the School regarding the update of the
accounts. room to be used primarily by Time
Out Club.
The provision of new storage facilities
for Time Out Club.
Statement confirming whether Para 1.18 We confirm our understanding of the
the trustees have had regard to public benefit requirement of
the guidance issued by the operating as a charity.
Charity Commission on public The purpose of Timeout is to assist
benefit the parents and carers of any child
who attends Manland Primary School,
who in turn benefit from being able to
use wrap-around childcare, at an
affordable rate, in an easily accessible
place.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social
investment including program related investment N/A Para 1.38 Contribution made by volunteers N/A Other
## **Achievements and Performance**
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SORP reference
During 2020 / 2021 Our facility re-opened fully
running our standard schedule as we were pre-
Summary of the main covid. Our numbers for our breakfast facility
Para 1.20
achievements of the have dwindled due to the lasting effect of home
charity, identifying the working. However, our after-school facility has
difference the charity’s returned to full operating capacity.
work has made to the
circumstances of its We have continued to offer Ad-hoc childcare as
beneficiaries and any we operate a registration system meaning that
wider benefits to society we have been able to cope with the extra safety
as a whole. precautions caused by COVID
Childcare provision at Primary schools is now an
imperative, as the population on our surrounding
area is increasingly comprised of two working
parents who commute, and who wouldn’t be able
to maintain a stable household without easily-
accessible childcare.
Our plan for 2022 /23 is to maintain the levels of
attendance we have a grow our offerings with
additional clubs in the holiday periods.
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## **Financial Review**
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Review of the charity’s Para 1.21 Income for the year (including grants) was
financial position at the £54,055. Expenditure was £64,945
end of the period resulting in a deficit of £10,890 Cash
reserves as at 30 [th] September 2021 were
£18623.
Statement explaining the Para 1.22 Reserves are set at three months income. We
policy for holding hold these funds to ensure that we can continue
reserves stating why they to provide childcare at affordable rates.
are held The reserve is set to cover the possibility of
having to move the club to alternative premises.
A section of the reserve is held for potential staff
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turnover that could incur recruitment costs and
resulting potential increase in salary payments
for key roles.
Amount of reserves held Para 1.22 £18,623
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Membership and sessional fees charged to
parents / guardians of children attending the
The charity’s principal club.
sources of funds Para 1.47
(including any
fundraising)
N/A
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
The Corona virus risk is evident in sudden
A description of the reduction in numbers along with the increased
principal risks facing the Para 1.46 risk of having to use additional space (therefore
charity increasing costs) in the school in which we
operate.
N/A
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Trust deed
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO (Association model)
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are appointed by the
methods including details members at the annual general
of any constitutional meeting. If a vacancy is not filled at
provisions e.g. election to the AGM, members or trustees may at
post or name of any any time decide to appoint a new
person or body entitled trustee. One third of the trustees shall
to appoint one or more be required to retire at the AGM.
trustees
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## **Additional information (optional)**
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You may choose to include further statements where relevant about:
All trustees are required to hold a DBS
certificate.
Policies and procedures All trustees must have applied for
adopted for the induction Para 1.51 EY2/Ofsted registration.
and training of trustees Once approved, all trustees are made
aware of the Timeout Club policies.
N/A
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
N/A
Relationship with any Para 1.51
related parties
N/A
Other
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## **Reference and Administrative details**
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Charity name Timeout After School and Breakfast Club
Other name the charity Timeout
uses
Registered charity 1172436
number
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Charity’s principal Manland Primary School
address 50 Sauncey Avenue
Harpenden
Herts AL5 4QW
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Richard Lord Vice chair From April 2017
2 Sarah Beale Trustee April 2017
Renarta Guy Chair current April 2017 – July 22
3
(Retired)
4 Laura Moxham Treasurer From April 2017
5 York Mui Liu Chair Form March 22
6 Liz Hague From March 22
7 Jeff Phillips From April 22
8 Shona Crichton Secretary From March 22
9 Sarah Parkin From May 22
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved
Director name
N/A
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole
year
N/A
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Funds held as custodian trustees on behalf of others
Description of the assets None
held in this capacity
Name and objects of the None
charity on whose behalf
the assets are held and
how this falls within the
custodian charity’s
objects
Details of arrangements N/A
for safe custody and
segregation of such
assets from the charity’s
own assets
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## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
N/A
## **Other optional information**
None
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
York-Mui Liu **Signature(s)** Sarah Beale York-Mui Liu **Full name(s)** Sarah Beale **Position (eg** Trustee Chair **Secretary, Chair, etc)**
**Date** 29/07/20
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Charity Name No (if any)
Timeout After School and Breakfast Club CIO 1172436
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/10/2020 30/09/2021
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Care fees 39,112 - - 39,112 54,045
Interest 1 - - 1 -
CJRS claims 14,941 - - 14,941 17,313
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
54,055 - - 54,055 71,358
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 54,055 - - 54,055 71,358
A3 Payments
Salaries and other staff costs 52,862 - - 52,862 55,726
Food, crafts and other supplies 1,703 - - 1,703 5,453
Rent and premises costs 6,706 - - 6,706 7,855
Stationery and admin 494 - - 494 1,841
Accountancy and payroll 1,212 - - 1,212 1,152
General expenses 549 - - 549 695
Software 1,335 1,335 1,195
Bad debt - - - - 517
Bank charges 84 - - 84 72
Sub total [ 64,945 ] - - 64,945 74,506
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 64,945 - - 64,945 74,506
Net of receipts/(payments) - 10,890 - - - 10,890 - 3,148
A5 Transfers between funds - - - - -
A6 Cash funds last year end 29,513 - - 29,513 32,661
Cash funds this year end 18,623 - - 18,623 29,513
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1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
Creditors
Accruals
Other liabilities
**Details**
**Details**
Bank accounts
**Details**
**Details**
**_Total cash funds_**
Debtors
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**18,623**
**-**
**-**
**-**
**-**
**-**
**18,623**
**-**
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**61**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**54**
**-**
**4,496**
**-**
**-**
Print Name
Sarah Beale
York-Mui Liu|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
26/07/2022
26/07/2022|
|---|---|---|---|
2
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Timeout After School and Breakfast Club CIO **members of On accounts for the** 30[th] September 2021 **Charity no** 1172436 **period ended (if any) Set out on pages** 1-2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the period from 1/10/2020 to 30/09/2021. As the charity trustees of the Trust, you are responsible for the preparation **Responsibilities and** of the accounts in accordance with the requirements of the Charities Act **basis of report** 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Date:** 27/07/2022 **Signed: Name:** Alison Cook **Relevant professional** FCA (ICAEW) **qualification(s) or body (if any): Address:** 3 Westfield Avenue Harpenden Herts AL5 4HN
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
1
**IER**
**Give here brief details of any items that the examiner wishes to disclose** .
2
**IER**