TRUSTEES ANNUAL REPORT 2023-24
Overall, It has been a better year than the one before. Although the Trustees still have no formal Chairman, the Secretary is currently acting up in the role as the occasion demands. The situation has also been much improved in no small part by the arrival of the two new Trustees which has enabled the workload to be shared more evenly and brought a wider knowledge and experience to the Trustees. The Trustees remain few in number (5) and it would be better if there were more to build in resilience should we unexpectedly lose one of our Trustees with specific responsibilities. However, given the uncertainty of the hall’s future it has been difficult to recruit further Trustees.
The Trustees had 3 main objectives during the year:
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To participate and contribute to the discussions about the possible modernisation of the village hall;
-
To ensure that the hall remained open and operationally effective for the benefit of the local community and its users;
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To ensure that the proper accounts are kept and monitored to secure the halls financial future.
The most significant development in terms of the hall’s future was the formation of a Joint Modernisation Working Group consisting of representatives from the Trustees and the Parish Council, who own the building. The aim of the group is to seek funding for a complete modernisation of the hall now that the option of a new build has been ruled out on cost grounds. The working group has made good progress with some preliminary work being undertaken and in securing some funding from East Suffolk Council. However, more funding is still needed before the project can be given the go ahead.
The modernisation of the hall is essential as it was originally built in the 1950s and is showing its age in terms of its appearance and structure, the standard of its facilities and its attractiveness to potential new users. It is against this background that the Trustees have been trying to manage the building to keep it operational. The Trustees have also to take into account whether maintenance or works expenditure is justified given that the hall might be modernised in the not too distant future.
Currently the hall is breaking about even in terms of its income and expenditure but it is a fine balance and any major maintenance expenditure could affect this negatively and threaten the hall’s viability. However, for now, the hall continues to be well used and there have been no major issues.
Wickham Market Trustees
November 2024
STATEMENT OF ACCOUNTS WICKHAM MARKET VILLAGE HALL for the Year ended 30th September 2024
We hereby certify that the attached accounts have been prepared, without carrying out an audit, from the information and explanations supplied to us.
Date: 03-Feb-25 Stephen J Barker FMAAT MBS Accountancy Services Ltd Garden House 11 Judith Avenue Knodishall Saxmundham Suffolk IP17 1UY Tel: 01728 830736 Fax: 01728 833386 E-mail: stephen.barker@martinbrook.co.uk
WICKHAM MARKET VILLAGE HALL
General Fund
Income & Expenditure Account for the Year Ended 30th September 2024
| 2023 | |||
|---|---|---|---|
| £ | £ | £ | |
| Net income from: | |||
| 2,077 | Bingo | 2,854 | |
| - | Village show | 850 | |
| - | Field | - | |
| 1,152 | Wickham Market movies | 1,158 | |
| -------------- | -------------- | 4,862 | |
| 3,229 | |||
| Other income: | |||
| 16,367 | Letting fees | 13,651 | |
| - | Donations | ||
| - | Fund Raising | ||
| 500 | Grants | - | |
| 1,890 | Insurance | 2,050 | |
| - | Car Park | 240 | |
| - | Sundry income | 500 | |
| - | Interest Received | - | |
| -------------- | 16,441 | ||
| -------------- | -------------- | ||
| 21,986 | Total income | 21,303 | |
| -------------- | |||
| Expenditure: | |||
| 538 | Water | 772 | |
| 4,280 | Light and heat | 3,480 | |
| 2,740 | Insurance and licences | 2,450 | |
| 8,451 | Repairs and Renewals | 4,303 | |
| 1,013 | Playing field costs | - | |
| 320 | Sundries | 555 | |
| 3,557 | Cleaning, Refuse & Caretaker | 4,286 | |
| - | Broadband | 302 | |
| Modernisation Expenses | 400 | ||
| - | Transfer to Restoration Fund | - | |
| - | Donation to Restoration Fund | - | |
| - | Other Donations | - | |
| 55 | Depreciation | 42 | |
| -------------- | -------------- | ||
| 20,954 | 16,589 | ||
| -------------- | -------------- | ||
| 1,032 | 4,714 | ||
| -------------- | -------------- | ||
| 1,032 | Surplus/(deficit) for the year | 4,714 | |
| ======== | ======== |
WICKHAM MARKET VILLAGE HALL
Modernisation Fund
Income & Expenditure Account for the Year Ended 30th September 2024
| 2023 | |||
|---|---|---|---|
| £ | £ | £ | |
| Income: | |||
| - | Grants and donations received | - | |
| - | Transfer from general fund | - | |
| - | Fund-raising events | - | |
| 805 | Bingo Donations | 2,782 | |
| - | Donation from General Fund | - | |
| -------------- | -------------- | ||
| 805 | 2,782 | ||
| -------------- | |||
| Expenditure: | |||
| - | Structural Survey | - | |
| - | Architects | - | |
| - | Expenses of fund-raising events | - | |
| - | Printing, Advertising, Posters etc. | - | |
| - | Equipment purchased | - | |
| -------------- | -------------- | ||
| - | - | ||
| -------------- | -------------- | ||
| 805 | Surplus ( deficit ) for year | 2,782 | |
| -------------- | -------------- |
WICKHAM MARKET VILLAGE HALL
Balance Sheet as at 30th September 2024
| 2023 | ||||
|---|---|---|---|---|
| £ | £ | £ | ||
| Fixed Assets | ||||
| 76,622 | Hall Extension | 76,622 | ||
| Fixtures, fittings & equipment | ||||
| 221 | As at 1 October 2023 | 166 | ||
| - | Additions | - | ||
| -------------- | -------------- | |||
| 221 | 166 | |||
| 55 | Less depreciation | 42 | ||
| -------------- | -------------- | |||
| 166 | 125 | |||
| Archive shed | ||||
| - | As at 1 October 2023 | - | ||
| Less depreciation | - | |||
| -------------- | - | |||
| Portacabin | ||||
| 1 | As at 1 October 2023 | 1 | ||
| - | Less depreciation | - | ||
| -------------- | -------------- | |||
| 1 | 1 | |||
| -------------- | -------------- | |||
| 76,789 | Total Fixed Assets | 76,748 | ||
| Current Assets | ||||
| 35,027 | Bank Accounts: | - General funds | 39,864 | |
| 63,484 | - Modernisation fund (Co-Op) | 66,266 | ||
| 35,250 | - Modernisation fund (Barclays) | 35,250 | ||
| 17 | Cash in hand: | - General funds | 14 | |
| 40 | - Modernisation fund | 40 | ||
| - | Village Show Cash Float | - | ||
| -------------- | -------------- | |||
| 133,818 | 141,434 | |||
| -------------- | -------------- | |||
| 210,607 | 218,182 | |||
| Less:Current Liabilities | ||||
| (301) | Sundry creditors | (360) | ||
| - | Hiring Deposits Held | - | ||
| (360) | Key Deposits Held | (380) | ||
| -------------- | -------------- | |||
| 209,946 | Net Assets | 217,442 | ||
| ======== | ======== |
WICKHAM MARKET VILLAGE HALL
Balance Sheet as at 30th September 2024
| Represented by:- | |||
|---|---|---|---|
| 2023 | |||
| £ | General Funds | £ | £ |
| 105,844 | As at 1 October 2023 | 106,876 | |
| 1,032 | Surplus/(Deficit) for the year | 4,714 | |
| -------------- | -------------- | ||
| 106,876 | 111,590 | ||
| Modernisation Fund | |||
| 97,965 | As at 1 October 2023 | 98,770 | |
| 805 | Surplus/(deficit) for the year | 2,782 | |
| -------------- | -------------- | ||
| 98,770 | 101,552 | ||
| Wickham Market Movies Reserve Fund | |||
| 4,000 | As at 1 October 2023 | 4,000 | |
| - | Transferred in/(out) this year | ||
| -------------- | -------------- | ||
| 4,000 | 4,000 | ||
| Village Show Reserve Fund | |||
| 300 | As at 1 October 2023 | 300 | |
| Transferred in/(out)this year | - | ||
| -------------- | -------------- | ||
| 300 | 300 | ||
| -------------- | -------------- | ||
| 209,946 | 217,442 | ||
| ======== | ======== |