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← 4louis

2025-03-31-accounts

Docusign Envelope ID: 2F20D328-5243-44DC-915D-A56C6A85A389

Charity number: 1172212

4LOUIS

TRUSTEES' REPORT AND FINANCIAL STATEMENTS

FOR THE PERIOD ENDED 31 MARCH 2025

Docusign Envelope ID: 2F20D328-5243-44DC-915D-A56C6A85A389

4LOUIS

CONTENTS

Page
Reference and Administrative Details of the Charity, its Trustees and Advisers 1
Trustees' Report 2 - 25
Independent Auditors' Report on the Financial Statements 26 - 29
Statement of Financial Activities 30
Balance Sheet 31
Statement of Cash Flows 32
Notes to the Financial Statements 33 - 48

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TRUSTEES’ REPORT

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2025

Ms Sharon Abbott Ms Emma Joanne Lyall Ms Gemma Morgan Ms Charlotte Mutton Mrs Kirsty Knight, Secretary (resigned 21 January 2025) Ms Erika Younger (appointed 19 January 2024) Mr David Clark, Chair (appointed 21 March 2025)

T rustees Ms Sharon Abbott Ms Emma Joanne Lyall Ms Gemma Morgan Ms Charlotte Mutton Charity registered number 1172212 Principal office 36B Pallion Industrial Estate European Way Sunderland SR4 6SN Mrs Kirsty Knight Secretary Kinnair Associates Limited Auditor Aston House Redburn Road Newcastle Upon Tyne NE5 1NB Bankers Barclays Bank 1 Churchill Place London E14 5HP Accountants Ryecroft Glenton 32 Portland Terrace Newcastle upon Tyne NE2 1QP Solicitors Swinburn Maddison Venture House Aykley Heads Business Centre Durham DH1 5TS

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TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST MARCH 2025

The Trustees present their annual report together with the financial statements of the Charity for the year 1 April 2024 to 31 March 2025. The financial statements have been prepared in accordance with the accounting policies set out in the notes to the financial statements and comply with the charity’s governing document, the Charities Act 2011 and the relevant version of the Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

OBJECTIVES AND ACTIVITIES

Policies and objectives

The main activities of the charity included: To support hospitals, hospices and bereaved families. It’s main core activity is to supply memory boxes to families free of charge. In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.

Strategies for achieving objectives

The strategies to achieve our objectives are to increase our fundraising activities and income, we also need pause our commitments to big projects whilst we work to secure a bigger premises to compliment the work we do.

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TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST MARCH 2025

Activities undertaken to achieve objectives

4Louis, a charity in the UK and Ireland, extends unwavering support to those touched by the profound experiences of miscarriage, stillbirth, and child loss. Our core mission revolves around enhancing the care bereaved families receive from healthcare professionals, while standing by them throughout their journey of healing.

4Louis empowers healthcare providers with the training and tools to create lasting memories through memory boxes, ensuring families have a safe and meaningful environment to spend time with their child. Our mission also extends to fostering the growth and well-being of healthcare professionals through education and support.

During this period, 4Louis successfully expanded its services to cover over 250 hospitals and hospices across the UK and Northern Ireland.

Hospitals 89%

Hospices 8.1% Funeral 6.1% Homes

This expansive reach includes Hospitals approximately 920 units in Hospices various hospitals, encompassing Funeral Gynaecology, Delivery Suite, Homes Neonatal unit, A&E, PICU, Adult Oncology, Adult ICU, Organ donation units, funeral homes, and even extends to support the Greater Manchester Police force. Notably, we have extended our services to the armed forces in Cyprus, demonstrating our commitment to providing comfort in diverse settings.

Our charity continues to provide invaluable support to families by offering specialist medical equipment. This includes the provision of cuddle cots for babies (portable mortuaries) and cuddle blankets for older children. These resources afford parents the precious gift of more time to spend with their children during challenging times.

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TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST MARCH 2025

Recognising the importance of dedicated bereavement suites, 4Louis have actively collaborated with NHS staff to plan, develop, and enhance the creation of suitable bereavement suites. In addition to facilitating the purchase of specialist NHS-approved furniture for these spaces, our partnership with healthcare professionals ensures that bereavement suites meet rigorous infection control policies while providing a compassionate and comforting environment for grieving families. This collaborative approach reflects our commitment to tailoring our support to the specific needs and standards of

the healthcare community, ultimately fostering a more empathetic and effective bereavement care environment. Understanding the challenges faced by Trusts, 4Louis have made funding available to train nursing staff in bereavement “ae — care. Bereavement, often =F Peecscnin no overlooked as a priority, receives special attention through our initiatives, including free ‘ —7 2% —_— ‘ oS ioe bereavement study days for NHS staff. By prioritising training and education, we aim to enhance the quality of care provided a gf oa’ SS during difficult times.

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TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST MARCH 2025

4Louis actively engages with the community by participating in suitable events, showcasing our products and services, and fostering new connections for financial support. Additionally, our representatives frequently speak at hospitals and universities, sharing our experiences of loss and the evolution of the charity. These engagements serve to raise awareness and build partnerships that contribute to the sustainability of our mission.

We offer families a unique and therapeutic experience by inviting them to visit our workshop. This initiative allows families to actively participate in the creation of memory boxes, providing both support and a therapeutic outlet during their grieving process.

Volunteers

Over the course of the year, an estimated 9,060 in-house volunteer hours were selflessly contributed. Applying a conservative valuation of £12.00 per hour based on the National Living wage, the total estimated value of this volunteer effort exceeds an impressive £109,692. This valuation not only reflects the monetary value but also underscores the immeasurable impact of our volunteers on the lives of those we serve.

From employees of our corporate partners, generously contributing their time as part of their Corporate Social Responsibility (CSR) initiatives, to bereaved families, friends, and steadfast supporters, each volunteer brings a unique perspective and passion to our cause. The immeasurable impact of our volunteers extends far beyond the numbers. Their commitment, compassion, and tireless efforts create a ripple effect, touching the lives of those in need and fostering a sense of community that defines the essence of 4Louis. As trustees, we express our “I really enjoyed how deepest gratitude to each and every rewarding it is volunteering volunteer who has shared their time, for such a good cause” - skills, and hearts with 4Louis.

“I really enjoyed how rewarding it is volunteering for such a good cause” - Kyle Dow

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TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST MARCH 2025

Main activities undertaken to further the Charity's purposes for the public benefit.

The Trustees have complied with their duties to have due regard to the guidance on public benefit published by the Charities Commission in exercising their powers of duties.

ACHIEVEMENTS AND PERFORMANCE

Key performance indicators

This year has been marked by remarkable success in fulfilling our mission and responsibilities.

The charity has not only met but exceeded all financial responsibilities and targets, positioning us in a robust and progressive financial state. We've experienced significant growth in revenue, enabling us to expand our impact. Our dedicated

team has grown contributing to enhanced organisational capabilities. We have expanded our reach both in terms of locations served and the depth of services provided. The relationships established and maintained with service users remain a cornerstone of our work, fostering a sense of support during difficult times.

Collaborations with NHS staff have flourished, underlining the importance of effective partnerships in achieving our mission.

We express gratitude for the support of our corporate partners, whose contributions have been instrumental in our success. The impactful presence of our ambassadors has significantly raised awareness of 4Louis, drawing attention to our mission and values. Our engagement on social media platforms has surged, leading to increased awareness and support for the charity.

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ry __4 ,[/] Docusign Envelope ID: 2F20D328-5243-44DC-915D-A56C6A85A389 ae ~~[:]~~ TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST MARCH 2025

We as a charity celebrated our 15th year anniversary, we all came together to reflect on how far we have come from delivering our first 10 memory boxes to Sunderland Hospital in 2010 to dispatching our 250,000th memory box in October 2024.

In conclusion, the past year has been a testament to the dedication and hard work of the entire 4Louis community. We extend our heartfelt appreciation to our supporters, staff, and partners who have played a crucial role in achieving these milestones. With a solid financial foundation, expanded outreach, and strengthened relationships, 4Louis is well-positioned to continue making a positive impact in the lives of those we serve.

Review of activities

In the year to 31 March 2025, income has been received of £1,317,604 and expenditure incurred of £1,426,355 resulting in a deficit of £108,751. Net current assets amount to £373,020 and total funds of £391,137 all of which is unrestricted.

Income vs Expenditure

Income @ Expenditure

2000000

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1500000
1426355
1317604
1214232
1177487
1000060
1000000
903310
842000
764920
685110
642170
500000
0
Page 7 2021 2022 2023 2024 2025
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TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST MARCH 2025

Memory Boxes

Throughout the financial year, we distributed a total of 27,862 memory boxes across the United Kingdom and Ireland, these boxes play at the heart of our charity. 4Louis memory boxes are meticulously designed for the unique needs of diverse units. Each box is equipped with an array of items intended to guide and inspire bereaved families in creating meaningful mementos of their babies or children.

These memory boxes serve as invaluable tools for healthcare professionals, acting as subtle icebreakers during interactions with grieving families. By providing a tangible focal point, they offer a conversation starter, fostering a supportive environment that encourages families to actively participate in capturing these precious keepsakes. At present, 4Louis now proudly offers 14 different types of Memory Boxes, following the introduction of our Welsh memory box, further enhancing our commitment to aiding families through their difficult journeys.

Total Memory Boxes year end 2025-27,862

14000

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12268
12000
10000
8000
6000
3983
3845
4000
2426
1871
2000
1068
876
442 503 580
0
Twin NeonatalEMC TwinIbraheems Gift EMCIbraheems GiftPaediatric5-18 YearsSibling Packs Stillbirth EMC
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TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST MARCH 2025

Throughout the financial year, we distributed a total of 3,845 sibling packs across the United Kingdom and Ireland, these sibling bags can be an important way to help care for bereaved families, particularly the children who have lost a brother or sister. These bags are filled with items that can help siblings cope with their grief, such as journals, books, toys, and other comforting items. They also include resources to support children, such a book on how to work through grief.

We also continued to supply our Ibraheem’s Gift packs which have been designed specifically around and for Muslim families. Through close consultation “Ibraheem’s Gift” has the necessities a Muslim family would need before babies burial. We distributed 1,944 packs across the United Kingdom and Ireland.

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TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST MARCH 2025

Bereavement Suites

This year, 4Louis has continued to make significant strides in our Bereavement Suite initiative, a key element of our mission to support bereaved families across the UK. We are dedicated to creating safe, comforting spaces within hospitals where families experiencing loss can grieve in privacy and dignity. Our work includes both new projects and ongoing renovations in maternity wards, emergency departments, and mortuaries, ensuring that more families have access to appropriate facilities during the most difficult times.

Projects in Progress:

Our Bereavement Suite projects follow a structured three-phase approach to ensure they meet hospital needs and align with our mission:

We have actively advanced several bereavement suite projects across the country,

moving through various phases of design, approval, and construction. Key projects this financial year include:

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TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST MARCH 2025

Completed Projects:

The bereavement room at Frimley has undergone a complete refurbishment, transforming it into a warmer and more homely environment. The redesign has focused on creating a soft, comforting space where parents can spend precious moments with their child in a calm and nurturing atmosphere. As part of the project, new murals have been thoughtfully added, bringing gentle, uplifting imagery to the room. In addition, both the nursery and bathroom areas have been fully redecorated, ensuring that every detail contributes to a soothing and supportive environment for families during an incredibly difficult time.

Frimley Park - BEFORE

Frimley Park - AFTER

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TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST MARCH 2025

Completed Projects:

We have completed several impactful bereavement suites this year. These facilities provide families with essential space to reflect, grieve, and say goodbye to their loved ones. Highlights of our completed projects include:

QE Gateshead Maternity Jade Room – Phase 3 Ashford & St Peters, Labour Ward – Phase 3 Cumberland Infirmary, Maternity Ward – Phase 2

Queen Alexandra, Family Room – Phase 3 Homerton Healthcare, Delivery Suite – Phase 2 North Tees (2 Family Rooms and a Birthing Suite) – Phase 3 Lewisham, Delivery Suite – Phase 2 North Devon, Emergency Department – Phase 4 – Royal Bradford, Quiet Room – Phase 4 George Eliot Hospital, Mortuary/Chapel of Rest – Phase 4 QE Gateshead Butterfly Room – Phase 3 Queens Medical Gynaecology – Phase 4 Kingston A&E – Phase 4 Royal Derby - Phase 2

North Devon BEFORE

North Devon During the makeover

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George Elliot Mortuary BEFORE

George Elliot Mortuary AFTER

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TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST MARCH 2025

Study Days & Training

Over the course of the year, we attended and presented at 37 dedicated study days at diverse locations across the UK, where we passionately share our insights on coping with loss and highlight the valuable services we provide. Additionally, we actively participate in numerous conferences throughout the country, presenting our range of services to the NHS and providing support to grieving families. The impact of our efforts is reflected in the heartfelt feedback we receive.

Everyone commented on how good this study day was, very informative and emotive. - Kathryn Crammon

I have learnt so much today about communication, support and statistics and so much more. - Ruby

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TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST MARCH 2025

National Bereaved Midwives’ Forum

This year, the National Bereaved Midwives’ Forum continued to provide an important space for midwives and healthcare professionals to come together, share experiences, and support one another in their work with bereaved families.

While progress has been gradual, the Forum remains a key opportunity for learning, reflection, and connection. Through discussions, peer support, and input from experienced speakers, participants continue to explore ways to improve care and make a difference for families at a difficult time.

“The NBMF Workspace has become an invaluable resource in supporting staff with coordinated bereavement care. It provides a centralised platform for accessing essential guidance, documentation, and communication tools, enabling bereavement midwives to work more efficiently and collaboratively across teams. The workspace has streamlined processes, reduced duplication, and improved consistency in care.” Sarah Lake

Each session strengthens the network of professionals dedicated to compassionate bereavement care, and the shared commitment of those involved continues to have a quiet but meaningful impact across the country.

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TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST MARCH 2025

CuddleCots & CuddleBlankets

Over the course of the financial year we have been able to donate 25 CuddleCots and 12 CuddleBlankets at a total cost of £86,300 to hospitals across the UK in memory of little ones this year. These CuddleCots and CuddleBlankets provide families with the precious time and space to say goodbye to their little ones, in a way that is dignified and respectful.

"After losing our Daughter April last year at 21 weeks of pregnancy, we have donated the cuddle cot to Kings Mill Hospital in April's name as we would like to offer parents who unfortunately lose their baby or young child the extra time we got with our daughter and this is what a cuddle cot can give them. “

Lee

For those who may not be familiar with a CuddleCot and ’ CuddleBlanket, they are uw specially designed cooling units that keep a baby's body at the correct temperature, allowing S py \7 g ay / parents to spend more time with their baby or child, even after they have passed away. This extended time together is crucial for families to come to terms with their loss and start the A healing process.

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Fundraising activities and income generation

Events collectively showcase the diverse and creative approaches taken by 4Louis to engage supporters, raise funds, and foster a sense of community. The success of each initiative reflects the dedication of the participants and the broader community that stands alongside 4Louis in its mission.

This year, 75 enthusiastic participants laced up their running shoes to take part in the Sunderland City Runs, showing true dedication and community spirit as they collectively raised an amazing £9,348 to support our ongoing work.

Nineteen determined participants took on the incredible challenge of the Yorkshire Three Peaks, pushing themselves to the limit to raise money for a great cause. It was a day full of determination, teamwork, and community spirit — and together, we managed to raise an outstanding £7,585!

We also hosted a fantastic fundraising event where fans had the incredible opportunity to play on the pitch at Goodison Park — all while supporting a great cause. We were joined by the bereaved dads from Honeysuckle FC, and together we battled it out on the field in the spirit of teamwork, remembrance, and community. Thanks to everyone’s amazing efforts and generosity, we raised an incredible £3,603!

This year’s Great North Run saw 270 runners take part in memory of someone special, collectively raising an amazing £82,977. The event offered a powerful way for participants to both honour their loved ones and make a meaningful difference through their fundraising efforts. A fantastic 71 young runners took on the Mini & Junior Great North Run, racing with unstoppable energy and determination to support a brilliant cause. Their incredible efforts helped us raise an astonishing £9,756!

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TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST MARCH 2025

To mark Paula’s daughter Poppy's 10th Birthday Anniversary Paula and Stu decided to hold a golf day to fundraise for 4Louis. 'Putting For Poppy' was held on 16th May 2024 at Ramside Golf Club and 14 teams of 4 attended. We also had fun activities to take part in around the course and prizes for teams and individual players. These prizes and trophies were donated by the Parnaby family. Companies sponsored specific golf holes. Luckily the rain held off and it was a thoroughly enjoyable day which raised £4,292. Paula and Stu can't wait to do it all again in 2026!

26 supporters eagerly took on the challenge of the London Landmarks Half Marathon, showcasing their dedication to both physical fitness and charitable causes. Their collective efforts raised an impressive £12,009, underscoring the effectiveness of endurance events in fundraising.

The Virtual Silent Steps Campaign creatively engaged participants, who collectively took an impressive 256,041 steps in October. This campaign, dedicated to honouring children lost to miscarriage, stillbirth, and child death, resonated with supporters and led to a heartfelt response, generating £30,599 in donations.

Over the Christmas period, supporters were given the opportunity to sponsor memory boxes, contributing to a total of £7,895. This campaign not only provided supporters with a tangible way to make a meaningful impact but also helped ensure that families in need received essential support during a challenging time of the year.

The Christmas Advent Draw, a 24-day giveaway throughout December, attracted 586 participants who purchased tickets, resulting in a fundraising total of £2,970 This festive and engaging initiative not only raised funds but also fostered a sense of community spirit and excitement during the holiday season.

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TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST MARCH 2025

The 2024 Great North Run was an outstanding success for 4Louis, raising a total income of £123,551.36 and generating a profit of £75,527.39. All 270 charity places were filled well ahead of schedule, with an impressive average of £410.46 raised per runner, exceeding the £275 target. The event saw strong engagement, with 31 own-space runners and 44 cheer squad members adding to the atmosphere. The charity village was particularly well received, offering a welcoming space with refreshments provided by Tesco, Love Lilly’s cakes, and comfortable seating from RUComfy. Media coverage, including TV interviews and themed runners, helped raise further awareness of the charity. Feedback from participants was highly positive, noting smooth organisation, timely delivery of running tops, and a great sense of community throughout the day. Partnerships with Tesco, Love Lilly, and RUComfy proved invaluable, while small improvements have been identified for 2025, including preparing better for wet weather, expanding decoration packages, and increasing charity spaces to meet demand. Overall, the event was a major achievement for 4Louis, both in fundraising and public awareness.

The Kielder Marathon Weekend 2024 was a successful and enjoyable event for 4Louis, raising a total of £5,238.00 and achieving a profit of £1,338.00. The event ran over 5–6 October and saw 12 charity runners and 27 own-space participants take part. Although not all charity places were filled, promotion through social media and the mailing list generated strong engagement and early sign-ups. The charity village was well presented in a prime location, with banners and flags creating great visibility and a welcoming space for runners and supporters. The cheer squad was particularly well received, adding energy along the route and handing out hand clappers to the crowd, which proved very popular. Volunteers provided refreshments and snacks, and feedback from runners was positive, especially around the 4Louis vests, which helped raise visibility throughout the weekend. Despite cold and unpredictable weather, spirits remained high thanks to the enthusiasm of runners, volunteers, and supporters.

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TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST MARCH 2025

Grants

In addition to the income generated through our various fundraising initiatives, we are pleased to report that 4Louis has successfully acquired several generous grants from businesses throughout the past year. These grants have provided valuable support for our work, allowing us to continue delivering essential services to bereaved families. We have been fortunate enough to receive 8 grants totally £22,628;

These grants are an integral part of our income and greatly enhanced our ability to support families in need, and we are grateful for the continued partnership with these businesses. Moving forward, we intend to renew our focus on grant applications as a vital source of funding for our mission.

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Corporate Support

We are absolutely thrilled to express our deepest gratitude for the incredible support we’ve received from our corporate partners throughout this financial year. Their commitment and generosity have played a vital role in helping us provide critical support to bereaved families across the UK.

TSG has been an incredible corporate supporter, initially engaged by Jamie and Kayleigh, who tragically lost a little one. Over the past year, their commitment has made a huge impact, from hands-on support to generous contributions, including a significant grant of £10,000. Their dedication and compassion have helped us continue making a meaningful difference for families in need.

We’re excited to have eight fantastic corporate sponsors on board. Each one not only gives a regular monthly donation to support a family but also takes part in fundraising throughout the year. Their support makes a real difference to bereaved families, helping them every step of the way.

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Cleaning Angels
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FO Y[Af] Docusign Envelope ID: 2F20D328-5243-44DC-915D-A56C6A85A389 TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST MARCH 2025

This year, we were fortunate to receive continued support from our corporate partners, including Markerstudy, Amazon, and especially Nissan, whose exceptional commitment made a significant impact on our work. In total, 58 volunteers from our Amazon dedicated 464 hours to creating memory boxes, saving us £5,564 in operational costs. Markerstudy further supported us with 248 volunteer hours, saving £2,976.

A special thank you goes to Nissan, whose incredible team gave an outstanding 672 hours of their time — the highest contribution this year — resulting in an amazing £8,064 in operational savings. Their dedication and enthusiasm truly embody the spirit of corporate social responsibility, and we are so grateful for their continued partnership.

We extend our heartfelt appreciation to all the companies who have supported us this year. Their generosity and commitment enable us to continue providing vital services and making a real difference in our community.

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TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST MARCH 2025

FINANCIAL REVIEW

Going concern

After making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.

Reserves policy

The Trustees consider that an ideal level of unrestricted reserves should be kept to a level of three to six months running costs. This allows for the charity to react to unforeseen circumstances, whilst providing sufficient flexibility to operate on a day to day basis. The free reserves as at 31 March 2025 stood at £98,020. During the year £275,000 was designated to allow sufficient funds to assist with an office relocation and general upkeep costs. The Trustees intend to use this surplus to increase the charity's activities.

Financial risk management objectives and policies

We will continue to ensure we maintain our total reserve amount of at least £100,000 to ensure that any financial problems faced will not jeopardise the running of our work and projects.

Principal funding

Funding continues to be from public donations, corporate charity of the year schemes, and charitable grants however we are investigating the inclusion of corporate funding and increasing our bid writing for grants and funding.

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TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST MARCH 2025

STRUCTURE, GOVERNANCE AND MANAGEMENT

Constitution

4Louis is a Charitable Incorporated Organisation (CIO) registered in England and Wales with the Charity Commission on 22 March 2017. Its governing document is its constitution.

Methods of appointment or election of Trustees

The management of the Charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deed.

Organisational structure and decision-making policies

The charity has currently five Trustees who meet on a quarterly basis to discuss budgeting, future events and any other business to take the charity forward.

Policies adopted for the induction and training of Trustees

All Trustees are vetted prior to appointment. Appropriate training is provided for all new and existing Trustees.

Financial risk management

The Trustees have assessed the major risks to which the Charity is exposed, in particular those related to the operations and finances of the Charity, and are satisfied that systems and procedures are in place to mitigate exposure to the major risks.

Stock

The Trustees note the increase in stock levels of both items for resale and those held for distribution as items granted in the furtherance of the Charity’s activities. Accordingly they have resolved to amend the Charity’s accounting policies to recognise the value of stock items held for resale and to indicate the approximate cost of items held for distribution in the furtherance of the Charity’s activities.

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PLANS FOR FUTURE PERIODS

As we look forward to the future, 4Louis is strategically planning and implementing a series of initiatives to enhance our impact, sustainability, and overall effectiveness. Our commitment to the professional development of healthcare professionals remains a top priority, with plans to progress study days to provide comprehensive training experiences. This initiative aims to ensure that professionals are well-equipped with the latest knowledge and skills to address the needs of bereaved families facing challenging circumstances. This includes a commitment to maintaining our support for hospitals with bereavement suites, ensuring that families continue to receive compassionate care during difficult times.

Part of our strategy has been re-shaping our Trustees to ensure we have the right mix of people to support our journey whilst also challenging the ‘norm’, We are focussed on securing premises that can cope with our growth alongside investing in our people as our workforce expands., we cant achieve the goals we have without the colleagues we have within 4Louis so a strong focus on personal development and motivation is in plan.

We are also dedicated to making our products more eco-friendly, aligning with our broader commitment to sustainability and responsible practices.

The ongoing development of our Ambassadors’ Programme is central to our strategy, aiming to broaden our network of advocates who are passionately dedicated to advancing our mission.

Initiatives to enhance corporate backing are currently in progress, encompassing various avenues such as Corporate Social Responsibility (CSR) initiatives, organised events, and other strategic endeavours. These efforts aim to strengthen support in various ways, contributing to the overarching objectives of corporate engagement and social responsibility.

We have been focusing on refining internal policies and procedures to streamline our operations and enhance overall efficiency. Fundraising efforts will persist, providing the financial support necessary to sustain and expand our charitable initiatives.

These comprehensive plans underscore 4Louis' dedication to continual improvement, growth, and the long-term success of 4Louis. We remain committed to our mission of providing comfort and support to families in need, and we are confident that these strategic initiatives will contribute significantly to our ongoing success.

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4LOUIS

TRUSTEES' REPORT (CONTINUED) FOR THE PERIOD ENDED 31 MARCH 2025

Statement of Trustees' responsibilities

The Trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial which give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Disclosure of information to auditors

Each of the persons who are Trustees at the time when this Trustees' Report is approved has confirmed that:

Auditors

The auditors, Kinnair Associates Limited, have indicated their willingness to continue in office. The designated Trustees will propose a motion reappointing the auditors at a meeting of the Trustees.

Approved by order of the members of the board of Trustees on 16 December 2025 and signed on their behalf by:

Mr David Clark Ms Sharon Abbott Chair of the Trustees Trustee

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INDEPENDENT AUDITORS' REPORT TO THE MEMBERS OF 4LOUIS

Opinion

We have audited the financial statements of 4Louis (the 'charity') for the year ended 31 March 2025 which comprise the Statement of Financial Activities, the Balance Sheet, the Statement of Cash Flows and the related notes, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' (United Kingdom Generally Accepted Accounting Practice).

The financial statements have been prepared in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.

This has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors' responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the United Kingdom, including the Financial Reporting Council's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the Trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report.

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4LOUIS

INDEPENDENT AUDITORS' REPORT TO THE MEMBERS OF 4LOUIS (CONTINUED)

Other information

The other information comprises the information included in the Annual Report other than the financial statements and our Auditors' Report thereon. The Trustees are responsible for the other information contained within the Annual Report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters where the Charities (Accounts and Reports) Regulations 2008 requires us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the Trustees' Responsibilities Statement, the Trustees are responsible for the preparation of the financial statements which give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the Trustees are responsible for assessing the charity's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.

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4LOUIS

INDEPENDENT AUDITORS' REPORT TO THE MEMBERS OF 4LOUIS (CONTINUED)

Auditors' responsibilities for the audit of the financial statements

We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an Auditors' Report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

The extent to which the audit was considered capable of detecting irregularities including fraud Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our planned procedures are capable of detecting irregularities, including fraud is detailed below: -

•the engagement director ensured that the engagement team collectively had the appropriate competence, capabilities and skills to identify or recognise non-compliance with applicable laws and regulations;

•we identified the laws and regulations applicable to the Charity through discussions with trustees and other management, and from our commercial knowledge and experience of the charity sector;

•we focused on specific laws and regulations which we considered may have a direct material effect on the financial statements or the operations of the Charity, including the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Charities Act 2011et seq., the Trustees Acts 1925 and 2000, and Charity Commission regulations and other legislation identified as being of significance in the context of the entity;

•we assessed the extent of compliance with the laws and regulations identified above through making enquiries of management and inspecting legal correspondence; and

•we ensured that the identified laws and regulations were communicated within the audit team regularly and the team remained alert to instances of non-compliance throughout the audit.

We assessed the susceptibility of the Charity’s financial statements to material misstatement, including obtaining an understanding of how fraud might occur, by: -

•making enquiries of management as to where they considered there was susceptibility to fraud and their knowledge of actual, suspected and alleged fraud; and

•considering the internal controls in place to mitigate risks of fraud and non-compliance with laws and regulations.

To address the risk of fraud through management bias and override of controls, we: -

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4LOUIS

INDEPENDENT AUDITORS' REPORT TO THE MEMBERS OF 4LOUIS (CONTINUED)

•performed analytical procedures to identify any unusual or unexpected relationships;

•tested journal entries to identify unusual transactions; and

•assessed whether judgements and assumptions made in determining the accounting estimates set out in the notes to the financial statements were indicative of potential bias.

In response to the risk of irregularities and non-compliance with laws and regulations, we designed procedures which included, but were not limited to: -

•agreeing financial statement disclosures to underlying supporting documentation;

•reading the minutes of meetings of those charged with governance ;and

•enquiring of management as to actual and potential litigation and claims.

There are inherent limitations in our audit procedures described above. The more removed that laws and regulations are from financial transactions, the less likely it is that we would become aware of non-compliance. Auditing standards also limit the audit procedures required to identify non-compliance with laws and regulations to enquiry of the trustees and other management and the inspection of regulatory and legal correspondence, if any.

Material misstatements that arise due to fraud can be harder to detect than those that arise from error as they may involve deliberate concealment or collusion.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our Auditors' Report.

Use of our report

This report is made solely to the charity's trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charity's trustees those matters we are required to state to them in an Auditors' Report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and its trustees, as a body, for our audit work, for this report, or for the opinions we have formed.

Kinnair Associates Limited

Chartered Accountants & Statutory Auditor Aston House Redburn Road Newcastle upon Tyne NE5 1NB

16 December 2025

Kinnair Associates Limited are eligible to act as auditors in terms of section 1212 of the Companies Act 2006.

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4LOUIS

STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD ENDED 31 MARCH 2025

Note
Income from:
Donations and legacies
3
Investments
4
Total income
Expenditure on:
Raising funds
5
Charitable activities
7
Total expenditure
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Net movement in funds
Total funds carried forward		 Unrestricted
funds
2025
£
1,312,292
5,312
1,317,604
243,032
1,183,323
1,426,355
(108,751)
499,888
(108,751)
391,137		 Total
funds
2025
£
1,312,292
5,312
1,317,604
243,032
1,183,323
1,426,355
(108,751)
499,888
(108,751)
391,137		 Total
funds
2024
£
1,209,528
4,704
1,214,232
254,468
923,019
1,177,487
36,745
463,143
36,745
499,888

The Statement of Financial Activities includes all gains and losses recognised in the year.

The notes on pages 33 to 48 form part of these financial statements.

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4LOUIS

BALANCE SHEET AS AT 31 MARCH 2025

2025 2025 2024
Note £ £
Fixed assets
Tangible assets 12 18,117 20,900
18,117 20,900
Current assets
Stocks 13 18,294 13,094
Debtors 14 102,824 80,124
Cash at bank and in hand 386,899 422,615
508,017 515,833
Current liabilities
Creditors: amounts falling due within one
year 15 (134,997) (36,845)
Net current assets 373,020 478,988
Total assets less current liabilities 391,137 499,888
Total net assets 391,137 499,888
Charity funds
Unrestricted funds
Designated funds 16 275,000 -
General funds 16 116,137 499,888
Total unrestricted funds 16 391,137 499,888
Total funds 391,137 499,888
The financial statements were approved and authorised for issue by the Trustees on 16 December 2025 and The financial statements were approved and authorised for issue by the Trustees on 16 December 2025 and The financial statements were approved and authorised for issue by the Trustees on 16 December 2025 and
signed on their behalf by:
Signed by:
[Davi(Lar
DD8C02D27F554B8...		 Signed by:
[Shar Abbett
CCDC7F3579B9483...
Mr David Clark Ms Sharon Abbott
Chair of the Trustees Trustee

The financial statements were approved and authorised for issue by the Trustees on 16 December 2025 and signed on their behalf by:

The notes on pages 33 to 48 form part of these financial statements.

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4LOUIS

STATEMENT OF CASH FLOWS FOR THE PERIOD ENDED 31 MARCH 2025

Cash flows from operating activities
Net cash used in operating activities
Cash flows from investing activities
Dividends, interests and rents from investments
Purchase of tangible fixed assets
Net cash provided by investing activities
Change in cash and cash equivalents in the year
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year
The notes on pages 33 to 48 form part of these financial statements		 2025
£
(39,502)
5,312
(1,526)
3,786
(35,716)
422,615
386,899		 2024
£
54,123
4,704
(1,979)
2,725
56,848
365,767
422,615

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4LOUIS

NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2025

1. General information

The Charitable Incorporated Organisation (CIO) was incorporated on 22 March 2017 and on 1 April 2017 the activities, assets and liabilities were transferred from 4Louis, a Charitable Trust (registration number : 1137843) to the Charitable Incorporated Organisation (Registration number : 1172212).

2. Accounting policies

2.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

4Louis meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

2.2 Going concern

After making appropriate enquiries, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements.

2.3 Income

All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

2.4 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.

Expenditure on raising funds includes all expenditure incurred by the Charity to raise funds for its charitable purposes and includes costs of all fundraising activities events and non-charitable trading.

Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.

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4LOUIS

NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2025

2. Accounting policies (continued)

2.4 Expenditure (continued)

Grants payable are charged in the year when the offer is made except in those cases where the offer is conditional, such grants being recognised as expenditure when the conditions attaching are fulfilled. Grants offered subject to conditions which have not been met at the year end are noted as a commitment, but not accrued as expenditure.

All expenditure is inclusive of irrecoverable VAT.

2.5 Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.

2.6 Tangible fixed assets and depreciation

Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.

At each reporting date the Charity assesses whether there is any indication of impairment. If such indication exists, the recoverable amount of the asset is determined to be the higher of its fair value less costs to sell and its value in use. An impairment loss is recognised where the carrying amount exceeds the recoverable amount.

Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, on a reducing balance basis.

Depreciation is provided on the following bases:

Plant and machinery - 20% reducing balance
Motor vehicles - 20% reducing balance
Fixtures and fittings - 20% reducing balance
Computer equipment - 20% reducing balance

2.7 Stocks

Stocks are valued at the lower of cost and net realisable value after making due allowance for obsolete, slow-moving stocks and those granted in the furtherance of the Charity's objectives. From 2025, as shown in note 13, the approximate cost of stock granted in the furtherance of the Charity's objectives is also disclosed.

2.8 Debtors

Other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid.

2.9 Cash at bank and in hand

Cash at bank and in hand includes cash and monies held on deposit.

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4LOUIS

NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2025

2. Accounting policies (continued)

2.10 Liabilities

Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

2.11 Financial instruments

The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

2.12 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

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4LOUIS

NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2025

3. Income from donations, fundraising and grants

Unrestricted
funds
2025
£
Donations and fundraising income
1,312,292
Unrestricted
funds
2024
£
Donations and fundraising income
1,209,528		 Total
funds
2025
£
1,312,292
Total
funds
2024
£
1,209,528

4. Investment income

Unrestricted
funds
2025
£
Bank interest received
5,312
Unrestricted
funds
2024
£
Bank interest received
4,704		 Total
funds
2025
£
5,312
Total
funds
2024
£
4,704

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Docusign Envelope ID: 2F20D328-5243-44DC-915D-A56C6A85A389

4LOUIS

NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2025

5. Expenditure on raising funds

Costs of raising voluntary income

Unrestricted
funds
2025
£
Fundraising costs
158,784
Raffle prizes
1,450
Online shop expenses
26,636
Volunteer expenses
5,461
Just Giving fees
562
Paypal fees
240
iZettle fees
42
Stripe fees
1,378
Training costs
48,479
243,032
Unrestricted
funds
2024
£
Fundraising costs
158,927
Raffle prizes
1,450
Online shop expenses
25,740
Volunteer expenses
6,523
Just Giving fees
421
Paypal fees
456
iZettle fees
38
Stripe fees
1,874
Training costs
59,039
254,468		 Total
funds
2025
£
158,784
1,450
26,636
5,461
562
240
42
1,378
48,479
243,032
Total
funds
2024
£
158,927
1,450
25,740
6,523
421
456
38
1,874
59,039
254,468

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4LOUIS

NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2025

6. Analysis of grants

Grants to Total Total
Institutions funds funds
2025 2025 2024
£ £ £
Memory boxes & berevement suite grants 19,355 19,355 -

7. Analysis of expenditure on charitable activities Summary by fund type

Unrestricted
funds
2025
£
Charitable activities
1,183,323
Unrestricted
funds
2024
£
Charitable activities
923,019		 Total
2025
£
1,183,323
Total
2024
£
923,019

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4LOUIS

NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2025

8. Analysis of expenditure by activities

Activities Grant
undertaken funding of Support Total
directly activities costs funds
2025 2025 2025 2025
£ £ £ £
Memory box and bereavement suite expenses 795,420 19,355 368,548 1,183,323

Included in memory box and berevement suite expenses are grants to institutions totalling £19,355. These represent grants paid to hospitals to cover costs incurred in the creation or maintanance of memory boxes and berevement suites.

Activities
undertaken Support Total
directly costs funds
2024 2024 2024
£ £ £
Memory box and bereavement suite expenses 590,839 332,180 923,019

Analysis of direct costs

Memory box expenses
Bereavement suite expenses
Cuddle cots / blankets		 Total
funds
2025
£
605,846
98,153
91,421
795,420		 Total
funds
2024
£
462,991
44,480
83,368
590,839

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4LOUIS

NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2025

8. Analysis of expenditure by activities (continued)

Analysis of support costs

Staff costs
Depreciation
Motor expenses
Telephone
Audit fee
Repairs and maintenance
Postage, printing and stationery
Accountancy fees
Legal and professional fees
Property rent and rates
Sundry expenses
Subscriptions
Heat and light
Insurance
Travel expenses
Bank charges		 Activities
2025
£
282,179
4,309
2,203
1,309
6,110
8,949
1,192
13,531
150
26,387
3,417
920
4,181
2,781
10,388
542
368,548		 Total
funds
2025
£
282,179
4,309
2,203
1,309
6,110
8,949
1,192
13,531
150
26,387
3,417
920
4,181
2,781
10,388
542
368,548

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4LOUIS

NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2025

8. Analysis of expenditure by activities (continued)

Analysis of support costs (continued)

Staff costs
Depreciation
Motor expenses
Telephone
Audit fee
Repairs and maintenance
Postage, printing and stationery
Accountancy fees
Legal and professional fees
Property rent and rates
Sundry expenses
Subscriptions
Heat and light
Insurance
Travel expenses
Bank charges
Auditors' remuneration
Fees payable to the Charity's auditor for the audit of the Charity's annual
accounts		 Activities
2024
£
249,979
5,062
4,331
1,465
5,820
4,063
1,538
9,434
1,806
21,582
3,793
2,243
3,485
4,233
12,950
396
332,180
2025
£
5,090		 Total
funds
2024
£
249,979
5,062
4,331
1,465
5,820
4,063
1,538
9,434
1,806
21,582
3,793
2,243
3,485
4,233
12,950
396
332,180
2024
£
4,850

9. Auditors' remuneration

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4LOUIS

NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2025

10. Staff costs

2025
£
Wages and salaries
272,276
Pension costs
9,903
282,179
The average number of persons employed by the Charity during the year was as follows:
2025
No.
Charitable activities
9		 2024
£
240,832
9,147
249,979
2024
No.
8

No employee received remuneration amounting to more than £60,000 in either year.

11. Trustees' remuneration and expenses

During the year, one or more Trustees has been paid remuneration or has received other benefits from an employment with the Charity. Authority was sought from the Charities Commission on formation of the CIO to remunerate trustees in the form of a salary for employment services as disclosed below:

2025 2024
£ £
Mrs Kirsty Knight Remuneration 28,416 32,292
Pension contributions paid 697 782

During the year ended 31 March 2025, expenses totalling £ 187 were reimbursed or paid directly to 1 Trustee who resigned on 21/01/2025. These expenses include travel expenses and thank you gifts to volunteers.

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4LOUIS

NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2025

12. Tangible fixed assets

Cost or valuation
At 1 April 2024
Additions
At 31 March 2025
Depreciation
At 1 April 2024
Charge for the year
At 31 March 2025
Net book value
At 31 March 2025
At 31 March 2024		 Plant and
machinery
£
1,125
623
1,748
787
183
970
778
338		 Motor
vehicles
£
19,293
-
19,293
9,579
1,943
11,522
7,771
9,714		 Fixtures and
fittings
£
17,643
-
17,643
11,922
1,144
13,066
4,577
5,721		 Computer
equipment
£
13,214
903
14,117
8,087
1,039
9,126
4,991
5,127		 Total
£
51,275
1,526
52,801
30,375
4,309
34,684
18,117
20,900

13. Stocks

2025 2024
£ £
Finished goods and goods for resale 18,294 13,094

Stock reflects the value of items held for resale. Those held for distribution as items in furtherance of the Charity's activities are held at nil value in the financial statements as they carry no realisable value, the approximate cost of these items totals £234,550.

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NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2025

14. Debtors

Due within one year
Trade debtors
Other debtors
Prepayments and accrued income		 2025
£
8,050
3,811
90,963
102,824		 2024
£
-
4,135
75,989
80,124

15. Creditors: Amounts falling due within one year

Trade creditors
Other creditors
Accruals and deferred income		 2025
£
98,692
1,755
34,550
134,997		 2024
£
21,826
1,796
13,223
36,845

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NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2025

16. Statement of funds

Statement of funds - current year

Unrestricted funds
Designated funds
Relocation reserve
6 Months operating reserve		 Balance at 1
April 2024
£
-
-
-		 Income
£
-
-
-		 Expenditure
£
-
-
-		 Transfers
in/out
£
75,000
200,000
275,000		 Balance at
31 March
2025
£
75,000
200,000
275,000

During the year, the Trustees found it prudent to designate funds toward the costs of relocating the charity with the existing lease under review and the potential to relocate within 2-4 years.

The operating reserve has been transferred from general funds to designated funds to cover 6 monts operating costs.

General funds

General funds
General Funds - unrestricted
funds 499,888 1,317,604 (1,426,355) (275,000) 116,137
Total Unrestricted funds 499,888 1,317,604 (1,426,355) - 391,137
Statement of funds - prior year
Balance at
Balance at 31 March
1 April 2023 Income Expenditure 2024
£ £ £ £
Unrestricted funds
General Funds - unrestricted funds 463,143 1,214,232 (1,177,487) 499,888

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17. Analysis of net assets between funds

Analysis of net assets between funds - current year

Unrestricted
funds
2025
£
Tangible fixed assets
18,117
Current assets
508,017
Creditors due within one year
(134,997)
Total
391,137
Analysis of net assets between funds - prior year
Unrestricted
funds
2024
£
Tangible fixed assets
20,900
Current assets
515,833
Creditors due within one year
(36,845)
Total
499,888
18.
Reconciliation of net movement in funds to net cash flow from operating activities
2025
£
Net income/expenditure for the year (as per Statement of Financial
Activities)
(108,751)
Adjustments for:
Depreciation charges
4,309
Dividends, interests and rents from investments
(5,312)
Decrease/(increase) in stocks
(5,200)
Increase in debtors
(16,212)
Increase in creditors
78,918
Net cash provided by/(used in) operating activities
(52,248)		 Total
funds
2025
£
18,117
508,017
(134,997)
391,137
Total
funds
2024
£
20,900
515,833
(36,845)
499,888
2024
£
36,745
5,062
(4,704)
7,290
(15,248)
24,978
54,123

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NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2025

19. Analysis of cash and cash equivalents

Cash in hand
Total cash and cash equivalents		 2025
£
386,899
386,899		 2024
£
422,615
422,615

20. Analysis of changes in net debt

Cash at bank and in hand
Debt due within 1 year		 At 1 April
2024
£
422,615
(297)
422,318		 Cash flows
£
(35,716)
-
(35,716)		 At 31 March
2025
£
386,899
(297)
386,602

21. Operating lease commitments

At 31 March 2025 the Charity had commitments to make future minimum lease payments under noncancellable operating leases as follows:

Not later than 1 year
Later than 1 year and not later than 5 years		 2025
£
27,000
13,800
40,800		 2024
£
22,500
34,000
56,500

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22. Related party transactions

During the year the charity employed one of its trustees as explained in note 11. Close relations of a trustee were also paid salaries from the charity including pension and reimbursed for expenses in the year as detailed below. These expenses included costs for travel and thank you gifts for volunteers. The salaries are disclosed up to the date of resignation of the trustee.

Mr Robert Alan McGurrell
Mrs Tracey McGurrell
Mrs Yasmin McGurrell		 Salary
£
36,667
28,417
25,750
90,834		 Pension
£
4,166
696
740
5,602		 Expenses
£
249
-
-
249

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