THE civic Holmfirth Civic Hall Community Trust (HCHCT) Report to Charity Commission for the financial year 2022/23 Holmfirth Civic Hall Community Trust (charity number: 1172232). Holmfirth Civic Hall, Huddersfield. Road, Holmfirth, HD9 3AS was established in March 2017 to manage the oper,ation of Holmfirth Civic Hall for the benefit of the community when the building was asset transfer¥ed from Kirklees Council to Holme Valley_ Parish Council. ,The Trust holds a 25-year Tease.f.rom the Parish Council. Holmfirth Civi¢, Hall Community Trust (the "Trust"/ the "Civic-)-was established under the fouhdation model as a Charitable Incorporated Organlsation (Cl.O). It has a maxim¥m of twelve trustees with up to two of those trustees nominated by Holme Valley Parish Council. Trustees are recruited on a rolling program.rne, dependant (in need and skills gaps. The trusteès during his reporting period were.. Jud,Ith Patrick, Chair - local resident with experience irl, community fac.ilities, grants, volunteering and listed buildings Andrew Bray- local resident and businessman Alex Bray - local resident with experience in custower service marketing and runnin9 charitable organisations and events Mark Antrobus -.Jocal resident and businessman ,,buggs Carre- nominatèd- parish council trustee, loLal resident with -.J experience in grants and commLtntt.y.matters Pat Colling- nominated parish council truste&lo,cal residefit with experience in grants and community matters (resigned 17tb January 2023) Andy Wilson- nominated parish council trustee, local resident with experience in fundraising and the environment. The trustees meet on six-weekly basis to monitor the operations and finances and to make decisions about the running of the building, events""arKI.. repairs/improvements. During the period of this report, the Trust continiTedto review its policies and procedures, completed works on the new office facilities and faced challenges with structural elements of the buildings. HOLMFIRTH
The staffing structure has increased and now consists of a Centre Manager and Business Development Manager as previously, but now with the addition of an Administration Assistant supporting day to day operations. The management team provide a combined six-weekly report to trustees and are line managed by the Chair of Trustees. In addition the trust employs a part time cleaner, caretaker and hospitality staff as well as volunteers who are managed by the Centre Manager. The objects of the CIO, as set out in its constitution are as follows:_ l. To further or benefit the residents of Holmfirth and the surrounding area without distinction of sex, sexual orientation, disability, race or of political, religious or other opinions in accordance with the protected characteristics defined by current legislation by associating together residents and local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. 2. In furtherance of these objects but not otherwise, the trustees shall have power to establish, secure, preserve and hold on trust the establishment of Holmfirth Civic Hall as a community asset and to maintain or manage or co- operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects. 3. To promote the performing and visual arts for the public benefit. During the reporting period, the Civic has been actively dedicated to regaining its pre-COVID bookings and income. While there has been a gradual return of hirers with bookings taking longer to reach pre-pandemic levels, the Trust remains committed to this recovery process. Although attendance at events has faced challenges, with previously well-attended occasions drawing smaller crowds, the Civic is optimistic about future improvements. Furthermore, the Trust has successfully completed capital improvements that were ongoing from the previous years, including the installation of a new fire escape from the upper mezzanine and the establishment of a permanent staff office. The collaborative efforts of volunteers and the Civic team have played a crucial role in the ongoing repair and maintenance of various rooms throughout the building. Despite facing repairs and increased costs due to the energy crisis, the Trust has responsibly utilised reserves from previous years to navigate these challenges.
Through a tender process an architectural practice has been appointed to work with trustees on the development of a comprehensive condition report and management and maintenance plan, allowing trustees to have a scope on future essential repairs and how to develop the building to best support the community into the future. We have welcomed 68 different groups (65 in 2021/22) and estimate over 33,000 people (2,466 in 2021/22) have attended events and activities in The Civic during this period, in addition The Trust has run eight of its own fundraising events (9 in 2021/22). The range of events and activities continues to varied and just some of the activities are l isted below:_ Amateur dramatic performances Brass band concerts and contests Children's theatre productions Choir concerts Civic society and other local interest group meetings Dance groups and shows Keep fit groups, including Zumba. Pilates and Yoga Music and other arts festivals Weight management classes Sports activities for all ages, badminton, football coaching The Civic has always been used as a polling station for local elections and for other public consultation events. The Civic has been the home of Holmfirth Artweek for over 30 years and in normal years, is given over to a group of volunteers for the running of one of the country's largest Art Festivals to raise monies for Macmillan Cancer Support and other local support charities. As booking and attendance levels return to pre-pandemic numbers, we will again look to build reserves appropriate to support ongoing maintenance, management and emergency repairs in the building. Further information regarding increases in groups using The Civic, footfall and financial performance over the period in question along with previous years are provided on the following pages. Alexander Bray Chair of the Board of Trustees January 2024
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GROUPS
89
73
68
65
37
26
2017/18 2018/19 2019/20 2020/21 2021/22 2022/23
Groups 37 73 89 26 65 68
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FOOTFALL
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48,545
42,588
33,453
30,448
18,449
2,466
2017/18 2018/19 2019/20 2020/21 2021/22 2022/23
Footfall 30,448 42,588 48,545 2,466 18,449 33,453
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HCHCT FUNDRAISING EVENTS
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18
17
9
8
5
2
2017/18 2018/19 2019/20 2020/21 2021/22 2022/23
HCHCT 2 17 18 5 9 8
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The Trust operates within Charity Commission regulations and records receipts and payments accordingly, a summary of the previous four years of trading are provided below, with the most recent financial year broken down by restricted and unrestricted funds. Receipt5 and Payments 2022-2023 202112022 2020/2021 2019/2020 201812019 Unreslrlcted Furbd5 Restricted Funds Total Fund5 Receipts Donation5 1.29S 1.29S 4,150 2.02S 4,318 3.037 Grant5 1.000 34.000 35.000 136,087 106.193 49.630 35.998 Roorn hire 61,101 61,101 41.307 17,139 78.484 67,350 Fundraising Busines5 rates refund 61.709 61.709 29.747 1.888 34.781 23.183 65 Interest earned 65 68 Total Recelpts 12S.170 34,.000 159,170 211.559 128,960 167,215 129,568 Payments Funclraising direct Costs Venue promotion Wag&5 and salaries Training 35.243 35.243 22.286 1.706 23.534 12,071 1.195 1,195 2.420 11,276 1.915 2,444 6S,824 65B24 SS.852 52.599 58,180 45.018 42 42 579 390 22 168 Repair5 and maintenance 5.916 5.916 13.860 11,880 11,506 43.431 Cleaning Property taxes 5.84S 5.84S 2,044 2.647 2,SSS 5.247 310 310 383 ioi 1.6S2 9.905 1.000 10.905 5.396 7.162 13.218 19,987 Computer consumables Office adrnin15tration 1.269 1.269 927 504 1.425 392 253 345 154 1.736 Telephone Printing. postage and stationer Insurance 416 416 454 469 587 746 746 980 258 1,897 4,348 4,348 9,234 S.S41 4,920 Professional servic&s 1.79S 1.79S 1.133 3.077 1.556 3.634 Travel 54 141 130 Bank charges 598 598 262 140 23 129 Compliance Sundry sUtOtal 215 215 215 2SS 3S 3S 451 451 154,122 1SS,122 116,332 92,708 121.204 143,805 Asset/inve5tmtnt purchases Laptop Building alteration5 Equipment sUtOtal 709 17.268 59,807 77.075 90.697 2.580 2.412 6.352 6,3S2 363 2.521 23.620 59,807 83,427 91.060 s.ioi 2,412 709 Total Payments 157,742 60,807 218,549 207,592 97,809 123,616 144,514 Net of recelpts/ipayments> Transfers betweèn funds £-52,572 £-26,807 £-59,579 £3,967 £31,151 £45,597 £-14,946 Cash fuhds last year end £51,173 £59,807 £110.980 £107.013 £75.862 £32.265 £47.211 Cash furKIs this year end £18,601 £53.000 £51,601 É110.980 £107,013 £75,862 £32,265
T• ies at Irth
CHARITY COMMISSION FOR ENGLAND AND WALES Holmllrth Clvl¢ Hgll Commun4ty T61 Receipts and payments accounts Forthe peflo(I from CC16a 0110412022 To 3110312023 Section A Receipts and payments Unrestrictsd funds to th• At ReBtrlctsd fund# Endowment fund Total fund$ Last y6ar to th• nortrAtÉ toth$ Dèor••t£ to th• nurg•t£ toth• n••mt£ A1 Roe•l Donati8 Granlg Room hir& FundraiBIw Intsrn$i earwd t.296 1,oor 1,295 35,QOO 61.101 61.709 4,150 138.087 34,ih]O 61,709 65 Sub total( n$ Inconle for AR) 121,170 34.000 1$9.170 211,35 A2 A88et and Snvg•tm•nt •al••, {80• toblèl. Sub total 126,170 169,170 211.361 A3Pa men1$ FundraiAinp V•nutr promoiion 96 8 $aL4rle8 35.243 2.420 42 S,91e 66,824 42 fj,916 0.846 510 10,goJ 1,289 Repaira & rnaintenance elfranin Propon l•xaJ S79 310 9,906 1,289 com utqr wn8um8b OTTlce 8dmin181r8llon Telephgn• Prirf, Po81 & JBJ 927 263 404 180 9.234 416 748 4a48 Pth¥81on81 •thCeS Trovel aank ¢h 1,795 J98 216 461 698 21 sUry 218 Sub total 134122 I,oDo 13S,122 116.a32 M A8B8t and Inlmont urcha•••, I$ table ment atterations 6,3S2 17.288 23,620 6.362 77,076 B3,427 59.807 59,807 Sub tot81 80,897 91,000 157,742 60,807 218. 207,392 Net of recelpts/(p4yments) AS Trangf•r8 betv¢oen funds A6 Cash funds l#st year *nd Cash fun(ts this y9arend 32,572 26,807 $9,379 3,967 61,173 18,601 59.807 33.000 110,980 st,e01 t07.013 110.980 CCXX R1 accounts ISSI 2811112023
Section 8 Statement of assets and liabilities at the end of the period Unrestricte funds Restricted lunds to n•8rost£ Endowment fund8 Categories Dotai18 81 Cash funds CLfWI BkAnI 17,827 33,000 C86tt 774 Total Cash funds 18.601 33,000 (egr••baKosvrith r•Belpis and unii•ll Unrestrlctod funds lo no•rest £ 3.121 Rostrlctsd funds to neawt£ Endowment funds to nearBst£ DetaiT5 d8biofg Fundtowhkh as¥et bolDn Current valutr nal Detslls Co•t lo01) whlch Ctsvr8ntvalup nal 3.246 i etslls e EqLipmenl Cojt IWonl 8,761 84 As$gts retalned forthe harity'$ own use P&Ml¢ & Equipment LSrKeslri&ed Buildiw AtteratronB Rethcted 184273 181,764 Fundtowhlch knount di1• onal 16.353 Vkn due onal Dotails (xeditors 86 Llabllltles unrestricted thln 12 3.502 whhill t2fflonths preid incorne unre6trtted 3,653 wlthln 12 months Slgned by on8 orlwo tnthes on behalf of all the Print Nam8 O*of roval ture CCXX R2 ascA)unts ISSI 2811112023
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Holmfirth Civic Hall Community Trust On accounts for the year 31[st] March 2023 Charity no 1172232 ended (if any) Set out on pages One of one
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2023.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
In carrying out my examination I noted a weakness of internal controls regarding the recording of cash transactions and regular reconciliation of cash counted. This matter has been brought to the attention of the Charity’s management and Trustees and has been put right in the subsequent period with the establishment of a procedure to be followed by those charged with controlling cash amounts. The amount involved being £451 in this year which I judge to be not material.
I have no other concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Name: Nigel Peter Armstrong
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Date: 30/11/2023
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Relevant professional Fellow of Chartered Institute of Management Accountants qualification(s) or body (if any):
1
October 2018
IER
Address: Pi Partners Ltd, Suite 5, Victoria Court, 91 Huddersfield Road Holmfirth, West Yorkshire, HD9 3JA Section B Disclosure re
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
2
October 2018
IER
Give here brief details of any items that the examiner wishes to disclose .
3
October 2018
IER