Tilford Bach Society (CIO) Trustees' Annual Report 2023
(Accompanying Accruals Accounts)
1: Legal and Administrative Information
Charity name: Tilford Bach Society (CIO)
Registered charity number: 1172416
For the financial year 1 January to 31 December 2023
Principal Address:
c/o Bethany, Chapel Lane, Pirbright GU24 0JZ
Trustees:
The Trustees during the year 2023 were:
-
R John Horrocks - Chairman & Treasurer
-
Susan Sagun - Secretary
-
Suzanne Cacciottolo – Vice Chair
-
Jillian Denbigh
-
Dr Trevor Gray
-
Dr Roger Jude
Objects of Charity :
To advance the education of the general public in the appreciation and understanding of music and its history with special emphasis on the music of Johann Sebastian Bach, through live performances, lectures and other activities.
The public performances are held in Farnham and Godalming with regular monthly concerts from September to May and occasional other concerts.
2: Structure, Government and Management
The governing document is the Constitution adopted on 28 February 2017.
The Trustees make all decisions and run the Society. Most decisions are taken by email and the trustees meet typically once a year to handle major issues that cannot be handled by email or telephone.
The accounting system is Internet based and used by the Chairman, Treasurer and Secretary, who may each pay in cheques and enter receipts and initiate and enter payments. Nearly all payments are made by Internet transfer. The cheque account at CAF Bank operates under dual signature and the one at Lloyds under single signature. A PayPal account is operated primarily for the receipt of ticket money and donations. It works under single signature, with accrued money being transferred to CAF Bank periodically. Priority is given to paying performers promptly. Since the Society does not have credit or bank cards, most purchases are made by the trustees on private credit cards and reimbursed. The annual accounts (Balance Sheet and Profit and Loss) are calculated by the accounting software. Event Accounts, used for internal management during the year, are generated automatically using an Excel spreadsheet prepared by the Chairman with data copied from the Profit and Loss account.
Nearly all documents are stored on the Internet (Google) and shared.
The Charity Commission document "The Essential Trustee" is made available for the guidance of trustees.
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3: Financial Review
The income of the Society comes exclusively from donations as all concerts are funded through retiring collections. The Society uses the Gift Aid Scheme where applicable.
Early in the year the Society purchased a second-hand Yamaha G5 grand piano for £7500, which is located at the Spire Church. It was funded partly by special donations and associated Gift Aid and partly from existing funds.
For several years, the Society has run concerts in Godalming under the name Conservatoire Concerts. Towards the end of the year a separate charity Conservatoire Concerts CIO was formed and the surplus of £8,339.74, attributable to the concerts in Godalming, was paid over to the new Conservatoire Concerts CIO.
The Society made a loss of £1,362.18 over the year.
At the end of 2023 the Society had an overall balance of £17,828.28, which includes the £7,200 value of the piano. The current assets total £10,628.28.
During the year covered by the Report, none of the Trustees received any payments from the Society, other than the reimbursement of necessary Society expenses.
Policy on Reserves
The Society plans concerts and makes commitments for up to two years ahead. It therefore endeavours to maintain an average balance of at least £5,000.
4: Public Benefit Statement
The trustees confirm that they have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission. All concerts are open to the public and access to the concerts in 2023 has essentially been free, funded by donations and a retiring collection.
5: Activities and Achievements
Regular concerts proceeded as normal and additional Sunday afternoon concerts were held at Farnham Pottery and the Spire Church. The fourth Farnham Chamber Music Festival took place in May.
The monthly Conservatoire Concerts have continued in Godalming with the aim of giving students and young professionals a performing opportunity. They continued throughout the year but will in future be run by Conservatoire Concerts CIO. The Trustees congratulate Suzanne Cacciottolo for the success of these concerts and the support that they give to young musicians.
A great deal of effort has gone into promoting the Society, attracting a younger audience, making use of the Internet and networking with other music societies in the area.
7: Declaration
The Trustees have approved the report.
Signed
Reginald John Horrocks
Chairman Date: 30 January 2023
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Registered Charity 1172416
Tilford Bach Society (CIO)
2023 Accounts
Approved by the Trustees
Income and Expenditure 1 January - 31 December 2023
| Income and Expenditure 1 January - 31 December 2023 |
|||||
|---|---|---|---|---|---|
| 2022 | Charitable activities | 2023 | |||
| Farnham main concert series | Income | Expenditure | Surplus | ||
| £494.00 | Ticket sales | £200.00 | |||
| £15,171.70 | Sponsorship and donations | £17,294.20 | |||
| £3,555.00 | Ad hoc donations incl Friends & Sponsors scheme Note 1 | £4,120.00 | |||
| £4,577.95 | Gift Aid claimed Note 1 | £6,810.45 | |||
| LESS | |||||
| £18,382.60 | Musicians fees and expenses | £15,963.62 | |||
| £3,948.00 | Premises hire and instrument hire | £3,239.61 | |||
| £1,307.46 | Refreshments, TEN and miscellaneous costs | £1,595.99 | |||
| PRS fees | £247.97 | ||||
| **£160.59 ** | Surplus | £7,377.46 | |||
| Godalming Conservatoire Concerts | |||||
| £240.00 | Ticket sales | £255.00 | |||
| £7,836.90 | Sponsorship and donations | £12,664.90 | |||
| £0.00 | Ad hoc donations incl Friends & Sponsors scheme Note 1 | £0.00 | |||
| £1,835.48 | Gift Aid claimed | £2,936.78 | |||
| LESS | |||||
| £11,442.78 | Musicians fees and expenses | £10,902.44 | |||
| £1,140.00 | Premises hire and instrument hire | £1,969.00 | |||
| £1,260.24 | Refreshments, TEN and miscellaneous costs incl insurance | £2,092.11 | |||
| PRS fees | 345.39 | ||||
| **-£3,930.64 ** | Surplus | £547.74 | |||
| Farnham Sunday Concerts | |||||
| £0.00 | Ticket sales | £70.00 | |||
| £0.00 | Sponsorship and donations | £6,687.55 | |||
| £0.00 | Ad hoc donations incl Friends & Sponsors scheme | £0.00 | |||
| Gift Aid claimed Note 1 | |||||
| LESS | |||||
| £0.00 | Musicians fees and expenses | £4,503.00 | |||
| £0.00 | Premises hire and instrument hire | £1,412.51 | |||
| £0.00 | Refreshments, TEN and miscellaneous costs | £348.12 | |||
| PRS fees | £26.57 | ||||
| **£0.00 ** | Surplus | £467.35 | |||
| Items | |||||
| £0.00 | Sales of items, eg CDs or books | £0.00 | |||
| LESS | |||||
| £0.00 | Costs of items, eg CDs or books | £0.00 | |||
| £0.00 | Surplus | £0.00 | |||
| **£33,711.03 ** | Total income on charitable activities | £51,038.88 | |||
| **£37,481.08 ** | Total expenditure on charitable activities | £42,646.33 | |||
| Other Income | |||||
| Members subscriptions, grants and related gifts | |||||
| £29.66 | Amazon, EasyFunds etc | £19.56 | |||
| Gift Aid tax refunds NOTE 1 | |||||
| £13.22 | Interest | £30.13 | |||
| Donations for purchase of the Yamaha Piano | £3,162.50 | ||||
| **£33,753.91 ** | Total income | £54,251.07 |
| Other Expenditure | ||||
|---|---|---|---|---|
| Publicity | ||||
| Travel | ||||
| £367.00 | Insurance excl Godalming | £400.00 | ||
| £96.17 | Office expenses | £314.87 | ||
| Postage | ||||
| £286.68 | Computer and Internet Expenses | £428.71 | ||
| £290.14 | Concert items | £838.28 | ||
| Piano equipment and depreciation | £1,239.00 | |||
| Misc expenses (including thank you gifts) | ||||
| £158.04 | Bank charges including Paypal | £175.72 | ||
| £100.00 | Cavatina membership | £52.00 | ||
| Hospice performances | ||||
| Donation to Arts4Dementia | £1,118.60 | |||
| **£1,298.03 ** | Total other expenditure | £4,567.18 | ||
| **£7,845.78 ** | Transfer to Farnham Sinfonia | |||
| Transfer to Conservatoire Concerts CIO | £8,399.74 | |||
| **£46,624.89 ** | Total expenditure | £55,613.25 | ||
| **-£12,870.98 ** | Surplus carried forward to General Fund | -£1,362.18 | ||
| Balance Sheet at 31 December 2023 | ||||
| General fund | ||||
| £32,061.44 | Balance at 1 January 2023 | £19,190.46 | ||
| -£12,870.98 | Surplus for year | -£1,362.18 | ||
| **£19,190.46 ** | Total | £17,828.28 | ||
| £0.00 | Reserve Fund | £0.00 | ||
| **£19,190.46 ** | Total funds | £17,828.28 | ||
| Represented by: | ||||
| Assets | ||||
| Yamaha Grand piano | £7,200.00 | |||
| Cash at bank | ||||
| £17,366.26 | CAF Bank | £10,402.65 | ||
| £350.77 | PayPal | £182.86 | ||
| £80.00 | Cash float | £80.00 | ||
| £6,284.18 | TBS CIO Lloyds account | £979.27 | ||
| **£24,081.21 ** | Total | £11,644.78 | £11,644.78 | |
| £0.00 | Receivables (debtors) Note 1 | £598.50 | ||
| Liabilities (creditors) | ||||
| £4,890.75 | Amounts falling due in less than one year Note 2 | £1,615.00 | ||
| £0.00 | Amounts falling due after one year | £0.00 | ||
| £4,890.75 | Total | £1,615.00 | ||
| **£19,190.46 ** | Total net assets | £17,828.28 |
Accounts prepared on accruals basis
Note 1: Making Music subscription and insurance and programmes and programmes for January 2024 paid early Note 2: Sponsorship for 2024 received early
Reginald John Horrocks - Chairman 30 January 2024
TILPORD BACH SOCIETY (CIO) INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES I report on the accounts of the Tilford Bach Society (CIO) (tlie Charity) for ihe year ended 31 st December 2023. Responsibilities and basis of report As ihe charity trustees of the Charity. you are responsible for the preparation of the accounts in accordance ith the requirements of the Charities Act 2011 ('the Act"). I report in respect of m). examinalion of the Charity'"s accounts carried out under section 145 of the Act and in carrying out my examination I have follow'ed all the appllcable Directions given by the Charity Commission under section 145(5Xb) of the Act. Independent examiner, s Statement I have compleied my examination. I confirni that no material matters have come to my attention in connection Vi'ith the examination giving me cause to believe that in any material respect: l . accounting records were not kepl in respect of the Charity as required by section 130 of the ACL or 2. the accounts do not accord with those records. or 3. the accounts do not comply w'iih the applicable requirements concerning the forni and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than an>. requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no oiher matters in connection with the examinalion to which attention should be drawm in this report in order lo enable a proper understandin8 of the accounts to be reached Stewart Edge 28, Beavers Road, Farnham, GU9 7BD 13TH July 2024