## **Holmfirth Civic Hall Community Trust (HCHCT) Report to Charity Commission for the financial year 2021/22** Holmfirth Civic Hall Community Trust (charity number: 1172232), Holmfirth Civic Hall, Huddersfield Road, Holmfirth, HD9 3AS was established in March 2017 to manage the operation of Holmfirth Civic Hall for the benefit of the community when the building was asset transferred from Kirklees Council to Holme Valley Parish Council. The Trust holds a 25-year lease from the Parish Council. The Trust was established under the foundation model as a Charitable Incorporated Organisation (CIO). It has a maximum of twelve trustees with up to two of those trustees nominated by Holme Valley Parish Council. Trustees are recruited on a rolling programme, dependant on need and skills gaps. The trustees during this reporting period were: - Judith Patrick, Chair – local resident with experience in community facilities, grants, volunteering and listed buildings - Andrew Bray – local resident and businessman - Alex Bray – local resident with experience in customer service, marketing and running charitable organisations and events - Mark Antrobus – local resident and businessman - Duggs Carre– nominated parish council trustee. local resident with experience in grants and community matters - Pat Colling - nominated parish council trustee. local resident with experience in grants and community matters The trustees meet on a monthly basis to monitor the operations and finances and to make decisions about the running of the building, events and repairs/improvements. During the period of this report, the Trust reviewed a number of policies and procedures, commenced improvements to the toilets, storage and office facilities, introduced a new brand and image for The Civic and launched a new website. The staffing structure has remained the same with the Centre Manager and Business Development Manager providing a combined monthly report to trustees and line managed by the Chair of Trustees. Part time cleaner, caretaker and hospitality staff as well as volunteers are managed by the Centre Manager. The objects of the CIO, as set out in its constitution are as follows:- 1. To further or benefit the residents of Holmfirth and the surrounding area without distinction of sex, sexual orientation, disability, race or of political, religious or other opinions in accordance with the protected characteristics defined by current legislation by associating together residents and local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. 2. In furtherance of these objects but not otherwise, the trustees shall have power to establish, secure, preserve and hold on trust the establishment of Holmfirth civic hall as a community asset and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects. 3. To promote the performing and visual arts for the public benefit. The main objectives during the reporting period were to return The Civic to its pre covid bookings and income levels as well as growing the business of The Civic for the benefit of the local community, with any surplus reinvested towards its improvement and financial sustainability. The return post covid has been steady – most regular hires have returned, and we have attracted new events. Audience levels have been at approximately 70% of pre covid levels and this has meant some events have had to be cancelled due to poor ticket sales. However, The Civic has continued to be viable and therefore available for its community. The Trust has continued to deliver the capital improvements scheme begun in 2020/2021 with grant support to modernise the public toilets, create a fire escape from the upper mezzanine exhibition room, create an external store and create a permanent staff office. Small-scale essential repairs were also undertaken. Plans have progressed for significant improvements to the entrance lobby and staircase plus improving the club room and creating a small meeting room in the current store area. We have welcomed 65 different groups (26 in 2020/21) and estimate over 18,000 people (2,466 in 2020/21) have attended events and activities in The Civic during this period, in addition The Trust has run nine of its own fundraising events (5 in 2020/21). The range of events and activities continues to varied and just some of the activities are listed below:- - Amateur dramatic performances - - Brass band concerts and contests - Children’s theatre productions - Choir concerts - Civic society and other local interest group meetings - Dance groups and shows - Keep fit groups, including Zumba, Pilates and Yoga - Music and other arts festivals - Weight management classes - Sports activities for all ages, badminton, football coaching The Civic has always been used as a polling station for local elections and for other public consultation events. The Civic has been the home of Holmfirth ArtWeek for over 30 years and in normal years, is given over to a group of volunteers for the running of one of the country’s largest Art Festivals to raise monies for Macmillan Cancer Support and other local support charities. The event returned in 2022 following two years away due to pandemic and was once again very popular. We are continuing to build a surplus which will be held in reserve for emergency repairs. Further information regarding increases in groups using The Civic, footfall and financial performance over the period in question along with previous years are provided on the following pages. **Judith Patrick Chair of the Board of Trustees January 2023** ## **Key Performance Indicators** The number of groups using The Civic grew through the first three years before falling significantly during the coronavirus pandemic in 2020 – now rising again. **----- Start of picture text -----**
GROUPS
89
73
65
37
26
2017/2018 2018/2019 2019/2020 2020/2021 2021/2022
Groups 37 73 89 26 65
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FOOTFALL
48,545
42,588
30,448
18,449
2,466
2017/2018 2018/2019 2019/2020 2020/2021 2021/2022
Footfall 30,448 42,588 48,545 2,466 18,449
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The average number of people using or visiting the building also grew through the first three years before a dramitivc fall in 2020 – now rising again. The Trust runs fundraising events each year to support the ongoing running costs of the building, seeing large increases in the first three years, before an obvious fall in 2020 and now rising again. **----- Start of picture text -----**
HCHCT FUNDRAISING EVENTS
18
17
9
5
2
2017/2018 2018/2019 2019/2020 2020/2021 2021/2022
HCHCT 2 17 18 5 9
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The Trust operates within Charity Commission regulations and records receipts and payments accordingly, a summary of the first three years of trading are provided below, with the fourth and most recent financial year broken down by restricted and unrestricted funds. |**Receipts and Payments**||**2020/2021**||**2020/2021**|**2019/2020**|**2018/2019**|**2017/2018**| |---|---|---|---|---|---|---|---| ||**Unrestricted**
**Funds**|**Restricted**
**Funds**|**Total Funds**||||| |**Receipts**|||||||| |Donations|4,150|0|4,150|2,025|4,318|3,037|129| |Grants|18,715|117,372|136,087|106,193|49,630|35,998|59,028| |Room hire|41,307|0|41,307|17,139|78,484|67,350|51,307| |Fundraising|29,747|0|29,747|1,888|34,781|23,183|2,649| |Business rates refund|0|0|0|1,715|0|0|0| |Interest earned|68||68||||| |**Total Receipts**|**93,987**|**117,372**|**211,359**|**128,960**|**167,213**|**129,568**|**113,113**| ||||||||| |**Payments**|||||||| |Fundraising direct costs|22,286|0|22,286|1,706|23,534|12,071|1,183| |Venue promotion|1,853|587|2,420|11,276|1,915|2,444|950| |Wages and salaries|50,680|5,172|55,852|52,599|58,180|45,018|1,451| |Training|579|0|579|390|22|168|530| |Repairs and maintenance|13,860|0|13,860|11,880|11,506|43,431|11,624| |Cleaning|1,844|200|2,044|2,647|2,555|5,247|6,770| |Property taxes|383|0|383|0|101|1,652|1,670| |Utilities|5,396|0|5,396|7,162|13,218|19,987|18,335| |Computer consumables|883|44|927|504|1,425|392|107| |Office administration|253|0|253|345|154|1,736|14,426| |Telephone|454|0|454|469|587|911|897| |Printing, postage and stationery|591|389|980|258|711|1,897|17| |Insurance|9,234|0|9,234|0|5,541|4,920|4,925| |Professional services|1,133|0|1,133|3,077|1,556|3,634|2,341| |Travel|54|0|54|0|141|130|0| |Bank charges|262|0|262|140|23|129|0| |Compliance|215|0|215|255|35|35|0| |Interest paid|0|0|0|0|0|3|0| |**Sub-total**|**109,960**|**6,372**|**116,332**|**92,708**|**121,204**|**143,805**|**65,226**| ||||||||| |**Asset/investment purchases**|||||||| |Laptop|0|0|0|0|0|709|676| |Building alterations|0|88,501|90,697|2,580|2,412|0|0| |Equipment|363|0|363|2,521|0|0|0| |**Sub-total**|**2,196**|**88,501**|**91,060**|**5,101**|**2,412**|**709**|**676**| ||||||||| |**Total Payments**|**112,519**|**94,873**|**207,392**|**97,809**|**123,616**|**144,514**|**65,902**| ||||||||| |**Net of receipts/(payments)**|**£-18,532**|**£22,499**|**£3,967**|**£31,151**|**£43,597**|**£-14,946**|**£47,211**| |**Transfers between funds**|**0**|**0**|**0**|**0**|**0**|**0**|**0**| |**Cash funds last year end**|**£69,705**|**£37,308**|**£107,013**|**£75,862**|**£32,265**|**£47,211**|**0**| |**Cash funds this year end**|**£51,173**|**£59,807**|**£110,980**|**£107,013**|**£75,862**|**£32,265**|**£47,211**| With grateful thanks to all funders and others who supported us with our latest project to create an office, external store and disabled toilets, to refurbish the ladies and gentlemen's toilets and erect a fire escape from the third floor. Funding received from Holme Valley Parish Council, the League of Friends of Holme Valley Memorial Hospital, West Riding Masons and the Bright Green Fund Construction undertaken by Building Preservation of West Yorkshire Architect services provided by DB Architects CHARITY COMMISSION FOR ENGLANO ANO WALES lolmflrth Clvlc H•H Communlty Tn Receipts and payments accounts CC16a Forth? WFlod from To 01104r2021 Section A Receipts and payments Unl￿trIC￿￿ fund$ Restricts(I fund# EndowmoRt fundg Total fund• A1 Rec•1 (￿natIOn￿ Grants hir Fundra%rvJ Bu￿n￿$ RatesTBfutvJ I￿￿￿￿1e￿rnad 150 16,716 41J07 747 415 136.087 41,307 29.747 2,028 1Q6,t9) q7.t39 117.3n 1.715 Sub totallGm$s incorne for ARJ 117Jn 211,359 128.guo A2 A8$•t and Inv••lrnent8al 18ee table). Sub total 93,987 117372 1.3 128,980 A3 PE￿[ Fundrth$ing dIW*co￿ts Venue promotso 22216 I￿53 22,296 f1.276 0.172 5,852 579 13,UO Traning RÈpair4 & ¢￿a￿ng Prope Ublilte¥ Computerwnsumabk$ otnce athrini8tr8tion T￿e￿one Print Post & 8tgfior tn8ufdnee Prote89K)n￿ >frTric85 Trav 579 1U6Q 390 l847 7.162 04 927 2sa 469 ZSB 591 9331 1.133 1.133 J,P77 26z 216 262 ZIS 140 206 compliew2 Sub totsi 109,960 116A32 92.708 A4 As8•t and Inv•8kn•nt pW¢ha￿l, (see table) ent atterth.ons 363 90.69Y 2.521 Buddi 2.156 i$B9 88,501 88,501 Sub tot•1 6.101 112.519 94Mn 97A09 Net 0fre¢eiptWa￿0nts) - AS Transf8r8 beiweon fvndl A6 Ca•h fund% lastyear ond Cash funds thts yearend 1QS32 3,967 69.705 51,173 37.308 107,013 110,980 75.862 107,013 CCXX R1 account8 ISSI 2111112022 Section B Statement of assets and liabilities at the end of the period Unrestricted funds R¢strfcteil fvnds Endowment fund$ Catsgorfes Dets118 T￿•￿t£ to nHrostÉ B1 Cash funds Cut[￿rt B*nkAceoJrrt 10.730 C8gh Total ¢•sh funds Sl,1n ¥)yJtyl) Endowmont lunds to nooMt£ funds t• n•af9kt£ fvnd8 Ètsll$ 3.707 FuTrJt0wh￿b Detalls CaAt loM￿nI) FuTrJtowhbBh Cwrqntvalu Detalls OffjceEguiwi•)t B4 Assets retslnod for the charltys own uso $7$ (XTre EquIw￿e￿t 562 Offte E¢wiwnent Un(eslrtr EqUi￿￿t Unresthcied EqLlpmBnt OF1￿ Eq￿pmEnt 183 P&Wa& Ewiwnwrt 1.215 P&Wc & ÉqLllWn￿l 99 BIMlthngAlterdtth Realri(#wJ 74B M74B Fund towthlch owrtd du Details B6 Llabllltle8 unresthded 6,219 *hln 12 Month• l*month• kn 12mnlh• Sign&1 by orE Or1￿ t¥wtee¥ bÈhoWof all the InJ8te88 Sbnature Print Name Datè of proval JL(bifH N kfRla< CCXX R2 arminis ISSI 21111r2W22 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Holmfirth Civic Hall Community Trust **On accounts for the year** 31[st] March 2022 **Charity no** 1172232 **ended (if any) Set out on pages** One of one I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2022. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **----- Start of picture text -----**
Date: 17/01/2023
Signed:
Name: Nigel Peter Armstrong
Relevant professional Fellow of Chartered Institute of Management Accountants
qualification(s) or body
(if any):
Address: Pi Partners Ltd,
Suite 5, Victoria Court, 91 Huddersfield Road
Holmfirth, West Yorkshire, HD9 3JA
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1 **October 2018** **IER** **Section B Disclosure** **re** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER**