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2020-12-31-accounts

Registered Charity Number 1172395

Cinderford Band Trustees Report 2020

This Report, collated by the Trustees of Cinderford Band covers the year of 2020.

3/2 08 /21

Registered Charity Number 1172395

Committee Report for 2020,

Due to the Covid crisis, 2020 presented many difficult challenges for both the Management Committee and band members alike. Regular committee meetings continued throughout the year within Government guidelines until the 2[nd] National lockdown was declared starting on the 5[th] November, 2020. No meetings have been held since.

Below is a brief summary of actions taken by the committee:

Start-up plans for rehearsals commencing on Sunday 15[th] November made ready within BBE guidelines.

Seating plans for 17 or 21 players maintaining a 2 metre safe distance.

Entry checks and log-in/out register for Track and Trace.

Cleaning procedures.

Full set of moisture guards ( bell covers) to reduce airborne transmission.

However, the 2[nd] National lockdown postponed all planned rehearsals.

  1. Instrument refurbishment/purchase plans for Baritones, Horn, and Flugal costed and agreed. 1 Baritone and 1 Horn sent for refurb.

  2. Costings for new uniforms and waterproof jackets being reviewed.

  3. As per the Treasurer’s report, the band finances continue to be in a good position despite the loss

of our concert income due to COVID.

3/28/21

Registered Charity Number 1172395

Treasurer’s Report - Year Ended 31st December 2020

I would like to say thank you to the President, Chairman, Secretary, Committee and members of the Band for their help and cooperation throughout the year. I would also like to say a sincere thank you to all our donors for their continued support and generosity, it is much appreciated.

This year has been challenging, because the Covid pandemic curtailed all banding activity, no rehearsals, concerts or contests since March.

Financially the band is in a secure position, this is largely attributable to the members who continued to pay their subscriptions, gift aid, donations and becoming eligible for a Covid related small business grant from the FODDC, following the restructuring of our rental/lease arrangements of the rehearsal and storage facilities at Foxes Bridge with the GCC.

The bank balance closed at a healthy £29912 at the end of the year versus £16404 last year. This £13508 increase in cash funds is largely attributable to the following items:

  1. £1150 Gift Aid received from HMRC for a period of 12 months (Jan ’19 - Dec ’19).

  2. Concert income of £520 and £50 for the Academy Band, this reflected the roll over from the prior year; effectively our concert income for both bands was zero for this year.

  3. Subscriptions donated were £2700 versus £2900 last year, a reduction of £200 versus prior year. The band continues to provide excellent instruments, music, tuition and facilities.

  4. I would like to thank our private and corporate donors for their generosity, we received £2696. 5. The band restructured it rental/leasing arrangements with GCC, which enabled it to be eligible for a Covid related small business grant from the FODDC. I would like to personally thank all those in the Forest of Dean and Gloucester councils (including the valuation officer) who made this possible.

  5. We did not purchase any instruments this year however we have refurbishment plans in place for the coming year.

  6. Professional tuition amounted to £450 versus £2700 last year. This significant reduction was due to there being no rehearsals and that we pay on an ‘as you go’ basis.

  7. The band’s management committee decided that the band would fund the coach to Torquay at a cost of £670.

  8. After accounting for our rebate our annual insurance premiums remained at £800, maintaining the same level of cover with the inclusion of Trustee indemnity as well.

  9. The hire of halls and storage facilities amounted to £1110 versus £780. This reflected the restructuring agreement consequences as we became eligible to pay rates to FODDC from April 2017.

  10. “Other” expenses of £343 included Website fees £98, PRS Performing Rights Licence £138, £57 for Covid related safety equipment, £30 instrument postage and FODDC annual licence fee £20.

  11. Hotel Income/Expenses mismatch is largely due to the £200 deposit paid in 2019 (as an advance for 2020) offset by the driver’s accommodation/rehearsal room fees for 2020. We have not paid a deposit for 2021 or beyond.

3/28/21

Registered Charity Number 1172395

Senior Band

We made a promising start to 2020 with good attendance at rehearsals and preparations for the Area contest at Torquay went well. By March the COVID outbreak had took hold and the Council of the West of England Brass Bands had to make the decision whether to go ahead with contest. They decided that they would go ahead and we along with all the other West of England Bands had to make the difficult decision as to whether to compete or not. As a band we decided that we would go and our performance on stage was of a very high standard. Unfortunately, the result did not go our way and we came a very disappointing 8[th] place.

Following our trip to Torquay government guidelines and the guidelines of our governing body, Brass Bands England resulted in rehearsals and engagements for all brass bands being cancelled. Subsequently, we were unable to meet or perform as a unit again during 2020. This was very disappointing to the whole band and to our audiences who attend our usual summer and winter concerts.

Safety of players has to be a priority and we need to know that all players have been vaccinated before we can consider starting up again. It is difficult to predict how and when we will be able to meet and start performing again and whether we will regain some of the engagements we missed during 2020 in the future.

Academy Band

As with the Senior Band following the COVID pandemic all rehearsals and engagements during 2020 were cancelled.

3/28/21

MD Report (Chris Howley)

Due to COVID our only engagement was the 2020 Area Contest at Torquay. Rehearsals for the contest went very well and I was delighted with the spirited performance we gave on stage. I was as disappointed as the rest of us were when after being tipped highly for a podium finish again; we came 8[th] from a field of 14...

Thanks to Clive and Jack for their help when unfortunately I was poorly the week leading up to the contest.

I hope that the band can again regroup sometime in the very near future.

Academy Band MD (Clive Lewis)

The year started very well in the Academy Band with some good very young players working very hard with lots of enthusiasm, great to see. The help from the senior players made such a difference, and moved things along a lot quicker. Sadly the last rehearsal before COVID was 11[th] March 2020. Hopefully we’ll be back soon.

Cinderford band
Statement of Income and Expenditure
Income 2016 2017 2018 2019 2020 Expenditure 2016 2017 2018 2019 2020
Concerts 2,430 2,954 2,724 2,816 520 Instruments/repairs 6,468 3,261 8,934 995 0
Subscriptions 3,039 2,638 2,420 2,900 2,700 Coach Hire 1,545 1,240 240 650 670
Fund raising/draws 2,711 155 57 20 98 Expenses for own concerts 0 0 0 0 0
Donations 2,660 4,788 4,927 4,791 2,696 Professional Tuition 3,030 2,520 2,745 2,700 450
Personal loans 0 0 0 0 0 Hire of Halls 436 1,600 805 780 1,110
Contestprizes 250 0 0 0 0 Entry fees/tickets 635 390 335 280 100
Other 79 147 150 200 10,057 Insurance 1,156 1,162 1,183 800 855
Dinner/Hotel income 2,550 1,445 129 3,320 3,275 Advertising 91 87 90 70 40
HMRC Charities 0 0 0 1,872 1,150 Uniforms 0 91 0 0 0
Academy Band 334 410 355 425 50 GBBA/BBE subs 40 40 140 140 140
Bank Interest 0 0 0 0 0 Registration Fees 137 28 158 7 130
Music 205 436 170 72 0
Gifts 0 0 30 0 0
Others 285 410 150 613 343
Player costs 60 65 0 0 75
Bandroom costs 0 0 0 0 0
Dinner/Hotel expenses 2,425 1,313 329 3,440 3,125
Loan repayments 0 0 0 0 0
Flood relief Material costs 0 0 0 0 0
Total Income 14,053 12,537 10,762 16,344 20,546 Total expenditure 16,513 12,643 15,309 10,547 7,038
Surplus (expenditure) 2460 105 4547 0 0 Surplus (Income) 0 0 0 5,797 13,508
16,513 12,642 15,309 16,344 20,546 16,513 12,643 15,309 16,344 20,546
2016 2017 2018 2019 2020
Hon Treasurer
Opening bank balance 1st Jan 17,720 15,260 15,154 10,607 16,404
Add Receipts 14,053 12,537 10,762 16,344 20,546
Auditor
Sub Total 31,773 27,797 25,916 26,951 36,950
Less Payments 16,513 12,643 15,309 10,547 7,038
Closing bank balance 31 Dec 15,260 15,154 10,607 16,404 29,912
Assets- Band room
Assets - Replacement value 183,595 186,695 195,629 195,629 195,629
Total Assets 183,595 186,695 195,629 195,629 195,629

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Cinderford band- Summary for the year ended Dec-20
Opening Balance 16,404.81
Receipts for the year
Concerts 520.00
Subscriptions 2,700.00
Fund Raising/ draws 97.81
Donations 2,696.00
Personal Loans 0.00
Prizes 0.00
Other 10,057.24
Dinners/Hotel income 3,275.00
HMRC Charities 1,150.19
Academy band 50.00
Bank Interest 0.00
Sub Total 20,546.24
Payments for theyear
Instruments / repairs 0.00
Coach Hire 670.00
Concert exps 0.00
Tuition 450.00
Hall Hire 1,110.24
Entry Fees 100.00
Insurance 854.79
Adverts 40.03
Uniform 0.00
GBBA/BBE 140.00
Registration Fees 130.00
Music 0.00
Gifts 0.00
Other 342.71
Player costs 75.00
Band Room costs 0.00
Dinner/Hotel 3,125.00
Loan 0.00
Sub Total 7,037.77
Receipt vs Payment 13,508.47
Closing Balance 29,913.28
Bank Statement Balance 29,963.28
Receipts not cleared 50.00
Chqs not cleared 100.00
29,913.28
0.00
OpeningBalance Bankststementbal 16,404.81
Add receipts 20,546.24
Lesspayments 7,037.77
Total Payments 7,037.77
Closing Bank Balance 29,913.28

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Payments from the bank account 0 670 0 450 1110.24 100 854.79 40.03 0 140 130 0 0 342.71 75 0 3125 0 7037.77
Date Details Chq no BR Equipmt **Coach C ** oncert exp
Tuition		 Hall hire **Entry fees ** Insurance Adverts **Uniforms ** GBBA/BBE Reg'n fees Music Gifts Others Players B/Room csts orquay Hotel Totals O/S
1/26/20 Tindle Newspapers 1 40.03 40.03
1/26/20 Newmoon Insurance 2 809.99 809.99
1/26/20 GBBA Contest Fee 3 100 100
1/29/20 Newmoon Insurance 4 44.8 44.8
1/29/20 ChrisHowley 5 210 210
1/2/20 GBBA Subscription SO 40 40
2/25/20 Chris Howley 6 240 240
2/25/20 FODDC 7 20 20
3/11/20 A Murrell Torquay 8 3125 3125
3/14/20 Alex HowleyExpenses 9 75 75
3/20/20 GCC AM 40 40
5/1/20 BBE Subscription S/O 100 100
5/21/20 GCC 10 390 390
6/8/20 Brass Band Players Ltd 11 130 130
8/1/20 Ian Tomlins 12 98.4 98.4
9/3/20 Grindles Coaches 13 670 670
10/28/20 GCC 14 390 390
11/2/20 PPL PRS Ltd 15 138.37 138.37
11/4/20 Postage to McQueens 16 29.6 29.6
11/4/20 Tina Watkins 17 56.34 56.34
11/24/20 FODDC Rates 18 290.24 290.24
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
End
0 670 0 450 1110.24 100 854.79 40.03 0 140 130 0 0 342.71 75 0 3125 0 7037.77
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

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Receipts to the bank account 520 2700 97.81 2696 0 10057.24 3275 1150.19 50 0 20546.24
Date Details BR Concerts Subs Fund Raising Donations Prizes Other Torquay Hotel HMRC Cha Academy Band Totals O/S
12/30/19 R Davies 10 10 10
1/2/20 Paul Whitson 10 10 10
1/2/20 Matthew Kibble 10 10 10
1/2/20 Dave Hale 10 10 10
1/2/20 Andrew James 10 10 10
1/2/20 Clive Bevan 10 10 10
1/2/20 PhilipGrindle 10 10 10
1/2/20 AnthonyMurrell 10 10 20
1/2/20 Tina & Barry Watkins 20 20
1/3/20 Lauren Brain 10 10
1/7/20 Peter&AnneKirby 20 20
1/10/20 Dr David Baldwin 10 10 10
1/15/20 Kim Sumner 10 10 10
1/15/20 Christopher Walding 10 10 10
1/17/20 Jack Campey 10 10
1/20/20 Ian Tomlins 10 10
1/6/20 Cinderford Band Xmas 320 320
1/6/20 Lydbrook Baptist Chapel Concert 50 50 200
1/6/20 PC HolyTrinityDrybrook 200 200
1/6/20 Barry Jessop 200 200 120
1/6/20 RoyJones Subs 2020 120 120 120
1/28/20 Mike WeavingSubs 2020 120 120 200
1/28/20 Mike Weaving Donation 200 200 200
1/31/20 BarryJessop 200 200 250
1/28/20 Christopher Walding 160 160
1/22/20 Carole Warren 160 160
2/3/20 BarryJessop 250 250
2/17/20 Roy Jones 1000 1000
2/17/20 Clive Lewis 160 160
2/17/20 Newmoon Insurance rebate 57.24 57.24
2/17/20 Ruth Davies 100 100
2/17/20 Paul Whitson 90 90
2/24/20 Andrew James 160 160
2/24/20 Timothy Jones 500 500
1/28/20 Ruth Davies 10 10
1/28/20 Darren Walding 10 10
2/3/20 Dave Hale 10 10
2/3/20 Andrew James 10 10
2/3/20 Matthew Kibble 10 10
2/3/20 Lauren Brain 10 10
2/3/20 Tina & BarryWatkins 20 20
2/3/20 PhilipGrindle 10 10
2/3/20 Anthony Murrell 10 10
2/3/20 Clive Bevan 10 10
2/3/20 Paul Whitson 10 10
2/7/20 Peter & Anne Kirby 20 20
2/10/20 Dr David Baldwin 10 10
2/17/20 KimSumner 10 10
2/17/20 Jack Campey 10 10
2/17/20 Christopher Walding 10 10
2/18/20 Ian Tomlins 10 10
2/5/20 Darren Walding 130 130
2/5/20 Tina & BarryWatkins 140 140
2/6/20 DaveHale 90 90
2/7/20 Anthony Murrell 90 90
2/18/20 Ian Tomlins 180 180
3/9/20 Matthew Kibble 360 360
3/9/20 Easy Funding 47.81 47.81
2/27/20 Carole Warren 120 120
3/4/20 Sharon Thomas 160 160
3/9/20 Dr David Baldwin 180 180
3/10/20 Sharon Thomas 200 200
3/11/20 Sharon Thomas 230 230
3/12/20 Peter & Anne Kirby 140 140
3/13/20 Lauren Brain 100 100
2/28/20 Darren Walding 10 10

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2/28/20 Ruth Davies 10 10
3/2/20 Paul Whitson 10 10
3/2/20 Dave Hale 10 10
3/2/20 Matthew Kibble 10 10
3/2/20 Andrew James 10 10
3/2/20 Clive Bevan 10 10
3/2/20 Tina & Barry Watkins 20 20
3/2/20 AnthonyMurrell 10 10
3/2/20 PhilipGrindle 10 10
3/3/20 Lauren Brain 10 10
3/9/20 Peter & Anne Kirby 20 20
3/10/20 Dr David Baldwin 10 10
3/16/20 Kim Sumner 10 10
3/16/20 Christopher Walding 10 10
3/17/20 JackCampey 10 10
3/18/20 Ian Tomlins 10 10
4/7/20 AnthonyMurrell 40 40
3/28/20 Darren Walding 10 10
3/31/20 Ruth Davies 10 10
4/1/20 Paul Whitson 10 10
4/1/20 Dave Hale 10 10
4/1/20 Matthew Kibble 10 10
4/1/20 Andrew James 10 10
4/1/20 Philip Grindle 10 10
4/1/20 AnthonyMurrell 10 10
4/1/20 Tina & BarryWatkins 20 20
4/1/20 Clive Bevan 10 10
4/3/20 Lauren Brain 10 10
4/7/20 Peter & Anne Kirby 20 20
4/14/20 Dr David Baldwin 10 10
4/15/20 Kim Sumner 10 10
4/15/20 Christopher Walding 10 10
4/17/20 Jack Campey 10 10
4/20/20 Ian Tomlins 10 10
4/28/20 Ruth Davies 10 10
4/28/20 Darren Walding 10 10
5/1/20 Paul Whitson 10 10
5/1/20 DaveHale 10 10
5/1/20 Andrew James 10 10
5/1/20 Matthew Kibble 10 10
5/1/20 Clive Bevan 10 10
5/1/20 Anthony Murrell 10 10
5/1/20 PhilipGrindle 10 10
5/1/20 Tina & Barry Watkins 20 20
5/4/20 Lauren Brain 10 10
5/7/20 Peter & Anne Kirby 20 20
5/7/20 Sharon Thomas 245 245
5/11/20 Dr David Baldwin 10 10
5/15/20 Christopher Walding 10 10
5/15/20 Kim Sumner 10 10
5/18/20 Ian Tomlins 10 10
5/18/20 JackCampey 10 10
5/28/20 Ruth Davies 10 10
5/28/20 Darren Walding 10 10
6/1/20 Paul Whitson 10 10
6/1/20 Matthew Kibble 10 10
6/1/20 Dave Hale 10 10
6/1/20 AndrewJames 10 10
6/1/20 Tina & Barry Watkins 20 20
6/1/20 Clive Bevan 10 10
6/1/20 Philip Grindle 10 10
6/1/20 Anthony Murrell 10 10
6/3/20 Lauren Brain 10 10
6/5/20 Sharon Thomas 120 120
6/8/20 Peter & Anne Kirby 20 20
6/10/20 Dr David Baldwin 10 10
6/15/20 Kim Sumner 10 10
6/15/20 Christopher Walding 10 10
6/17/20 Jack Campey 10 10
6/18/20 Ian Tomlins 10 10

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6/24/20 HMRC 1150.19 1150.19
6/28/20 Darren Walding 10 10
7/2/20 Jo & Rob Hume 50 50
7/2/20 Littledean Parish Council 50 50
6/29/20 Ruth Davies 10 10
7/1/20 Paul Whitson 10 10
7/1/20 Matthew Kibble 10 10
7/1/20 Dave Hale 10 10
7/1/20 Andrew James 10 10
7/1/20 Philip Grindle 10 10
7/1/20 Clive Bevan 10 10
7/1/20 Tina&BarryWatkins 20 20
7/1/20 Anthony Murrell 10 10
7/2/20 Lloyds Bank Foundation 56 56
7/3/20 Lauren Brain 10 10
7/7/20 Peter & Anne Kirby 20 20
7/10/20 Dr David Baldwin 10 10
7/15/20 KimSumner 10 10
7/15/20 Christopher Walding 10 10
7/17/20 Jack Campey 10 10
7/20/20 Ian Tomlins 10 10
7/28/20 Darren Walding 10 10
8/3/20 Paul Whitson 10 10
8/3/20 Dave Hale 10 10
8/3/20 Matthew Kibble 10 10
8/3/20 Andrew James 10 10
8/3/20 Lauren Brain 10 10
8/3/20 Tina & BarryWatkins 20 20
8/3/20 Clive Bevan 10 10
8/3/20 Anthony Murrell 10 10
8/3/20 PhilipGrindle 10 10
8/7/20 Peter&Anne Kirby 20 20
8/10/20 Dr David Baldwin 10 10
8/17/20 Kim Sumner 10 10
8/17/20 Christopher Walding 10 10
8/17/20 Jack Campey 10 10
8/18/20 Ian Tomlins 10 10
8/28/20 Ruth Davies 20 20
8/28/20 Darren Walding 10 10
9/1/20 Paul Whitson 10 10
9/1/20 Andrew James 10 10
9/1/20 Dave Hale 10 10
9/1/20 Matthew Kibble 10 10
9/1/20 Clive Bevan 10 10
9/1/20 Tina & BarryWatkins 20 20
9/1/20 AnthonyMurrell 10 10
9/1/20 Philip Grindle 10 10
9/7/20 Peter & Anne Kirby 20 20
9/10/20 Dr David Baldwin 10 10
9/15/20 Kim Sumner 10 10
9/15/20 Christopher Walding 10 10
9/17/20 JackCampey 10 10
9/18/20 Ian Tomlins 10 10
9/25/20 Rennishaw Plc 350 350
9/28/20 Ruth Davies 10 10
9/28/20 Darren Walding 10 10
10/1/20 Paul Whitson 10 10
10/1/20 Matthew Kibble 10 10
10/1/20 Dave Hale 10 10
10/1/20 Andrew James 10 10
10/1/20 Philip Grindle 10 10
10/1/20 Anthony Murrell 10 10
10/1/20 Tina & BarryWatkins 20 20
10/1/20 Clive Bevan 10 10
10/2/20 FODDC NDR Refund 10000 10000
10/7/20 Peter & Anne Kirby 20 20
10/12/20 Dr David Baldwin 10 10
10/15/20 Kim Sumner 10 10
10/15/20 Christopher Walding 10 10
10/19/20 Ian Tomlins 10 10

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10/28/20 Ruth Davies 10 10
10/28/20 Darren Walding 10 10
11/2/20 Paul Whitson 10 10
11/2/20 Dave Hale 10 10
11/2/20 Andrew James 10 10
11/2/20 PhilipGrindle 10 10
11/2/20 Anthony Murrell 10 10
11/2/20 Tina & BarryWatkins 20 20
11/2/20 Matthew Kibble 10 10
11/2/20 Ian Tomlins 10 10
11/2/20 Clive Bevan 10 10
11/9/20 Peter&Anne Kirby 20 20
11/10/20 Dr David Baldwin 10 10
11/16/20 Kim Sumner 10 10
11/16/20 Christopher Walding 10 10
11/17/20 Jack Campey 10 10
11/28/20 Darren Walding 10 10
11/30/20 Ruth Davies 10 10
12/1/20 Paul Whitson 10 10
12/1/20 Dave Hale 10 10
12/1/20 Matthew Kibble 10 10
12/1/20 Andrew James 10 10
12/1/20 Tina & BarryWatkins 20 20
12/1/20 Anthony Murrell 10 10
12/1/20 Clive Bevan 10 10
12/1/20 PhilipGrindle 10 10
12/2/20 Ian Tomlins 10 10
12/7/20 Peter & Anne Kirby 20 20
12/10/20 Dr David Baldwin 10 10
12/15/20 Kim Sumner 10 10
12/15/20 Christopher Walding 10 10
12/17/20 JackCampey 10 10
12/20/20 Tina & Barry Watkins 25 25
12/20/20 Clive Lewis 25 25
20546.24
520 2700 97.81 2696 0 10057.24 3275 1150.19 50 0 20546.24 0
0 0 0 0 0 0 0 0 0 0 0

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BUDGET e
Cinderford band- Summary for the year ended Dec-13
Receipts for the year
Concerts 1975 Quays twic
Subscriptions 2760 23membe
Fund Raising/ draws
Donations 750 Bloor home
Prizes
Other
Dinners/Hotel income
Grants
Academy band
Sub Total 5485
Payments for theyear
Instruments / repairs
Coach Hire 1000
Concert exps
Tuition 4200 CL 1,200 KW 3,000
Hall Hire 520
Entry Fees 400
Insurance 1200
Adverts 250
Uniform 1500
GBBA 200
Registration Fees 200
Music 250
Gifts
Other
Player costs
Band Room costs
Dinner/Hotel
Loan
Sub Total 9720
Closing Balance -4235

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