31 March Brigstock Village 2025 Hall CIO
Registered Charity number 1172094
Annual Accounts
Brigstock Village Hall CIO
Report of the Trustees Year ended 31 March 2025
1. OBJECTIVES AND ACTIVITIES
The object of the CIO is:
The provision and maintenance of a village hall for the use of the inhabitants of the Parish of Brigstock and the surrounding area without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure time occupation, with the object of improving the conditions of life of the said inhabitants.
We aim to provide a great facility for all residents of the village and the surrounding area to enable them to get the best use from the hall and rooms for their various meetings or events.
2. A CHIEVEMENTS AND PERFORMANCE
Up to November the year was looking like another successful one in terms of regular bookings, events and weddings. Unfortunately the hall was flooded again in November. Although the flood defences worked quite well, the water got in somehow and there was about 3cms depth throughout. This resulted in a full refit of the hall once again, including replacement of the wooden floor. Events had to be cancelled, including weddings, although one couple postponed their ceremony until later in the year when they hoped the village hall would be up and running again!
Unlike last time it took a great deal of time and effort to get the insurers to agree the work and find a contractor to do the job. Huge thanks to Chris Allen for taking on the mammoth task of managing the insurance company and particularly the loss adjusters. It has been a very dispiriting experience, but we have managed to get through it all and can once again open for business. Thanks to Colson and Loaring the contractors, the refurbishment has been completed ahead of schedule.
While the floor was up and the screed removed it was agreed to get work done underneath so that pumps can be installed to help protect the hall from future inundation. We have applied for a grant to pay for the cost of this. Unfortunately, these extreme weather events appear to be on the increase. Thanks to all of the Board who helped with the decision-making and support.
We have continued to produce the Brigstock Newsletter which is much appreciated by so many in the village. Again, many thanks to Chris for taking on the task every three months.
Fortunately, the village hall finances are in good shape and able to withstand what has been a difficult year. A grant was received from the village Consolidated Charity which has helped to offset some of the losses. Thanks again to Richard Gayton for managing the books, to David Oldham for being our CC contact, to Chris Allen for his work as secretary, to Steph and Terry Beckett for managing the utilities account and spending hours on the phone, and to all the trustees who form part of what I think is a very successful and effective team.
Thanks should also go to Robert Leacroft, who, whilst not being a trustee, has continued to support the village hall, particularly with the flood monitoring and CCTV. Also to Sarah Marsh who, along with Steph, has organized coffee mornings at the Three Cocks on Post Office Monday mornings and brought in over £500 for the funds.
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Brigstock Village Hall CIO Report of the Trustees (continued) Year ended 31 March 2025
I think I can safely say that the village hall being closed was a great sadness for villagers. Someone said they felt that the heart had gone out of the village. Many people have realized what an important hub it is for village activities. We look forward to the hall reopening and welcoming people in once again and perhaps some new committee members!
.
3. PUBLIC BENEFIT
We aim for the Hall to be used for as wide a range of activities as possible, so that all residents can make use of the Hall. This currently includes regular bookings for activities such as dance classes, New Age Kurling, the Historical Society and cinema nights; and one-off events such as weddings and private parties, and the Beer Festival.
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Brigstock Village Hall CIO Report of the Trustees (continued) Year ended 31 March 2025
4. FINANCIAL REVIEW
Overview -
The year has been dominated by the flood event on the night of 25/11/24. From this point hire income ceased. This means that the income figures for 2024-2025 cover only 8 months therefore, a direct comparison with the 2023-2024 will be invalid and misleading.
| . | 2025 | 2024 | |||
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| Income | |||||
| Hall Hire | 9,796 | 13,326 | |||
| Events | 6,641 | 5,539 | |||
| Film Night | 639 | 987 | |||
| Donation | 3,487 | 1,390 | |||
| Newsletter Income | 550 | 1,125 | |||
| Utilities Credit | 2,451 | 24 | |||
| Grants | 1,764 | 0 | |||
| Interest | 0 | 562 | |||
| Other Income | 59 | 9 | |||
| Total income | 25,387 | 22,962 | |||
| Expenditure | |||||
| Admin / Cleaning | (5,223) | (4,834) | |||
| Utilities | (5,001) | (7,218) | |||
| Event Expenses | (2,194) | (2,750) | |||
| Film Night Expenses | (503) | (747) | |||
| Insurance | (2,497) | (2,442) | |||
| Licenses | (763) | (657) | |||
| Routine Maintenance / | |||||
| Servicing | (1,451) | (1,608) | |||
| Newsletter Costs | (1,445) | (1,416) | |||
| Equipment / Furnishings | (1,949) | (374) | |||
| Flood Damage Cost | (2,562) | 0 | |||
| Miscellaneous Costs | (194) | (487) | |||
| Total expenditure | (23,882) | (22,534) | |||
| Surplus on activities | 1,505 | 428 | |||
| Depreciation (funded from endowment) | (15,064) | (15,064) | |||
| Accounting deficit for the year | (13,559) | (14,636) |
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Brigstock Village Hall CIO Report of the Trustees (continued) Year ended 31 March 2025
Hall Hire and Event income
Hall hire was significantly down on last year in absolute terms. The flood reduced the period of hire to 8 months. The monthly average achieved up to the point of the flood was in fact higher than the 2024 level (£1,225 as opposed to £1,111).
Whilst the flood curtailed the events programme the total raised in absolute terms in 2024-2025 was higher than 2023-2024. The VH extended their Event programme to include supporting other village organisations and their events. These included running the bar for Church events and charity fund raisers, the raffle for the Beer Festival and the hot dog stall for the Bonfire Night.
One event continued throughout the year. The coffee mornings organised by Stef Beckett raised £559 making a substantial contribution to the VH Income for the year.
The Film Night programme was particularly hard hit by the flood. It was stopped in its early stages. This denied the Film Night team the opportunity to build on their good work and new initiatives such as the children’s day film presentation.
The treasurer would like to thank Rosy Briggs for her continued efforts in maintaining the hall and for providing the key link to the hirers.
Donations
We received several generous donations in the year. £300 from the Beer Festival, £1000 from the Laing Foundation, £590 from the Parish Council Firework Fund, £50 from the Bingo group and £1,497 from the Brigstock Charity.
Utilities Credits
The 2025 figure is far greater than the 2024 figure. This is due to a timing issue with feed in tariffs recorded this year. In addition sums were received in from EON as credits against over-payments. This was as a direct result of Steph Beckett’s efforts.
Grants
A grant has been received for proposed works to the Village Hall lighting. These works will be undertaken in 2025 -2026 and the associated costs will be incurred in the next accounts.
Expenditure
Equipment & Furnishings
The Committee continued to dedicate monies to maintaining and improving the Village Hall. The kitchen flooring was replaced, a new water boiler was purchased and Robert Leacroft continued to offer his support to the Hall using his technical skills to improve the external cameras.
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Brigstock Village Hall CIO Report of the Trustees (continued) Year ended 31 March 2025
Balance Sheet
Cash at Bank
Overall, the cash held has remained stable during the year.
| Account | 2025 | 2024 | Movement |
|---|---|---|---|
| £ | £ | £ | |
| Current Account - Barclays | 22,685 | 101,181 | (78,496) |
| COIF Deposit Account | 278 | 278 | 0 |
| CAF growth fund | 39,470 | 0 | 39,470 |
| Cambridge and Counties Bank | 40,000 | 0 | 40,000 |
| Total current assets | 102,433 | 101,459 | 1,074 |
| Movement in Year - Increase | 1,074 |
CAF Income and Growth Fund
During the year the Board invested £40,000 in the CAF Income and Growth Fund. This represents an endowment to be invested with the income being used to help meet the costs of running the Hall.
Cambridge and Counties Bank term Deposit
The Board also invested £40,000 in a one year term deposit with Cambridge and Counties Bank. This deposit is due to mature in September 2025.
Current Account
Ther Board retained sufficient funds in the current account to cover one year’s running costs..
COIF Account
There has been a small movement in this account which has a minimal sum held in it.
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Brigstock Village Hall CIO Report of the Trustees (continued) Year ended 31 March 2025
5. STRUCTURE, GOVERNANCE AND MANAGEMENT
The Trust was formed as a Charitable Incorporated Organisation No 1172094 on 16 March 2017. The trustees meet monthly to decide strategy and monitor performance.
Trustees who served on the Board during the year were as follows.
Sally Wilks (Chair) Chris Allen Steph Beckett Terry Beckett Pete Burdett Richard Gayton Caroline Motion (Resigned 22/7/2025) David Oldham Andy Homan (Appointed 22/7/2025)
Signed on behalf of all Trustees by
Sally Wilks Chair
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Brigstock Village Hall CIO Report of the Independent Examiner Year ended 31 March 2025
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025.
Responsibilities and basis of report
As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Nigel Searle
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Brigstock Village Hall CIO
Registered Charity number 1172094 Balance Sheet 31 March 2025
| Registered Charity number 1172094 Balance Sheet 31 March 2025 |
||
|---|---|---|
| Fixed assets (Note 1) Current assets Bank Total current Assets Total assets less current liabilities Reserves Endowment Fund General fund Total Reserves |
2025 £000 1,351,114 102,963 102,963 1,454,077 1,391,114 62,963 1,454,077 |
2024 £000 1,366,177 101,459 |
| 101,459 1,467,636 |
||
| 1,406,177 61,459 |
||
| 1,467,636 |
Approved by the Trustees on
Sally Wilks Chair
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Brigstock Village Hall CIO Statement of Financial Activities Year ended 31 March 2025
| Year ended 31 March 2025 | ||
|---|---|---|
| Income Income from charitable activities Income from grants Income from donations Income from investments Total income Expenditure Expenditure on charitable activities Depreciation on endowment assets Total expenditure Net surplus / (deficit) on charitable activities Surplus / (deficit) on investments Surplus / (deficit) for the year Reserves at the start of the year Transfers Reserves at the end of the year |
2025 Endowment Genera l Total £ £ £ - 20,136 20,136 - 1,764 1,764 - 3,487 3,487 - - - - 25,387 25,387 - (23,882 ) (23,882) (15,064) - (15,064) 15,064 23,882 (38,946) (15,064) 1,505 (13,559) - - - (15,064) 1,505 (13,559) 1,406,177 61,459 1,467,636 - - - 1,391,113 62,964 1,454,077 |
2024 Total £ 21,010 - 1,390 562 |
| 22,962 | ||
| (22,534) (15,064) |
||
| (37,598) | ||
| (14,636) (1,311) |
||
| (15,947) 1,483,583 - |
||
| 1,467,636 |
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Brigstock Village Hall CIO Notes to the accounts Year ended 31 March 2025
1. Fixed assets
| Cost At 1 April 2024 Additions during year Disposals At 31 March 2025 Depreciation At 1 April 2024 Charge for the year Disposals At 31 March 2025 Net Book Value At 31 March 2025 At 31 March 2024 |
Buildings Furnishings and fittings Total £ £ £ 1,406,379 20,000 1,426,379 - - - - - - |
|---|---|
| 1,406,379 20,000 1,426,379 |
|
| £ £ £ 56,202 4,000 60,202 14,064 1,000 15,064 - - - |
|
| 70,266 5,000 75,266 |
|
| £1,336,113 £15,000 £1,351,113 |
|
| £1,350,177 £16,000 £1,366,177 |
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Brigstock Village Hall CIO Notes to the accounts Year ended 31 March 2025
2. Reserves
| Endowment Fund General Fund |
At 1.4.24 Income Expenditur e Gains on Investments Transfers At 31.3.25 £ £ £ £ £ £ 1,406,177 - (15,064) - - 1,391,113 61,459 25,387 (23,882) - - 62,964 |
|---|---|
| £1,467,636 £25,387 £(38,946) - - 1,454,077 |
The Endowment Fund reflects the book value of the hall and its furnishings and fittings, which cannot be applied for any other use, together with £40,000 which is invested for the benefit of the village hall.
The General Fund represents retained earnings. The Trustees are aware that, over the life of the building, there will be a need to generate funds to pay for major works to the building, such as component replacement and any works needed to reduce the generation of greenhouse gases.
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