Company no: 10236576 Charity no: 1172247
## Barking & Dagenham Youth Zone
Trustees' Report and Financial Statements For the year ended 31 March 2021
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## Barking & Dagenham Youth Zone
Trustees' Report and Financial Statements For the year ended 31 March 2021
## CONTENTS
Page
|TRUSTEES' REPORT||
|---|---|
|CHAIR'S REPORT|1|
|STRATEGIC REPORT||
|1.1
Aims & activities|3|
|1.2
Achievements and performance|4|
|1.3.
Financial review|4|
|1.4
Future plans|6|
|1.5
Howthe Charity is adapting due to Coronavirus|7|
|1.6
Restricted funds and delivery contracts|7|
|GOVERNANCE||
|2.1
Reference and administrative details|8|
|2.2
Structure, governance and management|9|
|2.3.
Statement ofTrustees’ responsibilities|11|
|2.4
Compliance with accounting standards|11|
|2.5
Auditors|11|
|FINANCIAL STATEMENTS||
|Independent auditor's report|12|
|Statement offinancial activities|13|
|Balance sheet|14|
|Statement of cash flows|15|
|Notestothefinancialstatements|16|
Page 1
## Barking & Dagenham Youth Zone
Trustees' Report and Financial Statements For the year ended 31 March 2021
## CHAIR'S REPORT
It would not be possible to reflect on the last year without acknowledging the devastating impact that the Coronavirus pandemic has had on individuals, families and communities across the country. The full impact of the pandemic will not be realised for many years. However, it is clear that both the immediate and long-term effects will adversely impact those people who already face disadvantage in their lives. Figures released by ‘The End Child Poverty Coalition’ at the end of 2020 show 49.9% of children and young people in Barking and Dagenham live in poverty which has increased sharply since the onset of the pandemic. The hope that Future Youth Zone represents within the community has never been more vital.
At the end of last year’s Chair’s report we made a pledge to ensure that, despite the pandemic, the Youth Zone would play a full role in ensuring children are given the opportunities they need, help them catch up, and tackle the challenges that lie ahead. We hope that this report conveys the dedication and commitment that our team of staff and volunteers have made to provide the very best support to children and young people but also to the wider community as well.
From March 2020 through to June 2020, Future Youth Zone was one of nine trusted partners in the community who created a coalition with Barking and Dagenham Council to form Barking and Dagenham Can (BDCAN). This initiative was formed to support the most vulnerable residents in the borough and to minimise the impact that restrictions would have on the community. During this time we carried out numerous jobs which included distributing food supplies, medication deliveries and being available to support residents who were isolated and in need of someone to talk to. Our Sports Hall, which would usually be alive with an assortment of games and activities, was transformed into a foodbank and partner organisations were able to collect food supplies to distribute to residents they were supporting. In exceptional circumstances and with significant resources at our disposal it was important that we provided assistance for all those residents who needed it. However, our support for children and young people has also been unwavering. In collaboration with the Government, the National Youth Agency (NYA) have supported the Youth Sector across England throughout the pandemic; providing regular guidance to allow us to continue to work safely with young people. Like many other youth organisations, Future Youth Zone has developed new ways of working and engaging with young people to ensure we continue to provide positive opportunities for connection, learning and development. Over the last 12 months we have designed and delivered an array of Zoom activity sessions, made countless doorstep visits to young people and their families, turned our office into a call centre to catch up with members on the phone, delivered outdoor group sessions in all weathers and supported vulnerable young people via one-to-one conversations. We were also able to work in partnership with Barking and Dagenham Council to ensure that young people who needed positive activities and healthy meals in the school holidays could access it at the Youth Zone via our Holiday Club. In total we engaged with young people 25,815 times in 2020-21 and our membership continued to grow to over 8,000 young people. During the period of the pandemic, we have been able to develop relationships with our members’ wider family and this parent describes the impact the Youth Zone has had for her and her son:
“As a parent, it is a safe place that my son can go and be independent, an individual. In a world where the kids can't just go to the park or play out on the streets until dark with friends Future gives me the confidence to cut the apron strings, and let him go to meet new friends, learn new skills, try new activities and there are trusted adults he can talk to. They develop and encourage individuals to be the best versions of themselves.
Then we have had Covid, which has caused the worse year ever! All the usual support has gone overnight. Schools, childminders, afterschool clubs - gone. Popping round to family, friends or neighbours stopped. The Future team just adapted overnight. Weekly Instagram posts showing us all what we can do with bread, or developing our drawing skills. Not just activities for the kids to do. These have been activities we have done as a family, bringing us closer together. Group Zoom activities from science, cooking, art, and quizzes have not just enabled the kids to connect with each other, but allowed younger siblings and parents to interact too! The knock on the door from a home visit, or the phone call has given us all a much needed bit of human interaction.
Future has become more than just a youth centre or a resource. We have had more contact/ interaction with the Future team than we have had with school. The team have gone above and beyond to support all the kids and their families. They say it takes a village to raise a child, the team have become a much loved part of that village.”
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## Barking & Dagenham Youth Zone
Trustees’ Report and Financial Statements For the year ended 31 March 2021
.
Our Trustees have been on hand to offer a high level of guidance, challenge and support throughout the last year to ensure the Charity remains on course to achieve its strategic objectives. We increased the frequency of board meetings and communication between the board and operational team during the onset of the pandemic and we are very grateful to our Trustees for their time and expertise over the last year. We welcomed Kay Andrews, Julia Bates and Yvonne Kelly to the board during the last year and are thankful for their valued contributions so far. Gavin Evans, Chief Executive, has continued to lead the operational team at the Youth Zone over the past year with passion and commitment (and Covid as well at one point!). Our team of staff continue to be dedicated to putting young people first and have shown a commitment to their own ongoing learning and development. Over the last 12 months, 11 staff have benefited from various development opportunities through OnSide’s Talent Academy which has included 5 staff becoming Level 3 Youth Workers. We are indebted to our dependable volunteers who give up their time to support young people. The pandemic has shown that there is a huge appetite for volunteering and supporting communities and it is important that we harness that enthusiasm over the coming months to further our work with young people and positive impact on the community.
Our 21st century building may not have been utilised to its usual full extent and intended purposes in 2020-21 but it has continued to be a beacon for optimism within the borough. We will always be thankful to the generous support of Future Youth Zone’s capital funders for funding an iconic building that is now a true asset to the community. Thank you to London Borough of Barking and Dagenham, The Queens Trust, Jack Petchey Foundation and Seroussi Foundation (in partnership with UBS Optimus Foundation). Our appreciation also extends to our dedicated group of funders who contribute to the ongoing revenue costs of the Charity. Many have generously chosen to make multiyear and ongoing financial commitments. Their support has ensured that we have been able to provide the very best services to young people and the wider community of Barking and Dagenham.
We are proud to be part of the OnSide Network that continues to grow across the country. Sharing best practise and collaborating with peers from other Youth Zones will continue to ensure we remain at the forefront of providing the best support for young people. Being part of the OnSide Network enabled us to benefit from the Community Match Challenge fund that coupled generous financial support from our existing funder network with government matched funds. The additional funding has allowed us to continue to deliver services for young people at scale throughout the second half of 2020-21. We continue to collaborate with a whole range of local and national organisations to ensure young people get the very best opportunities. Irish dancing, rugby, boxing, cricket, professional counselling and even hosting weekly Police Cadet sessions are just some of the additional opportunities partners provide at the Youth Zone. We are proud to work together with like-minded groups for the benefit of children and young people.
Over the coming months it will be important to continue to establish our core universal offer for young people as and when restrictions allow. In addition, we have been developing plans for new services for children and young people. Following the success of our Baby Zone pilot, a new model for supporting parents and babies to connect and learn together, we are committed to ensuring this becomes a regular service for local residents. We have also been developing a Complementary Education offer that will support young people within mainstream education. The 10week programme will give young people a chance to be positive about their futures and develop strategies to confidently deal with challenges they face in and out of school. Alongside the expansion of our services for children and young people we have also been diversifying our income streams. We have recruited to new fundraising roles with a specific focus on local business, community, corporate and digital fundraising. Our sustainability as a Charity will depend on the success of how we can inspire the community to support us on an ongoing basis. Whilst this year has been challenging and tough for everyone we continue to be inspired by those organisations and people that have stepped up to make a positive difference in their communities. We are proud of the accomplishments and efforts made in the past year given the extraordinary circumstances we have been working within and are optimistic that the Youth Zone will continue to ensure that children and young people from Barking and Dagenham get the very best Future.
C. Mindenhall Ah Chair Future Youth Zone in Barking and Dagenham 15 November 2021
## Barking & Dagenham Youth Zone
## Page 3
Trustees’ Report and Financial Statements For the year ended 31 March 2021
The Trustees (who are also the Directors for the purpose of Company Law) have pleasure in presenting their annual report and the financial statements for the year ended 31 March 2021. The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” (FRS 102) in preparing the annual report and financial statements of the Charity.
## 1 STRATEGIC REPORT
## 1.1 Aims & activities
Barking & Dagenham Youth Zone, named by young people as ‘Future’, is a purpose-built facility for the borough’s young people aged 8 —19, and up to 25 for those with additional needs.
The Youth Zone is located in Parsloes Park, where Porters Avenue meets Gale Street, and officially opened its doors to young people in May 2019. Future Youth Zone is within a network of similar independent youth organisations that all share the same principles, developed by the Charity OnSide, which is creating 21st century youth facilities across the UK.
Youth Zones are based upon a proven model, which has been established in several other towns and cities across the country, and young people from Barking and Dagenham have access to a variety of fantastic activities for a cost of only £5 for an annual membership and 50p per visit. The Youth Zone provides a safe environment, where young people can spend their leisure time, helping each young person to raise their aspirations, as well as improve their physical and mental health. Up to 20 different activities take place each night, such as football, boxing, dancing, climbing, creative arts, music, drama and employability training—all for just 50p per visit.
Whilst Future Youth Zone is proud to be part of the OnSide Network it is important that we are an independent Charity which ensures that we can respond to the needs of the local young people and the surrounding community. Our vision is:
## Future: positively transforming young people’s lives.
For Future to inspire young people to lead healthier, more positive lives, raising their aspirations to become happy, caring and responsible citizens with more to offer themselves, their families, the community and employers. To achieve this vision the Charity worked towards 4 strategic goals in 2020/21:
- e To be a young person led, inspirational, well accessed youth provision with high regular attendance and high active membership.
- e¢ To be an organisation where staff and volunteers demonstrate the values of the Youth Zone so that young people can learn and thrive through opportunity and meet the expected standards of behaviour.
- e To be a learning and developing organisation which supports and encourages growth within young people, programme delivery, the team and volunteers.
- e To be a sustainable organisation which uses its resources responsibly and effectively and has a long-term positive impact on the local community.
Through our work, we embrace 5 organisational values:
- e Young people first: young people are at the heart of everything we do, inspiring and challenging us to deliver services that exceed their needs and challenge them to be the best they can be.
- e Excellence: we encourage ourselves and each other to be the best we can be through continuous learning and improvement and a focus on finding solutions.
- e Respect: we act with honesty and integrity, celebrating diversity across the whole organisation and caring about each other, our young people and the Youth Zone environment.
- e Ambition: we are passionate and driven in taking on new challenges, embracing new ideas, and exceeding our ambitions for young people, the Youth Zones and our local communities.
- ¢ Collaboration: we will create and nurture strong, creative partnerships, working together to achieve better results and outcomes for young people.
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## Barking & Dagenham Youth Zone
Trustees' Report and Financial Statements For the year ended 31 March 2021
## 1.2 Achievements and performance
Despite the restrictions in 2020-21 the organisation has continued to develop strong foundations within the community in its first full year of operation. Our committed and diverse staff team have been able to continue to develop their relationships with young people and as a result we have achieved the following of successes over the past year:
- e In total we engaged with young people a total of 25,815 times during the last year through our face to face, virtual and outreach services.
- e We madea total of 17,247 wellbeing phone calls to young people and their families.
- e Our team made 2,115 home visits during the course of the year to ensure that young people could continue to build relationships with their Youth Workers.
- e Our Zoom activity sessions proved a popular new offer for young people during lockdowns who attended 4,635 times.
- e A total of 17 young people have been supported into education, employment or training.
- e The Youth Zone ensures that it is an affordable space for all young people and 1,477 of our members are entitled to Free School Meals.
- e During Holiday Clubs our catering team served 5,500 hot meals for young people.
- e Collaboration is one of our core values and despite the restrictions we have worked in partnership with 20 organisations and groups.
- e Our membership grew to 8,009 young people in 2020-21.
- e Our Young Leaders programme continued to ensure that young people remain at the heart of our offer and 13 new Young Leaders were trained over the last year.
- 65% of members come from Black, Asian and Minority Ethnic Groups.
- The Youth Zone is an inclusive place for all young people and 533 of our members have an additional need.
;
- 6 members of staff achieved formal Youth Work qualifications supported by Future Youth Zone.
We are proud of the scale of the work that we do but it is important to remember that each young person has their own story to tell.
Flavia has been coming regularly to Future’s Junior sessions since September 2019. She was always quite shy and
## quietly got on with the different activities on offer.
Since lockdown Flavia has thrown herself into our online activities, joining Zoom sessions in dance, cooking, art and more and regularly asking questions to our guest speakers on Instagram Live. Through the Zoom sessions, Flavia has made really good friends with another girl who she didn’t know before, and now they talk all the time on the phone. Throughout this period the team noticed Flavia’s confidence gradually growing.
When we announced Holiday Club would run, Flavia was quick to sign up. At the end of the two weeks Flavia celebrated her birthday here at Future with Ella’s signature Future Blue Cupcakes! She told us how much the experience had meant to her, how she had made new friends and enjoyed the activities.
In September Flavia will make the big move to secondary school. Her increased confidence will stand her in a great position to excel in her new school.
## 1.3 Financial review
Financial summary
Asummary of the results is shown below : 2021 2020 £ £ Incoming resources 2,461,440 1,419,756 Outgoing resources (1,452,906) (1,372,418) Net incoming resources 1,008,534 47,338
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## Barking & Dagenham Youth Zone
Trustees' Report and Financial Statements For the year ended 31 March 2021
## 1.3. Financial review (continued)
2020 saw us complete our first operational year. Our outgoing resources in 2021 were consistent with an expected 10% increase that we had planned for in a full year of operation. Though a one-off, the step change in the Charity’s incoming resources was mainly due to the Community Match Challenge funding received during the latter part of 2020-21. This investment leveraged pound-for-pound private sector funding will support the Youth Zone to ensure we are able to respond to an expected increase in need as the full impact of the pandemic on young people is realised.
In 2022 we expect our incoming resources to return to be consistent with 2020 levels and our outgoing resources to increase slightly to account for new services that we are currently developing. In future years Trustees are aware that the generous support of some funders will reduce or come to an agreed conclusion and therefore it is imperative the Charity diversifies its support base.
Funding for the ongoing operating costs of the Youth Zone is currently derived from patrons who responded to the initial Founder Patron fundraising campaign for the Youth Zone. Patrons typically pledge 3 or 4 years of funding and we communicate with this key pool of donors on a regular basis to ensure they are informed and engaged as to the impact of the Charity. Other potential supporters are regularly sought and engaged with. We also continue to develop our fundraising efforts in Grants and Trusts, community, corporate and digital fundraising. Other income is derived from young people’s membership fees, session fees (50p’s) and café sales where pricing is aligned with the OnSide Youth Zone Network Agreement to ensure affordability for young people and in a fully operational year would generally account for 10% of our incoming resources.
## Reserves Policy
The Board of Trustees of Future Youth Zone has established a reserves policy which appropriately reflects the risks to which the Charity is exposed.
Due to the current uncertainty of the economic climate, potential changeable restrictions and the anticipated increase in demand for our services the Trustees have agreed that the Charity will temporarily amend the reserves policy so that we maintain 6-12 months of unrestricted free reserves throughout the period.
In order to ensure the Charity is able to maintain the fixed asset (the Youth Zone) to a high standard, a designated fund specifically for major building repairs and renewals has been established. At 31st March 2021, the value of this fund was £250,000.
At 31st March 2021 the Charity has accumulated unrestricted, ‘free’, reserves (excluding the designated fund) of £2,027,394 which would cover over 17 months of operating costs. The Trustees actively manage Future Youth Zone’s finances so that an adequate level of reserves are maintained in compliance with the reserves policy.
The Charity will review regularly both the sum it wishes to hold in reserves in unrestricted funds, and the basis for that figure particularly considering the impact of the Coronavirus pandemic. The reserves policy does not consider expenditure which is linked to restricted projects and therefore covered by restricted funds.
## Investment powers and policy
Under the Memorandum and Articles of Association, the charitable company has the power to make any investment which the Trustees see fit. Investments are made where required to further the aims and objects of the Charity. Currently, the Charity does not hold any investments other than cash on deposit with Handelsbanken ple.
## Going concern
Given the current position of the Charity with regards to unrestricted, ‘free’, reserves, the success of the initial Founder Patron Fundraising campaign and the growing fundraising activity in new areas the Trustees are satisfied that the Charity is fulfils the criteria for the going concern principle.
This conclusion is also derived following the regular, detailed review of the forecasted financial impact of the Coronavirus pandemic, which continues to be reviewed by the Trustees on an ongoing basis. We have modelled forecast cash flow for this period taking account of current cash balances and expected income and expenses.
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## Barking & Dagenham Youth Zone
Trustees’ Report and Financial Statements For the year ended 31 March 2021
## 1.3 Financial review (continued)
The Trustees are able to report that the Charity maintains a positive unrestricted, ‘free’, reserve and this alongside generous pledges by existing and new supporters ensures that the Charity holds an optimistic yet cautious financial outlook.
The full impact of the Coronavirus pandemic is yet to be known and therefore it is important that the Charity continues with progress to identify and develop new funding streams in the next year to mitigate any negative impact.
## Principal Funding Sources
The Trustees would like to place on record their appreciation to all funders of Capital costs associated with Future Youth Zone. These include; The London Borough of Barking and Dagenham, The Queen’s Trust, The Jack Petchey Foundation and Seroussi Foundation (in partnership with the UBS Optimus Foundation).
The Trustees would like to place on record their appreciation to all funders of revenue costs associated with Future Youth Zone. These include; Almacantar, Barry Hearn, Bridges Impact Foundation, Countryside Properties, Dream Point Homes, Fairbay Charitable Trust, Fresh Wharf Estates, Greenslade Family Foundation, Jacquie Irvine & Don Henshall, L&Q, London Borough of Barking and Dagenham, Moto GB, Mullaley, Ocorian Trustees, OnSide Foundation, Paula Hawkins, Royal Enfield, Squibb Group, the Abrahart Family, the AKO Foundation, the Carter Family, The Worshipful Company of Distillers, The Drapers’ Company, the Edward and Catherine Wray Charitable Trust, The Jack Petchey Foundation, The Lord Mayor’s Appeal, the MariaMarina Foundation, the Mindenhall Family, the Mullinger Family, the Pheasant Family, The Queens Trust, the Seroussi Foundation, Trust for London, the Watson Family, Youth Investment Fund, Telent, Ford Fund and the DCMS by way of Community Match Challenge.
The Charity has now completed a successful Founder Patron Campaign which returned 22 donors who were keen to support the Youth Zone for a period of three years. We are now preparing to diversify our funding streams and seek to develop community, corporate, digital and grants and trusts fundraising income streams over the next year. We are grateful for the local business community and individuals who have made one off or regular donations to support our work and the expansion of this support will ensure that the Youth Zone can continue towards sustainability.
We have also benefitted from restricted funding in 2020-21 to enhance our core work from funders including: The Jack Petchey Foundation, Young Londoners Fund (working in partnership with Institute of Imagination), London Borough of Barking and Dagenham, The National Lottery Community Fund and Laureus Sport for Good.
At this present time, the Trustees can confirm that the Charity has received zero complaints with regards to its fundraising work. Up to this point we haven’t operated mass fundraising campaigns, cold calling or street-based collections to fundraise although as we develop our community and digital fundraising activity increases, this will be an area we develop. We will ensure full compliance with the Fundraising Regulator.
## 1.4 Future plans
The Trustees recognise the importance of ensuring that Barking and Dagenham Youth Zone continues to establish solid foundations that have been achieved during the first two years of operation as well as being ambitious for young people and the wider community. We are conscious of the impact of the pandemic on young people and will therefore be progressing our plans for new services that will utilise our building outside of our core operating hours. As part of our 2020-2023 strategy we will continue to place young people, financial sustainability, learning and growing and a positive culture as the focus over the next year. This will ensure that the Charity continues to have an impact on children and young people’s lives in Barking and Dagenham.
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## Barking & Dagenham Youth Zone
Trustees’ Report and Financial Statements
For the year ended 31 March 2021
## 1.5 How the Charity is adapting due to Coronavirus
It is clear that the coronavirus pandemic will have a significant impact on the ability of the Charity to work at the scale that would normally be expected throughout the beginning of 2021/22. However, the Charity has ensured that its activities comply with the National Youth Agency guidance and we continue to be as ambitious as possible to support young people. Income from young people’s contributions will be impacted by our ability to offer a full service during 2021/21 and we continue to be concerned that financial gifts from some of our supporters might be impacted by the uncertain economic climate.
The Trustees and Youth Zone management team have gone to significant lengths to safeguard the financial position of the Charity both during the Coronavirus pandemic and for the future. Where the Charity has not been able to operate at previous levels we have made use of the Government’s Coronavirus Job Retention Scheme and also a Business Rates Holiday offered by the Local Authority.
Increased income during 2020/21 mainly due to the Government supported Community Match Challenge and the generosity of our donors has ensured the Charity has a strong reserves position from which to build from over the coming years. This income, along with other cost saving actions, have ensured the Charity is in the strongest possible position to weather any future adverse economic impact of the pandemic, without compromising the delivery of existing and new services.
## 1.6 Restricted funds and delivery contracts
The Trustees acknowledge that the Charity currently has obligations to deliver three projects in partnership with The Jack Petchey Foundation, London Borough of Barking and Dagenham and Institute of Imagination. These projects support the Charity to offer a targeted programme for young people, ensure the delivery offer is as diverse as possible and collaborate with other charities. These projects are associated with restricted funding which must be spent for the purposes of the associated projects only.
The original delivery plans for all projects have been impacted by the Coronavirus pandemic although alternative delivery plans have been agreed with the Funders that ensures projects can continue to completion, with a revised plan taking into account ongoing delivery restrictions, without financial implication to the Charity.
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## Barking & Dagenham Youth Zone
Trustees’ Report and Financial Statements For the year ended 31 March 2021
## 2 GOVERNANCE
## 2.1 Reference and administrative details
Barking and Dagenham Youth Zone was incorporated on 16th June 2016 (Company registration number 10236576) as a company limited by guarantee and registered as a Charity on 24th March 2017 (Charity registration number 1172247).
## Trading name
Future
## Registered office
201-225 Porters Avenue
Dagenham Essex
England RM9 5YX
## Directors & Trustees
The Directors and Trustees of the Charity who served during the period and were:
C. Mindenhall
J. Masraff Retired Sth November 2020 D. Phillips Re-elected 9th November 2020 Cllr M. Worby Re-elected 9th November 2020
B. Fletcher
- M. Fowler
M. Rantell Re-elected 9th November 2020
A. Siddique L. Ramadhan
J. Bates Appointed 9th November 2020 Y. Kelly Appointed 17th May 2021 K. Andrews Appointed 7th September 2020
## Chief Executive
Gavin Evans acted as Chief Executive throughout the period
## Auditor
Kay Johnson Gee Limited 1 City Road East Manchester M15 4PN
## Bankers
Handelsbanken plc Romford Branch
Ground Floor, 3-5 Eastern Road Romford RM1 3NH
Web-site www.futureyouthzone.org
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## Barking & Dagenham Youth Zone
Trustees' Report and Financial Statements For the year ended 31 March 2021
## 2.2 Structure, governance and management
## Governing Document
Future Youth Zone is a company limited by guarantee without share capital and registered under the Companies Act 2006, registration number 10236576. The company is governed by its Memorandum and Articles of Association dated 16th June 2016. Management of the company’s affairs is vested in the co-Directors. It is a Charity registered with the Charity Commission on 24 March 2017.
In the event of winding up, the present members and those who have ceased to be a member within one year of such event have guaranteed the liabilities of the company to the sum not exceeding ten pounds each.
## Recruitment and appointment of Trustees (Directors)
The first Directors were the subscribers to the memorandum as notified to Companies House as the first Directors of the Charity. A person appointed as a Director thereupon becomes a Member of the Charity and a Director who ceases to hold office for any reason thereupon ceases to be a Member of the Charity. Directors have the power to appoint, be ordinary resolution, any person to be a Director who is willing to act as such. New Directors will be recruited according to the needs of the Charity and the suitability of possible candidates. A unanimous approval of existing Directors would lead to the appointment.
The Memorandum and Articles of Association states that the members (Directors) shall have no maximum and shall not be less than three. At the first Annual General Meeting all Directors must retire and seek re-election. At each subsequent Annual General Meeting one third of the Directors are required to retire by rotation and seek reappointment if they wish to continue.
The Members of the Charity are its Directors for the time being and the only persons eligible to be Members of the Charity are its Directors.
Full details of the rules are contained in the Company's Memorandum and Articles of Association, dated on incorporation on 16th June 2016, which may be inspected at the Future Youth Zone registered office.
## Organisational Structure
Future Youth Zone is governed by its Trustee Board which is responsible for setting the strategic direction of the organisation and the policy of the Charity. The Trustees carry the ultimate responsibility for the conduct of Future Youth Zone and for ensuring the Charity satisfies its legal and contractual obligations. Trustees meet approximately every two months and may delegate the implementation of their decisions or day to day operation of the organisation to senior management, any employee of the Charity, person or committee as they see fit. Any committee must include at least one Trustee. The Trustee Board is independent from management. Decisions are determined by a simple majority of votes. In the case of an equality of votes the Chairperson of the meeting has the casting vote.
## Risk management
Future Youth Zone utilises a risk register to regularly review risks associated with the Charity. At every Trustee Board meeting the risk register is reviewed by the Charity’s trustees with deeper reviews scheduled at least twice a year. The risk register is maintained by the Charity’s senior management team and updated on a regular basis. The risk register is divided into the following categories:
- Financial
- - Strategic - Governance and Reputation - Facilities - Operational
Risks are graded according to the likelihood of occurring and the potential impact to the Charity. This is done both before and after the addition of control measures. Where appropriate new risks are identified or closed in each section and an overall score is allocated to each category to allow the Board of Trustees to compare the management of risks to the Charity over a period of time.
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## Barking & Dagenham Youth Zone
Trustees' Report and Financial Statements For the year ended 31 March 2021
## 2.2. Structure, governance and management (continued)
## Related party transactions
None of our Trustees receive remuneration or other benefit from their work with the Charity. Any connection between a Trustee or senior manager of the Charity with a connected party (including donors, suppliers and staff) must be disclosed to the full board of Trustees in the same way as any other contractual relationship with a related party.
## Pay policy
The Directors consider the board of Directors, who are the Charity’s Trustees, and the senior management team comprise the key management personnel of the Youth Zone in charge of directing and controlling, running and operating the Charity on a day to day basis. All Directors give of their time freely and no Director received remuneration in the year.
The pay of salaried staff is reviewed once a year. Depending on performance, approval of Trustees and if financial resources allow an increase will be awarded in line with benchmarked pay levels in other similar charities in the voluntary sector, as well as across the OnSide Youth Zone Network. As a Real Living Wage employer the pay of hourly paid staff is increased in line with guidance issued via the Real Living Wage Foundation, approval of Trustees and if financial resources allow.
## Public benefit
All the activities of the Charity were undertaken to further its charitable purposes for public benefit. The provision of a high-quality facility for young people in Barking and Dagenham responds to a clear, ongoing demand from young people, parents and carers and the wider community. Although providing a service to all young people, Barking and Dagenham Youth Zone will continue to focus on attendance and participation by young people across the entire community who will be able to enjoy affordable access to all the facilities that the Youth Zone can provide. This will lead to improved achievements and enhanced aspirations amongst young people of the local community. They will be happier, healthier and make more constructive use of their leisure time which will be of added benefit and value to the borough. Longer term public benefits will include improved health, reduced crime, enhanced learning and employability and greater community cohesion.
The Trustees of Future Youth Zone believe they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission.
Throughout the period all members of the Board of Trustees made invaluable voluntary contributions to the Charity’s work in terms of governance, professional and business experience, financial planning, fundraising and leading initiatives across the project. Such contributions were, on average, equivalent to one full day each calendar month. Future Youth Zone also has benefitted from voluntary contributions from members of the local community to support work with young people, delivery of activities and support with administration and operational activities. Contributions vary in time and frequency but all are invaluable to the success of the Youth Zone.
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## Barking & Dagenham Youth Zone
Trustees’ Report and Financial Statements For the year ended 31 March 2021
## 2.3 Statement of Trustees’ responsibilities
The Trustees (who are also the Directors of Barking & Dagenham Youth Zone for the purpose of company law) are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- - state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees confirm that so far as they are aware, there is no relevant audit information of which the Charity's auditors are unaware. The Trustees have taken all the steps that they ought to have taken as Trustees in order to make themselves aware of any relevant audit information and to establish that the Charity’s auditors are aware of that information.
## 2.4 Compliance with accounting standards
In accordance with section 414C(11) of the Companies Act 2006 (Strategic Report and Directors Report) Regulations 2013, the company has prepared a strategic report, which includes information that would previously been included in the Trustees' Report.
The financial statements comply with current statutory requirements, the company's Memorandum and Articles of Association and the Charities SORP.
## 2.5 Auditors
In accordance with section 489 of the Companies Act 2006, a resolution to re-appoint Kay Johnson Gee Limited will be proposed at the Annual General Meeting.
The Trustees report was approved and was signed on behalf of the Trustees by :
C. Mindenhall
Chair: Company Director and Trustee
15 November 2021
!
Page 12
## Barking & Dagenham Youth Zone
Independent Auditor's Report to the Members For the year ended 31 March 2021
## Opinion
We have audited the financial statements of Barking & Dagenham Youth Zone (the ‘charitable company’) for the year ended 31 March 2021 which comprise the Statement of Financial Activities, Balance Sheet, Statement of Cash Flows and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).
## In our opinion the financial statements:
- give a true and fair view of the state of the Charitable Company’s affairs as at 31 March 2021 and of its income and expenditure, for the period then ended;
- have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
- - have been prepared in accordance with the requirements of the Companies Act 2006.
## Basis for opinion
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
## Conclusions relating to going concern
In auditing the financial statements, we have concluded that the Trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the Charitable Company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue. Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report.
## Other information
The Trustees are responsible for the other information. The other information comprises the information included in the Trustees' report other than the financial statements and our auditor’s report thereon.
Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.
In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.
## We have nothing to report in this regard.
Opinions on other matters prescribed by the Companies Act 2006
## In our opinion, based on the work undertaken in the course of the audit:
- the information given in the Trustees’ report, which includes the Directors’ report prepared for company law purposes, for the financial year for which the financial statements are prepared is consistent with the financial statements; and
- the Directors’ report included within the Trustees’ report has been prepared in accordance with applicable legal requirements.
Page 13
## Barking & Dagenham Youth Zone
Independent Auditor's Report to the Members (continued) For the year ended 31 March 2021
## Matters on which we are required to report by exception
In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the Trustees’ report .
We have nothing to report in respect of the following matters where the Companies Act 2006 requires us to report to you if, in our opinion:
- the information given in the Trustee's Annual Report is inconsistent in any material respect with the financial statements; or
- the Charitable Company has not kept adequate accounting records; or
- the financial statements are not in agreement with the accounting records and returns; or
- - we have not received all the information and explanations we require for our audit.
- the Trustees’ were not entitled to prepare the financial statements in accordance with the small companies regime and take advantage of the small companies’ exemptions in preparing the Trustees’ report and from the requirement to prepare a strategic report.
## Responsibilities of Trustees
As explained more fully in the Statement of Trustees’ Responsibilities set out on page 11, the Trustees (who are also the Directors of the Charitable Company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the Trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.
## Auditor’s responsibilities for the audit of the financial statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:
## Identifying and assessing potential risks related to irregularities
In identifying and assessing risks of material misstatement in respect of irregularities including fraud and noncompliance with laws and regulations we have considered the following:
- The nature of the industry and sector, control environment and business performance including the Charitable Company's remuneration policies, key drivers for remuneration and performance targets;
- Results of the enquiries of management about their own identification and assessment of the risks of irregularities;
- Any matters we have identified having obtained and reviewed the company's documentation of their policies and procedures relating to:
- identifying, evaluating and complying with laws and regulations and whether they were aware of any instances of noncompliance;
- detecting and responding to the risks of fraud and whether they have knowledge of any actual, suspected or alleged fraud;
- the internal controls established to mitigate risks of fraud or non-compliance with laws and regulations;
- - the matters discussed among the audit engagement team regarding how and where fraud might occur in the financial statements and any potential indicators of fraud.
Page 14
## Barking & Dagenham Youth Zone
Independent Auditor's Report to the Members (continued) For the year ended 31 March 2021
As a result of these procedures, we considered the opportunities and incentives that may exist within the organisation for fraud and identified the greatest potential for fraud in the following areas: revenue recognition and the impact of COVID-19. In common with all audits under ISAs (UK), we are also required to perform specific procedures to respond to the risk of management override.
We also obtained an understanding of the legal and regulatory frameworks that the Charitable Company operates in, focusing on provisions of those laws and regulations that had a direct effect on the determination of material amounts and disclosures in the financial statements. The key laws and regulations we considered in this context included UK Companies Act, Charities Act, Health and Safety Laws and Environmental Regulations.
In addition, we considered provisions of other laws and regulations that do not have a direct effect on the financial statements but compliance with which may be fundamental to the company's ability to operate or to avoid a material penalty.
## Audit response to risks identified
Our procedures to respond to risks identified included the following:
- reviewing the financial statement disclosures and testing to supporting documentation to assess compliance with provisions of relevant laws and regulations described as having a direct effect on the financial statements;
- - enquiring of management concerning actual and potential litigation and claims; - performing analytical procedures to identify any unusual or unexpected relationships that may indicate risks of material misstatement due to fraud;
- reading minutes of meetings of those charged with governance and reviewing correspondence with HMRC; and
- - in addressing the risk of fraud through management override of controls, testing the appropriateness of[journal] entries and other adjustments; assessing whether the judgements made in making accounting estimates are indicative of a potential bias; and evaluating the business rationale of any significant transactions that are unusual or outside the normal course of business.
We also communicated relevant identified laws and regulations and potential fraud risks to all engagement team members including internal specialists, and remained alert to any indications of fraud or non-compliance with laws and regulations throughout the audit.
No instances of material non-compliance were identified. However, the likelihood of detecting irregularities, including fraud, is limited by the inherent difficulty in detecting irregularities, the effectiveness of the entity's controls, and the nature, timing and extent of the audit procedures performed. Irregularities that result from fraud might be inherently more difficult to detect than irregularities that result from error. As explained above, there is an unavoidable risk that material misstatements may not be detected, even though the audit has been planned and performed in accordance with ISAs (UK).
A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at: https://www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.
## Use of our report
This report is made solely to the Charity’s Members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the Charity’s Members those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Charity and the Charity’s members as a body, for our audit work, for this report, or for the opinions we have formed.
1 City Road East Manchester M15 4PN
Michael Garrett (Senior Statutory Auditor) For and on behalf of Kay Johnson Gee Limited Statutory Auditors and Chartered Accountants
## 15 November 2021
Page 15
## Barking & Dagenham Youth Zone
Statement of Financial Activities (including Income & Expenditure account) For the year ended 31 March 2021
||Note|Unrestricted|Restricted|TOTAL|Total|
|---|---|---|---|---|---|
|||2021|2021|2021|2020|
|||£|£|£|£|
|INCOMEAND ENDOWMENTS FROM:||||||
|-
Donations|3|1,369,156|899,136|2,268,292|1,239,472|
|-
Charitable activities|4|14,899|-|14,899|161,516|
|-
Fundraising|5|11,558|-|11,558|5,237|
|Investmentincome||||||
|-
Bank interest||934|-|934|1,367|
|OtherIncome||||||
|-
Other income||1,478|-|1,478|12,164|
|-
Government grants -JRS Income||164,279|-|164,279|-|
|Total income||1,562,304|899,136|2,461,440|1,419,756|
|EXPENDITURE||||||
|Expenditure on Charitable Activities||||||
|-
Operatingcosts|6|593,389|859,517|1,452,906|1,372,418|
|Total Expenditure||593,389|859,517|1,452,906|1,372,418|
|Net income|10|968,915|39,619|1,008,534|47,338|
|Fund balance at 1 April 2020||933,717|5,765,764|6,699,481|6,652,143|
|Transfer between funds|14|374,762|(374,762)|-|-|
|Fundbalanceat31March2021|14|2,277,394|5,430,621|7,708,015|6,699,481|
|Barking & Dagenham Youth Zone|||Page 16|
|---|---|---|---|
|Balance Sheet||Company no :|10236576|
|As at 31 March 2020||Charityno:|1172247|
||Note|2021|2020|
|||£|£|
|Fixed assets||||
|Tangible assets|11|5,641,773|5,641,699|
|Current assets||||
|Stock||2,833|-|
|Debtors|12|30,739|-|
|Cash at bank & in hand||2,249,566|1,190,773|
|||2,283,138|1,190,773|
|Creditors : amounts falling due within one year|13|(216,896)|(132,991)|
|Net current liabilities||2,066,242|1,057,782|
|Net assets||7,708,015|6,699,481|
|FUNDS||||
|Unrestricted funds|15|||
|-
General funds||2,027,394|933,717|
|-
Designated fund - major building repairs||250,000|-|
|Restricted funds|15|5,430,621|5,765,764|
|||7,708,015|6,699,481|
These accounts are prepared in accordance with the special provisions of Part 15 of the Companies Act relating to small companies and constitute the annual accounts required by the Companies Act 2006 and are for circulation to members of the company
The financial statements on pages 15 to 23 were approved and authorised for issue by the Board of Trustees and signed on its behalf by:
C. Mindenhall
Chair: Company Director and Trustee
15 November 2021
Page 17
## Barking & Dagenham Youth Zone
## Statement of Cash Flows
For the year ended 31 March 2021
**----- Start of picture text -----**
|||||||||||
|---|---|---|---|---|---|---|---|---|---|
|2021|2020|
|£|£|
|Cash|flow from|operating|activities|1,240,168|249,642|
|Cash|flow from|investing|activities|
|Interest|received|934|1,367|
|Payments|to|acquire|tangible|fixed|assets|(182,309)|(361,091)|
|Increase|(decrease)|in|cash|and|cash|equivalents|1,058,793|(110,082)|
|Cash|and|cash|equivalents|at|1|April|2020|1,190,773|1,300,855|
|Cash|and|cash|equivalents|at 31|March|2021|2,249,566|1,190,773|
|Cash|and|cash|equivalents|consists|of:|
|Cash|at|bank|and|in|hand|2,249,566|1,190,773|
|Reconciliation|of|net|income to|net|cash flow from|operating|activities|2021|2020|
|£|£|
|Net|income|for the|year|1,008,534|47,338|
|Depreciation|182,235|170,829|
|Investment|income|(934)|(1,367)|
|(Increase)|/ decrease|in|debtors|(30,739)|98,934|
|Increase|in|stock|(2,833)|-|
|Increase|/|(decrease)|in|creditors|83,905|(66,092)|
|Net|cash|flow from|operating|activities|1,240,168|249,642|
**----- End of picture text -----**
Page 18
i
## Barking & Dagenham Youth Zone
Notes to the Financial Statements For the year ended 31 March 2021
## 1 General information
Barking & Dagenham Youth Zone is a charitable company limited by guarantee in the United Kingdom. In the event of the Charity being wound up, the liability in respect of the guarantee is limited to £10 per member of the Charity. The address of the registered office is given in the Charity information on page 1 of these financial statements. The nature of the Charity's operations and principal activities are to build, deliver and sustain a network of youth zones. The Charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS 102) issued 16 July 2014, the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2015.
## 2 Accounting policies
i. Basis of preparation
The financial statements are prepared on a going concern basis under the historical cost convention. The financial statements are prepared in sterling which is the functional currency of the Charity.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
ii. Funds
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
iii. Income recognition
All income is included in the Statement of Financial Activities (SoFA) when the Charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.
For donations to be recognised the Charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the Charity and it is probable that they will be fulfilled.
iv. Expenditure
Expenditure is recognised on an accruals basis as a liability is incurred.
## Charitable expenditure
Charitable expenditure comprises those costs incurred by the Charity in the delivery of its activities and services. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## Governance costs
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the Charity and include the audit fees and costs linked to the strategic management of the Charity.
All costs are allocated between the expenditure categories of the Statement of Financial Activities on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis.
Page 19
## Barking & Dagenham Youth Zone
Notes to the Financial Statements
For the year ended 31 March 2021
## v. Tangible fixed assets
The total value of Fixed assets held in the balance sheet at 31 March 2021 reflect the planning and development costs of the asset under construction. These balances comprise of some items where the value is less than £250 as the purchase is deemed to be necessary to bring the project into a fully operational position.
Upon opening of the Youth Zone and in future periods thereafter any purchase costing less than £250 will be expensed in the Statement of Financial Activities at cost and any fixed asset costing more than £250 will be capitalised and included on the Balance Sheet at cost.
Fixed assets are depreciated so as to write off the cost or valuation, less anticipated residual value, over their anticipated useful lives, subject to annual review as follows:
Youth Zone leasehold property Computer equipment Fixtures and equipment
Assets under construction are not depreciated until they are brought into use.
- vi. Debtors and creditors receivable/payable within one year
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure. The entity only has basic financial instruments.
vii. Tax
The Charity is an exempt Charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes.
viii. Going concern
The financial statements have been prepared on a going concern basis as the Trustees believe that no material uncertainties exist. The Trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the Charity to be able to continue as a going concern.
## ix. Pensions
Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided. Prepaid contributions are recognised as an asset to the extend that the prepayment will lead to a reduction in future payments or a cash refund.
x. Government grants
Government grants are recognised on the accrual model and are measured at fair value of the asset receivable. Grants are classified as relating to either other income or to assets. Grants related to other income are recognised in the profit or loss over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.
## 3
|Donations|Unrestricted|Restricted|TOTAL||
|---|---|---|---|---|
||2021|2021|2021|2020|
||£|£|£|£|
|Donations- capital|-|200,000|200,000|-|
|Donations - general|8,457|-|8,457|70,169|
|Grants, trusts&foundations|87,866|682,440|770,306|404,459|
|Other patrons|333,914|16,696|350,610||
|Founder patrons|938,919|-|938,919|764,844|
||1,369,156|899,136|2,268,292|1,239,472|
Page 20
## Barking & Dagenham Youth Zone
Notes to the Financial Statements
For the year ended 31 March 2021
## 4
5
6
|Incomefrom Charitable Activities|Unrestricted|Restricted|TOTAL|TOTAL|
|---|---|---|---|---|
||2021|2021|2021|2020|
||£|£|£|£|
|Young people|205|-|205|110,717|
|Catering income|9,024|-|9,024|45,799|
|Facility hire|5,670|-|5,670|5,000|
||14,899|-|14,899|161,516|
|Income from otherfundraising activities|Unrestricted|Restricted|TOTAL|TOTAL|
||2021|2021|2021|2020|
||£|£|£|£|
|Fundraising Events|375|-|375|337|
|Community Response|11,183|-|11,183|4,900|
||11,558|-|11,558|5,237|
|Operating costs|Unrestricted|Restricted|TOTAL|TOTAL|
||2021|2021|2021|2020|
||£|£|£|£|
|Wages& Salaries|440,925|538,520|979,445|891,065|
|Agency& Freelance staff|287|822|1,109|1,496|
|Stafftravel|212|184|396|5,201|
|StaffTraining|1,586|936|2,522|6,311|
|Staff uniform|4,676|1,602|6,278|1,811|
|Licences|-|1,146|1,146|2,835|
|Telephones|1,622|496|2,118|4,624|
|IT|15,549|8,373|23,922|17,315|
|Consultancy fees|47,227|12,919|60,146|30,493|
|Sundry expenses|1,412|3,169|4,581|556|
|Insurance|9,246|11,231|20,477|23,284|
|Printing, postage, stationary|560|3,127|3,687|4,021|
|Hospitality|-|-|-|810|
|Marketing&comms|1,871|2,320|4,191|1,251|
|Recruitment & DBS checks|703|1,011|1,714|12,082|
|OnSide Network Donation|8,249|251|8,500|14,166|
|Volunteering costs (excluding DBS)|1,278|-|1,278|589|
|Premises costs|33,721|44,978|78,699|79,108|
|Sessional delivery costs|13,446|33,828|47,274|34,515|
|Catering/café costs|3,183|12,879|16,062|62,714|
|Depreciation|510|181,725|182,235|170,829|
|Bank charges|856|-|856|542|
|Audit fees|6,270|-|6,270|6,800|
||593,389|859,517|1,452,906|1,372,418|
Barking & Dagenham Youth Zone is a registered Charity. All the company's income is applied to its charitable objectives and the Company is therefore exempt under current legislation from most forms of taxation.
7 Taxation
Page 21
11
## Barking & Dagenham Youth Zone
Notes to the Financial Statements
For the year ended 31 March 2021
8
9
**----- Start of picture text -----**
||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Staff|costs|and|numbers|2021|2020|
|£|£|
|Wages|907,536|828,378|
|Social|security|57,429|50,564|
|Pensions|14,480|12,123|
|979,445|891,065|
|No|employee|earned|more|than|£60,000|in|the|year|(2020:|None)|2021|2020|
|Number|Number|
|Average|number|of employees|70|65|
**----- End of picture text -----**
## Trustee remuneration and expenses
There were no Trustees' remuneration, benefits or expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.
10
## 12
**----- Start of picture text -----**
||||||||||
|---|---|---|---|---|---|---|---|---|
|Net|income|2021|2020|
|£|£|
|Net income /|movement|in|funds|is|stated|after|charging|:|
|Depreciation|of tangible|fixed|assets|182,235|170,829|
|Audit|fee|6,270|6,800|
|Tangible fixed|assets|Leasehold|Computer|_|Fixtures &|
|Property|Equipment|equipment|TOTAL|
|£|£|£|£|
|Cost|
|At|31|March|2020|5,534,277|53,762|225,921|5,813,960|
|Additions|180,009|2,300|-|182,309|
|At 31|March|2021|5,714,286|56,062|225,921|5,996,269|
|Depreciation|
|At|31|March|2020|101,457|19,311|51,493|172,261|
|Charge|for the|year|111,291|18,426|52,518|182,235|
|At 31|March|2021|212,748|37,737|104,011|354,496|
|Net|book|value|
|At 31|March|2021|5,501,538|18,325|121,910|5,641,773|
|At 31|March|2020|5,432,820|34,451|174,428|5,641,699|
|Capital|commitments|2021|2020|
|£|£|
|Contracted|for|99,973|98,381|
|Debtors|2021|2020|
|£|£|
|Trade|debtors|20,051|-|
|Other|debtors|10,386|-|
|Prepayments|and|accrued|Income|302|-|
|30,739|-|
**----- End of picture text -----**
Page 22
13
14 Movement in funds
## Barking & Dagenham Youth Zone
Notes to the Financial Statements
For the year ended 31 March 2021
**----- Start of picture text -----**
||||||||||
|---|---|---|---|---|---|---|---|---|
|Creditors|:|amounts|falling due|within|one|year|2021|2020|
|£|£|
|Trade|creditors|12,235|38,932|
|Social|security|&|pensions|30,522|27,596|
|Wages|64,414|61,063|
|Accruals|and|deferred|Income|109,725|5,400|
|216,896|132,991|
**----- End of picture text -----**
The movement in funds for the year is as follows:
**----- Start of picture text -----**
||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
|Opening|Closing|
|Balance|Income|Expenditure|Transfer|Balance|
|£|£|£|£|£|
|Unrestricted|funds|
|General|funds|933,717|1,562,304|(593,389)|124,762|2,027,394|
|Designated|fund|-|major|building|repairs|-|-|-|250,000|250,000|
|933,717|1,562,304|(593,389)|374,762|2,277,394|
|Restricted|funds|
|Fixed|assets|5,283,783|200,000|(178,734)|-|5,305,049|
|YIF|453,411|-|(78,649)|(374,762)|P|
|Wooden|Spoon|(Sensory|Room|Capital)|13,165|-|(2,991)|-|10,174|
|Laureus|Sport|For Good|10,905|10,000|(20,905)|-|-|
|Jack|Petchey|4,500|6,250|(2,383)|-|8,367|
|Community|Fundraising|Project|-|150,000|(68,383)|-|81,617|
|COVID-19|-|2,350|(2,350)|-|-|
|Digital|Creatives|-|8,096|(3,909)|-|4,187|
|Babyzone|-|21,227|-|-|21,227|
|Lottery|Fund|=|79,524|(79,524)|2|“|
|Sports|England|-|10,000|(10,000)|-|-|
|CMC|-|374,189|(374,189)|-|-|
|London|Borough|of|Barking|-|37,500|(37,500)|-|-|
|Total|restricted funds|5,765,764|899,136|(859,517)|(374,762)|5,430,621|
|Total funds|6,699,481|2,461,440|(1,452,906)|-|7,708,015|
**----- End of picture text -----**
## Transfer between funds
The YIF fund represented funding to contribute to staff team costs (particularly frontline delivery) as the Youth Zone moved through the pre-opening period and into year 1 of operating. All of this expenditure has been incurred and consequently, the remaining balance has been transferred to general unrestricted funds.
To maintain the Youth Zone facilities to a high standard, a designated fund for major repairs and renewals of £250,00 has been established by a transfer from general unrestricted funds.
## Description of Restricted Funds:
YIF — Funding to contribute to staff team costs (particularly frontline delivery) as the Youth Zone moved through the pre-opening period and into year 1 of operating
Wooden Spoon - Capital funding provided for sensory equipment and resources.
Laureus Sport for Good — Funding to support partnership work in the local community with sport focussed
## community groups
Jack Petchey Achievement Awards — Funding awarded to outstanding young people/young leaders at the Youth Zone which is allocated to be spent by the individual award winners
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14
## Barking & Dagenham Youth Zone
Notes to the Financial Statements
For the year ended 31 March 2021
## Movement in funds (continued)
## Description of Restricted Funds (continued):
Community Fundraising Project — Funding to establish and develop a community fundraising programme. COVID-19 — This income supported the transition of our work to online and digital methods during the pandemic. Digital Creatives — Funding that supports young people to experience and take part in sessions related to technology and coding. ;
Baby Zone — Funding for establishing and developing an offer for early years children and their parents and carers. Lottery Fund — This income ensured we could continue to support young people via various methods of delivery during the pandemic.
Sport England — Support to ensure the premises and facilities could continue to function during the pandemic. London Borough of Barking and Dagenham — Funding provided to support the delivery of Holiday Club programmes at the Youth Zone.
## 15
|The movement infunds forthe prioryear is|asfollows:|Opening|Income|Expenditure|Closing|
|---|---|---|---|---|---|
|||£|£|£|£|
|Unrestricted funds||677,245|1,233,543|(977,071)|933,717|
|Restricted funds||||||
|Fixed assets||5,451,435|109|(167,761)|5,283,783|
|Netcurrent assets||523,463|186,104|(227,586)|481,981|
|Total restricted funds||5,974,898|186,213|(395,347)|5,765,764|
|Total funds||6,652,143|1,419,756|(1,372,418)|6,699,481|
|Analysis ofnetassets between funds|Unrestricted|Designated|Restricted|Total|Total|
||funds|funds|funds|funds|Funds|
||2021|2021|2021|2021|2020|
||£|£|£|£|£|
|Tangible fixed assets|-|-|5,641,773|5,641,773|5,641,699|
|Net current assets|2,027,394|250,000|(211,152)|2,066,242|1,057,782|
||2,027,394|250,000|5,430,621|7,708,015|6,699,481|
||Unrestricted|Designated|Restricted|Total|Total|
||funds|funds|funds|funds|Funds|
||2020|2020|2020|2020|2019|
||£|£|£|£|£|
|Tangible fixed assets|-|-|5,641,699|5,641,699|5,451,435|
|Net current assets|933,717|-|124,065|1,057,782|1,200,708|
||933,717|-|5,765,764|6,699,481|6,652,143|
In the main, restricted funds represent funding received towards the development and construction of the new Youth Zone.
## 16 Related party transactions
During the year the charitable company received grants and donations which in total amounted to £269,250 from various Trustees of the charitable company, their associated Foundations or from charities with a shared Trustee.
No other Trustee or other person related to the Charity had any personal interest in any contract or transaction entered into by the Charity during the year.
17 Control
## There is no ultimate controlling party.