TRUSTEES ANNUAL REPORT
There is no disguising or sugar coating the fact that in many respects the Village Hall has a bad year.
One of the most significant problems was the loss of key people early in the year with the resignation of the Chairman and Lettings Secretary and the retirement of another experienced Trustee. These changes left only three Trustees to pick up the slack caused by these departures and they did not have the time available to fill the gaps created. As a result the remaining Trustees were reluctantly obliged to instigate measures to ensure that the hall could continue operationally including reducing the number of CIO meetings and more significantly stopping any new lettings for a period of time. On a more positive note two new Trustees have been found who will hopefully enable the workload to be more evenly spread as they gain more experience of being a Trustee. We were also fortunate to gain the paid part time services of the Deputy Parish Clerk as the Lettings Secretary who deals with new or ad hoc hirers. However, there have been some adjustments to the booking process as a result. Despite these positives the Trustees still have no Chairman.
During the year the Modernisation Steering Group did some excellent work on moving forward the hall towards implementing a modernisation project but unfortunately this has been put on hold because the Parish Council (who own the hall) decided to look again at the possibility of a new build option and this reconsideration continues. This situation has meant negotiations on a new lease have stalled until decisions are made about the future of the hall and how it should be managed in the future.
The decision about the hall’s future is critical because the building it is looking very tired and its internal fixtures and fittings are beginning to show their age and need regular maintenance and occasionally repair. There are several minor maintenance issues in the hall which were previously dealt with by the Trustees who have departed and the current Trustees have been unable to secure the services of a “caretaker” to undertake such tasks. In managing the hall and spending money on works or maintenance the Trustees have to take into account whether such expenditure is justified if the decision is made to build a new hall.
Recent assessments of our financial position suggests that our expenditure is exceeding our income. This is not critical in the short term because of grants received to help the hall through Covid but this is not sustainable in the longer term. The Trustees will continue to monitor the situation closely.
Unfortunately, during the last 12 months there had been two incidents where the hall had been broken into. On the first occasion, the CCTV system was stolen and some internal damage had to be repaired, and on the second occasion some ice cream was stolen and a fire extinguisher was discharged, but no other damage was done.
STATEMENT OF ACCOUNTS WICKHAM MARKET VILLAGE HALL for the Year ended 30th September 2023
We hereby certify that the attached accounts have been prepared, without carrying out an audit, from the information and explanations supplied to us.
Date: 22-Nov-23 Stephen J Barker FMAAT
MBS Accountancy Services Ltd Garden House 11 Judith Avenue Knodishall Saxmundham Suffolk IP17 1UY Tel: 01728 830736 Fax: 01728 833386 E-mail: stephen.barker@martinbrook.co.uk
WICKHAM MARKET VILLAGE HALL
General Fund
Income & Expenditure Account for the Year Ended 30th September 2023
| 2022 | |||
|---|---|---|---|
| £ | £ | £ | |
| Net income from: | |||
| 3,794 | Bingo | 2,077 | |
| - | Village show | - | |
| 363 | Field | - | |
| 112 | Wickham Market movies | 1,152 | |
| -------------- | -------------- | 3,229 | |
| 4,269 | |||
| Other income: | |||
| 9,246 | Letting fees | 16,367 | |
| - | Donations | ||
| - | Fund Raising | ||
| 7,073 | Grants | 500 | |
| 1,494 | Insurance | 1,890 | |
| 480 | Car Park | - | |
| 30 | Sundry income | - | |
| - | Interest Received | - | |
| -------------- | 18,757 | ||
| -------------- | -------------- | ||
| 22,592 | Total income | 21,986 | |
| -------------- | |||
| Expenditure: | |||
| 215 | Water | 538 | |
| 3,633 | Light and heat | 4,280 | |
| 2,535 | Insurance and licences | 2,740 | |
| 3,332 | Repairs and Renewals | 8,451 | |
| 249 | Playing field costs | 1,013 | |
| 508 | Sundries | 320 | |
| 3,134 | Cleaning and caretaker | 3,557 | |
| 1,211 | Broadband | - | |
| 480 | Transfer to Restoration Fund | - | |
| - | Donation to Restoration Fund | - | |
| - | Other Donations | - | |
| 74 | Depreciation | 55 | |
| -------------- | -------------- | ||
| 15,371 | 20,954 | ||
| -------------- | -------------- | ||
| 7,221 | 1,032 | ||
| -------------- | -------------- | ||
| 7,221 | Surplus/(deficit) for the year | 1,032 | |
| ======== | ======== |
WICKHAM MARKET VILLAGE HALL
Restoration Fund
Income & Expenditure Account for the Year Ended 30th September 2023
| 2022 | |||
|---|---|---|---|
| £ | £ | £ | |
| Income: | |||
| 1,896 | Grants and donations received | - | |
| - | Transfer from general fund | - | |
| 811 | Fund-raising events | - | |
| Bingo Donations | 805 | ||
| - | Donation from General Fund | - | |
| -------------- | -------------- | ||
| 2,707 | 805 | ||
| -------------- | |||
| Expenditure: | |||
| 1,530 | Structural Survey | - | |
| - | PLAICE | - | |
| - | Expenses of fund-raising events | - | |
| - | Printing, Advertising, Posters etc. | - | |
| - | Equipment purchased | - | |
| -------------- | -------------- | ||
| 1,530 | - | ||
| -------------- | -------------- | ||
| 1,177 | Surplus ( deficit ) for year | 805 | |
| -------------- | -------------- |
WICKHAM MARKET VILLAGE HALL
Modernisation Fund
Income & Expenditure Account for the Year Ended 30th September 2023
| 2022 | |||
|---|---|---|---|
| £ | £ | £ | |
| Income: | |||
| - | Grants and donations received | ||
| - | Transfer from general fund | - | |
| Fund-raising events | - | ||
| - | Donation from General Fund | - | |
| -------------- | -------------- | ||
| - | - | ||
| -------------- | |||
| Expenditure: | |||
| - | Feasibility study & architects fees | ||
| - | PLAICE | ||
| Expenses of fund-raising events | - | ||
| - | Printing, Advertising, Posters etc. | ||
| - | Equipment purchased | ||
| -------------- | -------------- | ||
| - | - | ||
| -------------- | -------------- | ||
| - | Surplus ( deficit ) for year | - | |
| -------------- | -------------- |
WICKHAM MARKET VILLAGE HALL
Balance Sheet as at 30th September 2023
| 2022 | ||||
|---|---|---|---|---|
| £ | £ | £ | ||
| Fixed Assets | ||||
| 76,622 | Hall Extension | 76,622 | ||
| Fixtures, fittings & equipment | ||||
| 295 | As at 1 October 2022 | 221 | ||
| - | Additions | - | ||
| -------------- | -------------- | |||
| 295 | 221 | |||
| 74 | Less depreciation | 55 | ||
| -------------- | -------------- | |||
| 221 | 166 | |||
| Archive shed | ||||
| - | As at 1 October 2022 | - | ||
| Less depreciation | - | |||
| -------------- | - | |||
| Portacabin | ||||
| 1 | As at 1 October 2022 | 1 | ||
| - | Less depreciation | - | ||
| -------------- | -------------- | |||
| 1 | 1 | |||
| -------------- | -------------- | |||
| 76,844 | Total Fixed Assets | 76,789 | ||
| Current Assets | ||||
| 34,539 | Bank Accounts: | - General funds | 35,027 | |
| 62,679 | - Restoration fund (Co-Op) | 63,484 | ||
| 35,250 | - Modernisation fund (Barclays) | 35,250 | ||
| 17 | Cash in hand: | - General funds | 17 | |
| 40 | - Restoration fund (Co-Op) | 40 | ||
| - | Village Show Cash Float | - | ||
| -------------- | -------------- | |||
| 132,525 | 133,818 | |||
| -------------- | -------------- | |||
| 209,369 | 210,606 | |||
| Less:Current Liabilities | ||||
| (300) | Sundry creditors | (300) | ||
| (600) | Hiring Deposits Held | - | ||
| (360) | Key Deposits Held | (360) | ||
| -------------- | -------------- | |||
| 208,109 | Net Assets | 209,946 | ||
| ======== | ======== |
WICKHAM MARKET VILLAGE HALL
Balance Sheet as at 30th September 2023
| Represented by:- | |||
|---|---|---|---|
| 2022 | |||
| £ | General Funds | £ | £ |
| 98,623 | As at 1 October 2022 | 105,844 | |
| 7,221 | Surplus/(Deficit) for the year | 1,032 | |
| -------------- | -------------- | ||
| 105,844 | 106,876 | ||
| Restoration Fund | |||
| 96,549 | As at 1 October 2022 | 97,726 | |
| 1,177 | Surplus/(deficit) for the year | 805 | |
| -------------- | -------------- | ||
| 97,726 | 98,531 | ||
| Modernisation Fund | |||
| 239 | As at 1 October 2022 | 239 | |
| - | Surplus/(deficit) for the year | - | |
| -------------- | -------------- | ||
| 239 | 239 | ||
| Wickham Market Movies Reserve Fund | |||
| 4,000 | As at 1 October 2022 | 4,000 | |
| - | Transferred in/(out) this year | ||
| -------------- | -------------- | ||
| 4,000 | 4,000 | ||
| Village Show Reserve Fund | |||
| 300 | As at 1 October 2022 | 300 | |
| Transferred in/(out)this year | - | ||
| -------------- | -------------- | ||
| 300 | 300 | ||
| -------------- | -------------- | ||
| 208,109 | 209,946 | ||
| ======== | ======== |