**Together we Care.** **Community Care North Bucks Report and financial statements Year ending 31 March 2023 Charity Number 1172135** ## **Content** **Legal and Administrative Information** **Trustee Annual Report** **Independent Examiners Report** **Receipt and Payment accounts** ## **COMMUNITY CARE NORTH BUCKS** ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2023** ## **Legal and administrative details** ## **Charity name** Community Care North Bucks ## **Charity Registration number** 1172135 ## **Registered Office** 55 Waine Close Buckingham Bucks MK18 1FF ## **Trustees** Simon Wells Jacqui North Ros Hutt Brian Hirst Margo Jackson Ann McGahan Sue Watkins ## **Independent accounts examiner** Stephen Harding Glanwin House Avenue Road MK18 1QA ## **Banker** CAF Bank Limited 25 Kings Hill Avenue Kings Hill West Malling Kent MK19 4JQ 2 ## **Community Care North Bucks Trustee Annual Report For the year ended 31[st] March 2023** Community Care North Bucks (CCNB) is a Charitable Incorporated Organisation (charity number 1172135) operating in North Bucks. A Board of Trustees, appointed by the membership of CCNB, oversees the governance and management of the Charity. There are currently seven Trustees: Simon Wells Jacqui North Sue Watkins Margo Jackson Brian Hirst Ros Hutt Ann McGahan Keith Croxton, David Jackson, Gerry Bluck, Lauren Taylor, and Carol Penny all resigned as Trustees in the year to 31 March 2023. ## **Object** They govern the Charity within the object set out in the Constitution, which states: - “To promote any charitable purpose for the benefit of the inhabitants of North Bucks, and to advance education, protect and preserve health and relieve poverty, sickness and distress.” To fulfil this object the Charity currently has four activities: - - A Hospital Car Service - A support group for adult carers (aged 18 plus) - A support group and club for young carers (for carers under 18). - Open House, a support group for ex carers and people who live on their own. ## **Public Benefit** The Trustees confirm they have referred to the public benefit guidance issued by the Charity Commission when reviewing and monitoring the activities of CCNB. All Trustees give their time voluntarily and receive no private benefit from the work of the Charity. Services provide benefits which are either free or subsidized to ensure anyone can access them. 3 The Trustees review all the policies and procedures of the Charity annually or earlier if needed. These include a risk assessment so that risks to the Charity are identified and managed. CCNB is funded through grants, local fundraising and subsidised charges from patients using the Hospital Car Service. The Charity is run entirely by volunteers: there are currently 70 volunteers involved. ## **Overview** The activities of the operating arms of the Charity continued to recover from the effects of the pandemic and re-establish former operating levels. Inevitably post pandemic there was a reduction in both volunteers and trustee members as individuals reassessed their personal priorities and this mirrored most charitable organisations who suffered from the same issues. Financially the charity has continued to enjoy a stable financial position but fund raising continues to be challenging as more organisations seek grants and funding in a time of significant inflation and a cost-of-living crisis. Trustees need to keep the finances under constant review. It is good to report that the finances are currently in good shape. Income for the year was £41,208.75 with expenditure at £45,174.28 (2021/22: income of £29,155.37 and expenditure of £28,023.15) giving a deficit of £3,965.53 for the year 22/23. Reserves stood at £39,227.66. Total cash and bank balances at 31[st] March 2023 were £72,327.29. The aim of Trustees is to ensure CCNB remains sustainable, and Trustees have an agreed reserves policy which is reviewed each year. The funding received by CCNB is not consistent throughout the year. Grants applied for can be unsuccessful as well as successful **.** Trustees have determined to maintain a charity reserve of one year’s expenditure. A specific action plan is required if the reserves fall to 6 months. At present the reserves exceed that upper limit, The restructuring of the Trustee Board is at long last now underway. New Trustees are being introduced. This restructuring will continue over the next three years. The Charity is also looking to expand, taking in new local groups needing thus building in greater long-term sustainability. Two new groups have been in introductory conversations with CCNB with a view to joining formally later in 2023. 4 ## **Objectives and Achievements** ## **2022/23 Objectives** - 1.Complete succession planning and recruitment of new trustees. - 2.Monitor finances and develop expenditure plans. - 3.Absorb new groups. 4.Recrruit a safeguarding lead. ## **2022/23 Outcomes** 1.Three new trustees will be operating on an interim basis until formal ratification at the 2023 AGM. One of the new trustees will shadow and assist the treasurer to ensure that there is adequate cover for financial and banking transactions. 2.Two new groups will be formally submitted at the 2023 AGM with the appointment of a further two new trustees to represent these groups. 3.Financial positions were constantly reviewed to ensure the viability of each section and remedial actions taken where required to ensure adequate income from external sources. 4.Safeguarding lead now in place. ## **2023/2024** - 1.To ensure successful on boarding of new groups. - 2.To utilize sensibly and prudently reserves. 3. Ensure robust and meaningful succession plans are in place for each operating arm of the charity. 4.To improve CCNB marketing materials and social media platforms and website hits. 5.To support and encourage the procurement of a community hub and base for Men in Sheds over the medium to long term. ## **Reports** ## **Hospital Car Service** The hospital car service continued to recruit new drivers and provide an invaluable service to the local community. Registered drivers stand at 24 with one driver who had left returning to the group. Requested journeys were constant at between 60 and 80 per month with longer distances in some instances where the NHS was utilizing capacity in hospitals such as Amersham and Wycombe. CCNB purchased a wheelchair car from Winslow Big Society during the year and donated this to BART to operate. 5 ## **Young Carers** Young Carers continued to operate three youth clubs per month and to expand membership with nearly 100 registered young Carers. Wellness walks operate weekly for parents. Carers Bucks relationships are improving with a contribution being made towards youth club rental costs. The cost-of-living crisis has an impact on many young carer families and significant support has been provided to those families in need with the help of partner agencies. This had included the local foodbank, Helping Hands at the County Council, and the Heart of Bucks charity. Many small mid-week trips are undertaken by volunteers and larger scale activities are planned in the summer of 2023. Volunteer numbers have increased by 5 in the reporting year. Grant monies and corporate sponsorship and donations continues to be strong enabling the group to thrive and support the holistic needs of the families and carers. ## **Adult Carers** Bimonthly meetings continue to operate in the Community Centre and numbers of attendees are slowly growing. Supported by Carers Bucks and a hardy band of committed volunteers. Well attended Christmas luncheon was held. Focus on attracting new volunteers and group leaders as well as attracting additional grant monies and bolstering reserves. Marketing and social media platforms being developed to attract new members and volunteers. ## **Open House (for former carers)** 50 members in total and growing with 30 regularly attending meetings. Received generous donation from Age Concern and Winslow masons to enable continued prosperity. Following the sad death of Carla Daniell, the family requested contributions to Open House, and we acknowledge this generosity of the family and mourn Carla’s passing. Trips planned to Batsford Arboretum together with a river trip in summer 2023. Grant application made to Buckingham Town Council. Trustees want to place on record their thanks and gratitude to our volunteers who have worked so tirelessly. Without the selfless commitment of our volunteers week in and week out we could not provide the services we provide to so many in our community. Simon Wells December 2023 6 Independent examinetrs report on tho accounts Section A IndependÈnt ExaminÈr's RÈport R•port to thè trustsè membors of CLNnmunity Care ￿rth Bucks 31.03.2023 charlty no ltt any) 1172135 8•t out on p•g R￿p•¢lIv* (*oriVs trustees arn re¥L¥Bible fty lh• ￿para￿.(￿ oftt* 8ttounts. r•Bponslbllltlo¥ of The trustees cons¥Jer that an 8￿jit is not wuired for year atxl •xamlnw ￿￿&T 144 ofthe Charfbes kt 20111ts Charitss Actl that ￿￿￿nd8nt examination is nee￿. It ts my responsiblltty to.. ey2rni￿ th• aeccwnts urKlers*thi 145 Of￿ ChariI8s Art tofdbw the prc¢edurns LaK1 th)%*n w) the general 05recti￿$ givan by Ihtr Charity Comml&sion lunder sethin 1451SXbl ofthe Ch8rits"e& ACL aThJ ¢0 Stste whether partiwk8r mattws bave wme to my attentkx). 8a81• ollndep•nd•nt My examinalon was (arried out In accL*dance vthh ge￿ra1 Dir*tths gN •x•mlW• stat•m•nt by the Charfty Commlwon. An examlnalKsn Indthles a revSew olthe aCCo￿ts"n9 reoxds kopt by the thanty and a rxynparwn Oft￿ ￿nts esented vAth those records. It 8180 I￿￿de8 Consider8*.￿ of any Ljnuwol ttams or di8cknur8s in Ih8 P￿)unt8, and 888king 8xplanations from the trustees £w￿rnIng any Such rna11￿. The wcK•dures uthrtakon do not provid9 811 the &¥idencs that￿￿U￿￿ bo TBquifyd in an a￿jit. a￿1 ¢￿￿)U0nVY no OFIn￿)n ts given as Io w41thrthe aC¢￿Trts pra80nt a'trt and fai¢ view aTrJ ￿ r9[￿rt is lirr¥t•J to tIx)8e maltw¥ set out in the $tattrm￿t bokm. Ind•p•nd•nl In Conn￿tion wrfth my Oxamn￿70n. ￿ m81tor h*$ ¢x¥no to my allen1￿ •x•mln•ff• •tst•m*nt lothorthan that disdosod tth") 1. vthich gN8s rT* CWJ88 to t￿119¥6 that in. any mBtwial r8SFed, the fequirgm8nts". to k£ep 8LXLwnlsng Trcords in acCLYda￿ with s8cticrft 130 of Charitses Art to prepare a¢xounts all￿rd wilh th& ac￿untirIj records aThJ the ac¥xxJnlkvJ rwiremwts ol the Charfbesfv have not been rr¢t.' or 2. to wtrM¢h. Sn my opinH)n. attent*)n bg dra•m in 8 ' Pl8888 dth8 wwls hj tho brncketsrftheydo th)tw. S*n•d: N•m•'. Hfvi4>*AJG Ro1o¥an¢ prc*h$$lono1 quaiificatK>nlsl or ljody IM any1= IER March 2012 ## **COMMUNITY CARE NORTH BUCKS CONSOLIDATED ACCOUNTS 1.4.22-31.3.23** ## **INCOME** |**INCOME**|| |---|---| |Car service|15,887.85| |North Bucks Carers|2,689.01| |Open House|5,276.50| |Young Carers Youth Club|15,727.16| |Reserve Account Interest|269.14| |**TOTAL INCOME (A)**|39,849.66| |**EXPENSES**|| |Car service|15,849.36| |North Bucks Carers|2,636.74| |Open House|3,127.91| |Young Carers Youth Club|22,350.64| |**TOTAL EXPENDITURE (B)**|43,964.65| |**PETTY CASH NORTH BUCKS CARERS**|| |Income|817.72| |Expenditure|-796.76| |B'fwd 1.4.2023|222.81| |**TOTAL CASH (D)**|243.77| ## **PETTY CASH OPEN HOUSE** |**PETTY CASH OPEN HOUSE**|| |---|---| |Income
Expenditure
B'fwd 1.4.2023
**TOTAL CASH (E)**|541.37
-412.87
220.87| ||349.37| CHARITY ACCOUNT NO. 1172135 ## **SUMMARY POSITION 2022-2023** |**TOTAL INCOME (A)**
**TOTAL EXPENSES (B)**
**EXCESS/(DEFICIT) 2022-23**|41,208.75
-45,174.28| |---|---| ||-3,965.53| ## **OPENING BALANCES 1.4.2022** |Car Service
North Bucks Carers
Open House
Young Carers Youth Club
Reserve Account
**CLOSING BALANCE 31.3.2023**
**CLOSING BALANCES**
Car Service
Reserve A/C Car Service
North Bucks Carers
Reserve A/C N B Carers
Open House
Young Carers Youth Club
Reserve A/C Young Carers
**CASH IN HAND 1.4.2023**
North Bucks Carers
Open House|10,165.83
874.69
1,776.66
23,573.44
39,458.52| |---|---| ||75,849.14| ||-4,114.99| ||71,734.15| ||10,204.32
7,360.46| ||1,426.96
4,771.11| ||3,925.25| ||16,949.96
27,096.09| ||| ||71,734.15| ||243.77
349.37| ||593.14| 8 ## **CAR SERVICE 2022-2023** |Donations||2378.40|2378.40| |---|---|---|---| ||||| |Donations drivers & clients||394.30|394.30| |Donations||523.20|523.20| |MemoryGiving||433.77|433.77| |Collections||30.06|30.06| |Interest||16.09|16.09| ||||| |Divers Expenses|(12147.73)||(12147.73)| ||||| |Fares 100%||12112.03|12112.03| |Over/underpayments|(621.78)||(621.78)| ||||| |Drivers Lunch|(43.83)||(43.83)| |Hire of Hall|(50.00)||(50.00)| |DBS checks|(64.80)||(64.80)| |Telephone|(110.47)||(110.47)| |Website/Internet
Postage/Print|(434.00)
(370.75)||(434.00)
(370.75)| |Insurance|(1519.80)||(1519.80)| |Expenses|(80.70)||(80.70)| |Account Charge|(72.00)||(72.00)| |Winslow Car|(333.50)||(333.50)| |Policyoverview|||| ||||| ||(15849.36)|15887.85|38.49| ||||| |OpeningBalance||10165.83|10165.83| ||||| ||||| ||-15,849.36|26,053.68|10,204.32| ||||| |Reserve Account||7,360.46|7,360.46| 9 ## **NORTH BUCKS CARERS SUPPORT GROUP 2022-2023** ||||| |---|---|---|---| |Donation||2224.60|
2224.60| |Books|||| |Interest||0.91|
0.91| ||||| ||||| |Hall|||| |Outings|(1570.00)|463.50|
(1106.50)| |Renewals|(43.20)||(43.20)| |Tel/Internet|||| |Post/Stat|||| |Party/Xmas|(635.80)||(635.80)| |Party/Summer|(149.24)||(149.24)| |Gifts|||| |Raffle|||| |PettyCash|||| |Insurance|||| |Policyreview|||| |Account Fee|(72.00)||(72.00)| |Winslow Car|(166.50)||(166.50)| |Trans from Reserves||500.00|
500.00| ||||| ||(2636.74)|3189.01|
552.27| ||||| |OpeningBalance||874.69|
874.69| ||||| ||(2636.74)|4063.70|
1426.96| ||||| |Reserve Account||4771.11|
4771.11| 10 ## **OPEN HOUSE 2022-2023** |Donations||2,674.60|2,674.60| |---|---|---|---| |Age Concern|||| |Interest||2.90|2.90| ||||| ||||| |Quiz|||| |Bring& Buy|||| ||||| |Hall|-240.00||-240.00| |Outing/Tickets|-2,118.00|1,559.00|-559.00| |Batsford||1,040.00|1,040.00| |Insurance|||| |Print/Post/Stationery|||| |Refreshments Xmas Party)|||| |Tel/Internet|||| |Summer/Xmas Party/Gifts|-331.41||-331.41| |Travel/Vol Exp|||| |Bring& Buy|||| |Winslow Car|-166.50||-166.50| |PettyCash|||| |Renewals|-200.00||-200.00| |Policyoverview|||| |Account Fee|-72.00||-72.00| ||||| ||-3,127.91|5,276.50|2,148.59| ||||| |OpeningBalance||1,776.66|1,776.66| ||||| ||-3,127.91|7,053.16|3,925.25| 11 ## **YOUNG CARERS 2022-2023** ||||| |---|---|---|---| |Donations||14,054.42|14,054.42| |Donations drivers||237.86|237.86| |in memory||318.47|318.47| |Interest||31.82|31.82| |Donations via cans||55.59|55.59| |Gift Aid|||| |AV Lottery||259.00|259.00| ||||| |Hall Hire|-770.00|770.00|0.00| |Admin Office X's|-109.57||-109.57| |Administrator|-806.40||-806.40| |Transport|-834.40||-834.40| |Hoodies|-830.80||-830.80| |Club Expenses|-2,200.12||-2,200.12| |Club Outings|-3,626.55||-3,626.55| |Welfare|-7,906.17||-7,906.17| |Consultancy|-1,240.00||-1,240.00| |MembershipA4Y|-100.00||-100.00| |FamilyLiaison|-925.44||-925.44| |Swimathon|-55.00||-55.00| |Training|-150.00||-150.00| |Insurance|||| |Wheelchair Car|-333.50||-333.50| |Ac Fee|-72.00||-72.00| |Xmas|-1,875.65||-1,875.65| |Print/Stat|-253.57||-253.57| |Misc|-261.47||-261.47| ||-22,350.64|15,727.16|-6,623.48| ||||| |OpeningBalance||23,573.44|23,573.44| ||||| ||-22,350.64|39,300.60|16,949.96| ||||| |Reserve Account|||27,096.09| 12