Spelthorne Mayor’s Charity Fund
Spelthorne Mayor’s Charity Fund (registered charity number 1172203) Principal Address: Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB
Trustees’ Annual Report 2022-23
2022-23 was the fifth year of operation for the Charity Fund.
During 2022-23 the Trustees worked with the then sitting Mayor of Spelthorne, Cllr Ian Sue Doran to agree the local charities to be supported by the Fund and allocated funds at the end of the Mayoral Year.
As the Accounts show at the end of the financial year the Charity there was a surplus of £10,301.36 with a cash balance on the Balance Sheet of £13,204.79. The Trust paid out in the year donations totalling £28,500 relating to the charities supported by the previous Mayor Cllr Ian Harvey.
Structure and Governance
The Trust’s deeds set out the governance arrangements. There are required to be three trustees
Objectives and activities
Objectives of the charity
In accordance with the Grant Policy of the Charity Fund, the Trustees will be responsible for identifying and selecting those groups who will benefit from grants to assess their ability to help benefit the lives of Spelthorne residents
Grant making policy - appendix
Financial Review
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Spelthorne Mayor’s Charity Fund
Principal funding sources – the sole funding source of the Trust are funds raised on an annual basis by the Mayor of Spelthorne in support of the charities agreed with the Trustees.
No material investments held – there are no investments held by the Trust
Purpose of reserves- balances will only be held at the financial year end to carry forward to the end of the Mayoral Year for distribution by the outgoing Mayor.
The charity does not act as custodian charity.
Public Benefit Statement
The trustees confirm that they have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers and duties
Objectives and activities
Administration information about the charity
The trustees delegate administrative matters to the Mayor’s Secretary (currently in an acting capacity) Sheila Kimpton, employed by Spelthorne Borough Council.
Accounting support is provided by Spelthorne Borough Council.
The Charity’s bank is Metro Bank, Staines.
The independent examiner is: Les Ford of Hunt Ford & Co. (Accountants) Ltd
Osbourne House, 143-145 Stanwell Road, Ashford,TW15 3QN
See separate report by the independent examiner on the accounts for 2022-23.
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Spelthorne Mayor’s Charity Fund
Structure, Governance and management of the charity
Plans for the future.
The Charity Fund intends to continue to work with current and future Mayors to support local charities benefitting the residents of Spelthorne. The current Mayor Is Cllr Ian Harvey and the incoming Mayor for 2022-23 is anticipated to be Cllr Susan Doran.
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Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Spelthorne Mayor's Charity On accounts for the year ended 31ST MARCH 2023 Charity no (if any) Set out on pages Respective The charity's trustees are responsible for Ihe preparation of the accounts. responsibilities of The charity's Iruslees consider that an audil is nol required for this year . trustees and examiner under section 144 of the Charities Act 2011 Ilhe Charilies Acll and that an-, independent examination is needed. 11 is my responsibility to.. examine the accounls under section 145 of the Charities Act. to follow the procedures laid down in the general Directions given by t'h, Charity Commission (under section 145{5)Ibl of the Charities Acl, and to state whether particular malters have come to my attention. Basis of independent My examination was carried out in accordance with general Directions givén examiner's statement by the Charity Commission. An examination includes a review of the accounling records kept by the charity and a comparison of the accounts presenled with those records. It also includes consideration of any unusual items or disc105ures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do rioL,"V:':.,: provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'lrue and fair. view and the report is limited to those matters set out in the statement below. Independent In connection with my examination, no matter has ¢ome to my attention examiner's statement (other than thal disclosed below'l which gives me reasonable cause to believe that in, any material respeFI, the requirements.. to keep accounting records in accordance with section 130 of the Charities Act, and to prepare accounts which accord with the accounting records and::" mply with the accounting requirements of the Charities Act have not been met., or 2. to which, in my opinion, attention should be drawn in order to 8nable a proper understanding of the accounts to be reached. Please d the words in t rackels if they do nof appty. Signed: Date: 1410212024 Name: Mr LJ FORD Relevant professional qualification{sl or body lif any): FCPA IER March 2012.
Address: HUNT FORD & CO OSBOURNE HOUSE, 143-145 STANVVELL ROAD, ASHFORD MIDDLESEX TW15 3QN Section B Disclosure Only complete if the examinei needs lo highlight material problems. IER March 2012
Give here brief details of any items that the exarniner wishes to disclose. IER March 2012
SPELTHORNE MAYOR'S CHARITY INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2023 2021122 2022123 INCOME Mayo('s Charity 8all Mayor's Charity Events Mayoi's Charlty General DonatlOll5 2,945.00 1,712.18 22,836.62 6,880.00 4,831.60 27,089.76 27.493.80 38,801,36 EXPENDITURE Mayor's Charity Ball Mayor's Charity Events M3yoI's Charity General l)onation5 .00 .00 .00 28.500.00 .00 27,000.0 27,000.00 28,YJO.00 E¥¢ess of Income over Expendltu 4g3.80 10,301.36 Balance Sheet as at 31 March 2023 2021122 2022123 Excess of Income over Expenditure Balance 8/F from 01 Apr. 2021 Balance Carrted Forward 31 March 2022 493.80 2,409.63 2,3.43 10,301.36 2,903.43 13,204.79 Represented by:_ Cash at Bank 2,)3.43 13,204.79 T.COLLIER Trustee
Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Spelthorne Mayor's Charity On accounts for the year ended 31ST MARCH 2023 Charity no (if any) Set out on pages Respective The charity's trustees are responsible for Ihe preparation of the accounts. responsibilities of The charity's Iruslees consider that an audil is nol required for this year . trustees and examiner under section 144 of the Charities Act 2011 Ilhe Charilies Acll and that an-, independent examination is needed. 11 is my responsibility to.. examine the accounls under section 145 of the Charities Act. to follow the procedures laid down in the general Directions given by t'h, Charity Commission (under section 145{5)Ibl of the Charities Acl, and to state whether particular malters have come to my attention. Basis of independent My examination was carried out in accordance with general Directions givén examiner's statement by the Charity Commission. An examination includes a review of the accounling records kept by the charity and a comparison of the accounts presenled with those records. It also includes consideration of any unusual items or disc105ures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do rioL,"V:':.,: provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'lrue and fair. view and the report is limited to those matters set out in the statement below. Independent In connection with my examination, no matter has ¢ome to my attention examiner's statement (other than thal disclosed below'l which gives me reasonable cause to believe that in, any material respeFI, the requirements.. to keep accounting records in accordance with section 130 of the Charities Act, and to prepare accounts which accord with the accounting records and::" mply with the accounting requirements of the Charities Act have not been met., or 2. to which, in my opinion, attention should be drawn in order to 8nable a proper understanding of the accounts to be reached. Please d the words in t rackels if they do nof appty. Signed: Date: 1410212024 Name: Mr LJ FORD Relevant professional qualification{sl or body lif any): FCPA IER March 2012.
Address: HUNT FORD & CO OSBOURNE HOUSE, 143-145 STANVVELL ROAD, ASHFORD MIDDLESEX TW15 3QN Section B Disclosure Only complete if the examinei needs lo highlight material problems. IER March 2012
Give here brief details of any items that the exarniner wishes to disclose. IER March 2012
SPELTHORNE MAYOR'S CHARITY INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2023 2021122 2022123 INCOME Mayo('s Charity 8all Mayor's Charity Events Mayoi's Charlty General DonatlOll5 2,945.00 1,712.18 22,836.62 6,880.00 4,831.60 27,089.76 27.493.80 38,801,36 EXPENDITURE Mayor's Charity Ball Mayor's Charity Events M3yoI's Charity General l)onation5 .00 .00 .00 28.500.00 .00 27,000.0 27,000.00 28,YJO.00 E¥¢ess of Income over Expendltu 4g3.80 10,301.36 Balance Sheet as at 31 March 2023 2021122 2022123 Excess of Income over Expenditure Balance 8/F from 01 Apr. 2021 Balance Carrted Forward 31 March 2022 493.80 2,409.63 2,3.43 10,301.36 2,903.43 13,204.79 Represented by:_ Cash at Bank 2,)3.43 13,204.79 T.COLLIER Trustee