Charity number: 1172212
4 LOUIS
UNAUDITED
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE PERIOD ENDED 31 MARCH 2022
4 LOUIS
CONTENTS
| Page | |
|---|---|
| Reference and Administrative Details of the Charity, its Trustees and Advisers | 1 |
| Trustees' Report | 2 - 11 |
| Independent Examiner's Report | 12 |
| Statement of Financial Activities | 13 |
| Balance Sheet | 14 |
| Statement of Cash Flows | 15 |
| Notes to the Financial Statements | 16 - 30 |
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REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE PERIOD ENDED 31 MARCH 2022
| Trustees | Ms Sharon Abbott, Chair |
|---|---|
| Ms Stephanie Capewell (appointed 5 May 2022) | |
| Ms Emma Joanne Lyall (appointed 3 May 2022) | |
| Ms Gemma Morgan | |
| Mrs Kirsty Knight, Secretary | |
| Mr Robert Alan McGurrell (resigned 3 May 2022) | |
| Mrs Tracey McGurrell (resigned 3 May 2022) | |
| Ms Victoria Usher (resigned 27 September 2022) | |
| Charity registered number 1172212 Principal office 36B Pallion Industrial Estate European Way Sunderland SR4 6SN Secretary Miss Kirsty Knight Accountants Ryecroft Glenton 32 Portland Terrace Newcastle upon Tyne NE2 1QP Solicitors Swinburn Maddison Venture House Aykley Heads Business Centre Durham DH1 5TS |
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4 LOUIS
TRUSTEES' REPORT FOR THE PERIOD ENDED 31 MARCH 2022
The Trustees present their annual report together with the financial statements of the Charity for the year 1 April 2021 to 31 March 2022.
The financial statements have been prepared in accordance with the accounting policies set out in the notes to the financial statements and comply with the charity’s governing document, the Charities Act 2011 and the relevant version of the Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
Objectives and activities
Policies and objectives
The main activities of the charity included:
To support hospitals, hospices and bereaved families. Its main core activity is to supply memory boxes to families free of charge.
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.
Strategies for achieving objectives
The strategies to achieving our objectives is to extend our fundraising activities. We are also looking to appoint qualified staff who can develop the charity so we can achieve our goals.
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TRUSTEES' REPORT (CONTINUED) FOR THE PERIOD ENDED 31 MARCH 2022
Objectives and activities (continued)
Activities undertaken to achieve objectives
This service has been rolled out to cover over 250 hospitals and hospices across the UK and Northern Ireland. Individual units mean we are covering around 920 separate units in different hospitals including:
Gynaecology, Delivery Suite, Neonatal unit, A&E, PICU Adult Oncology, Adult ICU and Organ donation units. We also have extended our services to funeral homes, community nursing teams and Greater Manchester police force. The charity has also supported the armed forces with this service in Northern Ireland, Cyprus and Germany.
We also provide specialist medical equipment to allow parents more time to spend with their children. This is a cuddle cot for babies (portable mortuary) and a cuddle blanket for older children.
Provide facilities and furnishings for dedicated bereavement suites. We have been able to provide the financial support to buy specialist NHS approved furniture that satisfies their infection control policies.
Make funding available for training nursing staff in bereavement as this tends not to be classed as a priority in cash strapped trusts.
Facilitate free bereavement study days for NHS staff.
Exhibit at suitable events to show what products and services we have available to our target audience and create new connections for financial support too.
Study day speakers. We are often asked to attend hospitals and universities to speak about our loss and subsequent evolution of the charity.
Provide families an opportunity to visit our workshop and help make the memory boxes which also provides support and therapeutic activity.
Volunteers
The charity is grateful for the unstinting efforts of its volunteers who are involved in service provision, charity shops and fundraising. Due to the global pandemic volunteering was kept to a minimum again the charity allowed volunteers to return to our workshop 1st March 2021 restricted to 3 at a time, homeworkers continued with 23 people. An increase was seen in June for volunteers coming into our workshop and continued to increase over the course of the year. It is estimated that over 2,130 in house volunteer hours were provided during the year. If this is conservatively valued at £9.50 an hour the volunteer effort amounts to over £20,235.
Main activities undertaken to further the Charity's purposes for the public benefit
The Trustees have complied with their duties to have due regard to the guidance on public benefit published by the Charities Commission in exercising their powers of duties.
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TRUSTEES' REPORT (CONTINUED) FOR THE PERIOD ENDED 31 MARCH 2022
Achievements and performance
Key performance indicators
The charity has met all its responsibilities for the year and hit all targets. Financially the charity is in a good state and continues to progress.
Over this financial year we have supplied more than 14,127 memory boxes across the UK.
Review of activities
In the year to 31 March 2022, income has been received of £930,310 and expenditure incurred of £1,058,199 resulting in a deficit of £127,889. Net current assets amount to £402,990 and total funds of £430,615, all of which is unrestricted. The restricted reserve brought forward of £23,665 was solely received from BGL Group to assist with the provision of the bereavement suite in Durham and has been fully utilised in the year.
Work is well underway with our bereavement suite project for Durham University Hospital, the estimated costs of this project has increased to around £200,000. We will continue to seek further financial support for this project.
The charity supported the following hospitals with the development or upgrading of bereavement suites and quiet rooms.
5th May 2021, the charity supported Whittington Hospital with creating a memorial garden for bereaved families costing £4,320.
17th May 2021, the charity supported North Tees with the upgrade of their bereavement room on Children’s A & E, with furniture, a wall mural and furnishings costing £3,000.
17th September 2021, the charity agreed to support Leeds LGI maternity with the upgrade of two bathrooms on the Rosemary suite costing £11,860 work was completed June 2022.
24th August 2021, South Tyneside antenatal quiet room, upgrade of furniture and a wall mural costing £1,500.
26th August 2021, Sunderland antenatal quiet room, upgrade of furniture and a wall mural costing £5,000.
28th September 2021, The charity supplied furnishings to Pilgrim Hospital in Lincolnshire costing £5,000.
3rd November 2021, Completion of phase one of bereavement suite in the mortuary at Stoke Mandeville Hospital. The charity has supplied furniture and fittings costing circa £5,000.
1st December 2021, Completed upgrade to Durham neonatal parents room, with new furniture and painting of room costing £3,000.
1st December 2021, Completed upgrade to Darlington Memorial neonatal parents rooms (2 rooms) with new furniture for rooms costing £5,000.
21st January 2022, Gloucester Royal EPAU bereavement suite costing £3,000.
The charity has agreed funding and started planning with Queen Elizabeth Hospital for the bereavement suite on maternity with the estimated cost of £40,000 (£35,000 has already been paid for the ongoing project).
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TRUSTEES' REPORT (CONTINUED) FOR THE PERIOD ENDED 31 MARCH 2022
Achievements and performance (continued)
The charity has also supported midwives across the UK with funding a National online forum, designed as a support network for information and support with the care and policies of bereaved families. There were 120 midwives involved in the pilot of the forum and has grown exponentially every year with a membership rising from about 60-70 members to an amazing 249 health professionals across the United Kingdom.
The service is free to all members and is extensively used daily through the 24 hour email thread. This can be from raising questions, help with reports, signposting and creating wellbeing / peer support collectively. Sharing this wealth of knowledge is a huge and a massive benefit to midwives, other health professionals, bereaved families and indirectly the trusts that they work for by giving an amazing service to the end user.
Bereavement is such a specialized area and forum allows us to provide the best of care where we can with limited resources. 4Louis and other charities have been able to use the forum to expand their services where the NHS cannot get in terms of funding and resources.
The forum meets approximately twice a year and are able to have high quality speakers at each event and also an opportunity for bereavement midwives to share best practice.
4th October 2021, Hybrid event at the Crowne Plaza, Canary Wharf, London. There were around 60 midwives in attendance with around a further 100 online.
8th March 2022, the charity hosted a Hybrid event at the Hyatt Regency, Manchester. There were around 58 midwives in attendance with around a further 100 online
The charity also employed Jane Scott, lead Bereavement Midwife at Imperial Hospital in London to administer the forum at a cost of £4,320 per annum.
The charity has also supplied cuddle cot units to the following hospitals, hospices, and funeral directors at a cost of £1,600 each. Each unit is funded by a bereaved family or company in memory of a little one.
Glenfield Hospital Hereford County Hospital - Paediatric Unit Hull Royal Infirmary - Paediatric High Dependency Unit Leeds General Infirmary - NICU Peter Townsend Funeral Home Royal Victoria Infirmary, Newcastle - Neonatal Countess of Chester - Delivery Unit Furness General - Delivery Unit Coventry and Warwickshire - Pall Com Team Cumberland Infirmary - A&E St Michaels, Bristol - Mortuary Royal Bolton - Delivery Unit Llandrindod, Wales Royal Sunderland Hospital - Paediatric A&E Ernest Teal - Funeral Directors Varty’s - Funeral Directors Demelza Hospice Colchester - Delivery Suite Hand in Hand - Funeral Directors New Cross Hospital Princess Royal, Glasgow - Neonatal Unit Royal Glamorgan - Paediatric A&E Wild & Brierley Ltd - Funeral Directors Russell Hall - Delivery Unit Northwick Park - Delivery Unit
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TRUSTEES' REPORT (CONTINUED) FOR THE PERIOD ENDED 31 MARCH 2022
Achievements and performance (continued)
Rotherham - Paediatric A&E Sunderland Royal - Delivery Unit Princess Royal - NICU Royal Victoria Infirmary, Newcastle - Ward 40 Ulster - Delivery Suite Sunderland Royal Hospital - Neonatal Co-op, Burton - Funeral Directors Medway Maritime - Neonatal Unit Royal Devon & Exeter - Neonatal Unit Royal London Hospital - Mortuary Faith & Memories - Funeral Directors
The charity has also provided Cuddle Blankets to the following hospitals at a cost of £5,000. Each unit is funded by a bereaved family or company in memory of a little one.
Royal London - PCCU Royal Sunderland Hospital - Paediatric A&E North Tees - PICU Rotherham - Paediatric A&E
The charity re-introduced Ibraheem’s gift packs to complement their memory boxes for Islamic families, these packs were originally funded and designed by an Islamic family to ensure that all items are suitable, these have been well received by families and hospitals, with 1,006 supplied across the UK
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TRUSTEES' REPORT (CONTINUED) FOR THE PERIOD ENDED 31 MARCH 2022
Achievements and performance (continued)
Fundraising activities and income generation
The charity’s income is generated by events held throughout the year by the charity and other event companies.
In May 2021,17 supporters completed the Sunderland City Runs raising £1,614.
The charity organised and held their first Charity ball following the Global pandemic, the event was held at Rainton Meadow Arena 5th March 2022, with a Vegas theme live entertainment there were 404 guests and the night was a success raising a total of £26,592.
London Landmarks Half Marathon 2021 saw supporters sign up to complete this run raising £2,575.
The charity organised a Virtual walking challenge John O’Groats to Lands’ End which saw 12 supporters take on this 874-mile virtual walk raising a total of £2,438.
The charity had 135 supporters complete the Great North Run 2021 (Newcastle Loop) raising £28,407.
The charity asked supporters to take part in their new virtual challenge Silent Steps, for Stillbirth and infant loss awareness month, taking 260,853 steps throughout October in memory of miscarriages, stillbirths, and infant deaths in 2020. There were 323 supporters who signed up to this event raising a total of £16,600.
The charity ran their annual campaign over the Christmas period for our supporters to sponsor a memory box which raised a total of £22,440.
The charity also ran their Christmas Advent draw following the success from 2020, a 24 day give away throughout December, 569 tickets were purchased raising a total of £2,137.
The 2022 challenge was presented to the charities supporters as a New Year fundraising challenge, participants were asked to compete a challenge of their choice focused on the number 22 with a fundraising target of £20.22. There were 14 supporters signed up to complete this challenge raising a total of £388.
The charity throughout the year continued to use their online fundraising platform’s hosting virtual games and competitions which continue to raise funds.
The charity has also had a lot of support across the UK from the public who have organised their own virtual events to raise funds for us, raffles, games, tombola’s and virtual walks.
The Charity applied for and were successful in receiving the following grants from businesses in the year:
Arnold Clark £1,000 MGL Group £10,000 Believe Housing £500 Great Annual Savings £250 Ecclesiastical - Movement for Good £1,000 Asda Green Token - Spennymoor - £500 WSP Foundation - £1,600 Primula Cheese - £5,000
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TRUSTEES' REPORT (CONTINUED) FOR THE PERIOD ENDED 31 MARCH 2022
Achievements and performance (continued)
Investment policy and performance
The charity funds are held in a community account which has an operating balance and surplus funds are held in an unrestricted bank deposit account.
Financial review
Going concern
After making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.
Reserves policy
The Trustees consider that an ideal level of unrestricted reserves should be kept to a level of three to six months running costs, which equates to approximately £100,000 at the current operating level. This allows for the charity to react to unforeseen circumstances, whilst providing sufficient flexibility to operate on a day to day basis. The free reserves as at 31 March 2022 stood at £430,615. The Trustees intend to use this surplus to increase the charity's activities.
Financial risk management objectives and policies
We will continue to ensure we maintain our reserve amount of at least £100,000 to ensure that any financial problems faced through the pandemic will not cause us too much of a problem in the running of our work and projects.
Principal funding
Funding continues to be from public donations, corporate charity of the year schemes, and charitable grants however we are investigating the inclusion of corporate funding and increasing our bid writing for grants and funding.
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TRUSTEES' REPORT (CONTINUED) FOR THE PERIOD ENDED 31 MARCH 2022
Structure, governance and management
Constitution
4Louis is a Charitable Incorporated Organisation (CIO) registered in England and Wales with the Charity Commission on 22 March 2017. Its governing document is its constitution.
Methods of appointment or election of Trustees
The management of the Charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deed.
Organisational structure and decision-making policies
The charity has currently five Trustees who meet on a monthly basis to discuss budgeting, future events and any other business to take the charity forward.
Policies adopted for the induction and training of Trustees
All Trustees are vetted prior to appointment. Appropriate training is provided for all new and existing Trustees.
Financial risk management
The Trustees have assessed the major risks to which the Charity is exposed, in particular those related to the operations and finances of the Charity, and are satisfied that systems and procedures are in place to mitigate exposure to the major risks.
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TRUSTEES' REPORT (CONTINUED) FOR THE PERIOD ENDED 31 MARCH 2022
Plans for future periods
The charity is moving forward and hopes to recruit more staff on a volunteer’s basis. This will be from new Trustees, administrators, and fundraisers, we will also be looking at possible employment options within the charity.
The charity has previously relied on donations from the public at large, but we are now looking at corporate support and have had several companies who have taken on 4Louis as their chosen charity of the year. These include:
James Burrell Builders Merchant, they have supported the charity by raising funds throughout the year in various ways including a coffee/cake sale at their branches, and more raising a total of £4,267.
Staff of QVC supported the charity with their ‘return sales’ event and Tuck shop throughout 2021 raising a total of £49,765.
The charity was chosen as charity of the year alongside 2 other charities by the Kelling Group as a company who rent out welfare cabins for building sites, they ‘wrapped’ one of their cabins with all 3-charity logos with the intentions of donating the rental fee to the charities, they also ran a vending machine on site and held several events resulting in a donation of £8,955.
We have also continued to grow our relationships with large organisations who donate staff time free of charge and we are currently using this to get as much support as we can. The companies who have donated their time are:
World Pay (FSI) BGL NHS BSA Tandam/ Oplo EE Traceco Triage Ocado Sunderland Royal Hospital Midwives East College Durham RVI Midwives Newcastle Building Society TSG Sage Teeside Midwifery Society Newcastle Strategic Solutions NICU Sunderland Hospital
We can foresee an upward demand of our services and must budget accordingly.
In the aftermath of the pandemic the charity is looking at ways to reintegrate themselves with business contact’s, fundraisers, and the public. The charity will also continue to use their new online group to continue our fundraising efforts and encourage virtual events and games to our supporters.
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TRUSTEES' REPORT (CONTINUED) FOR THE PERIOD ENDED 31 MARCH 2022
Statement of Trustees' responsibilities
The Trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles of the Charities SORP (FRS 102);
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make judgments and accounting estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the members of the board of Trustees on 25 January 2023 and signed on their behalf by:
Ms Sharon Abbott Chair of the Trustees
Mrs Kirsty Knight Trustee
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4 LOUIS
INDEPENDENT EXAMINER'S REPORT FOR THE PERIOD ENDED 31 MARCH 2022
Independent Examiner's Report to the Trustees of 4 Louis ('the Charity')
We report to the charity Trustees on our examination of the accounts of the Charity for the year ended 31 March 2022.
Responsibilities and Basis of Report
As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
We report in respect of our examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out our examination we have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent Examiner's Statement
Since the Charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. We confirm that we are qualified to undertake the examination because we are a member of ICAEW, which is one of the listed bodies.
Your attention is drawn to the fact that the Charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.
We understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
We have completed our examination. We confirm that no matters have come to our attention in connection with the examination giving us cause to believe that in any material respect:
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accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our work has been undertaken so that we might state to the Charity's Trustees those matters we are required to state to them in an Independent Examiner's Report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for our work or for this report.
Signed: Deborah Graham FCA
Dated: 25 January 2023
Ryecroft Glenton 32 Portland Terrace Newcastle upon Tyne NE2 1QP
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STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD ENDED 31 MARCH 2022
| Note Income from: Donations and legacies 3 Investments 4 Total income Expenditure on: Raising funds 5 Charitable activities 6 Total expenditure Net movement in funds Reconciliation of funds: Total funds brought forward Net movement in funds Total funds carried forward |
Unrestricted funds 2022 £ 930,262 48 930,310 66,766 967,768 1,034,534 (104,224) 534,839 (104,224) 430,615 |
Restricted funds 2022 £ - - - - 23,665 23,665 (23,665) 23,665 (23,665) - |
Total funds 2022 £ 930,262 48 930,310 66,766 991,433 1,058,199 (127,889) 558,504 (127,889) 430,615 |
Total funds 2021 £ 841,693 306 |
|---|---|---|---|---|
| 841,999 | ||||
| 5,272 679,840 |
||||
| 685,112 | ||||
| 156,887 | ||||
| 401,617 156,887 |
||||
| 558,504 |
The Statement of Financial Activities includes all gains and losses recognised in the year.
The notes on pages 16 to 30 form part of these financial statements.
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BALANCE SHEET AS AT 31 MARCH 2022
| Note Fixed assets Tangible assets 11 Current assets Debtors 12 Cash at bank and in hand Creditors: amounts falling due within one year 13 Net current assets Total assets less current liabilities Total net assets Charity funds Restricted funds 14 Unrestricted funds 14 Total funds |
49,731 416,837 466,568 (63,578) |
2022 £ 27,625 27,625 402,990 430,615 430,615 - 430,615 430,615 |
43,387 532,939 576,326 (52,043) |
2021 £ 34,221 |
|---|---|---|---|---|
| 34,221 524,283 |
||||
| 558,504 | ||||
| 558,504 | ||||
| 23,665 534,839 |
||||
| 558,504 |
The financial statements were approved and authorised for issue by the Trustees on 25 January 2023 and signed on their behalf by:
Ms Sharon Abbott Chair of the Trustees
Mrs Kirsty Knight Trustee
The notes on pages 16 to 30 form part of these financial statements.
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STATEMENT OF CASH FLOWS FOR THE PERIOD ENDED 31 MARCH 2022
| Cash flows from operating activities Net cash used in operating activities Cash flows from investing activities Dividends, interests and rents from investments Purchase of tangible fixed assets Net cash used in investing activities Cash flows from financing activities Net cash provided by financing activities Change in cash and cash equivalents in the year Cash and cash equivalents at the beginning of the year Cash and cash equivalents at the end of the year The notes on pages 16 to 30 form part of these financial statements |
2022 £ (115,840) 48 (310) (262) - (116,102) 532,939 416,837 |
2021 £ 187,498 306 (29,651) (29,345) - 158,153 374,786 532,939 |
|---|---|---|
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NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2022
1. General information
The Charitable Incorporated Organisation (CIO) was incorporated on 22 March 2017 and on 1 April 2017 the activities, assets and liabilities were transferred from 4Louis, a Charitable Trust (registration number : 1137843) to the Charitable Incorporated Organisation (Registration number : 1172212).
2. Accounting policies
2.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
4 Louis meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
2.2 Going concern
After making appropriate enquiries, the Trustees have a reasonable expectation that the company has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements.
2.3 Income
All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Grants are included in the Statement of Financial Activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance Sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.
2.4 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.
Expenditure on raising funds includes all expenditure incurred by the Charity to raise funds for its charitable purposes and includes costs of all fundraising activities events and non-charitable trading.
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NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2022
2. Accounting policies (continued)
2.4 Expenditure (continued)
Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.
All expenditure is inclusive of irrecoverable VAT.
2.5 Government grants
Government grants relating to tangible fixed assets are treated as deferred income and released to the Statement of Financial Activities over the expected useful lives of the assets concerned. Other grants are credited to the Statement of Financial Activities as the related expenditure is incurred.
2.6 Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.
2.7 Tangible fixed assets and depreciation
Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.
At each reporting date the Charity assesses whether there is any indication of impairment. If such indication exists, the recoverable amount of the asset is determined to be the higher of its fair value less costs to sell and its value in use. An impairment loss is recognised where the carrying amount exceeds the recoverable amount.
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, on a reducing balance basis.
Depreciation is provided on the following bases:
| Plant and machinery | - 20% reducing balance |
|---|---|
| Motor vehicles | - 20% reducing balance |
| Fixtures and fittings | - 20% reducing balance |
| Computer equipment | - 20% reducing balance |
2.8 Debtors
Other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid.
2.9 Cash at bank and in hand
Cash at bank and in hand includes cash and monies held on deposit.
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NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2022
2. Accounting policies (continued)
2.10 Liabilities
Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
2.11 Financial instruments
The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
2.12 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
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NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2022
3. Income from donations, fundraising and grants
| Unrestricted funds 2022 £ Donations and fundraising income 878,450 Grants 19,850 Government grants 31,962 930,262 Unrestricted funds 2021 £ Donations and fundraising income 798,403 Government grants 43,290 841,693 |
Total funds 2022 £ 878,450 19,850 31,962 |
|---|---|
| 930,262 | |
| Total funds 2021 £ 798,403 43,290 |
|
| 841,693 |
4. Investment income
| Unrestricted funds 2022 £ Bank interest received 48 Unrestricted funds 2021 £ Bank interest received 306 |
Total funds 2022 £ 48 |
|---|---|
| Total funds 2021 £ 306 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2022
5. Expenditure on raising funds
Costs of raising voluntary income
| Unrestricted funds 2022 £ Fundraising costs 63,755 Just Giving fees 562 Paypal fees 1,133 iZettle fees 39 Stripe fees 1,277 66,766 Unrestricted funds 2021 £ Fundraising costs 2,600 Just Giving fees 562 Paypal fees 1,445 iZettle fees 9 Stripe fees 656 5,272 |
Total funds 2022 £ 63,755 562 1,133 39 1,277 |
|---|---|
| 66,766 | |
| Total funds 2021 £ 2,600 562 1,445 9 656 |
|
| 5,272 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2022
6. Analysis of expenditure on charitable activities
Summary by fund type
| Unrestricted funds 2022 £ Charitable activities 967,768 Unrestricted funds 2021 £ Charitable activities 657,076 |
Restricted funds 2022 £ 23,665 Restricted funds 2021 £ 22,764 |
Total 2022 £ 991,433 |
|---|---|---|
| Total 2021 £ 679,840 |
7. Analysis of expenditure by activities
| Memory box and bereavement suite expenses Memory box and bereavement suite expenses |
Activities undertaken directly 2022 £ 761,708 Activities undertaken directly 2021 £ 479,399 |
Support costs 2022 £ 229,725 Support costs 2021 £ 200,441 |
Total funds 2022 £ 991,433 |
|---|---|---|---|
| Total funds 2021 £ 679,840 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2022
7. Analysis of expenditure by activities (continued)
Analysis of direct costs
| Memory box expenses Bereavement suite expenses Analysis of support costs Staff costs Depreciation Independent examiner's fee Motor expenses Telephone Repairs and maintenance Postage, printing and stationery Accountancy fees Legal and professional fees Property rent and rates Sundry expenses Subscriptions Heat and light Insurance Travel expenses Bank charges Training |
Total funds 2022 £ 585,659 176,049 761,708 Activities 2022 £ 153,480 6,906 4,234 1,345 1,691 1,761 400 7,014 120 17,926 2,169 1,179 2,396 2,491 6,003 326 20,284 229,725 |
Total funds 2021 £ 443,222 36,177 |
|---|---|---|
| 479,399 | ||
| Total funds 2022 £ 153,480 6,906 4,234 1,345 1,691 1,761 400 7,014 120 17,926 2,169 1,179 2,396 2,491 6,003 326 20,284 |
||
| 229,725 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2022
7. Analysis of expenditure by activities (continued)
Analysis of support costs (continued)
| Staff costs Depreciation Independent examiner's fee Motor expenses Telephone Repairs and maintenance Postage, printing and stationery Accountancy fees Legal and professional fees Property rent and rates Sundry expenses Subscriptions Heat and light Insurance Travel expenses Bank charges Training Loss on sale of tangible assets |
Activities 2021 £ 129,156 4,136 4,030 2,258 1,003 2,974 4,638 6,623 3,600 26,774 2,362 872 2,077 1,590 621 467 5,338 1,922 200,441 |
Total funds 2021 £ 129,156 4,136 4,030 2,258 1,003 2,974 4,638 6,623 3,600 26,774 2,362 872 2,077 1,590 621 467 5,338 1,922 |
|---|---|---|
| 200,441 |
8. Independent examiner's remuneration
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Fees payable to the Charity's independent examiner for the independent | ||
| examination of the Charity's annual accounts | 4,234 | 4,030 |
| Fees payable to the Charity's independent examiner in respect of: | ||
| Accountancy and bookkeeping services | 7,014 | 6,623 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2022
9. Staff costs
| Wages and salaries Social security costs |
2022 £ 146,934 6,546 153,480 |
2021 £ 124,852 4,304 |
|---|---|---|
| 129,156 |
The average number of persons employed by the Charity during the year was as follows:
| 2022 | 2021 | |
|---|---|---|
| No. | No. | |
| Charitable activities | 6 | 5 |
No employee received remuneration amounting to more than £60,000 in either year.
10. Trustees' remuneration and expenses
| 2022 | 2021 | ||
|---|---|---|---|
| £ | £ | ||
| Miss Kirsty Knight | Remuneration | 26,965 | 26,996 |
| Pension contributions paid | 622 | 623 | |
| Mrs Tracey McGurrell | Remuneration | 26,965 | 26,996 |
| Pension contributions paid | 622 | 623 | |
| Ms Victoria Usher | Remuneration | 17,375 | 17,004 |
| Pension contributions paid | 334 | 296 | |
| Mr Robert Alan McGurrell | Remuneration | 35,004 | 17,502 |
| Pension contributions paid | 4,373 | 2,186 |
During the year ended 31 March 2022, no Trustee expenses have been incurred (2021 - £NIL) .
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NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2022
11. Tangible fixed assets
| Cost or valuation At 1 April 2021 Additions At 31 March 2022 Depreciation At 1 April 2021 Charge for the year At 31 March 2022 Net book value At 31 March 2022 At 31 March 2021 |
Plant and machinery £ 1,125 - 1,125 464 132 596 529 661 |
Motor vehicles £ 19,293 - 19,293 322 3,794 4,116 15,177 18,971 |
Fixtures and fittings £ 17,333 310 17,643 6,446 2,239 8,685 8,958 10,887 |
Computer equipment £ 9,239 - 9,239 5,537 741 6,278 2,961 3,702 |
Total £ 46,990 310 |
|---|---|---|---|---|---|
| 47,300 | |||||
| 12,769 6,906 |
|||||
| 19,675 | |||||
| 27,625 | |||||
| 34,221 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2022
12. Debtors
| Due within one year Other debtors Prepayments and accrued income |
2022 £ 2,100 47,631 49,731 |
2021 £ 4,615 38,772 |
|---|---|---|
| 43,387 |
13. Creditors: Amounts falling due within one year
| Trade creditors Other creditors Accruals and deferred income |
2022 £ 56,286 1,200 6,092 63,578 |
2021 £ 44,561 1,178 6,304 |
|---|---|---|
| 52,043 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2022
14. Statement of funds
Statement of funds - current year
| Unrestricted funds General Funds Restricted funds Durham Bereavement Suite Total of funds Statement of funds - prior year Unrestricted funds General Funds Restricted funds Durham Bereavement Suite Total of funds |
Balance at 1 April 2021 £ 534,839 23,665 558,504 Balance at 1 April 2020 £ 355,188 46,429 401,617 |
Income £ 930,310 - 930,310 Income £ 841,999 - 841,999 |
Expenditure £ (1,034,534) (23,665) (1,058,199) Expenditure £ (662,348) (22,764) (685,112) |
Balance at 31 March 2022 £ 430,615 |
|---|---|---|---|---|
| - | ||||
| 430,615 | ||||
| Balance at 31 March 2021 £ 534,839 |
||||
| 23,665 | ||||
| 558,504 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2022
15. Analysis of net assets between funds
Analysis of net assets between funds - current year
| Unrestricted funds 2022 £ Tangible fixed assets 27,625 Current assets 466,568 Creditors due within one year (63,578) Total 430,615 |
Total funds 2022 £ 27,625 466,568 (63,578) 430,615 |
|---|---|
Analysis of net assets between funds - prior year
| Tangible fixed assets Current assets Creditors due within one year Total |
Unrestricted funds 2021 £ 34,221 552,661 (52,043) 534,839 |
Restricted funds 2021 £ - 23,665 - 23,665 |
Total funds 2021 £ 34,221 576,326 (52,043) 558,504 |
|---|---|---|---|
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NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2022
16. Reconciliation of net movement in funds to net cash flow from operating activities
| Net income/expenditure for the year (as per Statement Activities) Adjustments for: Depreciation charges Transfer of motor vehicle to Trustee Dividends, interests and rents from investments Loss on the sale of fixed assets Increase in debtors Increase in creditors Net cash provided by/(used in) operating activities 17. Analysis of cash and cash equivalents Cash in hand Total cash and cash equivalents 18. Analysis of changes in net debt Cash at bank and in hand Debt due within 1 year |
of Financial At 1 April 2021 £ 532,939 (297) 532,642 |
2022 £ (127,889) 6,906 - (48) - (6,344) 11,535 (115,840) 2022 £ 416,837 416,837 Cash flows £ (116,102) - (116,102) |
2021 £ 156,887 4,136 4,200 (306) 1,922 (582) 21,241 187,498 2021 £ 532,939 532,939 At 31 March 2022 £ 416,837 (297) 416,540 |
|---|---|---|---|
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NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2022
19. Related party transactions
During the year the charity employed four of its trustees as explained in note 10.
At at 31 March 2022, £2,100 (2021: £4,200) is owed to the charity from Ms Victoria Usher who was a trustee until 27 September 2022.
Page 30