CLYST CARING FRIENDS
REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED
31[ST] MARCH 2024
CLYST CARING FRIENDS
YEAR ENDED 31[ST] MARCH 2024
CONTENTS
| Page | |
|---|---|
| Legal and Administrative Information | 1 |
| Trustees’ Annual Report | 2-4 |
| Independent Examiner’s Report | 5 |
| Receipts and Payments Account | 6 |
| Statement of Assets and Liabilities | 7 |
| Notes to the Accounts | 8 |
CLYST CARING FRIENDS
LEGAL AND ADMINISTRATIVE INFORMATION
YEAR ENDED 31[ST] MARCH 2024
| REGISTERED CHARITY NUMBER: | 1172267 |
|---|---|
| CURRENT TRUSTEES: | Mr H Gent (Chair) |
| Mrs H Sansbury (Secretary) | |
| Mrs S Gaisford | |
| Mrs J Govier | |
| Dr S Hudson | |
| Mrs A Hurren | |
| Ms K Jones | |
| Mr D Lockyer | |
| Mr R Thwaytes | |
| CO-OPTED MEMBERS: | Mrs A Alford-Rukundo (Treasurer) |
| Mr S Peterson (General Manager) | |
| REGISTERED OFFICE: | The Clyst Day Centre |
| Hellings Gardens | |
| Broadclyst | |
| Exeter | |
| EX5 3EJ | |
| INDEPENDENT EXAMINER: | Mr M Cronin MAAT FCIE MICB |
| Bowhill Bookkeeping Services | |
| 172 Newman Road | |
| Exeter | |
| EX4 1PQ | |
| INDEPENDENT FINANCIAL ADVISORS: | Mr Clive Swiggs AFS |
| Chartered Financial Planner | |
| Ashton Court | |
| Pynes Hill | |
| Exeter | |
| EX2 5AZ |
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CLYST CARING FRIENDS
TRUSTEES’ ANNUAL REPORT
YEAR ENDED 31[ST] MARCH 2024
The trustees present their report together with the financial statements of the charity for the year ended 31[st] March 2024. The financial statements have been prepared in accordance with the accounting policies set out on page 8 and comply with the Charity's constitution, applicable law and follow best accounting practice as laid out in the SORP FRS 102.
Structure, Governance and Management
Clyst Caring Friends was constituted as a CIO (Charitable Incorporated Organisation) and registered with the Charity Commission on 27[th] March 2017. Formerly, since November 1995 it had existed as an unincorporated association, before transferring its net assets to the CIO on 1[st] April 2017.
The charity is administered by a Management Committee, which at 31[st] March 2024 comprised of 9 trustees and 2 co-opted members.
The trustees and co-opted members who served during the year and up to the date the report was approved are as follows:
Mr H Gent (Chair) Mrs H Sansbury (Secretary) Mrs S Gaisford Mrs J Govier Dr S Hudson (from 17[th] January 2024) Dr M Hillier (to 27[th] November 2023) Mrs A Hurren Ms K Jones (from 17[th] January 2024) Mr D Lockyer (from 21[st] November 2023) Mr R Thwaytes
Mrs A Alford-Rukundo (Treasurer) Mr S Peterson (General Manager)
New trustees are appointed by the existing members.
Objectives and activities
Our mission is to provide quality care and support to those who are unwell, elderly, or living with a disability or loneliness in the local community and thereabouts. We offer day care and transport services and in doing so also provide essential respite for carers. Our aim is to work collaboratively with other local community groups and services, including our local community medical practice, to enable people to remain as independent as possible for as long as possible in their own homes. We work to uphold the dignity of our service users and to improve wellbeing for them and their carers.
Public Benefit Statement
The trustees are satisfied that they have compiled with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their duties.
Risk Management
The trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks.
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CLYST CARING FRIENDS
TRUSTEES’ ANNUAL REPORT
YEAR ENDED 31[ST] MARCH 2024
Achievements and Performance and Financial Review
During the course of the year, we lost £4,997. This is much closer to break even than the previous year, when we lost £20,365, so the trend is encouraging. Total cash receipts increased by 16.7%, with fundraising including the shop up by just over £1,000, and income from the day centre up by about £13,000, increasing from £65,149 to £78, 029. Donations were down by about £3,000 – always likely to vary from one year to another. On the positive side, we increased our success in winning grants, up from £2,684 to £10,023. Income from coffee mornings jumped from £2,965 to £6,224, with both Pinhoe and Broadclyst doing really well. Overall, our total receipts rose by about £22,000, which was a tremendous achievement.
Costs have also risen. This was largely a result of rising employment costs but we are happy to pay our staff, our biggest cost, a decent wage, as they give us great value and we could not function without their professionalism, commitment, and caring service delivered cheerfully. The staff are a living embodiment of the fact that we are a “Care” charity. They care. Everyone comments on the lovely atmosphere at the day centre. Many of the staff there also do extra for the charity in their own time, so they are also volunteers. Some other costs, which had been abnormally high in the previous year, actually fell, so that overall our total costs were up by about £7,000.
Clyst Caring Friends is dependent on our volunteers, and fundraisers and donors. Thanks to you we can deliver a day care and driver service that is high quality and also affordable. We have about 40 active volunteers.
On a total turnover of about £159,000, it’s not too bad to make a cash flow loss of about £5,000, and our investments went up in value so overall it was not too bad a year for us financially. This shows the lasting benefits of the various donations and bequests over the years that the trustees have been able to invest for the benefit of the charity.
We are determined to return to positive cash flow, as soon as possible, and the first few months of 202425 are not discouraging. We do not underestimate the challenge of getting back into positive cash flow, and it is not going to be easy, but for the trustees and for Sam Peterson, our General Manager, and for his team, this is our focus.
Our balance sheet is still good. Our total cash funds at 31[st] March 2024 were £10,131, of which £8,000 was held in a restricted fund for the kitchen refurbishment which has been completed in the current year.
Investment assets showed an increase of £3,938 from £76,680 to £80,618.
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CLYST CARING FRIENDS
TRUSTEES’ ANNUAL REPORT
YEAR ENDED 31[ST] MARCH 2024
Investment and Reserves Policy
At the year-end the charity’s cash reserves totalled £10,131. In addition, the charity held £80,618 in investment assets. There are no restrictions on the charity’s powers to invest.
During the year, the trustees evaluated whether they had sufficient funds to cover all their responsibilities. They concluded that allowing for potential redundancy payments, outstanding debts and employment cost liabilities, £40,000 was required to be set aside. This would allow for the charity to be wound up at three months’ notice, should that ever be necessary.
The trustees believe that the charity must be ready to at least maintain and perhaps increase our capacity to fulfil our mission. We have a broad mission: “to provide quality care and support to those who are unwell, elderly, or living with a disability or loneliness in the local community. We offer day care and transport services and in doing so also provide essential respite for carers. We work with others, including our local medical practice, to enable people to remain as independent as possible in their own homes, and to uphold the dignity of our clients.” Just to maintain our current capacity, we may have to invest in both the day centre and the charity shop. If we do identify significant opportunities to expand, again this may require investment. For both these reasons we feel that we need to maintain reserves and that the current levels of reserve are not excessive.
This report was approved by the trustees on and signed on their behalf by:
.................................................………….
Mr H Gent Chair of Trustees
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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF
CLYST CARING FRIENDS
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31[ST] March 2024, which are set out on pages 6 to 8.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
Having satisfied myself that the accounts of the CIO are not required to be audited and are eligible for independent examination, I report in respect of my examination of the CIO’s accounts carried out under section 145 of the Act. In carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination given me cause to believe that in any material respect:
-
accounting records were not kept as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr M Cronin MAAT FCIE MICB Bowhill Bookkeeping Services 172 Newman Road Exeter EX4 1PQ Date
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CLYST CARING FRIENDS
RECEIPTS AND PAYMENTS ACCOUNT
YEAR ENDED 31[ST] MARCH 2024
| Note RECEIPTS Fundraising – including charity shop sales Day Centre/Car Service/EMI/Bathing Group income Donations Grants Meals Passenger Fares Coffee Mornings Subscriptions TOTAL RECEIPTS PAYMENTS Employment costs Drivers Mileage Payments Day Centre Costs Fundraising Rent Hall Hire Services (Electric & Gas) Telephone Professional fees and insurance Fixtures, Fittings & Equipment New Boiler Printing, Stationery and Postage Office/General Administrative costs Training & Recruitment Miscellaneous Hospitality Advertising Computer costs Card Payment charges TOTAL PAYMENTS NET RECEIPTS/(PAYMENTS) TRANSFERS BETWEEN FUNDS 3 CASH BALANCES BROUGHT FORWARD CASH BALANCES CARRIED FORWARD |
TOTAL TOTAL Unrestricted Restricted FUNDS FUNDS Funds Funds 2024 2023 £ £ £ £ 50,927 - 50,927 49,851 78,029 - 78,029 65,149 5,721 - 5,721 8,788 1,237 8,786 10,023 2,684 5,575 - 5,575 4,238 1,080 - 1,080 1,012 6,224 - 6,224 2,965 1,128 - 1,128 1,334 |
|---|---|
| 149,921 8,786 158,707 136,021 |
|
| 111,698 7,000 118,698 94,162 - 5,871 5,871 6,500 13,193 - 13,193 13,897 1,986 - 1,986 1,750 9,922 - 9,922 12,402 760 - 760 425 2,943 - 2,943 2,410 2,510 - 2,510 2,353 3,323 - 3,323 6,296 1,359 - 1,359 863 - - - 5,696 193 - 193 993 819 - 819 1,346 - - - 4,017 927 - 927 612 - - - 302 511 - 511 199 230 - 230 387 459 - 459 1,776 |
|
| 150,833 12,871 163,704 156,386 |
|
| (912) (4,085) (4,997) (20,365) (12,085) 12,085 - - |
|
| 15,128 - 15,128 35,493 |
|
| 2,131 8,000 10,131 15,128 |
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CLYST CARING FRIENDS
STATEMENT OF ASSETS AND LIABILITIES
AS AT 31[ST] MARCH 2024
| CASH FUNDS Bank Current account Sum up Cash TOTAL CASH FUNDS INVESTMENT ASSETS Fidelity Money Builder Fidelity Multi Asset Open Growth TOTAL INVESTMENT ASSETS LIABILITIES Rent Services (Electric & Gas) Employment costs Independent examination fee Fixtures, Fittings and Equipment TOTAL LIABILITIES |
Unrestricted Restricted Total Total Funds Funds Funds Funds 2024 2023 2024 2023 £ £ £ £ 1,944 8,000 9,944 15,103 162 - 162 - 25 - 25 25 |
|---|---|
| 2,131 8,000 10,131 15,128 |
|
| 46,313 - 46,313 45,038 34,305 - 34,305 31,642 |
|
| 80,618 - 80,618 76,680 |
|
| 164 - 164 164 488 - 488 353 3,366 - 3,366 329 530 - 530 500 7,775 - 7,775 - |
|
| 12,323 - 12,323 1,346 |
ASSETS RETAINED FOR OWN USE
The charity holds various fixtures, fittings and equipment. These have an approximate value of £7,645 at the year-end.
These accounts were approved by the trustees on 2024 and signed on their behalf by:
.......................................................... Mr H Gent Chair of Trustees
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CLYST CARING FRIENDS NOTES TO THE ACCOUNTS
YEAR ENDED 31[ST] MARCH 2024
1. ACCOUNTING POLICIES
Accounting Convention
The financial statements are prepared under the receipts and payments basis and comply with the Charities Act 2011 and follow best accounting practice as laid out in the SORP FRS 102.
2. TRUSTEES’ REMUNERATION AND EXPENSES
The trustees’ insurance included trustee indemnity insurance.
No remuneration, directly or indirectly, out of the funds of the charity was paid or is payable for the year to any of the trustees, or to any other person or persons known to be connected to any of them.
There were no trustee expenses paid for the year ended 31[ST] March 2024, nor for the year ended 31[st] March 2023.
There were no related party transactions during the year.
3. RESTRICTED FUNDS/TRANSFERS BETWEEN FUNDS
| Car Service Kitchen Refurbishment |
Transfers Fund Receipts Payments Between Funds Balances C/Forward £ £ £ £ 786 (12,871) 12,085 - 8,000 - - 8,000 |
|---|---|
| 8,786 (12,871) 12,085 8,000 |
A grant from Devon County Council for £684 was given to the charity for its Car Service. Costs exceeded the grant given and a transfer of £11,815 was made from the unrestricted funds.
Two grants totalling £8,000 were given for the refurbishment of the kitchen at the day centre. Costs of £7,775 have been paid in the current year.
4. OUTSTANDING GUARANTEES
The trustees confirm, in accordance with the Charitable Incorporated Organisations (General) Regulations 2012, that at the year end the CIO did not have any outstanding guarantees to third parties nor any debts secured on assets of the CIO.
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