Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 09 2022 To 31 08 2023
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 1172430
St Mary’s Pre School Playgroup
Charity's principal address Wrexham District Scout Headquarters Station Approach Wrexham Postcode LL11 2AA
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Alana McHugh | Chair | |||
| Charlotte Williams | Treasurer | |||
| Catherine Keech | Secretary | |||
| Kathryn Valentine | Trustee | |||
| Dianeka McHugh | Trustee | |||
| Lauren Williams | Trustee | |||
| Ethan Sydenham | Trustee | |||
| Eirwen Coasts | Trustee | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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| Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
Constitution
Type of governing document (eg. trust deed, constitution) Committee How the charity is constituted (eg. trust, association, company) All trustees are appointed by the committee at the AGM Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
The CIO’s objectives are to enhance the development and education of pre-school children in Wales, by encouraging patents to understand and provide for their needs through high quality pre-school provision and Summary of the objects of the childcare charity set out in its governing document
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Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
During the past year the pre-school numbers steadily increased from September. We did open the pre-school until 5pm from September but over a period the families stopped using this service, we then took the decision to close at 3pm with effect from January 2023. St Mary’s offer wrap around care using the 30-hour childcare funding, where children are collected from St Mary’s nursery at 11.30 and brought to St Mary’s Preschool until 3pm. We are predominantly an English-speaking setting where Welsh is incorporated in our everyday delivery of education and childcare. We also have children attending who are Polish, Portuguese and Mandarin. We have continued to support families to register their children for Early Education, 30-hour funding and nursery by supporting them to access the forms online as many families, where English is their second language, this is vital in ensuring their child can access the education they deserve.
We’ve had two members of staff resign this year to seek alternative employment. We have been able to cover their hours by increasing the hours of the staff already employed by St Mar’s Pre School.
As an Early Years setting, we plan activities each week and use next steps to enhance and improve the children’s learning. Ensuring that they improve their self-confidence and social skills. We enjoy trips to local communities including the library, museum, shops and the park. We also fund raise throughout the year to provide a Christmas party at a local indoor play arena.
With support from WFIS (Wrexham Family Information Service) Early Education team and Early Years Wales, members of St Mary’s staff and committee have had access to training about being a charity organisation and the implications it has on each member.
Additional details of objectives and activities (Optional information)
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We are ever grateful for the many hours volunteers and trustees have spent keeping the pre-school solvent which would usually include 2 or 3 fund raising events per year. We are especially thankful to the treasurer who spends time raising invoices and ensuring that they are paid on time. Without the valuable contribution of the volunteers, we would not have been able to improve the sustainability of St Mary’s.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Financially we are more stable than we have been in the past 10 years. We have seen an increase in our funding following the increase in the children who attend both privately and through the Early Education. We have three-month operating funding in reserve should we need to make staff redundant.
In April 2023 we were informed, by the church committee, that we would have to vacate our premises at St Mary’s Church. The church is having some major refurbishment completed on the floor and will be using the church hall as a church for the congregation. This was a devastating news to us as we have been at the church hall for the past 40 years. After much searching, we have re-registered the pre-school at Wrexham District Scout Headquarters and moved there in September 2023. This is expected to have a financial implication to the pre-school as we are now charged £175 per week for rent, something we never paid at the church hall.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
St Mary’s has increased the children who attend the setting by 95% over the past 12 months. We have many children whose parents have come over to the UK to work in the local Wrexham Maelor Hospital. Most of the children who attend St Mary’s live within walking distance of the preschool. This year we’ve provided a full academic year of high quality, carefully planned and well-resourced play-based learning.
The children have benefited from themed sessions each week, small group work, and a lot more time outdoors. We’ve been working in partnership with Leanne Lane (Yoga teacher) and little Hobbits (outdoor forest school). Our children have continued to benefit from a staff team with great experience. The children received lots of adult interaction and benefit from an excellent staff:child ratio.
We offer collection of children from St Mary’s nursery; all these children use their 30-hour childcare funding, thus supporting parents who work.
.
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Section E Financial review
Brief statement of the charity’s policy on reserves
As we have been continually receiving grant funding during the past 12 months the committee has constantly reviewed its reserves policy ensuring there is funding available to support any redundancies and running costs for three months
Details of any funds materially in deficit
N/A
Further financial review details (Optional information)
Our main source of income for this year has been from fees paid by the parents for their child to attend St Mary’s Pre School, Early Education payments and 30-hour funding. With the continuation of 30 hours free childcare, we have been able to support families with additional wrap around care allowing parents/carers to return to work or attend training.
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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Funding has allowed us to continue employing a supervisor working 24
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supported the key objectives hours per week, two part time staff members working 16 hours and one
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of the charity; member of staff working 12 hours per week. We also employ an
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• investment policy and administrator who ensures that the pre-school continues to run effectively objectives including any and within the boundaries of the registration requirements. ethical investment policy adopted.
Section F Other optional information
Future Plans:
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We continue to promote St Mary’s as an education setting for children aged 22 months until school age.
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We will continue to deliver elements of the 30hr-childcare offer, Early Education and childcare with wraparound.
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We work closely with the Family Information Service to ensure our staff can access support and training.
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Work in partnership with our new venue, ensure the children are comfortable and feel safe
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
Alana McHugh | Lauren Williams |
|---|---|---|
| Alana McHugh | Lauren Williams | |
Chair |
Trustee | |
| 23/02/2024 | ||
| 23/02/2024 |
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ST MARY'S PRE SCHOOL PLAYGROUP 1172430 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/09/2022 31/08/2023
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 55,043 611 3,503 - - - - |
Unrestricted funds to the nearest £ 55,043 611 3,503 - - - - |
Restricted funds to the nearest £ - - 2,384 - - - - |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Fees | 55,043 | - | 55,043 611 5,887 - - - - - |
55,552 | ||
| Fundraising | 611 | - | 609 | |||
| WCBCgrants | 3,503 | - | 18,141 | |||
| Government JRSgrants - Covid 19 | - | - | - | |||
| - | - | - | ||||
| - | - | - | ||||
| - | - | - | ||||
| - | - | - | - | |||
| Sub total(Gross income for AR) | 59,157 | 2,384 | - | 61,541 | 74,301 | |
| - | - - |
|||||
| A2 Asset and investment sales, (see table). | ||||||
| - | - - |
|||||
| - | - | - | ||||
| Sub total | - | - | - | - | - | |
| Total receipts A3 Payments |
||||||
| 59,157 | 2,384 | - | 61,541 | 74,301 | ||
| 1,950 1,379 1,560 - 43,021 84 1,455 1,737 237 1,174 439 67 |
86 187 1,798 - - 300 - 13 - - - - |
|||||
| Trips | 1,950 | - | 2,036 1,566 3,358 - 43,021 384 1,455 1,749 237 1,174 439 67 |
1,256 | ||
| Snacks and consumables | 1,379 | - | 1,696 | |||
| Equipment | 1,560 | - | 6,825 | |||
| Fundraisingexpenses | - | - | - | |||
| Wages | 43,021 | - | 39,849 | |||
| Staff training | 84 | - | 40 | |||
| Payroll and accountancyfees | 1,455 | - | 816 | |||
| Repairs and maintenance | 1,737 | - | 12,254 | |||
| PPS and computer/office | 237 | - | 1,227 | |||
| Insurance and subscriptions | 1,174 | - | 786 | |||
| Sundry | 439 | - | 390 | |||
| Bank charges | 67 | - | 51 | |||
| **Sub total ** | 53,103 | 2,384 | - | 55,487 | 65,189 | |
| - - |
- - |
|||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | - | - - |
||||
| - | - | |||||
| **Sub total ** | - | - | - | - | - | |
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 53,103 | 2,384 | - | 55,487 | 65,189 | ||
| 6,054 | - | - |
6,054 | 9,112 | ||
| - | - - |
- | - 24,498 |
- | ||
| 24,498 | - | 15,386 | ||||
| 30,552 | - | - |
30,552 | 24,498 |
Section B Statement of assets and liabilities at the end of the period
| Categories ary assets |
Details HSBC Cash Easy FX Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Endowment funds to nearest £ |
|---|---|---|---|---|
| 30,552 | - - - |
- | ||
| - | - | |||
| - | - | |||
| 30,552 | - | - | ||
| OK Unrestricted funds to nearest £ |
OK Restricted funds to nearest £ - - - |
OK | ||
| Endowment funds to nearest £ |
||||
| - | ||||
| - | - | |||
| - | - |
B1 Cash funds
B2 Other monetary assets
| - | - | - | |||||
|---|---|---|---|---|---|---|---|
| - | - | - | |||||
| - | - | - | |||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||
| B3 Investment assets | - | - | |||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||
| B4 Assets retained for the charity’s own | - | - | |||||
| use | - | - | |||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - |
| Signed by one or two trustees on behalf of all the trustees B5 Liabilities |
Signature Alana McHugh Details |
Fund to which liability relates Amount due (optional) - - - - - Print Name Alana McHugh |
When due (optional) |
|---|---|---|---|
| Date of approval |
|||
| Alana McHugh | 27/02/2024 | ||
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name ST MARY’S PRE SCHOOL PLAYGROUP members of
| On accounts for the year ended Set out on pages |
31 AUGUST 2023 | Charity no (if any) |
1172430 |
|---|---|---|---|
| 1 to 2 and pages 1 to 6 of the Trustees’ Annual Report (remember to include the page numbers of additional sheets) |
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 03 / 2022.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
BRUCE ROBERTS | 22/02/2024 |
|---|---|---|
| BRUCE ROBERTS | ||
| FCA | ||
| 10 EDISON COURT | ||
| ELLICE WAY, WREXHAM TECHNOLOGY PARK | ||
| WREXHAM LL13 7YT |
October 2018
IER
1
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
October 2018
IER
2