THE civic Holmfirth Civic Hall Community Trust (HCHCT) Report to Charity Commission for the financial year 2023/24 Holmfirth Civic Hall Community Trust (charity number: 1172232), Holmfirth Civic Hall, Huddersfield. Road, Holmfirth, HD9 3AS was established in March 2017 to manage the oper,,ation of The...Civic, Holmfirth for the benefit of the community when the building was asset transfeF¥ed from Kirklees Council to Holme Valle¥ Parish Council. ,The Trust holds a 25-year Tease.f.rom the Parish Council. Holmfirth Civi¢ Hall Community Trust (the "Trust") was establTshed under the foundation mtsdel as a Charitable Incorporated Organisation (CIO). It has maximum of ;twelve trustees with up to two of those trustees nominated by Holme Valley Parish Council. Trustees are recruited on a rolling program.me, dependant (in need and skills gaps. The trusteès during his reporting period were.. Andrew Bray- local resident and businessman Alex Bray - local resident with experience in customet service, marketing and running charitable organisations and events m.ark Antrobus ~ local resident and businessman J.ulie Butterfield - appointed 27.07.2023, local residènt with experience in ompliance, governance and oversight ,'James Hilton-Jones - appointed 07.06.2023, local, resident, ¢hartered -_J certified accountant and managing-partner in a local firm of accountants. Stephen Ransby ~ appointed 07.06.2023,""rroniinated parish council trustee, local resident with experience in town planning and conse.rvation. Kathy Westgate - appointed 07.06.2023, local resident w.ith leadership ad management experience in HR and quality management: Andy Wilson- nominated parish council trustee, local resident with experience in fundraising and the environment. During the reporting period the following trustees resigned:_ Judith Patrick, resigned 11.04.2023 Duggs Carre, resigned 08.05.2023 HOLMFIRTH The trustees meet on six-weekly basis to monitor the operations and finances and to make decisions about the running of the building, events and repairs/improvements. During the period of this report, the Trust lost its long- standing Chair through work and other family commitments, but has recruited new trustees to bring additional skills and experience to the group. The Trust has also instigated a formal review cycle for its policies and procedures, completed works on new office facilities, toilet refurbishment, fire exit installation amongst other works. In addition, following a recruitment process appointed a specialist architectural firm to undertake a condition report and develop a management and maintenance plan, the firm will also support us with longer term developments across the building. The staffing structure consists of a Business Development Manager and an Administration Assistant supporting day to day operations. The management team provide a combined six-weekly report to trustees and are line managed by the Chair of Trustees. In addition, the trust employs a part time cleaner, caretaker and hospitality staff as well as volunteers who are managed by the operational staff. The objects of the CIO, as set out in its constitution are as follows:_ l. To further or benefit the residents of Holmfirth and the surrounding area without distinction of sex, sexual orientation, disability, race or of political, religious or other opinions in accordance with the protected characteristics defined by current legislation by associating together residents and local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. 2. In furtherance of these objects but not otherwise, the trustees shall have power to establish, secure, preserve and hold on trust the establishment of Holmfirth Civic Hall as a community asset and to maintain or manage or co- operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects. 3. To promote the performing and visual arts for the public benefit. During the reporting period, the Trust has faced challenges in terms of reduced income and increased expenditure, while there has been a gradual return to activity levels pre-pandemic levels this has taken time, and is compounded by significantly increased costs, particularly energy costs. The Trust remains committed to this recovery process however, and has made decisions within the year to keep income and expenditure levels manageable, whilst remaining optimistic about future improvements. We have welcomed 59 different groups (68 in 202¥23) and estimate over 35,000 people (33,453 in 2022/23) have attended events and activities in The Civic during this period, in addition The Trust has run 16 of its own fundraising events (8 in 202¥23). The range of events and activities continues to be varied and just some of the activities are l isted below:_ Amateur dramatic performances Brass band concerts and contests Children's theatre productions Choir concerts Civic society and other local interest group meetings Dance groups and shows Keep fit groups, including Zumba. Pilates and Yoga Music and other arts festivals Sports activities for all ages, badminton, football coaching The Civic has always been used as a polling station for local elections and for other public consultation events. The Civic has been the home of Holmfirth Artweek for over 30 years and is given over to a group of volunteers for the running of one of the country's largest Art Festivals to raise monies for Macmillan Cancer Support and other local support charities. As booking and attendance levels return to pre-pandemic numbers, we will again look to build reserves appropriate to support ongoing maintenance, management and emergency repairs in the building. Further information regarding increases in groups using The Civic, footfall and financial performance over the period in question along with previous years are provided on the following pages. Alexander Bray Chair of the Board of Trustees January 2025 **----- Start of picture text -----**
GROUPS
89
68
65
59
26
2019/20 2020/21 2021/22 2022/23 2023/24
Groups 89 26 65 68 59
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## FOOTFALL **----- Start of picture text -----**
48,545
35,342
33,453
18,449
2,466
2019/20 2020/21 2021/22 2022/23 2023/24
Footfall 48,545 2,466 18,449 33,453 35,342
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HCHCT FUNDRAISING EVENTS
18
16
9
8
5
2019/20 2020/21 2021/22 2022/23 2023/24
HCHCT 18 5 9 8 16
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The Trust operates within Charity Commission regulations and records receipts and payments accordingly, a summary of the previous four years of trading are provided below, with the most recent financial year broken down by restricted and unrestricted funds. Receipt5 and Payment5 202312024 202¥2023 2021/2022 2020/2021 201912020 Unre5trlcted Fund5 Restricted Furbd5 Total Fund5 Recelpts Donation5 2,n8 2.n8 1.295 4,150 2.02S 4,318 Grant5 26,000 60.317 86.317 3S.000 136,087 106,193 49.630 Room hire 61.649 61.649 61,101 41,307 17,139 78.484 Fundraising Business rate5 r&fund 69,180 69.180 61.709 29.747 1.888 34.781 65 i.n5 Interest earned 98 98 68 Total Recelpts 159,645 60,317 219,962 159,170 211,359 128.960 167,215 Payments Fundraising direct CQ5ts Venue promotion Wage5 and salaries Training 49.834 49.834 3S.243 22.286 1.706 23.534 1,148 1.148 2.420 11,276 1.915 65B24 55.8S2 52.599 58,180 88 88 42 579 390 22 Repairs and maintenance 9,305 15.907 25.212 5.916 13.860 11,880 11,506 Cleaning Property taxe5 2.898 2,898 5.84S 2,044 2.647 2.SSS 1.137 310 383 101 21.219 21,219 10.905 5.396 7,162 13.218 Computer con5urnables Office adrnin15tration 1.905 1.905 1.269 927 504 1.425 253 345 154 Telephone 480 480 416 454 469 587 Print. post and stationery 605 605 746 980 258 Insurance 5.099 5.099 4,348 9.234 S.S41 Profe5510nal services 2,304 2.304 1.79S 1.133 3.077 1.556 Travel 54 141 Bank charg&s Cornpliance Sundry Sub-total 689 689 598 262 140 23 419 419 215 215 255 3S 451 168.271 15,907 i84,I78 135,122 116,332 92,708 121.204 As5et/Snvestmeni purchases Laptop Building alteratlOn5 Equipment Sub-total 12,450 12.450 77.075 90.697 2.580 2.412 2.330 2.330 6,352 363 2,521 14.780 14,780 83,427 91.060 s.ioi 2,412 Total Payments 183.051 15,907 198,958 218,549 207,592 97,809 125,616 Net of recelpts/ipayments> Transfers between funds £25,406 £44,410 É21,004 £-59,579 £3,967 £31,151 £45,597 £8,582 £-8.582 Cash funds last year end Cash funds this year end £18,601 £3,777 £35,000 £68.828 £51,601 £72,605 £110,980 £51,601 £107,013 É110.980 £75,862 É107.013 £32,265 £75,862 CHARITY COMMISSION FOR ENGLAND AND WAIES Holmlhth Hol Community Tnmt Receipts and payments accounts CC16a Forthe porlod To 31A)N2f24 Section A Receipts and payments Unrestricted funds Re$tri¢ted fund• Endowment fund• Total fund$ Lut y•ar to th• w•r•# e toth• rn•rMt e toth• M•f•rt£ Al R•c•l Donati￿¥ Granis Rootn hire Fwdrai&nq IntEr•ste8fT 2.71 1.295 80.317 88.317 61,64• 89,180 69.140 $1,709 ub totalfGross Inconte for AR) 17 219.962 159.170 A2 A•8•t awKI Inv￿tm•nl •alM, (••• tabhl. Sub total Total r•c•lpts 169,845 60.317 219M2 159,170 A3P mgnts FU￿raIlIn V￿u6 pmmol es& 49,834 49.634 71,141 71,141 1S,824 42 If8 & miinlenB Cthni Proptrrty t￿8 28,212 2.198 t,137 21,219 1,906 310 21,219 Comwter¢onJUmab￿w Offie• wJminlsfr8V Te Pdnt. P<éi & sts Inwranc• 416 741 4348 ij 8Jnk cha Cornrliet lld 689 598 216 4S1 41ri Sub total 11JDY 184178 131,122 A4 A88•t and Inw8tm•nt #ee tsblg ent atteratitsns 2.3)0 12,450 14,780 6.3S2 77,076 3,427 12,480 14.780 Sub total 183.051 15.WJ7 218.549 Net ¢>f r8celpts/(paymentsJ AS TrÈn$fer8 ￿tween fvnd• A6 Cash fund8 la•t year end Cash funds th$ yearend 44A10 8,582 33,0 88.828 21,004 $9.379 18.6ffl SI.601 72,805 110,910 51.801 CCXX R1 accotsnts ISSI 251C612024 Section 8 Statement of assets and liabilities at the end of the period iJnr85tsi¢ted fund¥ Restricted funds Endowrnent funds to n*•r•8t Catsgori¢s Detsl Bl Cash funds 1079 Tot41 cash funds 88.828 •YxuVi)I Unmtrlct•d lunds R￿trICtsd fund• End¢)wm•nt fund• to nMr••t£ Dètai18 Cutr•nt w•￿• Fur*JtrJt*h*h Colt I•*on￿l CurY•rrt Detslls nDI J,106 84 A88ets rgtalnod for the charlty's i>wn u88 P&Mlc & {117 2,363 4nount du• Wh•n du• on4t wthln 12 fflonl Dotal bm 85 Llabllltl•s 10,013 52 t*lthln l? mDnth ¥Athln 12 mwih• SvJned by one or t*vtrwP4es L b8haK of all th¢ trustees Dats of &"gnaiure Print Nanè ALFA 75 CCXX R2 Sc￿nts {SSI 2510612024 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Holmfirth Civic Hall Community Trust **On accounts for the year** 31[st] March 2024 **Charity no** 1172232 **ended (if any) Set out on pages** One of one I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **----- Start of picture text -----**
Date: 25/06/2024
Signed:
Name: Nigel Peter Armstrong
Relevant professional Fellow of Chartered Institute of Management Accountants
qualification(s) or body
(if any):
Address: Pi Partners Ltd,
Suite 5, Victoria Court, 91 Huddersfield Road
Holmfirth, West Yorkshire, HD9 3JA
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1 **October 2018** **IER** **Section B Disclosure** **re** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER**