Trustees’ Annual Report for the period
From 01/04/2024 Period start date To 31/03/2025 Period end date
Charity name: Coetmor Mill Trust
Charity registration number: 1172211
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance in life and help young people through 1. Supporting the provision of recreational and leisure time outdoor activities provided in the interest of social welfare, designed to improve their conditions of life; 2. Providing support for activities which develop their skills, capabilities and capacities to enable them to participate in society as mature and responsible individuals. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
In order to provide the opportunity for young people to have access to outdoor activities as a developmental experience the Trust has provided cheap bunkhouse accommodation in North Wales in the form of Coetmor Mill. The Mill situated in Central Snowdonia can accommodate up to 30 people. It has been marketed to Scout Groups, Youth Groups and University Mountaineering Clubs. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In planning our activities for the period 01/04/2024 to 31/03/2025, the trustees kept in mind the Charity Commission’s guidance on Public Benefit at our trustee meetings. |
Achievements and Performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | A small number of individuals have continued to devote considerable time and effort to ensuring the successful running of the Mill. We continue to provide much needed accommodation for youth groups to enable them to enjoy the mountains of Snowdonia. During the year under review we undertook the necessary repairs and maintenance along with refreshing a substantial amount of the catering equipment within the Mill. New drains were dug to divert water away from the basement which had flooded regularly over the last few years. The mill was redecorated throughout as well as lots of minor repairs and general maintenance. Subsequent to the financial year end in the second half of 2025, the Mill was closed to users for a month and the planned replacement of the shower facilities was completed along with the installation of an upstairs toilet at a total cost of £30,000. This represents a significant improvement for the benefit of all of our users with the provision of two unisex showers in a much improved modern easy to clean facility. In addition the provision of an upstairs toilet negates the need for users to negotiate the steep stairs during the night. The existing showers leaked through the ceiling and were causing further deterioration to the flooring and wooden beams. Bookings for the remainder of the 2025/2026 financial year are strong. |
|---|---|---|
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We are pleased to note that the ongoing maintenance and running costs of the Mill are fully funded by the booking fees. On this basis the Trustees are satisfied that the Mill is financially stable. The current year and future planned improvements to the facilities have been and will continue to be funded out of the generous donations made to the Trust in prior periods. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Trustees consider that positive reserves of £10,000 approximating the the annual running costs of the Mill should be maintained. |
| Amount of reserves held | Para 1.22 | £117,774 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document | Para 1.25 | CIO Foundation |
| How is the charity constituted? |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointed by majority vote of existing Trustees. |
Reference and Administrative details
| Charity name | Coetmor Mill Trust |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1172211 |
| Charity’s principal address | 5 Monkswood Drive Bishop’s Stortford Hertfordshire CM23 4LH |
Names of the charity trustees who manage the charity
----- Start of picture text -----
Name of person
Dates acted if
(or body) entitled
Trustee name Office (if any) not for whole
to appoint trustee
year
(if any)
1 Bruce McFarlane Joint Chair
2 John Henson Joint Chair
3 Patricia Hall Booking Secretary
4 Kim Henson Secretary
5 Andrew Rice
6 David Cox
Christine Snelling- Treasurer
7
Nash
----- End of picture text -----
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
----- Start of picture text -----
Signature(s)
----- End of picture text -----
----- Start of picture text -----
Full name(s) Bruce McFarlane John Henson
ee
Position Joint Chair Joint Chair
(eg
Secretary,
Chair, etc)
Date
19/01/2026
----- End of picture text -----
| ~~————$—~~ | Charity Name ~~————$—~~ |
Charity Name ~~————$—~~ |
Charity Name ~~————$—~~ |
Charity Name ~~————$—~~ |
Charity Name ~~————$—~~ |
No (if any) ~~————$—~~ |
No (if any) ~~————$—~~ |
~~————$—~~ | CC16a ~~————$—~~ |
~~————$—~~ |
|---|---|---|---|---|---|---|---|---|---|---|
| COETMOR MILL TRUST ~~————$—~~ |
1172211 ~~————$—~~ |
~~————$—~~ | ~~————$—~~ | |||||||
| Receipts andpayments accounts ~~————$—~~ |
~~————$—~~ | ~~————$—~~ | ||||||||
| For the period from ~~————$—~~ |
Period start date ~~————$—~~ |
~~————$—~~ | To ~~————$—~~ |
Period end date ~~————$—~~ |
~~————$—~~ | ~~————$—~~ | ||||
| 01.04.24 ~~————$—~~ |
~~————$—~~ | 31.03.25 ~~————$—~~ |
~~————$—~~ | ~~————$—~~ | ||||||
| Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year ~~————$—~~ |
~~————$—~~ | |||||||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||||
| A1 Receipts ~~===>~~ |
~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | |
| Booking fees ~~===>~~ |
21,303 ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | 21,303 ~~===>~~ |
~~===>~~ | 16,532 ~~===>~~ |
|
| Donations ~~===>~~ |
25 ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | 25 ~~===>~~ |
~~===>~~ | 141 ~~===>~~ |
|
| Deposit account interest ~~===>~~ |
1,085 ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | 1,085 ~~===>~~ |
~~===>~~ | 902 ~~===>~~ |
|
| ~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
|
| ~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
|
| ~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
|
| ~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
|
| Sub total(Gross income for AR) ~~===>~~ |
22,413 ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | 22,413 ~~===>~~ |
~~===>~~ | 17,575 ~~===>~~ |
|
| ~~===>~~ ~~SS~~ |
~~===>~~ ~~SS~~ |
~~===>~~ |
~~===>~~ ~~S55~~ |
~~===>~~ ~~S55~~ |
~~===>~~ ~~S55~~ |
~~===>~~ ~~S55~~ |
~~===>~~ ~~S55~~ |
~~===>~~ ~~S55~~ |
~~===>~~ ~~S55~~ |
|
| A2 Asset and investment sales, (see table). ~~SS~~ |
~~SS~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ||
| ~~SS~~ | - ~~SS~~ |
- ~~S55~~ |
~~S55~~ | - ~~S55~~ |
~~S55~~ | - ~~S55~~ |
~~S55~~ | ~~S55~~ | ||
| ~~SS~~ | - ~~SS~~ |
- ~~S55~~ |
~~S55~~ | - ~~S55~~ |
~~S55~~ | - ~~S55~~ |
~~S55~~ | - ~~S55~~ |
||
| Sub total ~~SS~~ |
Sub total - 0 ~~SS~~ |
- 0 ~~S55~~ |
~~S55~~ | - 0 ~~S55~~ |
~~S55~~ | - ~~S55~~ |
~~S55~~ | - 0 ~~S55~~ |
||
| ~~SS~~ | ~~SS~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | 22,413 ~~S55~~ |
~~S55~~ | ~~S55~~ | ||
| Total receipts ~~SS~~ |
22,413 ~~SS~~ |
- 0 ~~S55~~ |
~~S55~~ | - 0 ~~S55~~ |
~~S55~~ | ~~S55~~ | 17,575 ~~S55~~ |
|||
| ~~SS~~ | ~~SS ~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ||
| A3 Payments | ||||||||||
| Legal fees | - | - | - | - | 40 | |||||
| Broadband | 927 | - | - | 927 | 629 | |||||
| Caretaker and cleaning | 950 | - | - | 950 | 900 | |||||
| Premises and trustees insurance | 795 | - | - | 795 | 717 | |||||
| Electric | 73 | - | - | 73 | 242 | |||||
| Gas and annual check | 1,648 | - | - | 1,648 | 3,206 | |||||
| Rates | **32 ** | - | - | **32 ** | - | |||||
| Water | 244 | - | - | 244 | 276 | |||||
| Website Costs | 202 | - | - | 202 | 204 | |||||
| Fire alarm system | 81 | - | - | 81 | 194 | |||||
| Waste collection | 679 | - | - | 679 | 277 | |||||
| Cess Pit | 541 | - | - | 541 | 402 | |||||
| Repairs and maintenance, Decor/building security |
3,935 | - | - | 3,935 | 924 | |||||
| Rent | 4,000 | - | - | 4,000 | 4,000 | |||||
| Refurbishment and enhancements: Curtains Radiator |
- | - | - | - | **887 ** | |||||
| **Sub total ** | 14,107 |
- | - | 14,107 | 12,898 | |||||
| ~~SS~~ | ~~SS~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ||
| A4 Asset and investment purchases, (see table) ~~SS~~ |
~~SS~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ||
| ~~SS~~ | - ~~SS~~ |
- ~~S55~~ |
~~S55~~ | - ~~S55~~ |
~~S55~~ | - ~~S55~~ |
~~S55~~ | ~~S55~~ | ||
| ~~SS~~ | - ~~SS~~ |
- ~~S55~~ |
~~S55~~ | - ~~S55~~ |
~~S55~~ | - ~~S55~~ |
~~S55~~ | ~~S55~~ | ||
| Sub total ~~SS~~ |
- ~~SS~~ |
- ~~S55~~ |
~~S55~~ | - ~~S55~~ |
~~S55~~ | - ~~S55~~ |
~~S55~~ | - ~~S55~~ |
||
| ~~SS~~ | ~~SS~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ||
| Totalpayments ~~SS~~ |
14,107 ~~SS~~ |
- ~~S55~~ |
~~S55~~ | - 0 ~~S55~~ |
~~S55~~ | 14,107 ~~S55~~ |
~~S55~~ | 12,898 ~~S55~~ |
||
| ~~SS~~ ~~—~~ |
~~SS ~~ ~~— SS~~ |
~~SS~~ |
~~S55~~ ~~SS~~ |
~~S55~~ ~~SS~~ |
~~S55~~ ~~SS~~ |
~~S55~~ ~~SS~~ |
~~S55~~ ~~SS~~ ~~=~~ |
~~S55~~ ~~SS~~ ~~=~~ |
~~S55~~ ~~SS~~ ~~=~~ |
~~SS~~ |
| Net of receipts/(payments) ~~—~~ |
8,306 ~~— SS~~ |
~~SS~~ | - ~~SS~~ |
~~SS~~ | - ~~SS~~ |
~~SS~~ | 8,306 ~~SS~~ ~~=~~ |
~~SS~~ ~~=~~ |
4,677 ~~SS~~ ~~=~~ |
~~SS~~ |
| A5 Transfers between funds ~~—~~ |
- ~~— SS~~ |
~~SS~~ | - ~~SS~~ |
~~SS~~ | - ~~SS~~ |
~~SS~~ | - ~~SS~~ ~~=~~ |
~~SS~~ ~~=~~ |
- ~~SS~~ ~~=~~ |
~~SS~~ |
| A6 Cash funds lastyear end ~~—~~ |
109,468 ~~— SS~~ |
~~SS~~ | - ~~SS~~ |
~~SS~~ | - ~~SS~~ |
~~SS~~ | 109,468 ~~SS~~ ~~=~~ |
~~SS~~ ~~=~~ |
104,791 ~~SS~~ ~~=~~ |
~~SS~~ |
| Cash funds this year end ~~—~~ |
117,774 ~~— SS~~ |
~~SS~~ | - ~~SS~~ |
~~SS~~ | - ~~SS~~ |
~~SS~~ | 117,774 ~~SS~~ ~~=~~ |
~~SS~~ ~~=~~ |
109,468 ~~SS~~ ~~=~~ |
~~SS~~ |
| ~~—~~ | ~~— SS~~ | ~~SS~~ | ~~SS~~ | ~~SS~~ | ~~SS~~ | ~~SS~~ | ~~SS~~ ~~=~~ |
~~SS~~ ~~=~~ |
~~SS~~ ~~=~~ |
~~SS~~ |
27/01/2025
CCXX R accounts (SS)1
1
| Section B Statement of assets and liabilities at the end of the period Categories Details Unrestricted funds Restricted funds Endowment funds ~~—=_==~~ |
||||||||||
| ~~—=_==~~ | ||||||||||
| ~~—=_==~~ | ~~—=_==~~ | ~~—=_==~~ | to nearest £ ~~—=_==~~ |
~~—=_==~~ | to nearest £ ~~—=_==~~ |
~~—=_==~~ | to nearest £ ~~—=_==~~ |
~~—=_==~~ | ||
| B1 Cash funds ~~—=_==~~ |
Bank current account ~~—=_==~~ |
~~—=_==~~ | 13,101 ~~—=_==~~ |
~~—=_==~~ | ~~—=_==~~ | ~~—=_==~~ | - ~~—=_==~~ |
~~—=_==~~ | ||
| Bank deposit account ~~—=_==~~ |
~~—=_==~~ | 104,673 ~~—=_==~~ |
~~—=_==~~ | ~~—=_==~~ | ~~—=_==~~ | - ~~—=_==~~ |
~~—=_==~~ | |||
| ~~—=_==~~ | ~~—=_==~~ | - ~~—=_==~~ |
~~—=_==~~ | - ~~—=_==~~ |
~~—=_==~~ | - ~~—=_==~~ |
~~—=_==~~ | |||
| ~~—=_==~~ | Total cash funds ~~—=_==~~ |
~~—=_==~~ | 117,774 ~~—=_==~~ |
~~—=_==~~ | - ~~—=_==~~ |
- ~~—=_==~~ |
~~—=_==~~ | |||
| ~~—=_==~~ | (agree balances with receipts and payments account(s)) ~~—=_==~~ |
|||||||||
| ~~===>~~ | Details ~~===>~~ |
~~===>~~ | to nearest £ ~~===>~~ |
~~===>~~ | to nearest £ ~~===>~~ |
~~===>~~ | to nearest £ ~~===>~~ |
|||
| B2 Other monetary assets ~~===>~~ |
~~===>~~ | ~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
|||
| ~~===>~~ | ~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
||||
| ~~===>~~ | ~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
||||
| ~~===>~~ | ~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
||||
| ~~===>~~ | ~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
||||
| ~~===>~~ | ~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
||||
| ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ ~~==—=Ee~~ |
~~===>~~ | ~~===>~~ ~~==—=Ee~~ |
~~===>~~ | |||
| ~~==—=Ee~~ | Details ~~==—=Ee~~ |
~~==—=Ee~~ | Fund to which asset belongs ~~==—=Ee~~ |
Cost (optional) ~~==—=Ee~~ |
Current value (optional) ~~==—=Ee~~ |
|||||
| B3 Investment assets ~~==—=Ee~~ |
~~==—=Ee~~ | ~~==—=Ee~~ | ~~==—=Ee~~ | ~~==—=Ee~~ | - ~~==—=Ee~~ |
~~==—=Ee~~ | - ~~==—=Ee~~ |
|||
| ~~==—=Ee~~ | ~~==—=Ee~~ | ~~==—=Ee~~ | ~~==—=Ee~~ | - ~~==—=Ee~~ |
~~==—=Ee~~ | - ~~==—=Ee~~ |
||||
| ~~==—=Ee~~ | ~~==—=Ee~~ | ~~==—=Ee~~ | ~~==—=Ee~~ | - ~~==—=Ee~~ |
~~==—=Ee~~ | - ~~==—=Ee~~ |
||||
| ~~==—=Ee~~ | ~~==—=Ee~~ | ~~==—=Ee~~ | ~~==—=Ee~~ | - ~~==—=Ee~~ |
~~==—=Ee~~ | - ~~==—=Ee~~ |
||||
| ~~==—=Ee~~ | ~~==—=Ee~~ | ~~==—=Ee~~ | ~~==—=Ee~~ | ~~==—=Ee~~ | ~~==—=Ee~~ | ~~==—=Ee~~ | ~~==—=Ee~~ | |||
| ~~===>~~ | Details ~~===>~~ |
~~===>~~ | Fund to which asset belongs ~~===>~~ |
~~===>~~ | Cost (optional) ~~===>~~ |
~~===>~~ | Current value (optional) ~~===>~~ |
|||
| B4 Assets retained for the charity’s own use ~~===>~~ |
~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
|||
| ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
||||
| ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
||||
| ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
||||
| ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
||||
| ~~===>~~ | ~~===>~~ | ~~===>~~ | ~~===>~~ | - ~~===>~~ |
~~===>~~ | - ~~===>~~ |
||||
| ~~===>~~ | ~~===>~~ | ~~===>~~ ~~===~~ |
~~===>~~ | ~~===>~~ ~~===~~ |
~~===>~~ | ~~===>~~ ~~===—~~ |
~~===>~~ | |||
| ~~===~~ | Details ~~===~~ |
Fund to which liability relates ~~===~~ |
Amount due (optional) ~~===~~ |
When due (optional) ~~===—~~ |
||||||
| B5 Liabilities ~~===~~ |
~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | - ~~===~~ |
~~===—~~ | ~~===—~~ | |||
| ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | - ~~===~~ |
~~===—~~ | ~~===—~~ | ||||
| ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | - ~~===~~ |
~~===—~~ | ~~===—~~ | ||||
| ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | - ~~===~~ |
~~===—~~ | ~~===—~~ | ||||
| ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | - ~~===~~ |
~~===—~~ | ~~===—~~ | ||||
| ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===—~~ | ~~===—~~ | |
| Signed by one or two trustees on behalf of all the trustees ~~==~~ |
Signature ~~==~~ |
~~==~~ | Print Name ~~==~~ |
~~—~~ ~~==~~ |
Date of approval ~~—~~ ~~==~~ |
|||||
| ~~==~~ | ~~==~~ | ~~==~~ | John Henson ~~==~~ |
~~==~~ | 18.01.2026 ~~==~~ |
|||||
| ~~==~~ | ~~==~~ | ~~==~~ | Christine Snelling-Nash ~~==~~ |
~~==~~ | 18.01.2026 ~~==~~ |
27/01/2025
CCXX R accounts (SS)2
2