## **Trustees’ Annual Report for the period**
## **From 1/9/2020 To 31/08/2021**
## **2.5 terms online due to the Covid-19 Pandemic. The last half term of the academic year face to face**
## **Charity name: Questors Young Musicians Club**
## **Charity registration number: 1172350**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the CIO are: 1. to advance the
education of children and young people in
music and the playing of musical instruments;
and 2. to advance public education in, and
appreciation of, music, particularly, but not
exclusively, by the running and administration
of a club foryoungmusicians in Ealing.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|QYMC has been running for over 50 years as a
music school, offering music education on
Saturdays (from 8.30 to 13.00), for 30 weeks
per year, to children aged from 3-18 years old.
This is predominantly on a group basis and
there is a focus on participating in ensembles
and the orchestra from an early age.
Pupils are encouraged to take musical
examinations where appropriate, and achieve
excellent results, above the national average.
Pre-pandemic at least one concert is organised
every term. This gives the children the
opportunity to perform and learn from the
experience. It also gives parents and/or other
interested persons the chance to attend and
enjoy the music.
During the pandemic this wasn’t possible
however an online performance platform for
pupils to perform to each other was created.
We were able to return to face to face lessons
in the Summer Term. It wasn’t considered safe
to have a concert indoors with lots of people in
an enclosed space, however we were using the
outside space as a waitingarea so each|
|||ensemble did a short performance outside for
the parents.
Throughout the year all children regardless of
ability are encouraged to participate in
concerts whenever possible. The organisation
has historically operated as an unincorporated
association run bya committee of volunteers.|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees took legal advice from Gareth Roy
at Russel Cooke, (legal firm specialising in
charity matters) who confirmed that in their
view there was public benefit, as defined in the
Charity Commission guidance, in our
operations prior to converting from an
Unincorporated Organisation to a CIO in March
2017. The trustees have ongoing regard to
public benefit, which is monitored and
reported through termlyTrustee meetings|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|N/A|
|Policy on social investment
including program related
investment|Para 1.38|N/A|
|Contribution made by
volunteers|Para 1.38|The CIO (Foundation Constitution) is run by
Trustees, including defined roles of Chair,
Treasurer, and Secretary as well as other
parent representatives. We are extremely
fortunate to also have a very active team of
volunteers who run the café and reception in
addition to helping with transportation of
instruments for concerts etc. These volunteers
are generally parents, but we also benefit from
older pupils volunteering as part of their Duke
of Edinburgh Award. Our volunteers are very
efficientlycoordinated byone of our Trustees.|
|Other||Initiatives:
Ensemble Performances to parents rather
than a conventional concert
Risk assessment for returning to face to
face lessons
Teacher focus groups
New Procedures for face to face lessons|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|In this period:
Around 100 pupils (Autumn Term 2020 –
Summer Term 2021) studied in over 100
lessons each week, including theory, aural,
individual tuition, group tuition.
Over 240 ensemble sessions per year
(including percussion, jazz, strings, wind) 30
orchestra sessions
Over 130 instruments are held for hire to
encourage poorer pupils to start on their
musical journey.
Although numbers dropped the regular online
contact with teachers and other pupils was
hugely appreciated by parents and had a
significant positive effect on the mental health
of children, many of whom were receiving very
little from their schools.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||Achievements against
objectives set|Para 1.41|The achievements outlined above were in line
with the objectives set in the CIO constitution,
specifically:
In relation to “to advance the education of
children and young people namely in music and
the playing of musical instruments”
we have carried out the activities outlined
above on 30 Saturdays across the year and
run an assisted place programme to
students, who would not otherwise be able
to learn an instrument.
Numbers remained low after going online
in the summer term of the previous year as
it wasn’t possible to run an open day and
the classes for younger pupils were less
successful online. However many parents
opted to move from group to 1:1 or 2:1
tuition which was extremely successful
online and pupils made excellent progress.
Some pupils start at 3/4 years and stay
with us until they leave school at 18.
In this period the ABRSM started to offer
recorded ‘performance grades’ as the
traditional face to face exams weren’t
possible. A number of pupils entered for
these and gained good results.
1.
In relation to “to advance public education
in, and appreciation of, music particularly,
but not exclusively,bythe runningand||
|---|---|---|---|---|
|||administration of a club for young
musicians in Ealing”:
We ran 1 Ensemble Performance morning
for parents
open day video which gave current and
prospective pupils an opportunity to find
out about a wide varietyof instruments.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|N/A|
|Investment performance
against objectives|Para 1.41|N/A|
|Other||N/A|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Please see attached financial report
Total receipts £60,830
Total payments £70,611
Balance c/fwd at 31st August 2021 £26,129|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Following some years when there was a
negative operating balance, the financial policy
since 2016 has been to generate an operating
surplus of 1-5%, so that the CIO is not put at
financial risk and therefore avoids having to
spend reserves to subsidise operating costs.
The historical reserve which was carried
forward into the CIO is generally use for
musical instrument purchase and maintenance.
This reserve also acts as a contingency for
paying rent and wages, and in the past (pre-
CIO) has been used for one-off concerts such as
the QYMC 50th anniversary concert at Cadogan
Hall (2014).
In 2020 - 2021 this reserve has enabled QYMC
to continue to run despite continued reduced
numbers. We were also able to extend the
Assisted Places Scheme to families whose
finances had been hit by Covid-19. This would
not have been possible without these reserve
funds. Amount of reserves held Para 1.22 Cash
at bank at|
|Amount of reserves held|Para 1.22|Cash at bank at 31 Aug 2021 £26,129
Stock at 31 Aug 2021 £29,456
Total reserves held at 31 August 2021 £54,486|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A|
|**Additional information (optional)**
You may choose to include further statements||where relevant about:|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Funding is mainly through tuition fees and are
kept to a minimum as per the constitution. Due
to the Covid-19 Pandemic it was not possible to
run the café in this period, other than to
provide refreshments for staff.|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A|
|A description of the principal
risks facing the charity|Para 1.46|Loss of premises. Lessons are currently held in
Little Ealing Primary School. Our contract has
been renewed but only for 2 years.
Global pandemic – 1:1 lessons for existing
pupils worked very well, ensembles and classes
for younger children were not so popular. We
will need a marketing campaign to increase
numbers when we are able to restart face to
face.|
|---|---|---|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:||N/A|
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Foundation Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are generally appointed for a term of
3 years by a resolution passed at a properly
convened meeting of the Trustees or in writing.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|All prospective trustees have to have a valid
DBS. They are screened by The Chair / Musical
Director (also a trustee) for suitability prior to
meeting with other existing Trustees. The Chair
/ Musical Director meet with new trustees, to
brief them on the history on the history and
ethos of the club, the CIO status and
constitution and emergency and other
procedures. They are also shown where to find
the Trustee Information Packs. For specific
roles (eg Treasurer) – a longer induction is
required to cover financial processes and
controls.|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity is a stand-alone Charitable
Incorporated Organisation (CIO). There is no
wider network link.|
|Relationship with any
related parties|Para 1.51|N/A|
|Other||N/A|
## **Reference and Administrative details**
|Charityname|Questors YoungMusicians Club|
|---|---|
|Other name the charityuses|N/A|
|Registered charitynumber|1172350|
|Charity’s principal address|Questors Young Musicians Club 7-8 Ritz Parade Western Avenue
London W5 3RA|
|---|---|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Helen Carr|Chair|30thMarch 2017-Present|Initial Trustee|
||||||
||Fiona Johnson|Also employed as
Musical Director.
(Permission from
Charity Commission
granted at time of
CIO application)|30thMarch 2017-Present||
||Michelle Duby||30thMarch 2017-Present||
||Patrick McLaughlin||30thMarch 2017-Present||
||Siaw-Lynn Ng||30thMarch 2017-Present||
||Claire Hardiman||30thMarch 2017-Present||
||Huilin Jin|Treasurer|3rdNovember 2018- 9th
November 2019||
||Sean Cotter|Treasurer|9thNovember 2019 -
Present||
||Sigla Trowbridge|Secretary|3rdNovember 2018-
Present||
||Pauline Hill||3rdNovember 2018-
Present||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
**Director name** N/A
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year **||
|---|---|---|
|N/A|||
||||
||||
||||
||||
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of**
**adviser **
**Name**
**Address**|||
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
N/A
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Helen Carr|Fiona Johnson|
||
Chair|Musical Director|
||29/06/2022
29/06/2022||
||29/06/2022||
**CIO Charity number: 1172350**
## **Questors Young Musicians Club**
**Receipts and Payments Accounts for the year ended 31 August 2021**
## **Questors Young Musicians Club**
## **Contents**
||**Page**|
|---|---|
|Administrative information|**1**|
|Accountant's report|**2**|
|Receipts and payments|**3**|
|Statement of Assets and Liabilities|**4**|
## **Questors Young Musicians Club**
## **Legal and administrative information**
|**CIO Charity number**|1172350||
|---|---|---|
|**Registered office**|Levy + Partners Limited||
||7-8 Ritz Parade||
||Western Avenue||
||London||
||W5 3RA||
|**Trustees**|Fiona Johnson||
||Singla Trowbridge||
||Pauline Hill||
||P G Mclaughlin||
||Claire Marie Hardiman||
||Helen Josephine Carr||
||Michelle Duby||
||Siaw-Lynn Ng||
||Sean Cotter|Resigned|
|**Accountants**|Levy + Partners Limited||
||7-8 Ritz Parade||
||Western Avenue||
||London||
||W5 3RA||
**Page 1**
## **Questors Young Musicians Club**
## **Accountants' report the trustees of Questors Young Musicians Club**
We have prepared the Reciepts and Payments accounts and the statement of Assets and Liabilities under your instructions, from the accounting records and information provided by you for the year ended 31 August 2021 set out on pages 3 to 4.
**Levy + Partners Limited Chartered Accountants 7-8 Ritz Parade Western Avenue London W5 3RA**
**Date: 29 June 2022**
**Page 2**
## **Questors Young Musicians Club**
## **Receipts and Payments Account**
## **For the year ended 31 August 2021**
||**2021**|**2020**|
|---|---|---|
||**Total**|**Total**|
||**£**|**£**|
|**Balance b/fwd at 1st September 2020**|35,910|37,716|
|**Receipts**|||
|Tuition fees|60,692|80,862|
|Cafe|1|1,332|
|Concert|-|-|
|Miscellaneous income|137|284|
|Interest received|-|26|
|**Total receipts**|60,830|82,504|
|**Payments**|||
|Rent|4,000|8,000|
|Recital|-|525|
|Storage|1,842|1,628|
|Instrument purchase|75|704|
|Insurance|770|766|
|Cafe expense|-|706|
|Office supply|-|174|
|Other expense|-|1,120|
|Accountancy fees|1,099|1,099|
|Salary F C Johnson|6,962||
|Teacher fees and Salaries|55,863|69,588|
|**Total payments**|70,611|84,310|
|**Balance c/fwd at 31 August 2021**|26,129|35,910|
**Page 3**
## **Questors Young Musicians Club**
## **Statement of Assets and Liabilities as at 31 August 2021**
|**Current assets**
Cash at bank and in hand
Stock of music instruments
**Creditors: amounts falling**
**due within one year**
**Net current assets**|**2021**
**£**
26,129
29456
55,585
(1099)
54486|**2020**
**£**
35,910
29381|
|---|---|---|
|||65,291|
|||(1099)|
|||64192|
Approved by the board of trustees on 29 June 2022 and signed on its behalf by:
|................................................|................................................|
|---|---|
|**Fiona Johnson**|**Helen Josephine Carr**|
|**Trustee**|**Trustee**|
**Page 4**