**Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From 01 09 2021 To 31 08 2022** ## Section A Reference and administration details ## **BRANDON COMMUNITY ASSOCIATION DURHAM** **Charity name Other names charity is known by Registered charity number (if any) 1172140 Charity's principal address** BRANDON LANE BRANDON DURHAM **Postcode DH7 8PS** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Mr T Sharples|Chairman||| ||Mr M Hartley|Treasurer||| ||Mrs A Ferguson|Secretary||| ||Mr D Hird|||| ||Mr C Dye|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document **Constitution** - (eg. trust deed, constitution) **Charitable Incorporated Organisation** How the charity is constituted - (eg. trust, association, company) **Appointed by a resolution passed at a properly convened meeting of** Trustee selection methods **the charity trustees.** - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To further or benefit the residents of Brandon and the surrounding area, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. March **2012** **TAR** 2 In furtherance of these objects but not otherwise, the trustees shall have power: To establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects _._ The Association manages a Community Hall used for the purpose of providing a venue for individuals/organisations to hold their particular events and charged by the hour. **Summary of the main activities undertaken for the** It is home to the Brandon Table Tennis Club, the 5th Durham Scout **public benefit in relation to** Group and a Bingo Group as well as hiring rooms to Slimming World, and **these objects (include within** a Food Bank. **this section the statutory declaration that trustees have** The facility is open to individuals and organisations, connected with the **had regard to the guidance** area of Brandon, to hire for the purposes of social and community **issued by the Charity** activities. **Commission on public benefit)** We confirm the trustees have had regard to the Charity Commission’s guidance on public benefit. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** ## **Background** The Charity was established in 2017 to take over the operation of Brandon Community Hall (otherwise known as Brandon Colliery Miners’ Welfare Hall) from the existing operating charity: Brandon Community Association Hall (Reg No 1075364)(“BCAH”). The plan to effect this handover has been developed in agreement with Durham County Council who are the Custodian and Management Trustee of Brandon Community Hall. The purpose of the transition is to use a more modern form of charitable legal entity, a Charitable Incorporated Organisation (CIO). During the handover there continues to be a period of parallel running of the hall between the two charities. However, the charity BCAH is now dormant and will be retained until the lease arrangements for the new charity BCAD have been completed. This matter is in the hands of Durham County Council ## **Activities** This hand-over of the day to day operation of the community hall from BCAH to BCAD was completed in 2019. The community hall has been successfully operated over the year, with income from hall users returning to pre-COVID levels. However, the significant rise in utilities costs has seen retained surpluses for the year fall to just below break-even. March **2012** **TAR** 4 ## **Section E Financial review** The Association aims to keep sufficient reserves to meet the average **Brief statement of the** running costs of the Hall for a minimum of three months. **charity’s policy on reserves** **Details of any funds materially** None **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Michael John Hartley **Position (eg Secretary, Chair, etc)**[Treasurer ] **Date** 27th June 2023 Ann Fergusson Secretary March **2012** **TAR** 5 |**Brandon Community Association Durham**|**Brandon Community Association Durham**|**1172140**|| |---|---|---|---| |**Receipts andpayments accounts**|||**CC16a**| |**01/09/2021**
**For the period**
**from**|**To**|**31/08/2022**|| |**Section A Receipts and payments**|**Section A Receipts and payments**|||||||||| |---|---|---|---|---|---|---|---|---|---|---| ||**Unrestricted**
**funds**|||**Restricted funds**||**Endowment**
**funds**||**Total funds**||**Last year**| ||**to the nearest**|**£**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**| |**A1 Receipts**||||||||||| |Hall Hire Income|**25,428**|||**-**||**-**||**25,428**||**6,364**| |Grant Income Coop||**-**||**819**||**-**||**819**||**823**| |Grant Income Covid Grant||||**-**||**-**||**-**||**22,330**| |Grant Income CommunityFund||**-**||**6,567**||**-**||**6,567**||**5,000**| |Grant Income Brandon PC||**-**||**-**||**-**||**-**||| |Other Grant Income||**-**||**2,000**||**-**||**2,000**||| |Misc Income||**-**||**-**||**-**||**-**||**80**| |||**-**||**-**||**-**||**-**||| |**_Sub total_**_(Gross income for AR)_|**25,428**|||**9,386**||**-**||**34,814**||**34,597**| |||||||||||| |**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**|||||||| |---|---|---|---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**||**Restricted funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |
Hall Hire Income|**25,428**||**-**||**-**||**25,428**||**6,364**| |Grant Income Coop|**-**||**819**||**-**||**819**||**823**| |Grant Income Covid Grant|||**-**||**-**||**-**||**22,330**| |Grant Income CommunityFund|**-**||**6,567**||**-**||**6,567**||**5,000**| |Grant Income Brandon PC|**-**||**-**||**-**||**-**||| |Other Grant Income|**-**||**2,000**||**-**||**2,000**||| |Misc Income|**-**||**-**||**-**||**-**||**80**| ||**-**||**-**||**-**||**-**||| |**_Sub total_**_(Gross income for AR)_|**25,428**||**9,386**||**-**||**34,814**||**34,597**| |**A2 Asset and investment sales,**
**(see table).**|**-**
**-**
**-**
**25,428**||**-**
**-**
**-**
**9,386**||**-**
**-**
**-**
**-**||**-**
**-**
**-**
**34,814**||| ||**-**||||||||| ||**-**||||||||**-**| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||||| ||||||||||**34,597**| ||||||||||| |
Staff Costs|**7,422**||**-**||**-**||**7,422**||**6,848**| |Utilities|**11,262**||**-**||**-**||**11,262**||**3,819**| |Overheads|**1,088**||**-**||**-**||**1,088**||**1,914**| |Repairs & Maintenance|**5,368**||**-**||**-**||**5,368**||**2,723**| |Activities|**-**||**404**||**-**||**404**||**-**| |BuildingImprovements|**-**||**1,396**||**-**||**1,396**||| |Other Misc. Costs|**-**||**-**||**-**||**-**||**165**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_ **|**25,140**||**1,800**||**-**||**26,940**||**15,469**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**-**||||||||| ||**-**||||||||| |**_Sub total_ **|**-**||||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**15,469**| ||||||||||| ||**288**||||||||**19,128**| ||**-**||||||||**-**| ||**24,609**||||||||**22,855**| ||**24,897**||||||||**41,983**| CCXX R1 accounts (SS) 27/06/2023 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
Debtors
**Details**
Current Account
**Details**
Signature|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**24,897**
**24,960**
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**-**
**-**
**24,897**
**24,960**
OK
OK
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**5,955**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
**M. J. Hartley**
**A Fergusson**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of approval| |||**M. J. Hartley**|**28/06/2023**| |||**A Fergusson**|**28/06/2023**| CCXX R2 accounts (SS) 27/06/2023 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trust•esl On aee¢)unts for the year i / Ji Charty no (If any) 1172140 Sat out on pag I reFKrt to the tnA*es on my examinlm of the accowts of th& above chaiity (1he Tn￿) for ts year 8rnled bas18 of report of the &cwnts wi x¢ordarK8 wilh ts rgwrements of the CPAifves Act 2011 Acr). I repyt kn re5￿t of my exam￿￿￿ of th8 accounts ca￿led out under seclkn 145 of the 2011 Act in c￿ryIng (xrt my examinalwjn. I 145(5Xb) Act. I have ¢rynFl&ed my examinatK>n. I ¢￿thIm thai m materfal matters have the examkdkn whk* ￿85 me beh8ve IW in, m*1 Independent the Act I have rK) CO￿err￿ hwe across no other maltws tn ccrff ith the exarnffotm￿ to wh￿h atten1]￿ drawn In crder to wb18 a ' PlgaseMe the w(xds n Ihg tAxkets rfth8y S*nod: Rol•vant professlonal quallficalionls) or body (If awry): . EAfvJ Addross: Section Disclosure Onty c(￿￿￿te rf the examiner ne&ts to hKJNigM matters of C(y￿eM (see CC32, examiws). IER October 2018 Give here brief detalls of any items that the examiner wishes to disclose. kd M4 Ix Q, HLLII kw F 4 October 2018 ER (h.1 CHARIIY COMMISSIO rop rNfs1 Amn VIAI r 1172140 Receipts and payments accou CC16a For the perfod 01AW2W41 3111W2022 Section A Receipts and payments UnroStrlci8d fu* Restricted Endowment funds Total funds Last year A1 Recolpts ￿￿1 Irumg GrAnt Incorn• Coop GraDI In￿me C￿lid Granl Grant Inrxmg Ccmmu Granl Incom& PC Other Grant ￿￿orne MYJ¢ InExm 819 619 22,330 80 ross incom8 X814 AR) 2 A•Mt and Inv•slm•nt •al•¥. {••0 tabl•l. ub lotal Totsl rnc•lpts 21428 34.814 34.597 Stsft Co¥ 7822 11.262 113fj2 &B19 1,914 2,723 OY$rheads 8p8irs & Actlvit uthng Im ernents Other Vi8¢ Costs Sub total 140 ISh69 A4 A#•et and Investh￿nI Sub total 211 15A89 Net of recelpts/(payments) A5 Transfer5 belwe•n lunds Cash funds last year end Cash fun(ts thls yearond 7M7 19.128 1T,374 24897 1,983 11 pi a'wj CCX> R1 •xxx•ts (SS) Section B Statement of assets and liabilities at the end of the period Ut)re$tricied Restricted Endowment funds Categories Detalls B1 Cash funds Totsl cash funds Endowmgnt Det211s to noJr•¥l£ 4955 Cyff•ntv•lu• Detalls B3 Invo8lment Fund¥J * Cyry•nt v•lu• Dptslls B4 ABs•ts rntalngd for th• charlty's own Fundto ndu• Detai18 85 Llabllltlos by one {*￿￿tAk91085 behaLf of all th8 truste95 s￿atur¢ inl Name V81 J. HarU8y A Faryu5son CCXX R2 a(mJnls ISSI