WMVHCIO Trustees Report for 2021
This report covers the period from the AGM on 23rd February 2021 to 25th November 2021. (The previous AGM was due to take place in November 2020, but was delayed due to Covid and was held by Zoom).
The Trustees have resumed meeting in person. They continue in their negotiations with the Parish Council over a new lease. There are still problems with parking and potholes, which we are seeking to resolve.
Since the last AGM, most of the hall’s users have started meeting again, and although we have unfortunately lost a few users, our lettings diary is filling up nicely, with some new groups filling the gaps.
With users returning, the hall has had to be cleaned, and we have been very fortunate that Sophie Kingdom was available to carry out a deep clean before groups came back, and then to continue with regular cleaning. We will miss her now that she has moved away.
We used a grant to complete the redecoration of the hall, with the painting of the disabled toilet, and the kitchen and toilets at the back of the hall.
During the spring and summer the Village Hall’s Modernisation Steering Group has met regularly, and has carried out a public consultation, and commissioned asbestos and structural surveys, in readiness for moving on to producing a more detailed specification.
The village hall finances are still sound, and have been transferred to our new Treasurer, Sue French. We appreciate all the hard work that Rob Rose has put in over the years.
Pete Holden has given us notice of his resignation as a Trustee, so we are actively seeking to recruit additional trustees, in order to enable us to keep the hall running for the benefit of our community. We thank Pete for all his hard work too.
24th November 2021
STATEMENT OF ACCOUNTS WICKHAM MARKET VILLAGE HALL for the Year ended 30th September 2021
We hereby certify that the attached accounts have been prepared, without carrying out an audit, from the information and explanations supplied to us.
Date: 23-Nov-21 Stephen J Barker FMAAT
MBS Accountancy Services Ltd Garden House 11 Judith Avenue Knodishall Saxmundham Suffolk IP17 1UY Tel: 01728 830736 Fax: 01728 833386 E-mail: stephen.barker@martinbrook.co.uk
WICKHAM MARKET VILLAGE HALL
General Fund
Income & Expenditure Account for the Year Ended 30th September 2021
| 2020 | |||
|---|---|---|---|
| £ | £ | £ | |
| Net income from: | |||
| 887 | Bingo | 410 | |
| - | Village show | - | |
| 892 | Field | 997 | |
| 285 | Wickham Market movies | - | |
| -------------- | -------------- | 1,407 | |
| 2,064 | |||
| Other income: | |||
| 6,635 | Letting fees | 2,820 | |
| - | Donations | - | |
| - | Fund Raising | - | |
| 10,000 | Grants | 27,208 | |
| 572 | Insurance | - | |
| 100 | Sundry income | 604 | |
| - | Interest Received | 1,490 | |
| -------------- | 32,122 | ||
| -------------- | -------------- | ||
| 19,371 | Total income | 33,529 | |
| -------------- | |||
| Expenditure: | |||
| 576 | Water | 754 | |
| 4,025 | Light and heat | 2,677 | |
| 2,279 | Insurance and licences | 1,679 | |
| 18,705 | Repairs and Renewals | 8,455 | |
| 3,713 | Playing field costs | 2,130 | |
| 913 | Sundries | 747 | |
| 310 | Cleaning and caretaker | 490 | |
| - | Transfer to Restoration Fund | - | |
| - | Donation to Restoration Fund | - | |
| 2 | Other Donations | - | |
| 132 | Depreciation | 99 | |
| -------------- | -------------- | ||
| 30,655 | 17,031 | ||
| -------------- | -------------- | ||
| (11,284) | Surplus/(deficit) for the year | 16,498 | |
| ======== | ======== |
WICKHAM MARKET VILLAGE HALL
Restoration Fund
Income & Expenditure Account for the Year Ended 30th September 2021
| 2020 | |||
|---|---|---|---|
| £ | £ | £ | |
| Income: | |||
| 5,520 | Grants and donations received | - | |
| - | Transfer from general fund | - | |
| 3,943 | Fund-raising events | - | |
| - | Donation from General Fund | - | |
| -------------- | -------------- | ||
| 9,463 | - | ||
| -------------- | |||
| Expenditure: | |||
| - | Feasibility study & architects fees | ||
| - | PLAICE | ||
| 111 | Expenses of fund-raising events | - | |
| - | Printing, Advertising, Posters etc. | ||
| - | Equipment purchased | ||
| -------------- | -------------- | ||
| 111 | - | ||
| -------------- | -------------- | ||
| 9,352 | Surplus ( deficit ) for year | - | |
| -------------- | -------------- |
WICKHAM MARKET VILLAGE HALL
Modernisation Fund
Income & Expenditure Account for the Year Ended 30th September 2021
| 2020 | |||
|---|---|---|---|
| £ | £ | £ | |
| Income: | |||
| Grants and donations received | 239 | ||
| - | Transfer from general fund | - | |
| Fund-raising events | - | ||
| - | Donation from General Fund | - | |
| -------------- | -------------- | ||
| - | 239 | ||
| -------------- | |||
| Expenditure: | |||
| - | Feasibility study & architects fees | ||
| - | PLAICE | ||
| Expenses of fund-raising events | - | ||
| - | Printing, Advertising, Posters etc. | ||
| - | Equipment purchased | ||
| -------------- | -------------- | ||
| - | - | ||
| -------------- | -------------- | ||
| - | Surplus ( deficit ) for year | 239 | |
| -------------- | -------------- |
WICKHAM MARKET VILLAGE HALL
Balance Sheet as at 30th September 2021
| 2020 | ||||
|---|---|---|---|---|
| £ | £ | £ | ||
| Fixed Assets | ||||
| 76,622 | Hall and car park | 76,622 | ||
| Fixtures, fittings & equipment | ||||
| 526 | As at 1 October 2019 | 394 | ||
| - | Additions | - | ||
| -------------- | -------------- | |||
| 526 | 394 | |||
| 132 | Less depreciation | 99 | ||
| -------------- | -------------- | |||
| 394 | 295 | |||
| Archive shed | ||||
| - | As at 1 October 2019 | - | ||
| Less depreciation | - | |||
| -------------- | - | |||
| Portacabin | ||||
| 1 | As at 1 October 2019 | 1 | ||
| - | Less depreciation | - | ||
| -------------- | -------------- | |||
| 1 | 1 | |||
| -------------- | -------------- | |||
| 77,017 | Total Fixed Assets | 76,918 | ||
| Current Assets | ||||
| 10,066 | Bank Accounts: | - General funds | 26,589 | |
| 61,298 | - Restoration fund (Co-Op) | 61,537 | ||
| 35,250 | - Modernisation fund (Barclays) | 35,250 | ||
| 43 | Cash in hand | 2 | ||
| - | Village Show Cash Float | - | ||
| -------------- | -------------- | |||
| 106,657 | 123,378 | |||
| -------------- | -------------- | |||
| 183,674 | 200,296 | |||
| Less:Current Liabilities | ||||
| (240) | Sundry creditors | (240) | ||
| (100) | Hiring Deposits Held | - | ||
| (360) | Key Deposits Held | (345) | ||
| -------------- | -------------- | |||
| 182,974 | Net Assets | 199,711 | ||
| ======== | ======== |
WICKHAM MARKET VILLAGE HALL
Balance Sheet as at 30th September 2021
| Represented by:- | |||
|---|---|---|---|
| 2020 | |||
| £ | General Funds | £ | £ |
| 93,409 | As at 1 October 2020 | 82,125 | |
| (11,284) | Surplus/(Deficit) for the year | 16,498 | |
| -------------- | -------------- | ||
| 82,125 | 98,623 | ||
| Restoration Fund | |||
| 87,197 | As at 1 October 2020 | 96,549 | |
| 9,352 | Surplus/(deficit) for the year | - | |
| -------------- | -------------- | ||
| 96,549 | 96,549 | ||
| Modernisation Fund | |||
| As at 1 October 2020 | - | ||
| Surplus/(deficit) for the year | 239 | ||
| -------------- | |||
| 239 | |||
| Wickham Market Movies Reserve Fund | |||
| 4,000 | As at 1 October 2020 | 4,000 | |
| - | Transferred in/(out) this year | - | |
| -------------- | -------------- | ||
| 4,000 | 4,000 | ||
| Village Show Reserve Fund | |||
| 600 | As at 1 October 2020 | 300 | |
| (300) | Transferred in/(out)this year | - | |
| -------------- | -------------- | ||
| 300 | 300 | ||
| -------------- | -------------- | ||
| 182,974 | 199,711 | ||
| ======== | ======== |
WICKHAM MARKET VILLAGE HALL
Treasurer’s report for year ending 30[th] September 2021 The year dealing with Covid-19
This report does not include the newly formed Modernisation Steering Group formed from the Restoration Fund Committee
Annual Summary
We began the 2020-21 financial year with total assets, bank balance plus petty cash of £10,066.46 and we have ended the year with a healthy bank balance of £26,589.25. This total includes £4,745 of the following Contingency Funds and deposits:-
| Wickham Market Movies Reserve Fund | £4,000 |
|---|---|
| Village Show Reserve Fund | £ 300 |
| Returnable key deposits | £ 345 |
| Returnable hiring deposit | £ 100 |
Our total available funds at the end of the Financial Year September 2021 is £21,844.25
Grants
Rev Rob Rose applied for and obtained grants from East Suffolk East Suffolk Covid grants £16,440
East Suffolk Improvement Grant £5,000
We received last year’s Grant from the Parish Council in November totalling £3,500 but no grant so far from the Parish council this year, we applied for this Grant at the end of July. The new leases for the Football club, Bowls Club and ourselves are under negotiation with the Parish Council and could affect next year’s grant.
Income and Expenditure
The hiring of the Village Hall is picking up again after a very slow year with a lot of cleaning having to be undertaken. Some of the regular users have started up again, and some have unfortunately left, but we have also attracted new regular hirers. The major items of expenditure (over £1,000) this year, has been the plumbing £5,481 and Insurance £1,455 less £116 contribution from Bowls Club, Rainbows and Brownies.
Conclusion
There is still a lot of uncertainty over the coming winter months as to the level of restrictions if any due to Covid-19, but hopefully we will still be able to attract new Hirers, and modernise the Village Hall in the near future. We go into the next financial year with a healthy budget to start.
Sue French
18[th] October 2021
Trustees meeting Nov 2021
Charity Number 1172384