Spelthorne Mayor’s Charity Fund
Spelthorne Mayor’s Charity Fund (registered charity number 1172203) Principal Address: Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB
Trustees’ Annual Report 2024-25
2024-25 was the seventh year of operation for the Charity Fund.
During 2024-25 the Trustees worked with both the outgoing Mayor of Spelthorne Cllr Denise Saliagopoulos and the incoming Mayor of Spelthorne, Cllr Med Buck to agree the local charities to be supported by the Fund and the allocation of funds at the end of the Mayoral Year.
As the Accounts show, over the course of the financial year income receive into the Charity Account exceeded payments into the account by £17,682.42 as a result the closing year end balance on the Balance Sheet increased to £23,687.71. The Trust paid out in the year donations totalling £9,000 relating to the charities supported by the previous Mayor Cllr Denise Saliogoloulos who stepped down in May 2024. The breakdown of the payments made by the Mayor Cllr Denise Saliogoloulos in May 2024 is as follows:
| s follows: | |
|---|---|
| £ | |
| Daybreak | 4,000 |
| St Peters & Ashford HP Jasmine Suite | 4,000 |
| Hilary's Hut | 500 |
| Ashford Youth Hut Community Club | 500 |
| Total | 9,000 |
The Trustees note that there is not a good alignment between the current financial years start and end dates and the Mayoral start and year end dates. This means in any one financial year there are transactions relating to two Mayors, with the Mayoral Year
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Spelthorne Mayor’s Charity Fund
starting in late May each year. To simplify and align the financial year to the Mayoral Year, the Charity will liaise with the Charity Commission to amend its financial year dates to run from 1[st] June to 31[st] May each year.
Structure and Governance
The Trust’s deeds set out the governance arrangements. There are required to be three trustees
Objectives and activities
Objectives of the charity
In accordance with the Grant Policy of the Charity Fund, the Trustees will be responsible for identifying and selecting those groups who will benefit from grants to assess their ability to help benefit the lives of Spelthorne residents
Grant making policy - appendix
Financial Review
Principal funding sources – the sole funding source of the Trust are funds raised on an annual basis by the Mayor of Spelthorne in support of the charities agreed with the Trustees.
No material investments held – there are no investments held by the Trust
Purpose of reserves- balances will only be held at the financial year end to carry forward to the end of the Mayoral Year for distribution by the outgoing Mayor.
The charity does not act as custodian charity.
Public Benefit Statement
The trustees confirm that they have complied with their duty to have due regard to the
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Spelthorne Mayor’s Charity Fund
guidance on public benefit published by the Charity Commission in exercising their powers and duties
Objectives and activities
Administration information about the charity
The trustees delegate administrative matters to the Mayor’s Secretary, Maxine Cole, employed by Spelthorne Borough Council.
Accounting support is provided by Spelthorne Borough Council.
The Charity’s bank is Metro Bank, Staines.
The independent examiner is: Les Ford of Hunt Ford & Co. (Accountants) Ltd
Osbourne House, 143-145 Stanwell Road, Ashford,TW15 3QN
See separate report by the independent examiner on the accounts for 2024-25.
Structure, Governance and management of the charity
Plans for the future.
The Charity Fund intends to continue to work with current and future Mayors to support local charities benefitting the residents of Spelthorne. The current Mayor Is Cllr John Doran and the incoming Mayor for 2026-27 is anticipated to be Cllr Sandra Dunn.
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SPELTHORNE MAYOR'S CHARITY
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2025
| INCOME Mayor's Charity Ball Mayor's Charity Events Mayor's Charity General Donations EXPENDITURE Mayor's Charity Ball Mayor's Charity Events Mayor's Charity General Donations Excess of Income over Expenditure Balance Sheet as at 31 March 2025 Excess of Income over Expenditure Balance B/F from 01 Apr. 2024 Balance Carried Forward 31 March 2025 Represented by :- Cash at Bank T.COLLIER Trustee |
2023/24 2024/25 £ £ 1,190.00 100.00 1,996.75 8,506.93 17,213.75 18,075.49 20,400.50 26,682.42 .00 .00 .00 .00 27,600.00 9,000.00 27,600.00 9,000.00 -7,199.50 17,682.42 2023/24 2024/25 £ £ (7,199.50) 17,682.42 13,204.79 6,005.29 6,005.29 23,687.71 6,005.29 23,687.71 |
|---|---|
Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members ol Chaiily Name Spelthorne Mayor's Charity On accounts for the year ended 31ST MARCH 2025 Charity no (if any) 1172203 Set out on pages (MeMber lo include the page numbers of additional sheelsl Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity's trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5){b) of the Charities Act, and to state whether matters have come to my attention. Basis of independent My exarnination was carried out in accordance with general Directions given examiner's statement by the Charity Commission, An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The ProdureS undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a Irue and fair, view and the report is limited to those matlers set out in the statement below. Independent In connection with my examination, no matter has come to my attention examiner's statement lother than that disclosed below ') which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordance with section 130 of the Charities Act" and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delet e words in the bra s if they do not apply. Signed: Date: Name: Mr LJ FORD Relevant professional qualification(s) or body (if any): FCPA (Certlft•d PubllGAc¢ounlant6 AMo¢latlon) Hunl Ford & Co. IAccounlants} Ltd Osboum8 House. 143.145 Slanwo11 Road IER March 2012
Address: HUNT FORD & CO OSBOURNE HOUSE, 143-145 STANloVELL ROAD, ASHFORD MIDDLESEX TW15 3QN Section B Disclosure Only complele if the examiner needs to highlight material problems. IER March 2012
Give here brief details of any items that the examiner wishes to disclose, IER March 2012
SPELTHORNE MAYOR'S CHARITY INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2025 2023124 2024125 INCOME Mayoes Charity Ball Mayorf5 Charity EvÈnts Mayorfs CharltyGeneral Oonatlons 1,190n) 1,996.75 17.213.75 ILN).C 8,5(.93 18,<J75.49 20.40050 26.682.4Z EXPENDITURE Mayor's Charlty Ball Mayor's Charlty Events Mayor's Charlly General Donatlons 27,6¢M(X) 9,(.() 27.6QO. 9,(X]thOO Excess of Ino)me twer Expendltuie -7.199.50 17.682.42 Balance Sheet as at 31 March 2025 2023124 2024125 Exeess of lThcome over E¥pondlture Balance BIF Irom 01 Apr. 2024 Balance Qrrled Forward 31 Marth 2025 17,199.501 13,2U4.79 6,005.29 17.682.42 6.(K)5.29 23,687.71 R•presenled by:_ Cash at Bank 6.005,29 2J.687.71 T.COLUEII Trustee