Charity number: 1172212
4 LOUIS
UNAUDITED
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2021
4 LOUIS
CONTENTS
| Page | |
|---|---|
| Reference and administrative details of the charity, its Trustees and advisers | 1 |
| Trustees' report | 2 - 7 |
| Independent examiner's report | 8 |
| Statement of financial activities | 9 |
| Balance sheet | 10 |
| Statement of cash flows | 11 |
| Notes to the financial statements | 12 - 25 |
4 LOUIS
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2021
Trustees
Miss Kirsty McGurrell, Secretary Ms Sharon Abbott Mr Robert Alan McGurrell, Chair Mrs Tracey McGurrell Ms Victoria Usher Ms Gemma Morgan (appointed 1 April 2020)
Charity registered number
1172212
Principal office
36B Pallion Industrial Estate European Way Sunderland SR4 6SN
Secretary
Miss Kirsty McGurrell
Accountants
Ryecroft Glenton 32 Portland Terrace Newcastle upon Tyne NE2 1QP
Solicitors
Swinburn Maddison Venture House Aykley Heads Business Centre Durham DH1 5TS
Page 1
4 LOUIS
TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2021
The Trustees present their annual report together with the financial statements of the charity 4Louis ("the CIO") for the year 1 April 2020 to 31 March 2021.
The Charitable Incorporated Organisation (CIO) was incorporated on 22 March 2017 and on 1 April 2017 the activities, assets and liabilities were transferred from 4Louis, a Charitable Trust (Registration number : 1137843) to the Charitable Incorporated Organisation (Registration number : 1172212).
Objectives and activities
Policies and objectives
The main activities of the charity included:
To support hospitals, hospices and bereaved families. Its main core activity is to supply memory boxes to families free of charge.
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.
Strategies for achieving objectives
The strategies to achieving our objectives is to extend our fundraising activities. We are also looking to appoint qualified staff who can develop the charity so we can achieve our goals.
Activities undertaken to achieve objectives
This service has been rolled out to cover over 250 hospitals and hospices across the UK and Northern Ireland. Individual units mean we are covering around 800 separate units in different hospitals including:
Gynaecology, Delivery Suite, Neonatal unit, A&E, PICU Adult Oncology, Adult ICU, Organ donation units. We also have extended our services to funeral homes, community nursing teams and Greater Manchester police force The charity has also supported the armed forces with this service in Northern Ireland, Cyprus and Germany.
We also provide specialist medical equipment to allow parents more time to spend with their children. This is a cuddle cot for babies (portable mortuary) and a cuddle blanket for older children.
Provide facilities and furnishings for dedicated bereavement suites. We have been able to provide the financial support to buy specialist NHS approved furniture that satisfies their infection control policies.
Make funding available for training nursing staff in bereavement as this tends not to be classed as a priority in cash strapped trusts.
Facilitate free bereavement study days for NHS staff.
Exhibit at suitable events to show what products and services we have available to our target audience and create new connections for financial support too.
Study day speakers. We are often asked to attend hospitals and universities to speak about our loss and subsequent evolution of the charity.
Provide families an opportunity to visit our workshop and help make the memory boxes which also provides support and therapeutic activity.
Page 2
4 LOUIS
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021
Objectives and activities (continued)
Volunteers
The charity is grateful for the unstinting efforts of its volunteers who are involved in service provision, charity shops and fundraising. Due to the world pandemic volunteering was kept to a minimum and it is estimated that over 216 in house volunteer hours were provided during the year. If this is conservatively valued at £8.21 an hour the volunteer effort amounts to over £1,773. We also estimate that over 1,000 at home volunteer hours where also provided during the year valued at £8,210.
Main activities undertaken to further the charity's purposes for the public benefit
The Trustees have complied with their duties to have due regard to the guidance on public benefit published by the Charities Commission in exercising their powers of duties.
Strategic report
Achievements and performance
Key performance indicators
The charity has met all its responsibilities for the year and hit all targets. Financially the charity is in a good state and continues to progress.
Over this financial year we have supplied more than 15,470 memory boxes across the UK.
Review of activities
In the year to 31 March 2021, income has been received of £841,999 and expenditure incurred of £685,112 resulting in a surplus of £156,887. Net current assets amount to £524,283 and total funds of £558,504. Unrestricted funds amount to £534,839 and restricted funds £23,665. The restricted reserve of £23,665 is solely received from BGL Group to assist with the provision of the bereavement suite in Durham.
Despite the pandemic and a national lockdown the project continued with its activities during the year, as well as continuing to work on its internal policies, controls, and overall governance of the charity.
Planning is still well underway with our new bereavement suite project for Durham University Hospital, the estimated costs of this project is still around £175,000. We will continue to seek further financial support for this project.
The charity has also supported Midwives across the UK with funding a National online forum, designed as a support network for information and support with the care and policies of bereaved families. There was 120 midwives involved in the pilot of the forum and is now growing.
The charity has also supplied cuddle cot units to Newcross, St Thomas’, Royal Stoke, Royal Bolton hospitals and another 16 units across the UK at a cost of £1,600 each. The charity has also provided Cuddle Blankets to Keech Hospice, Noah’s Arc hospice, Salford Royal hospital and a further 7 units at a cost of £5,000 each
The charity funded a bereavement garden at Rotherham Hospital to the value of £11,557, which opened 19th November 2020.
The factory unit we lease in Pallion, Sunderland is open 5 days a week, due to the pandemic members of the
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4 LOUIS
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021
Strategic report (continued)
Achievements and performance (continued)
public were unable to attend and help manufacture the memory boxes. We used this time to renovate the workshop area to create a more pleasant working environment for our employees and volunteers.
The charity appointed a Fundraising Manager in July 2020 who’s role would be to research, find, and apply for grants to support the charity work. The Charity also appointed a CEO from October 2020 with a role to push the charity further and oversee all aspects of work.
The charity introduced Ibraheem’s Gift packs to compliment our memory boxes for Islamic families, these packs were originally funded and designed by an Islamic family to ensure that all items are suitable, these have been well received by families and hospitals.
Due to the Pandemic the charity was asked to adapt their services and develop a memory box for families who sadly lost a loved one to COVID19, in the year the Charity provided 3,721 memory boxes which were well received by families and hospitals across the UK, this also opened the door for funding from different foundations. £3,000 was received from County Durham Community Fund, £5,000 Steve Morgan Foundation and £6,000 City of London.
Due to the pandemic the charities activities were very limited and encouraged a lot of support from online platforms. A charity Facebook group was set up to help raise funds through holding online raffles, games and tombola’s. This proved to be very successful raising over £30,000 through the year. The charity will continue to use the group as another form of fundraising going forward.
Fundraising activities and income generation
The charity’s income is generated by a few events throughout the year, due to the pandemic all events were cancelled, and the charity took to online fundraising though raffles, games and tombola’s.
We ran a campaign over the Christmas period for our supporters to sponsor a memory box which raised a total of £7,755.
The charity has a lot of support across the UK from the public who have organised their own virtual events to raise funds for us, raffles, games, tombola’s virtual walks.
Investment policy and performance
The charity funds are held in a community account which has an operating balance and surplus funds are held in an unrestricted bank deposit account.
Financial review
Going concern
After making appropriate enquiries, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.
With a pandemic upon us we are aware that we will have to monitor our income and look to reduce our expenditure if needed to maintain sufficient funds so that we can continue our charitable work.
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TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021
Reserves policy
The Trustees consider that an ideal level of unrestricted reserves should be kept to a level of three to six months running costs, which equates to approximately £100,000 at the current operating level. This allows for the charity to react to unforeseen circumstances, whilst providing sufficient flexibility to operate on a day to day basis. The free reserves as at 31 March 2021 stood at £534,839. The Trustees intend to use this surplus to increase the charity's activities.
Financial risk management objectives and policies
We will continue to ensure we maintain our reserve amount of at least £100,000 to ensure that any financial problems faced through the pandemic will not cause us too much of a problem in the running of our work and projects.
Principal funding
Funding continues to be from public donations, corporate charity of the year schemes, and charitable grants however we are investigating the inclusion of corporate funding and increasing our bid writing for grants and funding.
Structure, governance and management
Constitution
4Louis is a Charitable Incorporated Organisation (CIO) registered in England and Wales with the Charity Commission on 22 March 2017. Its governing document is its constitution.
Methods of appointment or election of Trustees
The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deed.
Organisational structure and decision-making policies
The charity has currently six Trustees who meet on a monthly basis to discuss budgeting, future events and any other business to take the charity forward.
Policies adopted for the induction and training of Trustees
All Trustees are vetted prior to appointment. Appropriate training is provided for all new and existing Trustees.
Financial risk management
The Trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satisfied that systems and procedures are in place to mitigate exposure to the major risks.
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4 LOUIS
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021
Plans for future periods
The charity is moving forward and hopes to recruit on a volunteer’s basis more staff. This will be from new Trustees, administrators, and fundraisers, we will also be looking at possible employment options within the charity.
The charity has previously relied on donations from the public at large, but we are now looking at corporate support and have had a number of companies who have taken on 4Louis as their chosen charity of the year. These include:
Workman LLP, Bristol Office raising a total of £1,169 James Burrell, ongoing due to disruptions
We have also continued to grow our relationships with large organisations who donate staff time free of charge and we are currently using this to get as much support as we can. The companies who have donated their time are:
World Pay BGL Sage
We can foresee an upward demand of our services and must budget accordingly.
In the aftermath of the pandemic the charity are looking at ways to reintegrate themselves with business contact’s, fundraisers, and the public. The charity will also continue to use their new online group to continue our fundraising efforts and encourage virtual events and games to our supporters.
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TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021
Statement of Trustees' responsibilities
The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles of the Charities SORP (FRS 102);
-
make judgments and accounting estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the members of the board of Trustees on 18 January 2022 and signed on their behalf by:
................................................
Miss Kirsty McGurrell
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4 LOUIS
INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2021
Independent examiner's report to the Trustees of 4 Louis ('the charity')
We report to the charity trustees on our examination of the accounts of the charity for the year ended 31 March 2021.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
We report in respect of our examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out our examination we have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Since the charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. We confirm that we are qualified to undertake the examination because we are a member of The Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
Your attention is drawn to the fact that the charity has prepared the accounts in accordance with the relevant version of the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). This is in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.
We understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice.
We have completed our examination. We confirm that no matters have come to our attention in connection with the examination giving us cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
This report is made solely to the charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our work has been undertaken so that we might state to the charity's Trustees those matters we are required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity's Trustees as a body, for our work or for this report.
Signed: Detlev Anderson FCA Ryecroft Glenton 32 Portland Terrace Newcastle upon Tyne, NE2 1QP
Dated: 18 January 2022
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STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021
| Note Income from: Donations and legacies 3 Investments 4 Total income Expenditure on: Raising funds 5 Charitable activities 6 Total expenditure Net movement in funds Reconciliation of funds: Total funds brought forward Net movement in funds Total funds carried forward |
Unrestricted funds 2021 £ 841,693 306 841,999 5,272 657,076 662,348 179,651 355,188 179,651 534,839 |
Restricted funds 2021 £ - - - - 22,764 22,764 (22,764) 46,429 (22,764) 23,665 |
Total funds 2021 £ 841,693 306 841,999 5,272 679,840 685,112 156,887 401,617 156,887 558,504 |
Total funds 2020 £ 764,095 822 |
|---|---|---|---|---|
| 764,917 | ||||
| 51,752 590,423 |
||||
| 642,175 | ||||
| 122,742 | ||||
| 278,875 122,742 |
||||
| 401,617 |
The Statement of financial activities includes all gains and losses recognised in the year.
The notes on pages 12 to 25 form part of these financial statements.
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BALANCE SHEET AS AT 31 MARCH 2021
| Note Fixed assets Tangible assets 11 Current assets Debtors 12 Cash at bank and in hand Creditors: amounts falling due within one year 13 Net current assets Total assets less current liabilities Total net assets Charity funds Restricted funds 14 Unrestricted funds 14 Total funds |
43,387 532,939 576,326 (52,043) |
2021 £ 34,221 34,221 524,283 558,504 558,504 23,665 534,839 558,504 |
42,805 374,786 417,591 (30,802) |
2020 £ 14,828 |
|---|---|---|---|---|
| 14,828 386,789 |
||||
| 401,617 | ||||
| 401,617 | ||||
| 46,429 355,188 |
||||
| 401,617 |
The financial statements were approved and authorised for issue by the Trustees on 18 January 2022 and signed on their behalf by:
Miss Kirsty McGurrell
The notes on pages 12 to 25 form part of these financial statements.
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STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2021
| Cash flows from operating activities Net cash used in operating activities Cash flows from investing activities Dividends, interests and rents from investments Purchase of tangible fixed assets Net cash (used in)/provided by investing activities Change in cash and cash equivalents in the year Cash and cash equivalents at the beginning of the year Cash and cash equivalents at the end of the year The notes on pages 12 to 25 form part of these financial statements |
2021 £ 187,498 306 (29,651) (29,345) 158,153 374,786 532,939 |
2020 £ 107,477 |
|---|---|---|
| 822 - |
||
| 822 | ||
| 108,299 266,487 |
||
| 374,786 | ||
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
1. General information
The Charitable Incorporated Organisation (CIO) was incorporated on 22 March 2017 and on 1 April 2017 the activities, assets and liabilities were transferred from 4Louis, a Charitable Trust (registration number : 1137843) to the Charitable Incorporated Organisation (Registration number : 1172212).
2. Accounting policies
2.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the relevant version of the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011 and UK Generally Accepted Accounting Practice.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the relevant version of the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting standard applicable in the UK and Republic of Ireland (FRS 102) rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
4 Louis meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
2.2 Going concern
The Trustees have prepared these financial statements on the basis that the Charitable Trust is a going concern. Whilst the income of the Charitable Trust has been affected by the coronavirus pandemic and the inability to hold all fundraising events they still believe that the going concern basis of accounting is appropriate for the next twelve months following the date on which these financial statements were approved, as any reduction in income would be taken into consideration in assessing future expenditure commitments.
2.3 Income
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.
2.4 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
2. Accounting policies (continued)
2.4 Expenditure (continued)
Expenditure on raising funds includes all expenditure incurred by the charity to raise funds for its charitable purposes and includes costs of all fundraising activities events and non-charitable trading.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the charity's objectives, as well as any associated support costs.
2.5 Government grants
Government grants relating to tangible fixed assets are treated as deferred income and released to the Statement of financial activities over the expected useful lives of the assets concerned. Other grants are credited to the Statement of financial activities as the related expenditure is incurred.
2.6 Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.
2.7 Tangible fixed assets and depreciation
Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.
At each reporting date the charity assesses whether there is any indication of impairment. If such indication exists, the recoverable amount of the asset is determined to be the higher of its fair value less costs to sell and its value in use. An impairment loss is recognised where the carrying amount exceeds the recoverable amount.
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, on a reducing balance basis.
Depreciation is provided on the following bases:
| Motor vehicles | - 20% reducing balance |
|---|---|
| Fixtures and fittings | - 20% reducing balance |
| Computer equipment | - 20% reducing balance |
2.8 Debtors
Prepayments are valued at the amount prepaid.
2.9 Cash at bank and in hand
Cash at bank and in hand includes cash and monies held on deposit.
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
2. Accounting policies (continued)
2.10 Liabilities
Liabilities are recognised when there is an obligation at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
2.11 Financial instruments
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
2.12 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
3. Income from donations and legacies
| Unrestricted funds 2021 £ Donations 798,403 Government grants 43,290 Total 2021 841,693 Unrestricted funds 2020 £ Donations 764,095 |
Total funds 2021 £ 798,403 43,290 |
|---|---|
| 841,693 | |
| Total funds 2020 £ 764,095 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
4. Investment income
| Unrestricted funds 2021 £ Bank interest received 306 Unrestricted funds 2020 £ Bank interest received 822 |
Total funds 2021 £ 306 |
|---|---|
| Total funds 2020 £ 822 |
5. Expenditure on raising funds
Costs of raising voluntary income
| Unrestricted funds 2021 £ Fundraising costs 2,600 Just giving fees 562 Paypal fees 1,445 iZettle fees 9 Stripe fees 656 5,272 |
Total funds 2021 £ 2,600 562 1,445 9 656 |
|---|---|
| 5,272 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
5. Expenditure on raising funds (continued)
Costs of raising voluntary income (continued)
| Fundraising costs Just giving fees Paypal fees |
Unrestricted funds 2020 £ 50,358 562 832 51,752 |
Total funds 2020 £ 50,358 562 832 |
|---|---|---|
| 51,752 |
6. Analysis of expenditure on charitable activities
Summary by fund type
| Unrestricted funds 2021 £ Charitable activities 657,076 Unrestricted funds 2020 £ Charitable activities 586,852 |
Restricted funds 2021 £ 22,764 Restricted funds 2020 £ 3,571 |
Total funds 2021 £ 679,840 |
|---|---|---|
| Total funds 2020 £ 590,423 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
7. Analysis of expenditure by activities
| Memory box and bereavement suite expenses Memory box and bereavement suite expenses |
Activities undertaken directly 2021 £ 479,399 Activities undertaken directly 2020 £ 437,020 |
Support costs 2021 £ 200,441 Support costs 2020 £ 153,403 |
Total funds 2021 £ 679,840 |
|---|---|---|---|
| Total funds 2020 £ 590,423 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
7. Analysis of expenditure by activities (continued)
Analysis of support costs
| Staff costs Depreciation Independent examination fee Motor expenses Telephone Repairs and maintenance Postage, printing and stationery Accountancy fees Legal and professional fees Property rent and rates Sundry expenses Subscriptions Heat and light Insurance Travel expenses Bank charges Training Loss on sale of tangible assets |
Activities 2021 £ 129,156 4,136 4,030 2,258 1,003 2,974 4,638 6,623 3,600 26,774 2,362 872 2,077 1,590 621 467 5,338 1,922 200,441 |
Total funds 2021 £ 129,156 4,136 4,030 2,258 1,003 2,974 4,638 6,623 3,600 26,774 2,362 872 2,077 1,590 621 467 5,338 1,922 |
|---|---|---|
| 200,441 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
7. Analysis of expenditure by activities (continued)
Analysis of support costs (continued)
| Staff costs Depreciation Independent examination fee Motor expenses Telephone Repairs and maintenance Postage, printing and stationery Accountancy fees Legal and professional fees Property rent and rates Sundry expenses Subscriptions Heat and light Insurance Travel expenses Bank charges Training 8. Independent examiner's remuneration Fees payable to the charity's independent examiner for the independent examination of the charity's annual accounts Fees payable to the charity's independent examiner in respect of: Accountancy and bookkeeping services |
Activities 2020 £ 75,675 3,707 3,770 4,048 1,305 1,198 4,476 6,624 5,460 23,076 2,057 632 3,911 833 10,243 1,009 5,379 153,403 2021 £ 4,030 6,623 |
Total funds 2020 £ 75,675 3,707 3,770 4,048 1,305 1,198 4,476 6,624 5,460 23,076 2,057 632 3,911 833 10,243 1,009 5,379 |
|---|---|---|
| 153,403 | ||
| 2020 £ 3,770 6,624 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
9. Staff costs
| Wages and salaries Social security costs |
2021 £ 124,852 4,304 129,156 |
2020 £ 74,372 1,303 |
|---|---|---|
| 75,675 |
The average number of persons employed by the charity during the year was as follows:
| 2021 | 2020 | |
|---|---|---|
| No. | No. | |
| Charitable activities | 5 | 4 |
No employee received remuneration amounting to more than £60,000 in either year.
10. Trustees' remuneration and expenses
| 2021 | 2020 | ||
|---|---|---|---|
| £ | £ | ||
| Mrs Tracey McGurrell | Remuneration | 26,996 | 22,170 |
| Pension contributions paid | 623 | 481 | |
| Miss Kirsty McGurrell | Remuneration | 26,996 | 20,213 |
| Pension contributions paid | 623 | 422 | |
| Ms Victoria Usher | Remuneration | 17,004 | 10,319 |
| Pension contributions paid | 296 | - | |
| Mr Robert Alan McGurrell | Remuneration | 17,502 | - |
| Pension contributions paid | 2,186 | - |
During the year ended 31 March 2021, no Trustee expenses have been incurred (2020 - £NIL) .
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
11. Tangible fixed assets
| Cost or valuation At 1 April 2020 Additions Disposals At 31 March 2021 Depreciation At 1 April 2020 Charge for the year On disposals At 31 March 2021 Net book value At 31 March 2021 At 31 March 2020 |
Plant and machinery £ 445 680 - 1,125 299 165 - 464 661 146 |
Motor vehicles £ 12,250 19,293 (12,250) 19,293 6,128 322 (6,128) 322 18,971 6,122 |
Fixtures and fittings £ 9,104 8,229 - 17,333 3,724 2,722 - 6,446 10,887 5,380 |
Computer equipment £ 7,790 1,449 - 9,239 4,610 927 - 5,537 3,702 3,180 |
Total £ 29,589 29,651 (12,250) 46,990 14,761 4,136 (6,128) 12,769 34,221 14,828 |
|---|---|---|---|---|---|
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
12. Debtors
| Due within one year Other debtors Prepayments and accrued income |
2021 £ 4,615 38,772 43,387 |
2020 £ 414 42,391 |
|---|---|---|
| 42,805 |
13. Creditors: Amounts falling due within one year
| Trade creditors Other taxation and social security Other creditors Accruals and deferred income |
2021 £ 44,561 881 297 6,304 52,043 |
2020 £ 14,007 350 9,547 6,898 |
|---|---|---|
| 30,802 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
14. Statement of funds
Statement of funds - current year
| Balance at | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Balance at 1 | 31 March | |||||||||
| April 2020 | Income | Expenditure | 2021 | |||||||
| £ | £ | £ | £ | |||||||
| Unrestricted funds | ||||||||||
| General Funds | 355,188 | 841,999 | (662,348) | 534,839 | ||||||
| Restricted funds | ||||||||||
| Durham Bereavement Suite | 46,429 | - | (22,764) | 23,665 | ||||||
| Total of funds | 401,617 | 841,999 | (685,112) | 558,504 | ||||||
| Restricted funds relate to amounts received | from BGL | Group to assist with the | provision of a | |||||||
| bereavement suite in Durham. | ||||||||||
| Statement of funds - prior year | ||||||||||
| Balance at | ||||||||||
| Balance at | 31 March | |||||||||
| 1 April 2019 | Income | Expenditure | 2020 | |||||||
| £ | £ | £ | £ | |||||||
| Unrestricted funds | ||||||||||
| General Funds | 228,875 | 764,917 | (638,604) | 355,188 | ||||||
| Restricted funds | ||||||||||
| Durham Bereavement Suite | 50,000 | - | (3,571) | 46,429 | ||||||
| Total of funds | 278,875 | 764,917 | (642,175) | 401,617 | ||||||
Restricted funds relate to amounts received from BGL Group to assist with the provision of a bereavement suite in Durham.
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
15. Analysis of net assets between funds
Analysis of net assets between funds - current year
| Unrestricted funds 2021 Restricted funds 2021 £ £ Tangible fixed assets 34,221 - Current assets 552,661 23,665 Creditors due within one year (52,043) - Total 534,839 23,665 Analysis of net assets between funds - prior year Unrestricted funds 2020 Restricted funds 2020 £ £ Tangible fixed assets 14,828 - Current assets 371,162 46,429 Creditors due within one year (30,802) - Total 355,188 46,429 16. Reconciliation of net movement in funds to net cash flow from operating activities 2021 £ Net income for the year (as per Statement of Financial Activities) 156,887 Adjustments for: Depreciation charges 4,136 Transfer of motor vehicle to trustee 4,200 Dividends, interests and rents from investments (306) Loss on the sale of fixed assets 1,922 Increase in debtors (582) Increase/(decrease) in creditors 21,241 Net cash provided by operating activities 187,498 |
Total funds 2021 £ 34,221 576,326 (52,043) 558,504 Total funds 2020 £ 14,828 417,591 (30,802) 401,617 2020 £ 122,742 3,707 - (822) - (8,164) (9,986) 107,477 |
|---|---|
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
17. Analysis of cash and cash equivalents
| Cash in hand Total cash and cash equivalents |
2021 £ 532,939 532,939 |
2020 £ 374,786 |
|---|---|---|
| 374,786 |
18. Analysis of changes in net debt
| Cash at bank and in hand Debt due within 1 year |
At 1 April 2020 £ 374,786 (297) 374,489 |
Cash flows £ 158,153 - 158,153 |
Other non- cash changes £ - 297 297 |
At 31 March 2021 £ 532,939 - |
|---|---|---|---|---|
| 532,939 |
19. Related party transactions
During the year the charity employed three of its trustees as explained in note 10.
In the year, a motor vehicle was transferred to Ms Victoria Usher (trustee and employee) for £4,200, on normal commercial terms. This amount is outstanding at the year end.
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