**Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From 01 09 2023 To 31 08 2024** ## Section A ## Reference and administration details **Charity name** **BRANDON COMMUNITY ASSOCIATION DURHAM** **Other names charity is known by Registered charity number (if any) 1172140** **Charity's principal address** BRANDON LANE BRANDON DURHAM **Postcode DH7 8PS** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Mr T Sharples|Chairman||| ||Mr M Hartley|Treasurer||| ||Mrs A Ferguson|Secretary||| ||Mr C Dye|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** - Type of governing document (eg. trust deed, constitution) **Constitution** **Charitable Incorporated Organisation** How the charity is constituted (eg. trust, association, company) **Appointed by a resolution passed at a properly convened meeting of** Trustee selection methods **the charity trustees.** (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** |You**may choose**to include
additional information, where
relevant, about:
•policies and procedures
adopted for the induction and
training of trustees;
•the charity’s organisational
structure and any wider
network with which the charity
works;
•relationship with any related
parties;
•trustees’ consideration of
major risks and the system
and procedures to manage
them.|**Statement on Governance and Administration:**
Brandon Community Hall is managed by a board of trustees who meet
regularly to oversee operations and ensure the charity’s objectives are
being met. All necessary policies and procedures are in place and are
reviewed annually, including safeguarding, health and safety, data
protection, and financial controls.
New trustees receive a full induction, which includes an overview of the
charity’s activities, governance documents, and key policies. Ongoing
training opportunities are provided to ensure trustees remain informed of
best practices and regulatory responsibilities.
The charity operates independently but works closely with local
community groups, users of the hall, and statutory bodies to support
community development and engagement.
There are no related party transactions. Any potential conflicts of interest
are managed in accordance with the charity’s conflict of interest policy.
Trustees regularly review potential risks facing the charity. A risk register
is maintained and reviewed annually to ensure appropriate systems and
procedures are in place to mitigate major risks, including financial,
operational, and reputational risks.| |---|---| ## **Section C Objectives and activities** March **2012** **TAR** 2 |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|To further or benefit the residents of Brandon and the surrounding area,
without distinction of sex, sexual orientation, race or of political, religious
or other opinions by associating together the said residents and the local
authorities, voluntary and other organisations in a common effort to
advance education and to provide facilities in the interests of social
welfare for recreation and leisure time occupation with the objective of
improving the conditions of life for the residents.
In furtherance of these objects but not otherwise, the trustees shall have
power:
To establish or secure the establishment of a community centre and to
maintain or manage or co-operate with any statutory authority in the
maintenance and management of such a centre for activities promoted
by the charity in furtherance of the above objects_._| |---|---| ||The Association manages a Community Hall used for the purpose of
providing a venue for individuals/organisations to hold their particular
events and charged by the hour.
It is home to the Brandon Table Tennis Club, the 5th Durham Scout
Group as well as hiring rooms to Slimming World, Food Bank, Yoga
Classes, Tai-Chi Classes, Quilting Groups, Dancing Groups, Pain
Support Group, French Classes, and a Games Group. The total number
of Hall users per week is 452, plus private parties. The Charity also
operates football coaching sessions for young people in the Brandon
Area.
The facility is open to individuals and organisations connected with the
local and wider community and is hired for social and community
activities.
We confirm the trustees have had regard to the Charity Commission’s
guidance on public benefit.| ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 Brandon Community Hall actively seeks and applies for grant funding to support the improvement and sustainability of the hall and its services. We have received valuable support from organisations including County Durham Community Foundation, Believe Housing, the local Area Action Partnership Neighbourhood Budget, Brandon Parish Council and Durham County Council. All grant applications are overseen by the trustees and align with the charity’s objectives and community needs. You **may choose** to include further statements, where relevant, about: • policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance March **2012** **TAR** 4 ## Section D Achievements and performance |**Summary of the main**
**achievements of the charity**
**during the year**||**Background**
The Charity was established in 2017 to take over the operation of
Brandon Community Hall (otherwise known as Brandon Colliery Miners’
Welfare Hall) from the existing operating charity: Brandon Community
Association Hall (Reg No 1075364)(“BCAH”).
The plan to effect this handover has been developed in agreement with
Durham County Council who are the Custodian and Management
Trustee of Brandon Community Hall. The purpose of the transition is to
use a more modern form of charitable legal entity, a Charitable
Incorporated Organisation (CIO).
The handover is now complete and the Charity (BCAD) fully operates the
community hall. The charity BCAH is now dormant and will be retained
until the lease arrangements for the new charity BCAD have been
completed. This matter continues to be in the hands of Durham County
Council.
**Activities**
This hand-over of the day to day operation of the community hall from
BCAH to BCAD was completed in 2019.
The community hall has been successfully operated over the year, with
income from hall users returning to pre-COVID levels.
**Reserves**
Retained unrestricted funds surpluses for the year have increased
primarily due to increased income from hall bookings and reduced energy
costs.
Restricted (grant) funds held have risen due to the award of grants to be
released during the following financial year.
**Brandon Community Association Durham – Update June 2025**
Over the past two years, the Association has undertaken a number of
significant improvements to enhance the quality, safety, and energy
efficiency of Brandon Community Hall.
As part of our ongoing commitment to sustainability and cost-efficiency,
new windows have been installed in both the large and small halls. This
upgrade has already had a positive impact, notably reducing heating
costs and improving overall comfort for hall users.
More recently, we were delighted to receive a Resilience Grant from
Durham County Council. This valuable funding has enabled us to carry
out essential repair and improvement works, including:
•
Roof repairs
•
Installation of new emergency exit doors
•
Replacement of floor coverings throughout all corridors and
passage areas
•
Upgrades to external lighting
•
Repairs to external drainage systems
•
Replacement of aging cast iron guttering, along with new fascias| |---|---|---| March **2012** **TAR** 5 ## erformance p and soffits - Internal redecoration of the main hall and front entrance passage - Installation of a 4 metre screen, projector, and sound system - Replacement of stage curtains These enhancements have significantly improved the functionality, safety, and appearance of the facility, ensuring it remains a welcoming and accessible space for all members of the community. We remain committed to the continued development and maintenance of the Welfare Hall and are grateful for the support received from local authorities, volunteers, and our community partners. March **2012** **TAR** 6 **Section E Financial review** ~~eee~~ The Association aims to keep sufficient reserves to meet the average **Brief statement of the** running costs of the Hall for a minimum of three months. **charity’s policy on reserves** **Details of any funds materially** None **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## ~~ee~~ **Section F Other optional information** ## ~~a~~ **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Michael John Hartley Tom Sharples **Position (eg Secretary, Chair,** ~~ae ee~~ **etc)** ~~a~~[Treasurer ] Chairman **Date** 16th June 2025 March **2012** **TAR** 7 |**1172140**
**31/08/2024**
**Receipts andpayments accounts**
**To**
**For the period**
**from**
**Brandon Community Association Durham**
**01/09/2023**
~~rr~~|**1172140**
**31/08/2024**
**Receipts andpayments accounts**
**To**
**For the period**
**from**
**Brandon Community Association Durham**
**01/09/2023**
~~rr~~|**1172140**
**31/08/2024**
**Receipts andpayments accounts**
**To**
**For the period**
**from**
**Brandon Community Association Durham**
**01/09/2023**
~~rr~~|**1172140**
**31/08/2024**
**Receipts andpayments accounts**
**To**
**For the period**
**from**
**Brandon Community Association Durham**
**01/09/2023**
~~rr~~|**1172140**
**31/08/2024**
**Receipts andpayments accounts**
**To**
**For the period**
**from**
**Brandon Community Association Durham**
**01/09/2023**
~~rr~~|**1172140**
**31/08/2024**
**Receipts andpayments accounts**
**To**
**For the period**
**from**
**Brandon Community Association Durham**
**01/09/2023**
~~rr~~|**1172140**
**31/08/2024**
**Receipts andpayments accounts**
**To**
**For the period**
**from**
**Brandon Community Association Durham**
**01/09/2023**
~~rr~~|**1172140**
**31/08/2024**
**Receipts andpayments accounts**
**To**
**For the period**
**from**
**Brandon Community Association Durham**
**01/09/2023**
~~rr~~|**CC16a**
~~_~~|**CC16a**
~~_~~|| |---|---|---|---|---|---|---|---|---|---|---| |**Section A Receipts and payments**||||||||||| ||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**||**Total funds**||**Last year**|| ||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|| |**A1 Receipts**||||||||||| |Hall Hire Income|**36,726**||**-**||**-**||**36,726**||**31,020**|| |Grant Income Durham CountyCouncil|**-**||**10,000**||**-**||**10,000**||**-**|| |Grant Income CommunityFund|**-**||**3,722**||**-**||**3,722**||**5,000**|| |Grant Income Believe Housing|**-**||**10,000**||**-**||**10,000**||**319**|| |Grant income Warm Spaces|**-**||||**-**||**-**||**1,000**|| |Grant Income Parish Council|**-**||**350**||**-**||**350**||**857**|| |Other Grant Income|**-**||**-**||**-**||**-**||**2,974**|| |Misc Income|**323**||**-**||**-**||**323**||**90**|| |**_Sub total_**_(Gross income for AR)_|_(Gross income for AR)_
**37,049**||**24,072**||**-**||**61,121**||**41,260**|| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_**
**-**
**-**
**-**
**-**
**-**
**_Total receipts_**
**37,049**
**24,072**
**-**
**61,121**
**41,260**
~~——————~~||||||||||| |**A3 Payments**||||||||||| |Staff Costs|**8,878**||**-**||**-**||**8,878**||**7,948**|| |Utilities|**11,313**||**-**||**-**||**11,313**||**20,070**|| |Overheads|**1,687**||**-**||**-**||**1,687**||**2,813**|| |Repairs & Maintenance|**5,046**||**-**||**-**||**5,046**||**2,270**|| |Activities|**-**||**7,528**||**-**||**7,528**||**3,906**|| |BuildingImprovements|**-**||**12,026**||**-**||**12,026**||**14,292**|| |Other Misc Costs|**-**||**-**||**-**||**-**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| |**_Sub total_**|**26,924**||**19,554**||**-**||**46,478**||**51,299**|| |**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_**
**-**
**-**
**-**
**-**
**-**
**_Total payments_**
**26,924**
**19,554**
**-**
**46,478**
**51,299**
~~——————~~||||||||||| |**_Net of receipts/(payments)_**
**10,125**
**4,518**
**-**
**14,643**
**-**
**10,039**
**A5 Transfers between funds**
**-**
**-**
**-**
**-**
**-**
**A6 Cash funds last year end**
**23,215**
**16,603**
**-**
**39,818**
**49,857**
**_Cash funds this year end_**
**33,340**
**21,121**
**-**
**54,461**
**39,818**
~~—————~~||||||||||| 8 CCXX R1 accounts (SS) 30/06/2025 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---|---| ||||**Unrestricted**
**Restricted funds**|**Restricted funds**
**Endowment**| |**Categories**||**Details**|**funds**|**funds**| ||||**to nearest £**
**to nearest £**|**to nearest £**| |**B1 Cash funds**|**33,200**
**21,261**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**33,340**
**21,121**
**-**
Current Account
**_Total cash funds_**
~~—_——~~|||| |||(agree balances with receipts and payments account(s))|OK
OK|OK| ||||**Unrestricted**
**Restricted funds**|**Restricted funds**
**Endowment**| ||||**funds**|**funds**| |||**Details**|**to nearest £**
**to nearest £**|**to nearest £**| |**B2 Other monetary assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~===>~~|||| |||**Details**|**Fund to which asset**
**belongs**
**Cost (optional)**|**Current value**
**(optional)**| |**B3 Investment assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~===>~~|||| |||**Details**|**Fund to which asset**
**belongs**
**Cost (optional)**|**Current value**
**(optional)**| |**B4 Assets retained for the**
**charity’s own use**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~===>~~|||| ||||**Fund to which**
**Amount due**|**When due**| |||**Details**|**liability relates**
**(optional)**|**(optional)**| |Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**|Commercial Income
**100**
**Q1 2025**
**-**
**-**
**-**
**-**
Date of approval
16/06/2025
16/06/2025
Print Name
M Hartley - Treasurer
T Sharples - Chair
Signature
Deposits Held
~~——=~~|||| |CCXX R2 accounts (SS)||9||30/06/2025| **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** |**Report to the trustees/**
**members of**|Charity Name
Brandon Community Association Durham CIO|Charity Name
Brandon Community Association Durham CIO|Brandon Community Association Durham CIO|| |---|---|---|---|---| |||||| |**On accounts for the year**|31stAugust 2024||**Charity no**|**1172140**| |**ended**|||**(if any)**|| |||||| |**Set out on pages**||||| ||1 to 9|||| ||I report to the trustees on my examination of the accounts of the above||I report to the trustees on my examination of the accounts of the above|| ||charity (“the Trust”) for the year ended 31/8/2024.|||| - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Date:** 27[th] June 2025 **Signed: Name:** Michael Barnes ~~Ps~~ **Relevant professional** Member of the Institute of Chartered Accountants in England and Wales **qualification(s) or body (if any): Address:** 2 Bonavista Drive Sunderland Tyne & Wear, SR4 9AP Page 10 **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . Page 11