31 March Brigsto 202 ck Village Hall CIO 2
Registered Charity Annual Accounts number 1172094
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Brigstock Village Hall CIO
Report of the Trustees Year ended 31 March 2022
1. OBJECTIVES AND ACTIVITIES
The object of the CIO is;
The provision and maintenance of a village hall for the use of the inhabitants of the Parish of Brigstock and the surrounding area without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure time occupation, with the object of improving the conditions of life of the said inhabitants.
We aim to provide a great facility for all residents of the village and the surrounding area to enable them to get the best use from the hall and rooms for their various meetings or events.
2. ACHIEVEMENTS AND PERFORMANCE
Life has gradually returned to pre-Covid normality with restrictions now fully abandoned.
The newly refurbished hall has been much admired and bookings are healthy for the foreseeable future. We have been able to compensate for the loss of income from playgroup with more bookings in the morning. We provide the annex free of charge to accommodate the post office out of Thrapston on most Monday mornings 10 - 12 and offer charities the opportunity to have a stall at the same time. From September we are going to trial a coffee morning once a month to encourage more people to use the post office and have a get together.
The hall is now has a regular variety of different users: Kurling, Movement to Music, ballet, film nights, historical society, parish council, knit and natter, dancing, pilates, music makers, beer festival. Most age groups are catered for during any week. Our wedding package has proved popular and the refurbished rear outside area has been a great addition.
The Queen’s Platinum Jubilee was well celebrated in the village over the Jubilee weekend and we were pleased to be able to offer the hall for various activities including a film night, dance lessons, fifties dance and indoor picnic venue, partly subsidised by the Parish Council.
We will send a letter of thanks to all our regular users and give them the opportunity to tell us if there is anything we should be doing better. In these difficult times when the cost of living is increasing substantially we will try to keep our rates affordable and the hall open to all. Our costs are increasing, particularly our energy costs, but we will endeavour to subsidise hire costs with fundraising events such as our annual quiz, Brigstock’s Got Talent and other activities.
We have continued to produce the Brigstock Newsletter although we have difficulty covering the cost as advertising is hard to find and costs have increased. The Parish Council agreed to cover the shortfall for this year and review on an annual basis. As it was agreed that the newsletter is a valued method of disseminating important and interesting local information
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Following Alison and William Millen’s decision to relocate we are fortunate that others have stepped in to run the film nights and we look forward to an interesting and profitable programme for the coming season.
Brigstock Village Hall CIO Report of the Trustees (continued) Year ended 31 March 2022
Once again we have lovely hanging baskets and flowerbed tended by Steph Becket and Glenda Stephen. Owing to the refurbishments our list of maintenance tasks is very low. We plan to improve the fencing along the carpark in the coming year.
Thanks again to Richard Gayton for managing the books, to David Oldham for being our CC contact, to Chris Allen for his work as secretary, to Rosy for managing the bookings so efficiently and for cleaning the hall, and to all you trustees who continue to invest your time and effort for the benefit of the village. We continue to actively look for further recruits to the Village Hall Committee.
3. PUBLIC BENEFIT
We aim for the Hall to be used for as wide a range of activities as possible, so that all residents can make use of the Hall. This currently includes regular bookings for activities such as dance and Pilates classes, New Age Kurling, the Historical Society and cinema nights; and one-off events such as Theatre Group shows, weddings and private parties, and the Beer Festival.
4. FINANCIAL REVIEW
The Village Hall trading has emerged from the exceptional issues of 20202021, Covid and flooding. The use of the hall restarted and as the year progressed moved towards a more normal level.
Income and Expenditure Overall Position
| Overall Position | ||||
|---|---|---|---|---|
| 2021-2022 | 2020- 2021 |
Change | ||
| £ | £ | £ | ||
| Income | 54,433 | 55,467 | -1,034 | |
| Expenditure | 73,080 | 31,461 | -41,619 | |
| Gain (Loss) | -18,647 | 24,006 | -42,657 |
The Hall has reopened for hire in the period following the closure due to Covid for nearly all of 2020-2021. The levels of use were initially lower than the usual level that could be expected. Levels picked up to nearer normal post-Christmas 2021. The trustees would like to thank Rosy Briggs for her continued efforts in maintaining the hall and for providing the key link to the hirers.
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Brigstock Village Hall CIO Report of the Trustees (continued) Year ended 31 March 2022
The fund raising events and the film nights both had particularly successful years and raised considerable sums. The trustees would like to thank all those who gave their time to make these events happen, in particular Sally Wilks, Steph Beckett, Caroline Motion, Chris Allen and Alison Millen.
----- Start of picture text -----
Total Base Hall Income
2022 2021
£ £
Hire 7,239 1,646
Events 819 0
Cinema 932 21
Utilities - Credit 2,038 1,979
Total Income 11,028 3,646
----- End of picture text -----
Hall Running Costs
| Hall Running Costs | Hall Running Costs | Hall Running Costs | Hall Running Costs |
|---|---|---|---|
| 2022 | 2021 | ||
| £ | £ | ||
| Admin/Cleaning | 4,094 | 3,926 | |
| Utilities | 6,213 | 2,105 | |
| Repairs | 333 | 1,471 | |
| Events Expenses | 150 | 0 | |
| Cinema Expenses |
659 | 0 | |
| Licenses | 553 | 553 | |
| Routine Maintenance | 52 | 909 | |
| Equipment & furnishing | 4,140 | 562 | |
| Miscellaneous | 769 | 1,634 | |
| Total Expenditure | 16,963 | 11,160 |
The overall hall hire v running cost was therefore
| 2022 | 2021 | ||
| £ | £ | ||
| Income | 11,028 | 3,646 | |
| Expenditure | 16,963 | 11,160 | |
| Loss | -5,935 | -7,514 |
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Brigstock Village Hall CIO Report of the Trustees (continued) Year ended 31 March 2022
The loss shown in these figures for 2021/2022 are offset by grants received in respect of Covid as they were in the 2020/2021 figures. £10,667 was received in the year in respect of Covid Grants making good the loss in income.
It should also be noted that the expenditure head Equipment and furnishing includes the cost of a kitchen replacement following the flood. This cost £4,140 and was covered by a payment from the insurance company.
Utilities
| Utilities | ||||
|---|---|---|---|---|
| 2022 | 2021 | |||
| £ | £ | |||
| Income | 2,039 | 1,979 | ||
| Expenditure | 6,213 | 2,105 | ||
| Net Cost | -4,174 | -126 |
The costs of the utilities in the year increased reflecting the greater hire period. It should be noted that the increase was also due to the significant increase unit cost the utilities. The effect of this increase in unit rate was minimized as a result of the efforts of Steph Beckett securing the best tariffs as well as considerable credits. The overall effect of these efforts was to maintain the net cost in the period to £4,174.
Insurances
| Insurances | Insurances | Insurances | Insurances |
|---|---|---|---|
| 2022 | 2021 | ||
| £ | £ | ||
| Expenditure | 2,230 | 1,421 |
As forecast in last years accounts the premium increased significantly. This follows the claim in respect of flooding rebuild works. The premium for 2022-2023 is expected to be in line with 2021-2022.
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Brigstock Village Hall CIO Report of the Trustees (continued) Year ended 31 March 2022
Newsletter
| Newsletter | |||
|---|---|---|---|
| 2022 | 2021 | ||
| £ | £ | ||
| Income | 813 | 450 | |
| Expenditure | 1,080 | 701 | |
| Net Loss | -267 | -251 |
The Newsletter returned to the normal four issues in the year. Advertising revenues increased in the year but are becoming harder to secure. The principal funder remains the Parish Council to whom we are grateful. The newsletter continues to provide a useful social benefit to the village community recognised by many. Our thanks go to Chris Allen without whom the newsletter would not happen.
Donations
The Hall received some donations in the year to the total value of £1,219. Our thanks go to the generous bodies who made these donations.
Grants
In addition to the grants received of £10,667 in respect of Covid, the Hall received 3 major grants in the year totalling £27,968. These grants funded the building works that were undertaken in the year.
Two projects were carried out. The external areas were refurbished, paving replaced or cleaned, a gazebo installed, and new seating procured. These works have improved the Village Hall offering to hirers. The second project was the installation of flood prevention barriers. These can be installed at times of danger of flooding. These will reduce the chances of flooding in the future. Our thanks go to the organisations who made these generous gifts.
The committee offer their thanks for the tireless work of Chris Allen who sourced and secured these donations and grants.
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Brigstock Village Hall CIO Report of the Trustees (continued) Year ended 31 March 2022
5. STRUCTURE, GOVERNANCE AND MANAGEMENT
The Trust was formed as a Charitable Incorporated Organisation No 1172094 on 16 March 2017. The trustees meet monthly to decide strategy and monitor performance.
Trustees who served on the Board during the year were as follows.
Sally Wilks (Chair) Chris Allen Steph Beckett Terry Beckett Pete Burdett Richard Gayton Caroline Motion David Oldham
All were members throughout the year.
Signed on behalf of all Trustees by
Sally Wilks Chair 27 July 2022
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Brigstock Village Hall CIO
Registered Charity number 1172094 Balance Sheet 31 March 2022
| Registered Charity number 1172094 Balance Sheet 31 March 2022 |
||
|---|---|---|
| 2022 £000 1,396,305 - 97,581 97,581 1,493,886 - 1,436,305 57,581 1,493,886 |
2021 | |
| £000 | ||
| Fixed assets (Note 1) | 1,411,369 | |
| Debtors | 1,000 | |
| Bank | 98,473 | |
| Total current Assets | 99,473 | |
| Total assets less current liabilities | 1,510,842 | |
| Reserves | ||
| Restricted Fund | 19,837 | |
| Endowment Fund | 1,411,369 | |
| General fund | 79,636 | |
| Total Reserves | 1,510,842 |
Approved by the Trustees on 27 July 2022
Sally Wilks Chair
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Brigstock Village Hall CIO
Statement of Financial Activities Year ended 31 March 2022
| Statement of Financial Activities Year ended 31 March 2022 |
||
|---|---|---|
| 2022 Restricte d Funds Unrestrict ed Funds £ £ £ - 14,579 14,579 - 38,635 38,635 - 1,219 1,219 - - - - 54,433 54,433 25,216 48,289 73,505 (25,216) 6,144 (19,072) - 2,117 2,117 (25,216) 8,261 (16,955) 25,216 1,485,626 1,510,8 42 - 1,493,887 1,493,8 87 |
2021 £ 18,660 34,617 1,550 640 |
|
| Income from charitable activities |
||
| Income from grants | ||
| Income from donations | ||
| Income from investments | ||
| Total income | 55,467 | |
| 31,461 | ||
| Expenditure on charitable activities |
||
| Net surplus | 24,006 | |
| Unrealised surplus / (defcit) on investments |
8,114 | |
| Surplus / (defcit) for the year | 32,120 1,478,72 2 |
|
| Reserves at the beginning of the year |
||
| Reserves at the end of the year |
1,510,84 2 |
|
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Brigstock Village Hall CIO Notes to the accounts Year ended 31 March 2022
1. Fixed assets
| Cost | Buildings Furnishings and fttings Total £ £ £ 1,406,379 20,000 1,426,379 - - - - - - 1,406,379 20,000 1,426,379 |
|---|---|
| At 1 April 2021 | |
| Additions during year | |
| Disposals | |
| At 31 March 2022 | |
| Depreciation | £ £ £ 14,010 1,000 15,010 14,064 1,000 15,064 - - - 28,074 2,000 30,074 £1,378,305 £18,000 £1,396,305 £1,392,369 £19,000 £1,411,369 |
| At 1 April 2021 | |
| Charge for the year | |
| Disposals | |
| At 31 March 2021 | |
| Net Book Value At 31 March 2022 |
|
| At 31 March 2021 |
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Brigstock Village Hall CIO Notes to the accounts Year ended 31 March 2022
2. Reserves
| Restricted fund Endowment Fund General Fund |
At 1.4.21 Income Expenditu re Gains on Investme nts Transfe rs At 31.3.22 £ £ £ £ £ £ 25,216 - (25,216) - - - 1,411,36 9 - - - 24,936 1,436,3 05 74,257 54,433 (48,289) 2,117 (24,936) 57,582 |
|---|---|
| 1,510,84 2 54,433 (73,505) 2,117 - 1,493,8 87 |
The Restricted Fund comprises insurance payments received to fund costs of repairs needed after the Hall was flooded, and grants received to fund flood defence works. The Trustees expect used all the remaining funds during the year.
The Endowment Fund reflects the book value of the hall and its furnishings and fittings, which cannot be applied for any other use, together with £40,000 which is invested for the benefit of the village hall.
The General Fund represents retained earnings. The Trustees are aware that, over the life of the building, there will be a need to generate funds to pay for major works to the building, such as component replacement and any works needed to reduce the generation of greenhouse gases.
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