DocuSign Envelope ID: 18881826-1581-4644-93D9-D9D90AC7F184 **Charity number: 1172212** ## **4 LOUIS** ## **UNAUDITED** **TRUSTEES' REPORT AND FINANCIAL STATEMENTS** **FOR THE PERIOD ENDED 31 MARCH 2023** DocuSign Envelope ID: 18881826-1581-4644-93D9-D9D90AC7F184 ## **4 LOUIS** ## **CONTENTS** ||Page| |---|---| |**Reference and Administrative Details of the Charity, its Trustees and Advisers**|1| |**Trustees' Report**|2 - 21| |**Independent Examiner's Report**|22| |**Statement of Financial Activities**|23| |**Balance Sheet**|24| |**Statement of Cash Flows**|25| |**Notes to the Financial Statements**|26 - 39| Docusign Envelope ID". 18881826-15814644-93D9-D9DgOAC7F184 TRUSTEES, REPORT REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE PERIOD ENDED 31 MARCH 2023 Trustees Ms Sharon Abbott, Chair Ms Stephanie Capewell (appointed 5 May 20221 Ms Emma loanne Lyall lappointed 3 May 20221 Ms Gemma IKlorgan Mrs Kirsty Knight, Secretary Mr Robert Alan IKlcGurrell Iresigned 3 May 20221 Mrs Tracey McGurrell (resigned 3 May 20221 Ms Victoria Usher Iresigned 27 September 20221 Charity registered number 1172212 Principal office 36B Pallion Industrial Estate European Way Sunderland SR4 65N Secretary Mrs Kirsty Knight Accountants Flyecroft Glenton 32 Portland Terrace Newcastle upon Tyne NE21QP Solicitors Swinburn Maddison Venture House Aykley Heads Business Centre Durham DHI 5T5 Page 7 Docusign Envelope ID". 18881826-15814644-93D9-D9DgOAC7F184 TRUSTEES, REPORT FOR THE PERIOD ENDED 31ST MARCH 2023 The Trustees present their annual report together with the financial statements of the Charity for the year l April 2022 to 31 March 2023. The financial statements have been prepared in accordance with the accounting policies set out in the notes to the financial statements and comply with the charity's governing document, the Charities Act 2011 and the relevant version of the Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS1021. OBJECTIVES AND ACTIVITIES Policies and objectives The main activities of the charity included: To support hospitals, hospices and bereaved families. Its main core activity is to supply memory boxes to families free of charge. In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance'public benefit.. running a charity IPB21'. Strategies for achieving objectives The strategies to achieving our objectives is to extend our fundraising activities. We are also looking to appoint qualified staff who can develop the charity so we can achieve our goals. Page 2 Docusign Envelope ID". 18881826-15814644-93D9-D9DgOAC7F184 TRUSTEES, REPORT FOR THE PERIOD ENDED 31ST MARCH 2023 Activities undertaken to achieve objectives 4Louis, a charity in the UK and Ireland, extends unwavering support to those touched by the profound experiences of miscarriage, stillbirth, and child loss. Our core mission revolves around enhancing the care bereaved families receive from healthcare professionals, while standing by them throughout their journey of healing. 4Louis empowers healthcare providers with the training and tools to create lasting memories through memory boxes, ensuring families have a safe and meaningful environment to spend time with their child. Our mission also extends to fostering the growth and well-being of healthcare professionals through education and support. During this period, 4Louis successfully expanded its services to cover over 250 hospitals and hospices across the UK and Northern Ireland. This expansive reach includes approximately 920 units in various hospitals, encompassing Gynaecology, Delivery Suite, Neonatal unit, A&E, PICU, Adult Oncology, Adult ICU, Organ donation units, funeral homes, and even extends to support the Greater Manchester police force. Notably, we have extended our services to the armed forces in Cyprus, demonstrating our commitment to providing comfort in diverse settings. Hospitals ￿ 86% ofLANb. Hospices 8.2% Funeral Homes Our charity continues to provide invaluable support to families by offering specialist medical equipment. This includes the provision of cuddle cots for babies Iportable mortuaries) and cuddle blankets for older children. These resources afford parents the precious gift of more time to spend with their children during challenging times. Page 3 Docusign Envelope ID". 18881826-15814644-93D9-D9DgOAC7F184 TRUSTEES, REPORT FOR THE PERIOD ENDED 31ST MARCH 2023 Recognising the importance of dedicated bereavement suites, 4Louis have actively collaborated with NHS staff to plan, develop, and enhance the creation of suitable bereavement suites. In addition to facilitating the purchase of specialist NHS- approved furniture for these spaces, our partnership with healthcare professionals ensures that bereavement suites meet rigorous infection control policies while providing a compassionate and comforting environment for grieving families. This collaborative approach reflects our commitment to tailoring our support to the specific needs and standards of the healthcare community, ultimately fostering a more empathetic and effective bereavement care environment. Understanding the challenges faced by trusts, 4Louis have made funding available to train nursing staff in bereavement care. Bereavement, often overlooked as a priority, receives special attention through our initiatives, including free bereavement study days for NHS staff. By prioritising training and education, we aim to enhance the quality of care provided during difficult times. m8(ftrlne copln8wth1051n8w baby Page 4 Docusign Envelope ID". 18881826-15814644-93D9-D9DgOAC7F184 TRUSTEES, REPORT FOR THE PERIOD ENDED 31ST MARCH 2023 4Louis actively engages with the community by participating in suitable events, showcasing our products and services, and fostering new connections for financial support. Additionally, our representatives frequently speak at hospitals and universities, sharing our experiences of loss and the evolution of the charity. These engagements serve to raise awareness and build partnerships that contribute to the sustainability of our mission. We offer families a unique and therapeutic experience by inviting them to visit our workshop. This initiative allows families to actively participate in the creation of memory boxes, providing both support and a therapeutic outlet during their grieving process. Volunteers Over the course of the year, an estimated 5,160 in-house volunteer hours were selflessly contributed. Applying a conservative valuation of £10.90 per hour, the total estimated value of this volunteer effort exceeds an impressive £56,244. This valuation not only reflects the monetary value but also underscores the immeasurable impact of our volunteers on the lives of those we serve. From employees of our corporate partners, generously contributing their time as part of their Corporate Social Responsibility ICSRI initiatives, to bereaved families, friends, and steadfast supporters-each volunteer brings a unique perspective and passion to our cause. The immeasurable impact of our volunteers extends far beyond the numbers. Their commitment, compassion, and tireless efforts create a ripple effect, touching the lives of those in need and fostering a sense of communitythat defines the essence of 4Louis. As trustees, we express our deepest gratitude to each and every volunteer who has shared their time, skills, and hearts with 4Louis. "It was extremely rewarding. I loved helping m&king difference I would even like to do this in my own persOll￿ time and not through work!- Lorn&- BGL Page 5 Docusign Envelope ID". 18881826-15814644-93D9-D9DgOAC7F184 TRUSTEES, REPORT FOR THE PERIOD ENDED 31ST MARCH 2023 Main activities undertaken to further the Charity's purposes for the public benefit. The Trustees have complied with their duties to have due regard to the guidance on public benefit published bythe Charities Commission in exercising their powers of duties. ACHIEVEMENTS AND PERFORMANCE Key performance indicators This year has been marked by remarkable success in fulfilling our mission and responsibilities. The charity has not only met but exceeded all financial responsibilities and targets, positioning us in a robust and progressive financial state. We've experienced significant growih in revenue, enabling us to expand our impact. Our dedicated team has grown, contributing to enhanced organisational capabilities. We have expanded our reach both in terms of locations served and the depth of services provided. The relationships established and maintained with service users remain a cornerstone of our work, fostering a sense of support during difficult times. Collaborations with NHS staff have flourished, underlining the importance of effective partnerships in achieving our mission. We express gratitude for the support of our corporate partners, whose contributions have been instrumental in our success. The impactful presence of our ambassadors has significantly raised awareness of 4Louis, drawing attention to our mission and values. Our engagement on social media platforms has surged, leading to increased awareness and support for the charity. In conclusion, the pastyear has been a testament to the dedication and hard work of the entire 4Louis community. We extend our heartfelt appreciation to our supporters, staff, and partners who have played a crucial role in achieving these milestones. With a solid financial foundation, expanded outreach, and strengthened relationships, 4Louis is well-positioned to continue making a positive impact in the lives of those we serve. Page 6 Docusign Envelope ID". 18881826-15814644-93D9-D9DgOAC7F184 TRUSTEES, REPORT FOR THE PERIOD ENDED 31ST MARCH 2023 Review of activities In the year to 31 March 2023, income has been received of £976,314 and expenditure incurred of £964,170 resulting in a surplus of £12,144. Net current assets amount to £418,776 and total funds of £442,759, all of which is unrestricted. Income Exp8nditur8 1,200K I.OOOK 800K 600K LWIllll 400K 200K OK 2019 2020 2021 2022 2023 Page 7 Docusign Envelope ID". 18881826-15814644-93D9-D9DgOAC7F184 Louis TRUSTEES, REPORT FOR THE PERIOD ENDED 31ST MARCH 2023 Memory Boxes Throughout the financial year, we distributed a total of19,392 memory boxes across the United Kingdom and Ireland, these boxes play at the heart of our charity. 4Louis memory boxes are meticulously designed for the unique needs of diverse units. Each box is equipped with an array of items intended to guide and inspire bereaved families in creating meaningful mementos of their babies or children. These memory boxes serve as invaluable tools for healthcare professionals, acting as subtle icebreakers during interactions with grieving families. By providing a tangible focal point, they offer a conversation starter, fostering a supportive environment that encourages families to actively participate in capturing these precious keepsakes. At present, 4Louis proudly offers15 different types of Memory Boxes, further enhancing our commitment to aiding families through their difficult journeys. 19,392 1,150 .%8 ye¢> 2,321 391 6ffiaqece 8,140 3,281 Twin 335 2,803 Page 8 Docusign Envelope ID". 18881826-15814644-93D9-D9DgOAC7F184 TRUSTEES, REPORT FOR THE PERIOD ENDED 31ST MARCH 2023 Bereavement Suites We have made significant strides in advancing our bereavement suites initiative, with a commitment to extending our support to more hospitals in the future. Here's an overview of our activities during this financial year.. Completed Projects: North Devon, James Paget University Hospital, and Northumbria Special Care.. These projects have successfully concluded as the hospitals independently funded the required rooms, no longer needing our support. Projects in Progress: Royal Bradford.. We are actively engaged in refining costings and designs tailored to the specific needs of the hospital. Stoke Mandeville: The proposed designs have been submitted and are currently under review with the estates department. Royal Surrey.. We eagerly awaiting the hospital'5 budget requirements for the envisioned modifications. Upcoming Initiatives: Cramlington.. Exciting discussions are underway, and we have submitted a final design for consideration. Anticipating the completion of this project in the upcoming financial year. North Tees". Delighted to announce the successful completion of the bereavement suite. Our efforts focused on furnishings and personalised touches. Plans for an early pregnancy room are underway, pending additional details from the hospital. Ongoing Collaborations: QE Gateshead: Engaged in discussions with the hospital, crafting multiple designs to present for approval and advance the project. Pinderfields.. Similarly, we are in discussions with Pinderfields Hospital, exploring multiple designs. The project scope has expanded to include two rooms, with estimated costs totalling approximately £IOO,000. We successfully secured £13,567 from InfraRed Capital following a persuasive pitch by Bob and Tracey during their visit to London, further supporting this initiative. Durham 8ereavement Suite.. is progressing diligently through the intricate planning process. Given that this is a PFI hospital, adherence to numerous specific regulations is imperative, contributing to the prolonged timeline. Nevertheless, significant strides have been made in the construction and decoration phases, positioning the project for potential opening in the upcoming financial year. Page 9 Docusign Envelope ID". 18881826-15814644-93D9-D9DgOAC7F184 TRUSTEES, REPORT FOR THE PERIOD ENDED 31ST MARCH 2023 Study Days & Training Over the course of the year, we attended and presented at 16 dedicated study days at diverse locations across the UK, where we passionately share our insights on coping with loss and highlight the valuable services we provide. Additionally, we actively participate in numerous conferences throughout the country, presenting our range of services to the NHS and providing support to grieving families. The impact of our efforts is reflected in the heartfelt feedback we receive. -such & powerful &nd moving presentation r&n by such CoMp￿S1O￿te and 8trong people. You're ch&nging thi8 Country for the better you Should be so proud of yourselves.- Caitlin Harley. WyLhensh&we -very infornutive, emotion&1 and r&w. It was very per8on&l &nd passion&te. A great teéLm and a lot of love been put into it. Holly B&rr. Urriversity of Manchegter VE Page 70 Docusign Envelope ID". 18881826-15814644-93D9-D9DgOAC7F184 TRUSTEES, REPORT FOR THE PERIOD ENDED 31ST MARCH 2023 National Bereaved Midwives, Forum Throughout the financial year, three impactful National Bereavement Forum's were convened to empower and support healthcare professionals. This dynamic forum serves as a collaborative platform for midwives and healthcare assistants, fostering the exchange of experiences, discussions on best practices, and engagement in team-building activities. Distinguished speakers from across the country contribute to the day, addressing the profound influence of their roles on bereaved families and exploring ways to enhance their collective experiences. The ripple effect of these discussions is felt nationwide, significantly improving the care provided to grieving families. -As alway8 you guys have been ab801utely &mazing. Thank you for supporting us bere&vement midwives in everything that we do. For Supporting our familie8 &lway8 being there to listen when we're h&ving a tough tin]e. We think you &re &bsolutely wonderful and love 41ouis &nd everything the ch&rity doeslpl&ns to do.- Holly Haden. Russell Hall Hospit EMENT ￿10 •NBMF is SINCE 2013 Page 77 Docusign Envelope ID". 18881826-15814644-93D9-D9DgOAC7F184 TRUSTEES, REPORT FOR THE PERIOD ENDED 31ST MARCH 2023 Cuddlecot's & CuddleBlankets Over the course of the financial year we have been able to donate 36 Cuddlecot's and 3 CuddleBlanket's to hospitals across the UK in memory of little ones thisyear. These Cuddlecot's and CuddleBlanket's provide families with the precious time and space to say goodbye to their little ones, in a way -we.ll be forever gr&teful for these units. It g&ve us the opportunity to bring our boy home to his house and his room. Th&nk8 for all you do!- D&n West that is dignified and respectful. For those who may not befamiliar with a Cuddlecot and CuddleBlanket, they are specially designed cooling units that keep a baby's body at the correct temperature, allowing parents to spend more time with their baby or child, even after they 4> Cuddlecot have passed away. This extended time together is crucial for families to come to terms with their loss and start the healing process. We &re humbled and grateful to Bob MeGurrell, CEO of 4Loui8, who recently calne Lo PCH don&ted a CuddleBlanket.The blaa]ket has been created for use with older children. allowing ra￿lI1eS to spend speci time with their child without the need to visit & mortuw or sit in & cold roo]n. It is designed so that th Child's f&vourite quilt eover e&nbe laid over them. Creating a comforting setting for the family. Lauren Frow Paedi&trie Deputy Sister Cuddlecot," di CuddleBlanket- Cudd￿co*- Page 72 Docusign Envelope ID". 18881826-15814644-93D9-D9DgOAC7F184 TRUSTEES, REPORT FOR THE PERIOD ENDED 31ST MARCH 2023 Fundraising activities and income generation Events collectively showcase the diverse and creative approaches taken by 4Louis to engage supporters, raise funds, and foster a sense of community. The success of each initiative reflects the dedication of the participants and the broader community that stands alongside 4Louis in its mission. 4Louis organised its first-ever Murder Mystery Night, a unique and entertaining event that attracted 91 attendees. The night was not only a thrilling experience for participants but also a tremendous success in terms of fundraising, generating £972. 11 Supporters eagerly took on the challenge of the London Landmarks Half Marathon, showcasing their dedication to both physical fitness and charitable causes. While the exact number of participants is pending verification, their collective efforts raised an impressive £2,575, underscoring the effectiveness of endurance events in fundraising. The Color Obstacle Rush marked a significant milestone as 4Louis's first involvement in this vibrant and exciting event. With 398 fundraisers participating, the event not only brought people together from across the country but also raised a remarkable £36,300. The combination of physical challenge and colourful festivities made it a memorable experience for all involved. Page 73 Docusign Envelope ID". 18881826-15814644-93D9-D9DgOAC7F184 TRUSTEES, REPORT FOR THE PERIOD ENDED 31ST MARCH 2023 The Great North Run, an annual event, attracted 184 runners motivated by the memory of someone special. Their collective efforts resulted in an outstanding fundraising total of £68,089. The event not only served as a platform for fundraising but also as a meaningful way for participants to honour and remember their loved ones. The Virtual Silent Steps Campaign creatively engaged participants, who collectively took an impressive 265,357 steps in October. This campaign, dedicated to honouring children lost to miscarriage, stillbirth, and child death, resonated with supporters and led to a heartfelt response, generating £17,900 in donations. Over the Christmas period, supporters were given the opportunity to sponsor memory boxes, contributing to a total of £24,720. This campaign not only provided supporters with a tangible way to make a meaningful impact but also helped ensure that families in need received essential support during a challenging time of theyear. The Christmas Advent Draw, a 24-day giveaway throughout December, attracted 669 participants who purchased tickets, resulting in a fundraising total of £3,148. This festive and engaging initiative not only raised funds but also fostered a sense of community spirit and excitement during the holiday season. The 14 Days of Love Campaign, held in the lead-up to Valentine's Day, provided an opportunity for supporters to participate in a giveaway with 14 prizes. With 201 entries, the campaign successfully raised £7Tr. This creative and themed initiative not only contributed to fundraising goals but also strengthened the bond between the charity and its supporters. Page 74 Docusign Envelope ID". 18881826-15814644-93D9-D9DgOAC7F184 TRUSTEES, REPORT FOR THE PERIOD ENDED 31ST MARCH 2023 Grants In addition to the income generated through our fundraising events, 4Louis is pleased to report the successful acquisition of several grants from generous businesses during the past year. Arnold Clark provided substantial support with a grant of £1,000, contributing significantlyto our charitable endeavours. The Access Foundation extended a grant of £3,500 specifically to assist with the National Bereavement Midwifery Forum, covering the costs offood and conference space for the upcoming conference scheduled for September 2022. Morrisons demonstrated their commitment by generously funding 150 memory boxes with a grant of £4,500. Great Annual Savings and Enterprise Holdings Foundation furthered our mission with grants of £3,000 and £1,500, respectively. The charity also received a grant of £158 from the Great Christmas Raff le and £300 from NCFE, emphasizing the diverse and widespread support we continue to receive from businesses committed to making a positive impact in our communities. These grants have played a crucial role in sustaining our programs and initiatives, allowing us to extend our reach and support to those in need. We extend our heartfelt gratitude to these businesses for their invaluable contributions to the 4Louis mission. Ent8rprisa HoldlngsFtsundatSDn 11.6% Greatchristrnas R4Mle 1.2% AGGe$$Fvund￿tlpn 27% Greot At)nuolSo¥ln86 23.2% Morrisons 34.7% Page 75 Docusign Envelope ID". 18881826-15814644-93D9-D9DgOAC7F184 TRUSTEES, REPORT FOR THE PERIOD ENDED 31ST MARCH 2023 Corporate Support We are absolutely thrilled to express our deepest gratitude for the incredible support we've received from our corporate partners during this financial year. A heartfelt shout-out goes to the amazing QVC Colleagues and the exceptional Kelling Group. Our partnership with QVC Colleagues has been nothing short of phenomenal, building on the tremendous support they provided in the previous financial year. Their unwavering commitment continued, and this year they went above and beyond, raising an astounding additional £705 for 4Louis. Their dedication is truly remarkable, and we are profoundly thankful for their generosity. Equally, our collaboration with the Kelling Group, a leading provider of specialist equipment to growing infrastructure and associated end markets, has been nothing short of extraordinary. Theywholeheartedly embraced fundraising activities, including engaging quiz nights ar)d innovative initiatives like donating through workplace vending machines. The Kelling Group's efforts culminated in a remarkable total fundraising amount of g5,141. What's even more incredible is the added IOOA contribution from the CEO, matched pound for pound, resulting in a grand total of £31,797. Their commitment to making a positive impact is truly inspiring, and we cannot thank them enough for their outstanding support. To QVC Colleagues and the Kelling Group, your generosity has not only made a significant difference but has also fuelled our mission with enthusiasm and optimism. We extend our heartfelt appreciation for your incredible contributions, and we look forward to continued collaboration in the pursuit of our shared goals. Thank you for being true champions of our causel Page 76 Docusign Envelope ID". 18881826-15814644-93D9-D9DgOAC7F184 TRUSTEES, REPORT FOR THE PERIOD ENDED 31ST MARCH 2023 Corporate Support We extend our heartfelt appreciation to all the companies that have consistently supported us through their CSFI initiatives and fundraising activities through this financial year and look forward to continuing our relationship into the new year. KELLING * BARCLAYS GROUP Sose tandem J Nationwide NHS Business Services Authority Bellway IVDurham Department for Work & Pensions ocado University worldpay sl**Income from:**
Donations and legacies
3
Investments
4
**Total income**
**Expenditure on:**
Raising funds
5
Charitable activities
6
**Total expenditure**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
Net movement in funds
**Total funds carried forward**|**Unrestricted**
**funds**
**2023**
**£**
**975,489**
**825**
**976,314**
**77,964**
**886,206**
**964,170**
**12,144**
**430,615**
**12,144**
**442,759**|**Total**
**funds**
**2023**
**£**
**975,489**
**825**
**976,314**
**77,964**
**886,206**
**964,170**
**12,144**
**430,615**
**12,144**
**442,759**|_Total_
_funds_
_2022_
_£_
_930,262_
_48_
_930,310_
_66,766_
_991,433_
_1,058,199_
_(127,889)_
_558,504_
_(127,889)_
_430,615_| |---|---|---|---| The Statement of Financial Activities includes all gains and losses recognised in the year. The notes on pages 26 to 39 form part of these financial statements. Page 23 DocuSign Envelope ID: 18881826-1581-4644-93D9-D9D90AC7F184 ## **4 LOUIS** ## **BALANCE SHEET AS AT 31 MARCH 2023** |**Note**
**Fixed assets**
Tangible assets
11
**Current assets**
Debtors
12
Cash at bank and in hand
Creditors: amounts falling due within one
year
13
**Net current assets**
**Total assets less current liabilities**
**Total net assets**
**Charity funds**
Restricted funds
14
Unrestricted funds
14
**Total funds**|**64,876**
**365,767**
**430,643**
**(11,867)**|**2023**
**£**
**23,983**
**23,983**
**418,776**
**442,759**
**442,759**
**-**
**442,759**
**442,759**|_49,731_
_416,837_
_466,568_
_(63,578)_|_2022_
_£_
_27,625_| |---|---|---|---|---| |||||_27,625_
_402,990_| |||||_430,615_| |||||_430,615_| |||||_-_
_430,615_| |||||_430,615_| The financial statements were approved and authorised for issue by the Trustees on 19 December 2023 and signed on their behalf by: **Ms Sharon Abbott Mrs Kirsty Knight** Chair of the Trustees Trustee The notes on pages 26 to 39 form part of these financial statements. Page 24 DocuSign Envelope ID: 18881826-1581-4644-93D9-D9D90AC7F184 ## **4 LOUIS** ## **STATEMENT OF CASH FLOWS FOR THE PERIOD ENDED 31 MARCH 2023** |**Cash flows from operating activities**
Net cash used in operating activities
**Cash flows from investing activities**
Dividends, interests and rents from investments
Purchase of tangible fixed assets
**Net cash used in investing activities**
**Cash flows from financing activities**
**Net cash provided by financing activities**
**Change in cash and cash equivalents in the year**
Cash and cash equivalents at the beginning of the year
**Cash and cash equivalents at the end of the year**
The notes on pages 26 to 39 form part of these financial statements|**2023**
**£**
**(49,900)**
**825**
**(1,995)**
**(1,170)**
**-**
**(51,070)**
**416,837**
**365,767**|_2022_
_£_
_(115,840)_
_48_
_(310)_
**(262)**
**-**
**(116,102)**
_532,939_
_416,837_| |---|---|---| Page 25 DocuSign Envelope ID: 18881826-1581-4644-93D9-D9D90AC7F184 ## **4 LOUIS** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2023** ## **1. General information** The Charitable Incorporated Organisation (CIO) was incorporated on 22 March 2017 and on 1 April 2017 the activities, assets and liabilities were transferred from 4Louis, a Charitable Trust (registration number : 1137843) to the Charitable Incorporated Organisation (Registration number : 1172212). ## **2. Accounting policies** ## **2.1 Basis of preparation of financial statements** The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011. The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn. 4 Louis meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy. ## **2.2 Going concern** After making appropriate enquiries, the Trustees have a reasonable expectation that the company has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. ## **2.3 Income** All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably. Grants are included in the Statement of Financial Activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance Sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued. ## **2.4 Expenditure** Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure on raising funds includes all expenditure incurred by the Charity to raise funds for its charitable purposes and includes costs of all fundraising activities events and non-charitable trading. Page 26 DocuSign Envelope ID: 18881826-1581-4644-93D9-D9D90AC7F184 ## **4 LOUIS** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2023** ## **2. Accounting policies (continued)** ## **2.4 Expenditure (continued)** Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs. All expenditure is inclusive of irrecoverable VAT. ## **2.5 Government grants** Government grants relating to tangible fixed assets are treated as deferred income and released to the Statement of Financial Activities over the expected useful lives of the assets concerned. Other grants are credited to the Statement of Financial Activities as the related expenditure is incurred. ## **2.6 Interest receivable** Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited. ## **2.7 Tangible fixed assets and depreciation** Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost. At each reporting date the Charity assesses whether there is any indication of impairment. If such indication exists, the recoverable amount of the asset is determined to be the higher of its fair value less costs to sell and its value in use. An impairment loss is recognised where the carrying amount exceeds the recoverable amount. Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, on a reducing balance basis. Depreciation is provided on the following bases: - Plant and machinery 20% reducing balance Motor vehicles - 20% reducing balance - Fixtures and fittings 20% reducing balance - Computer equipment 20% reducing balance ## **2.8 Debtors** Other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid. ## **2.9 Cash at bank and in hand** Cash at bank and in hand includes cash and monies held on deposit. Page 27 DocuSign Envelope ID: 18881826-1581-4644-93D9-D9D90AC7F184 ## **4 LOUIS** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2023** ## **2. Accounting policies (continued)** ## **2.10 Liabilities** Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. ## **2.11 Financial instruments** The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method. ## **2.12 Fund accounting** General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. Page 28 DocuSign Envelope ID: 18881826-1581-4644-93D9-D9D90AC7F184 ## **4 LOUIS** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2023** ## **3. Income from donations, fundraising and grants** |**Unrestricted**
**funds**
**2023**
**£**
Donations and fundraising income
975,489
_Unrestricted_
_funds_
_2022_
_£_
Donations and fundraising income
_878,450_
Grants
_19,850_
Government grants
_31,962_
_930,262_|**Total**
**funds**
**2023**
**£**
**975,489**| |---|---| ||_Total_
_funds_
_2022_
_£_
_878,450_
_19,850_
_31,962_
_930,262_| ## **4. Investment income** |**Unrestricted**
**funds**
**2023**
**£**
Bank interest received
825
_Unrestricted_
_funds_
_2022_
_£_
Bank interest received
_48_|**Total**
**funds**
**2023**
**£**
**825**| |---|---| ||_Total_
_funds_
_2022_
_£_
_48_| Page 29 DocuSign Envelope ID: 18881826-1581-4644-93D9-D9D90AC7F184 ## **4 LOUIS** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2023** ## **5. Expenditure on raising funds** ## **Costs of raising voluntary income** |**Unrestricted**
**funds**
**2023**
**£**
Fundraising costs
74,300
Just Giving fees
374
Paypal fees
1,449
iZettle fees
20
Stripe fees
1,821
77,964
_Unrestricted_
_funds_
_2022_
_£_
Fundraising costs
_63,755_
Just Giving fees
_562_
Paypal fees
_1,133_
iZettle fees
_39_
Stripe fees
_1,277_
_66,766_|**Total**
**funds**
**2023**
**£**
**74,300**
**374**
**1,449**
**20**
**1,821**
**77,964**| |---|---| ||_Total_
_funds_
_2022_
_£_
_63,755_
_562_
_1,133_
_39_
_1,277_
_66,766_| Page 30 DocuSign Envelope ID: 18881826-1581-4644-93D9-D9D90AC7F184 ## **4 LOUIS** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2023** ## **6. Analysis of expenditure on charitable activities** ## **Summary by fund type** |**Unrestricted**
**funds**
**2023**
**£**
Charitable activities
886,206
_Unrestricted_
_funds_
_2022_
_Restricted_
_funds_
_2022_
_£_
_£_
Charitable activities
_967,768_
_23,665_|**Total**
**2023**
**£**
**886,206**| |---|---| ||_Total_
_2022_
_£_
_991,433_| ## **7. Analysis of expenditure by activities** |Memory box and bereavement suite expenses
Memory box and bereavement suite expenses|**Activities**
**undertaken**
**directly**
**2023**
**£**
600,588
_Activities_
_undertaken_
_directly_
_2022_
_£_
_761,708_|**Support**
**costs**
**2023**
**£**
285,618
_Support_
_costs_
_2022_
_£_
_229,725_|**Total**
**funds**
**2023**
**£**
**886,206**| |---|---|---|---| ||||_Total_
_funds_
_2022_
_£_
_991,433_| Page 31 DocuSign Envelope ID: 18881826-1581-4644-93D9-D9D90AC7F184 ## **4 LOUIS** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2023** ## **7. Analysis of expenditure by activities (continued)** ## **Analysis of direct costs** |Memory box expenses
Bereavement suite expenses
**Analysis of support costs**
Staff costs
Depreciation
Independent examiner's fee
Motor expenses
Telephone
Repairs and maintenance
Postage, printing and stationery
Accountancy fees
Legal and professional fees
Property rent and rates
Sundry expenses
Subscriptions
Heat and light
Insurance
Travel expenses
Bank charges
Training|**Total**
**funds**
**2023**
**£**
**472,454**
**128,134**
**600,588**
**Activities**
**2023**
**£**
184,815
5,638
4,234
3,329
1,616
2,337
1,998
5,726
215
26,740
2,353
2,335
2,433
1,436
7,594
445
32,374
285,618|_Total_
_funds_
_2022_
_£_
_585,659_
_176,049_
_761,708_| |---|---|---| |||**Total**
**funds**
**2023**
**£**
**184,815**
**5,638**
**4,234**
**3,329**
**1,616**
**2,337**
**1,998**
**5,726**
**215**
**26,740**
**2,353**
**2,335**
**2,433**
**1,436**
**7,594**
**445**
**32,374**
**285,618**| Page 32 DocuSign Envelope ID: 18881826-1581-4644-93D9-D9D90AC7F184 ## **4 LOUIS** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2023** ## **7. Analysis of expenditure by activities (continued)** ## **Analysis of support costs (continued)** |Staff costs
Depreciation
Independent examiner's fee
Motor expenses
Telephone
Repairs and maintenance
Postage, printing and stationery
Accountancy fees
Legal and professional fees
Property rent and rates
Sundry expenses
Subscriptions
Heat and light
Insurance
Travel expenses
Bank charges
Training
**Independent examiner's remuneration**
Fees payable to the Charity's independent examiner for the independent
examination of the Charity's annual accounts
Fees payable to the Charity's independent examiner in respect of:
Accountancy and bookkeeping services|_Activities_
_2022_
_£_
_153,480_
_6,906_
_4,234_
_1,345_
_1,691_
_1,761_
_400_
_7,014_
_120_
_17,926_
_2,169_
_1,179_
_2,396_
_2,491_
_6,003_
_326_
_20,284_
_229,725_
**2023**
**£**
**4,234**
**4,676**|_Total_
_funds_
_2022_
_£_
_153,480_
_6,906_
_4,234_
_1,345_
_1,691_
_1,761_
_400_
_7,014_
_120_
_17,926_
_2,169_
_1,179_
_2,396_
_2,491_
_6,003_
_326_
_20,284_
_229,725_| |---|---|---| |||_2022_
_£_
_4,234_
_7,014_| **8. Independent examiner's remuneration** Page 33 DocuSign Envelope ID: 18881826-1581-4644-93D9-D9D90AC7F184 ## **4 LOUIS** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2023** ## **9. Staff costs** |Wages and salaries
Social security costs|**2023**
**£**
**177,373**
**7,442**
**184,815**|_2022_
_£_
_146,934_
_6,546_| |---|---|---| |||_153,480_| The average number of persons employed by the Charity during the year was as follows: ||**2023**|_2022_| |---|---|---| ||**No.**|_No._| |Charitable activities|**6**|_6_| No employee received remuneration amounting to more than £60,000 in either year. ## **10. Trustees' remuneration and expenses** |||**2023**|_2022_| |---|---|---|---| |||**£**|_£_| |Miss Kirsty Knight|Remuneration|**32,721**|_26,965_| ||Pension contributions paid|**705**|_622_| |Mrs Tracey McGurrell|Remuneration|**2,640**|_26,965_| ||Pension contributions paid|**56**|_622_| |Ms Victoria Usher|Remuneration|**9,972**|_17,375_| ||Pension contributions paid|**184**|_334_| |Mr Robert Alan McGurrell|Remuneration|**3,338**|_35,004_| ||Pension contributions paid|**364**|_4,373_| During the year ended 31 March 2023, no Trustee expenses have been incurred _(2022 - £NIL)_ . Page 34 DocuSign Envelope ID: 18881826-1581-4644-93D9-D9D90AC7F184 ## **4 LOUIS** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2023** ## **11. Tangible fixed assets** |**Cost or valuation**
At 1 April 2022
Additions
At 31 March 2023
**Depreciation**
At 1 April 2022
Charge for the year
At 31 March 2023
**Net book value**
At 31 March 2023
_At 31 March 2022_|**Plant and**
**machinery**
**£**
**1,125**
**-**
**1,125**
**596**
**106**
**702**
**423**
_529_|**Motor**
**vehicles**
**£**
**19,293**
**-**
**19,293**
**4,116**
**3,035**
**7,151**
**12,142**
_15,177_|**Fixtures and**
**fittings**
**£**
**17,643**
**-**
**17,643**
**8,685**
**1,804**
**10,489**
**7,154**
_8,958_|**Computer**
**equipment**
**£**
**9,239**
**1,996**
**11,235**
**6,278**
**693**
**6,971**
**4,264**
_2,961_|**Total**
**£**
**47,300**
**1,996**
**49,296**| |---|---|---|---|---|---| ||||||**19,675**
**5,638**
**25,313**| ||||||**23,983**| ||||||_27,625_| Page 35 DocuSign Envelope ID: 18881826-1581-4644-93D9-D9D90AC7F184 ## **4 LOUIS** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2023** ## **12. Debtors** |**Due within one year**
Other debtors
Prepayments and accrued income
**Creditors: Amounts falling due within one year**
Trade creditors
Other creditors
Accruals and deferred income|**2023**
**£**
**3,435**
**61,441**
**64,876**
**2023**
**£**
**3,444**
**1,497**
**6,926**
**11,867**|_2022_
_£_
_2,100_
_47,631_| |---|---|---| |||_49,731_| |||_2022_
_£_
_56,286_
_1,200_
_6,092_| |||_63,578_| ## **13. Creditors: Amounts falling due within one year** Page 36 DocuSign Envelope ID: 18881826-1581-4644-93D9-D9D90AC7F184 ## **4 LOUIS** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2023** ## **14. Statement of funds** ## **Statement of funds - current year** |**Balance at 1**
**April 2022**
**£**
**Unrestricted funds**
General Funds
**430,615**
**Statement of funds - prior year**
_Balance at_
_1 April 2021_
_£_
**Unrestricted funds**
General Funds
_534,839_
**Restricted funds**
Durham Bereavement Suite
_23,665_
**Total of funds**
_558,504_
**15.**
**Analysis of net assets between funds**
**Analysis of net assets between funds - current year**
Tangible fixed assets
Current assets
Creditors due within one year
**Total**|**Income**
**£**
**Expenditure**
**£**
**976,314**
**(964,170)**
_Income_
_£_
_Expenditure_
_£_
_930,310_
_(1,034,534)_
_-_
_(23,665)_
_930,310_
_(1,058,199)_
**Unrestricted**
**funds**
**2023**
**£**
23,983
430,643
(11,867)
442,759|**Balance at**
**31 March**
**2023**
**£**
**442,759**
_Balance at_
_31 March_
_2022_
_£_
_430,615_
_-_
_430,615_
**Total**
**funds**
**2023**
**£**
**23,983**
**430,643**
**(11,867)**
**442,759**| |---|---|---| Page 37 DocuSign Envelope ID: 18881826-1581-4644-93D9-D9D90AC7F184 ## **4 LOUIS** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2023** ## **15. Analysis of net assets between funds (continued)** ## **Analysis of net assets between funds - prior year** |Tangible fixed assets
Current assets
Creditors due within one year
**Total**|_Unrestricted_
_funds_
_2022_
_£_
_27,625_
_466,568_
_(63,578)_
_430,615_|_Total_
_funds_
_2022_
_£_
_27,625_
_466,568_
_(63,578)_
_430,615_| |---|---|---| ## **16. Reconciliation of net movement in funds to net cash flow from operating activities** |Net income/expenditure for the year (as per Statement of Financial
Activities)
**Adjustments for:**
Depreciation charges
Dividends, interests and rents from investments
Increase in debtors
Increase/(decrease) in creditors
**Net cash used in operating activities**|**2023**
**£**
**12,144**
**5,638**
**(825)**
**(15,145)**
**(51,711)**
**(49,899)**|_2022_
_£_
_(127,889)_| |---|---|---| |||_6,906_
_(48)_
_(6,344)_
_11,535_| |||_(115,840)_| ## **17. Analysis of cash and cash equivalents** |Cash in hand
**Total cash and cash equivalents**|**2023**
**£**
**365,767**
**365,767**|_2022_
_£_
_416,837_| |---|---|---| |||_416,837_| Page 38 DocuSign Envelope ID: 18881826-1581-4644-93D9-D9D90AC7F184 ## **4 LOUIS** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2023** ## **18. Analysis of changes in net debt** |Cash at bank and in hand
Debt due within 1 year|**At 1 April**
**2022**
**£**
**416,837**
**(297)**
**416,540**|**Cash flows**
**£**
**(51,070)**
**-**
**(51,070)**|**Other non-**
**cash**
**changes**
**£**
**-**
**297**
**297**|**At 31 March**
**2023**
**£**
**365,767**
**-**
**365,767**| |---|---|---|---|---| ## **19. Related party transactions** During the year the charity employed four of its trustees as explained in note 10. At at 31 March 2022 £2,100 owed to the charity from Ms Victoria Usher, a trustee until 27 September 2022. During the year this was repaid in full. Page 39