## CHAPLAINCY DERBYSHIRE 

## FINANCIAL STATEMENTS 

## FOR 

31 MARCH 2023 

Charity Number 1172198 



## CHAPLAINCY DERBYSHIRE 

## FINANCIAL STATEMENTS 

## YEAR ENDED 31 MARCH 2023 

|Contents|Contents||Page|Page|
|---|---|---|---|---|
|Trustees|||1||
|Trustees'|<br>annual<br>report||2-5||
|Independent<br>Examiner's||<br>Report|6||
|Receipts|<br>and<br>Payments|<br>Account|7||
|Balance|<br>sheet||8||
|Notes<br>to|<br>the<br>financial<br>statements||9-10||





## CHAPLAINCY DERBYSHIRE 

## MEMBERS OF THE BOARD OF TRUSTEES AND PROFESSIONAL ADVISERS 

## The board of trustees 

Joy Bates (Appointed 4th April 2022) Dr William Poole (Appointed 4th April 2022) Rev Robert Atkins (Appointed 4th April 2022) Deborah-Anne Budge-Burrows (Appointed 4th April 2022) Sandra Hinds (Appointed 22nd March 2017) Rev Anita Matthews (Appointed (22nd March 2017) 

Registered omce St Peters Church St Peters Street Derby DEI ISN 

## Independent Examiner 

Derby Community Accountancy Service Babington Lodge 128 Green Lane Derby DEI IRY 

-1- 



CHAPLAINCY DERBYSHIRE 

## TRUSTEES' ANNUAL REPORT 

## YEAR ENDED 31 MARCH 2023 

The trustees have the pleasure in presenting their report and the unaudited financial statements of the charity for the year ended 31 March 2023. 

## OBJECTIVES AND ACTIVITIES 

## Introduction 

Chaplaincy Derbyshire is a Charitable Incorporated Organisation, CIO, (1172198). It is based at St. Peter's Centre, St. Peter's Street, Derby DEI ISN. As of 1st April 2022 Workplace Chaplaincy Derbyshire and Derbyshire Rural Chaplaincy have been incorporated into Chaplaincy Derbyshire. 

## Purpose and Main Activities of the Charity 

## The objects of the CIO are: 

1. To advance the Christian Religion mainly, but not exclusively, by the provision of pastoral care through chaplaincy services for the benefit of the public in Derby City, Derbyshire and surrounding areas. 

2. To promote the physical, mental and spiritual well-being of the inhabitants of Derby City, Derbyshire and surrounding areas mainly, but not exclusively, by the provision of advice and `support.` 

3. To support, care for and treat persons in need in Derby City, Derbyshire and surrounding areas who are homeless or suffering from the effects of poverty, sickness, disability, alcoholism, drug addiction, offending behaviour or any other mental or physical infirmity, as an expression of Christian faith. 

## SUMMARY OF THE MAN ACTIVITIES UNDERTAKEN FOR THE PUBLIC BENEFIT m RELATION TO THESE OBJECTS 

In planning our activities for the year we kept in mind the Charity Commission's guidance on public benefit at our trustees meetings. 

## ACHIEVEMENTS AND PERFORMANCE 

Chaplaincy Derbyshire has around 75 chaplains active at any one time, from a base of 120, operating in a range of diverse sectors (retail, business, health care, social care, education, city council, rural, police and fire and sport and leisure). As an example of the work done by Chaplaincy Derbyshire the Lead Rural Chaplain writes: 

"The Derbyshire Rural Chaplaincy (DRC) has settled well into our new home and parent organisation, Chaplaincy Derbyshire. The support provided by Chaplaincy Derbyshire enables the DRC to get on with supporting the rural and agricultural community in Derbyshire offering 

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## CHAPLAINCY DERBYSHIRE 

## TRUSTEES' ANNUAL REPORT 

## YEAR ENDED 31 MARCH 2023 

Christian spiritual and pastoral care. The DRC team visit the Agricultural Business Centre every Monday to meet the farming community and we conducted 283 face to face visits on farms between April 2022 and March 2023, as well as providing a hospitality space and Christian presence at Agricultural Shows across the County. The DRC also supported 19 church services and took 4 weddings, 9 baptisms and 17funerals to complement the mission and ministry of the rural church in Derbyshire. The DRC is very much looking forward to the future as an integral part of Chaplaincy Derbyshire's work across the county ". 

The trustees continue to have due regard for their duty to comply with guidance of the Charity Commission on public benefit in the exercise of their powers or duties. 

## fraining and Safeguarding 

All Chaplains and Trustees have DBS clearance to work with Chaplaincy Derbyshire (see Structure, Governance and Management above) and access to a Safeguarding Officer. 

During there 2022-23 were two training days that covered a wide range of topics including: 

- What is Chaplaincy Derbyshire? 

- To understand the structure / working of the organisation. 

- What is Chaplaincy? 

- Helping us to ensure a common understanding of the principles of this ministry 

- Good Practice — confidentiality and accountability 

- Chaplain wellbeing 

- Safeguarding 

Training remains an important aspect of Chaplaincy Derbyshire activities. 

## Future Plans 

Chaplaincy Derbyshire will continue to develop and review its structure and plans to appoint 3 workers to cover: 

- Chaplaincy Overall Development 

- Healthcare Chaplaincy Development 

Communications 

The ecumenical partnerships will continue to be encouraged and strengthened along with recruitment of volunteer chaplains for all sectors. Opportunities for financial support will continue to be reviewed for all sectors with grant applications made as appropriate. 

## FINANCIAL REVIEW 

Chaplaincy Derbyshire funds are used solely for operational costs to support the Chaplaincy service (provision of training, expenses of office, uniforms, publicity administration and travel costs). Regular annual income comes from a contract held with Derbyshire Community 

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## CHAPLAINCY DERBYSHIRE 

## TRUSTEES' ANNUAL REPORT 

## YEAR ENDED 31 MARCH 2023 

Healthcare Services NHS Foundation Trust for provision of Chaplaincy Services to patients in the community, and a contract held with Erewash Primary Care Network for provision of Chaplaincy Services to their GP Surgeries. 

Significant grant support is also received from a number of organisations including the Police and Fire services, tmsts and associated churches. 

We receive payment from the Diocese of Southwell and Nottingham when their chaplains attend our Chaplaincy Training Days and occasional donations from individuals. 

There were two paid Chaplains in the year; one is Lead Chaplain for the Police and Fire services and the other Lead Chaplain for Rural Chaplaincy. All other chaplains are volunteers. There is no charge for the Chaplaincy Service, with the exception of the contract outlined above. 

## Chaplaincy Derbyshire sub-contracts payroll and pension management. 

At 31st March 2023 the balance of funds was E75565.27— see separate Financial Statement. 

## STRUCTURE. GOVERNANCE AND MANAGEMENT 

## Governing Document 

The governing document of the CIO is a Constitution which was accepted in June 2017. In accordance with that document, new trustees are appointed by the existing trustees. 

A more formal structure has been implemented as the work of the CIO has expanded and there is now an Operations Team that manages the more day-to-day needs. The trustees meet six times a year to transact the business of the CIO. There is also contact between trustees by email. Four of the Trustees are actively involved as a serving Chaplain. 

Chaplains are appointed via a stringent interview process, and are subject to an enhanced DBS check as well as induction and ongoing training. All Chaplains are required to abide by Chaplaincy Derbyshire's Safeguarding, Data Protection and other relevant policies. 

## Trustee selection methods 

A skills audit has been undertaken to discover those skills which are required by the trustee body. Efforts are made to recruit trustees who meet the skill requirement. 

## Risk management policy 

The trustees examine the major risks that the charity faces each financial year when preparing and updating the strategic plan. The charity has developed systems to monitor and control these risks to mitigate any impact that they may have on the charity in the future. 

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## CHAPLAINCY DERBYSHIRE 

## TRUSTEES' ANNUAL REPORT 

YEAR ENDED 31 MARCH 2023 

## Independent Examiner 

Derby CAS are continuing in office as independent examiner 

Registered office: St. Peter's Centre St. Peter's Street Derby DEI ISN 

Signed on behalf of the trustees 

Dr. W. Poole Trustee 

Approved by the trustees on: 

-5- 



## CHAPLAINCY DERBYSHIRE 

## Independent Examiner's Report to the Trustees of Chaplaincy Derbyshire 

I report on the accounts of the charity for the year ended 31 March 2023 which are set out on pages 7 to 10. 

Respective responsibilities of the trustees and examiner As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). 

I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

Independent examiner's statement I have completed my examination. I confinn that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: • accounting records were not kept in accordance with section 130 of the Act or 

- the accounts do not accord with the accounting records 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

Mark Newey ACMA Date Derby Community Accountancy Service Babington Lodge 128 Green Lane 

Derby DEI IRY 



## CHAPLAINCY DERBYSHIRE 

## RECEIPTS AND PAYMENTS ACCOUNT 

## YEAR ENDED MARCH 31 st 2023 

||||||||||||||Total|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||Unrestricted||||<br>Restricted||||
|||||||Funds||||Funds|||2023|
|Receipts||||||||||||||
|Grants||||Note|<br>I|15810||||30814<br>46624||||
|Fundraising<br>and<br>donations||||Note<br>2|||||o|11588|||11588|
|Sundry<br>Income||||Note<br>3|||||o||327||327|
|Bank<br>Interest||||||||555|||o||555|
|||||||16365||||42729||59094||
|Payments||||||||||||||
|General<br>Administration|||||||1355||||o||1355|
|Training|||||||1961||||o||1961|
|Insurance|||||||685||||o||685|
|Room<br>Hire||||||||849|||o||849|
|General<br>expenses||||||4659|||||o||4659|
|Police<br>and<br>fire<br>chaplain||||||||o||17384|||17384|
|Rural<br>Chaplain||||||||o||16593|||16593|
|Rural<br>Chaplaincy<br>expenses||||||||o|||7723||7723|
|Rual<br>Chaplaincy<br>Administration||||||||o|||6722||6722|
|Total<br>Expenditure|||||||9509|||48422||57931||
|Surplus/(Deficit)<br>for|<br>year||||||6856|||-5693|||1163|
|Transfer<br>between<br>funds||||||||||||||
|Fund<br>balance<br>brought|||<br>forward|||35119||||39283|||74402|
|Fund<br>balance<br>carried||<br>forward||||41975||||33590|||75565|





## CHAPLAINCY DERBYSHIRE 

## STATEMENT OF ASSETS AND LIABILITIES AS AT MARCH 31st 2023 

||||||||||Total|
|---|---|---|---|---|---|---|---|---|---|
||||||||||2023|
||Investments||||||Note<br>4||20236|
||Current||<br>Assets|||||||
||Debtors|||||||||
||Cash<br>at|<br>bank|||<br>and|in||||
||hand||||||||75565|
||||||||||75565|
||Creditors|||||||||
||Total<br>Asset|||<br>Value|||||95801|
|Chair||||||||Date||
||||||4,|||||
|Treasurer|||||||||Date|



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## CHAPLAINCY DERBYSHIRE 

## NOTES TO THE ACCOUNTS 

## Note 1 

## Grant Income 

|||||||||||Total|
|---|---|---|---|---|---|---|---|---|---|---|
|||||||Unrestricted|Restricted|||2023|
|Erewash<br>Primary<br>Care||||<br>Network||8060||o||8060|
|Diocese<br>of|<br>Derby|||||7750||o||7750|
|Police<br>and|<br>Clime|<br>Commission||||o|10814|||10814|
|Methodist|Churches|||||0|19000|||19000|
|Duke<br>of<br>Devonshire|||<br>Charitable<br>Trust|||||1000||1000|
|||||||15810|30814||46624||



|Note<br>2|||||||
|---|---|---|---|---|---|---|
|Donations|||||||
|||||||Total|
||||Unrestricted|Restricted||2023|
|Regular<br>RCD||<br>Donations|||1200|1200|
|Other<br>RCD|Donations||0|10388||10388|
||||0|11588<br>11588|||



## Note 3 Sundry income 

|||Total|
|---|---|---|
|Unrestricted|Restricted|2023|
||327|327|
|0|327|327|



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## CHAPLAINCY DERBYSHIRE 

## NOTES TO THE ACCOUNTS 

## Note 4 

|Note<br>4|Note<br>4|||||||||
|---|---|---|---|---|---|---|---|---|---|
|Investments<br>-||Account|<br>values|<br>as|<br>at|<br>30th|<br>June|2023||
|Account<br>212001001F|||||||||16840|
|Account|<br>212001002S||||||||3396|
||||||||||20236|
|Note<br>5||||||||||
|Restricted<br>Funds||||||||||



|||||||||Transfer|||
|---|---|---|---|---|---|---|---|---|---|---|
|||||Opening||||Between|Closing||
|||||Balance||Income|Expenditure|`Funds`|Balance||
|Rural|<br>Chaplaincy|||29976||31915|31038|o|30853||
|Police|<br>and|<br>Fire<br>Chaplaincy|||9307|10814|17384|0||2737|
|||||39283||42729|48422|O|33590||