Tilford Bach Society (CIO) Trustees' Annual Report 2024
For the financial year 1 January to 31 December 2024
(Accompanying Accruals Accounts)
Objectives and activities
To advance the education of the general public in the appreciation and understanding of music and its history with special emphasis on the music of Johann Sebastian Bach, through live performances, lectures and other activities. The public performances are held in Farnham under the name "TBS Concerts" as it no longer runs any events in Tilford.
The Society has run 21 concerts all of which have been offered free of charge with a voluntary retiring collection.
The trustees have had regard to the guidance issued by the Charity Commission on public benefit and has fulfilled its public benefit obligations through the provision of these free concerts.
Achievements and performance
The Society has run:
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10 evening concerts at the Spire Church
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8 Sunday afternoon concerts at the Spire Church
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3 Sunday afternoon concerts at the Farnham Pottery in the summer.
A great deal of effort has gone into promoting the Society, attracting a younger audience, making use of the Internet and networking with other music societies in the area. We have found NextDoor to be an effective means of advertising the concerts.
The educational public benefit of the concerts has been enhanced by the performers introducing and explaining some of the pieces performed.
Financial review
The income of the Society comes exclusively from sponsorship donations and retiring collections. The Society uses the Gift Aid Scheme where applicable.
The Society does not run a Restricted Fund, its only fund is the General Fund.
This was the first year when Conservatoire Concerts was no longer part of the Society but a separate charity.
As a result of two fund-raising concerts, the Society made a donation of £2,864 to The Cheryl King Trust, which provides musical education for young people from low income households in Surrey.
The Society made a surplus of £1,889.84.
At the end of 2024 the Society had an overall balance of £19,709, which includes the £7,200 value of the piano.
During the year covered by the Report, none of the Trustees received any payments from the Society, other than the reimbursement of necessary Society expenses.
Policy on Reserves
The Society plans concerts and makes commitments for up to two years ahead, however it reserves the right to cancel concerts with at least one month's notice and it therefore has the capability to adapt its commitments to any unexpected loss of income or necessary expenditure. It therefore endeavours to maintain an average balance of at least £5,000. It does not keep a separate account for reserves.
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Structure, governance and management
The governing document is the CIO Constitution adopted on 28 February 2017, based on the template provided by the Charity Commission.
The Trustees make all decisions and run the Society. New Trustees would be appointed by the existing Trustees. Most decisions are taken by email and the trustees meet typically if needed to handle major issues that cannot be handled by email or telephone.
The Charity Commission document "The Essential Trustee" is made available for the guidance of trustees.
The accounting system is Internet based and used by the Chairman, Treasurer and Secretary, who may each pay in cheques and enter receipts and initiate and enter payments. Nearly all payments are made by Internet transfer. The cheque account at CAF Bank operates under dual signature and the one at Lloyds under single signature. A PayPal account is operated primarily for the receipt of ticket money and donations. It works under single signature, with accrued money being transferred to CAF Bank periodically. Priority is given to paying performers promptly. Since the Society does not have credit or bank cards, most purchases are made by the trustees on private credit cards and reimbursed. The annual accounts (Balance Sheet and Profit and Loss) are calculated by the accounting software. Event Accounts, used for internal management during the year, are generated automatically using an Excel spreadsheet prepared by the Chairman with data copied from the Profit and Loss account.
Nearly all documents are stored on the Internet (Google) and shared.
There is no formal relationship with any other Charity but the Society maintains a close informal relationship with Conservatoire Concerts CIO of Godalming and the Chairman participates in an informal self-help network of concert organisers in the South-East.
Reference and administrative details
Charity name: Tilford Bach Society (CIO)
Registered charity number: 1172416
Principal Address: c/o Bethany, Chapel Lane, Pirbright GU24 0JZ
The Trustees during the year 2024 were:
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R John Horrocks - Chairman & Treasurer
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Susan Sagun - Secretary
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Suzanne Cacciottolo – Vice Chair
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Jillian Denbigh
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Dr Trevor Gray
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Dr Roger Jude
Exemptions from disclosure
None.
Funds held as custodian trustee on behalf of others
None
Declaration
The Trustees have approved the report.
Signed
Reginald John Horrocks Chairman Date: 30 January 2025
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Registered Charity 1172416
Tilford Bach Society (CIO)
2024 Accounts
Approved by the Trustees Income and Expenditure 1 January - 31 December 2024
| Income and Expenditure 1 January - 31 December 2024 |
||||
|---|---|---|---|---|
| 2023 | Charitable activities | 2024 | ||
| Farnham main concert series | Income | Expenditure | Surplus | |
| £200.00 | Cavatina payment | £270.00 | ||
| £17,294.20 | Sponsorship and donations | £11,202.35 | ||
| £4,120.00 | Ad hoc donations incl Friends & Sponsors scheme Note 1 | £3,695.00 | ||
| £6,810.45 | Gift Aid claimed Note 1 | £5,852.36 | ||
| LESS | ||||
| £15,963.62 | Musicians fees and expenses | £9,910.14 | ||
| £3,239.61 | Premises hire and instrument hire | £2,513.00 | ||
| £1,595.99 | Refreshments, TEN and miscellaneous costs | £885.20 | ||
| £247.97 | PRS fees | £42.78 | ||
| **£7,377.46 ** | Surplus | £7,668.59 | ||
| Godalming Conservatoire Concerts | ||||
| £255.00 | Cavatina payment | £0.00 | ||
| £12,664.90 | Sponsorship and donations | £0.00 | ||
| £0.00 | Ad hoc donations incl Friends & Sponsors scheme Note 1 | £0.00 | ||
| £2,936.78 | Gift Aid claimed | |||
| LESS | ||||
| £10,902.44 | Musicians fees and expenses | £0.00 | ||
| £1,969.00 | Premises hire and instrument hire | £0.00 | ||
| £2,092.11 | Refreshments, TEN and miscellaneous costs incl insurance | £0.00 | ||
| £345.39 | PRS fees | 0 | ||
| **£547.74 ** | Surplus | £0.00 | ||
| Farnham Sunday Concerts | ||||
| £70.00 | Cavatina payment | £0.00 | ||
| £6,687.55 | Sponsorship and donations | £9,998.00 | ||
| £0.00 | Ad hoc donations incl Friends & Sponsors scheme Note 1 | £0.00 | ||
| Gift Aid claimed Note 1 | ||||
| LESS | ||||
| £4,503.00 | Musicians fees and expenses | £8,250.01 | ||
| £1,412.51 | Premises hire and instrument hire | £2,344.00 | ||
| £348.12 | Refreshments, TEN and miscellaneous costs | £607.86 | ||
| £26.57 | PRS fees | £48.11 | ||
| **£467.35 ** | Surplus | -£1,251.98 | ||
| Items | ||||
| £0.00 | Sales of items, eg CDs or books | £0.00 | ||
| LESS | ||||
| £0.00 | Costs of items, eg CDs or books | £0.00 | ||
| £0.00 | Surplus | £0.00 | ||
| **£51,038.88 ** | Total income on charitable activities | £31,017.71 | ||
| **£42,646.33 ** | Total expenditure on charitable activities | £24,601.10 | ||
| Other Income | ||||
| Members subscriptions, grants and related gifts NOTE 1 | ||||
| £19.56 | Amazon, EasyFunds etc | |||
| Gift Aid tax refunds NOTE 1 | ||||
| £30.13 | Interest | £34.52 | ||
| £3,162.50 | Donations for purchase of the Yamaha Piano | |||
| **£54,251.07 ** | Total income | £31,052.23 |
| Other Expenditure | ||||
|---|---|---|---|---|
| Publicity | ||||
| Travel | ||||
| £400.00 | Insurance excl Godalming | £544.00 | ||
| £314.87 | Office expenses | £336.59 | ||
| Postage | ||||
| £428.71 | Computer and Internet Expenses | £488.31 | ||
| £838.28 | Concert items | |||
| £1,239.00 | Piano equipment and depreciation | |||
| Misc expenses (including thank you gifts) | ||||
| £175.72 | Bank charges including Paypal | £137.39 | ||
| £52.00 | Cavatina membership | £200.00 | ||
| Hospice performances | ||||
| £1,118.60 | Donation to other music related charities (Cheryl King Trust) | £2,864.00 | ||
| **£4,567.18 ** | Total other expenditure | £4,570.29 | ||
| **£8,399.74 ** | Transfer to Conservatoire Concerts CIO | |||
| **£55,613.25 ** | Total expenditure | £29,171.39 | ||
| **-£1,362.18 ** | Surplus carried forward to General Fund | £1,880.84 | ||
| Balance Sheet at 31 December 2024 | ||||
| General fund | ||||
| £19,190.46 | Balance at 1 January 2024 | £17,828.28 | ||
| -£1,362.18 | Surplus for year | £1,880.84 | ||
| **£17,828.28 ** | Total | £19,709.12 | ||
| £0.00 | Reserve Fund | £0.00 | ||
| **£17,828.28 ** | Total funds | £19,709.12 | ||
| Represented by: | ||||
| Assets | ||||
| £7,200.00 | Yamaha Grand piano | £7,200.00 | ||
| Cash at bank | ||||
| £10,402.65 | CAF Bank | £11,097.33 | ||
| £182.86 | PayPal | £289.65 | ||
| £80.00 | Cash float | £0.00 | ||
| £979.27 | TBS CIO Lloyds account | £562.21 | ||
| **£11,644.78 ** | Total | £11,949.19 | £11,949.19 | |
| £598.50 | Receivables (debtors) Note 1 | £1,159.93 | ||
| Liabilities (creditors) | ||||
| £1,615.00 | Amounts falling due in less than one year Note 2 | £600.00 | ||
| £0.00 | Amounts falling due after one year | £0.00 | ||
| £1,615.00 | Total | £600.00 | ||
| **£17,828.28 ** | Total net assets | £19,709.12 |
Accounts prepared on accruals basis
Note 1: £270 due from Cavatina, £400 advance for concert, £468 insurance for 2025 £21.93 for programmes for 2025 Note 2: Subscriptions received early for 2025
Reginald John Horrocks - Chairman
27 February 2025
TILFORD BACH SOCIETY (CIO) INDEPENDEwf EXAMINERIS REPORT TO THE TRUSTEES I report on the accounts of the Tilford Bach Society (CIO) (the Charity) for the year ended 31 st December 2024. Responsibilities and basis of report As the charity trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Charity's accounts carried out under section 145 of the Act and in carrying out my examiiiation I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner, s statement I have completed my examination. I confirni that no material matters have come to my attention ID connection with the examination giving me cause to believe that in any material respect: l. accounting records were not kept in respect of the Charity as required by section 130 of the ACL 2. the acrA)unts do not accord with those records. or 3. the acwunts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirem that the acxounts give a 'true and fair view which is not a matter considered as part of an llDdenden examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understandAng of the auntS to be reached Stewart Edge 28. Beavers Road, Farnham, GU9 7BD 28th May 2025