DRAFT Northampton & Lamport Rallway CIO (Registered charity, number 1172398) Financial statements for the year ended 31 December 2023 Page Contents Trustees, annual report Independent examiner's report Re￿iptS & payments account Statement of assets & liabilities Notes to the accounts capLUS LuNqI,,Ib'r,J,' l j jll'LOUlI rii,i(i DFIAFT Northampton & Lamport Railway CIO Trustees, annual report for the year ended 31 December 2023 Full name Northampton & Lamport Railway CIO Organisation type Charitable incorporated organisation Registered charity number 1172398 Principal address Northampton & Lamport Railway, Pitsford & Brampton Station. Pitsford Road, Chapel Brampton. NN6 8BA Trustees Colin H8ddon, Chair Marie Pratt, Secretary Brian Chambers, Membership Secretary Joseph Pratt Paul Sells, Assets Manager Julian Skinner Mary Sproxton Andrew Entwistle, from 1010212024 Hayley Giles, until 1610712023 Davld Millard, until 0910212023 Independent examlner John O'Brien, employee of Community Accounting Plus. Units 1 & 2 North West, 41 Talbot Street, Nottingham, NG15GL Govemance and management The charity is operated under the rules of its CIO-Association constitution adopted 04104117. Trustees are appointed via a voting process at the charity's annual general meeting. At these meetings a third of the Trustees must stand down but are eligible for re- election. Trustees may co-opt members to fill any mid-term vacancies who need to stand down at any subsequent AGM but may stand for re-election. Objectives and activities 1) For the benefit of the public the preservation and conservation of the historic Northampton to Market Harborough railway line, tts structures. associated rolling stock and history. 2) To advance education in the techniques and melhods for conservation and operation of steam and diesel engines and associated equipment and build ings by the provision of training in such areas. 3) To promote the retention and the preservation of any such historical rolling stock, vehicles and equipment as aforesaid by museums, transport undertakiros and other Northampton & Lamport Rallway CIO public bodies and institutions and to provide facilities to enable the public to observe such rolling stock, vehicles and equipment and assist in that prese￿ation. 4) To promote the study of and research into railways. engines and rolling stock, catalogue, collect and collate material arKI publish infonnation. Summary of the maln actlvltles undertaken for the public benefit Public facing activities such as running services. Wor* carried out with the maintenance and restoration activities. Raising funds for the railway through grants 8nd the public donating monies. Objectives to serve the public through the services Northampton and Lamport Railway offers. The southem extension at Boughton completed by volunteers. To raise funds through those wishing to become members and to support those members through their membership. Main activities are to operate steam and diesel locomotlves. To give the public a good service whilst they are at the railway. Continued building works and repair works on the railway. Offer the railway seNices for training purposes. To complete a good service for the Communrty and surroundiro areas of Northamptonshire. To support our membership. We treat people with respect, consider diversity issues and cultural issues. We support the public if they have any concems whilst at the railway, as a charity we support if any incidents occur at the railway. We abide by the Charity Commission guidance to deal with issues appropriately. We also abide by railway laws to protect the public and keep them from ham. We also abKle by health and safety rules and regulations. We are there as a charity to work with the public in an appropriate and respectful manner cOnS￿ering their needs at all times whilst at the railway. Publlc benefit statement The Trustees confimi that they have complied wtth the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefrt, 'Charities and Public Benefit,. Summary of the maln achievements during the period Volunteers continue to support the railway with the refurbishment of a bridge and the building of the Infrastructu￿ on the southem extension. Volunteers have supported with the Bridge 11 and Bridge Repairs. We successfully continued our programme of refurbishment on the CIO'S 3919 rolling stock. We acquired further public carying coaches to add to our fleet of rolling stock. We continued to publish our periodic joumal The Premier Line showing works achieved and planned for the edrfication of all members and the public. We have continued to gain new members and volunteers for the railway during 2023 and there are now nearly 300 members at the railway. and these numbers are rising all the time. We continue to encourage new volunteers to join the Northampton and Lamport Railway. DRAFT Northampton & Lamport Railway CIO The charity's policy on reserves The Trustees have considered the level of free reserves (as opposed to funds belng held for future projects or set aside for unplanned potential emergencies) necessary to bo mointainod by tho CIO should equato to approximatgly 3 years of normal operating expendrture is desirable. This means an amount in the region ot L16- 20,000. At the end of the year 2023 the free reserves stood at £42,516. Flnanclal rlsks The greatest risk faced is that the expenditure outruns income. Further acquisitions and stock refurbishment continue in support of the charity's objectives. Looking forward we need to build our regular income to a level that exceeds planned expenditure and thereby allow reserves to create a buffer. Further grant applications will help fund capital type projects. Additional Infomiatlon When we have issued grants to NSRL a grant agreement is produces for each grant, which formalises what NSRL will use the money for. We are not the sort of charity that routinely issues grants to other bodies (apart from NSRL), so we don't need a policy on who we will fund grant amounts to. Our funders and supporters are varied. We apply to different bodieslorganisation depending on the project. We don't have anyone that we apply to regularly (i.e. annually) like some charities do for their service delivery costs. Signed on behalf of the charity's trustees.. Signed Colin Haddon, Trustee Date DRAFT Independent examiner's report to the trustees of Northampton & Lamport Railway CIO for the year ended 31 December 2023 I report to the trustees on my examination of the accounts of Northampton & Lamport Railway CIO (the charity) for the year ended 31 De￿mber 2023. Responslbllitiés and basis of report As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. 1. accountiThJ records were not kept in respect of the charity as required by section 130 of the Act. or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed John O'Brien MSC, FCCA, FCIE Employee of Community Accounting Plus Date DRAFT Northampton & Lamport Railway CIO Receipts & payments account for the year ended 31 December 2023 2022 Total Funds 2023 Total Funds Unro*1rt8d R•strirte.d Funds Funds Receipts Grants VOlLntarydo￿tiOrB Membersh'ps Lotto receipts Bar* interest Misc sales Total receipts 4317 7082 2916 965 16 474 15770 4250 7906 3390 1026 475 37 17084 4250 7906 3390 1026 475 37 17084 Paymants Bart( fees Cost of everts Grants made to NSRL Ir6urarKes Memberships & SLbscriptiorL8 OtFEr admin expenses Prirthro, postage & stationery Repairs & renewals Restoration SurKlry experKliture Works uThJertaken Assets PLrctrkqsed: Bookiro office restordtion Mk 1 carriage PLrth£se Welfare unit Misc assets Total payments 72 250 6453 333 78 792 2375 1613 1906 145 1252 19255 856 19255 856 100 3114 625 7728 863 100 3114 625 7728 863 4112 1800 1272 2216 24669 276 32817 276 32817 (8899) 78328 Nel recelptsl{payments) Cash fLrKJs at start of this period Transfers be￿een fl￿lS Cash funds at end of this period {15733) 58249 (15733) 69429 11180 69429 42516 11180 53696 DRAFT Northampton & Lamport Railway CIO Statement of assets and liabilities at 31 December 2023 2022 2023 Cash assets Ba￿ accounts 69429 69429 53696 53696 Other monetary assets Debtors & prepayments kwestments- Shares in Nothampton Steam Rai￿aY Ltd 190 14365 14555 14365 14365 Assets retsined for the charity's own use General equipment Bookiro Office restoration, costfor 2022, £4,112. Landscapiro equipment, purchased Al￿￿t2022, total cost £2,216. Mk1 carriage, purchased October 2021, total cosl £25,945. knlerpretation board, purchased October 2021, total cost £1,188. 3 x Mk3 TSO'S, purchased September 2020, total cost £7,800. DVT, purchased Juty 2020, totsl cost £10,800. Disabled access ramp ￿), purchased December 2019, total cost £1,675 Welfare uni[ purchased A￿l￿$t 2018, total cost£12,009. Allchin Steamro1￿r, value on trar6fer £55,000. 3919 coach, currentYalLE £19,514. Ruston shuth'ThJ erYJirE, wal￿ on transfer £5,000. LeylaTrl Na￿'Onal bL6, Yalue on trar6fer £SOO. Pemiarent way, walue on transfer £29,247. Liabilities Credilors 7585 (7585) 900 900 These financial stalements are accepted on behalf of Ihe charity by: Signed Colin Haddon, Trustee Dated DRAFT Northampton & Lamport Railway CIO Notes to the accounts for the year ended 31 December 2023 1. Recelpts & payments accounts Recelpts and payments accounts contaln a summary of money recelved and money spent during the period and a list of assets and liabilities at the end of the period. Usually. cash received and cash spent will include tranSact￿nS through bank accounts and cash in hand. 2. Funds analysls Opènlng Recelpts (Payments) balanc• Closing balance Restricted funds Pitsford & Brampton Ststion Southern ExterEion 7028 4152 11180 7028 4152 11180 Unrestrlcted funds General fLrKI 58249 58249 17084 32817 17084 (32817) 42516 42516 Purpose of funds: Pitsford & Brampton Station - this is a fund that will support the building of the main station building at Pitsford & Brampton Station which was demolished when BR vacated the station. Southern Extension - the improvement of infrastructure wh￿h forms part of the. leasehold agreement between Northamptonshire County Council and Northampton Steam Railway Ltd (NSRL). 3. Credltors Independent examination fee 900 900 4. Trustees, remuneratlon Trustees received no expenses. remuneration or benefrts in this period. 5. Related party transactions There were no related party transactions in this period. Northampton & Lamport Railway CIO 6. Glossary of temis Creditors." These are amounts owed by the charity. but not paid during the accounting period. Debtors: Tliese dlil dlTiuuiiIs L)wed lu Ilie LlJ¢lrity. but not re￿IVed In the accounting period. Prepayments: These are services that the charity has paid for in advan￿, but not used during the accounting period. Restricted funds: These are funds given to the charity, subject to specrfic restrictions set by the donor, but still within the general objects of the charity.