## **WARWICK PREPARATORY SCHOOL ASSOCIATION** **TRUSTEES’ REPORT AND FINANCIAL STATEMENTS** **FOR THE YEAR ENDED 31 AUGUST 2021** **CHARITY NUMBER: 1172090** ## **WARWICK PREPARATORY SCHOOL ASSOCIATION (Registered Charity No 1172090)** ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2021 Warwick Preparatory School Association is a registered charity (number 1172090) operated as an Association. It was formed by Resolution in 1969 and is governed by the Objectives and Activities set out in its Constitution, adopted on 6[th] March 2017. It became a charity on 16[th] March 2017. Its address is Warwick Preparatory School, Banbury Road, Warwick, CV34 6PL. ## **Trustees** The charity has no paid staff and is administered by a General Committee elected in September 2020 which comprises:- President: Headteacher Mrs Hellen Dodsworth Treasurer: Viv Bosworth Chairperson: Helen Owen Trustee: Lucy Reeves Deputy Chair: Antonia Valentine Trustee: Clare Harding Other members (non-Trustees): Caroline Johnson Charlotte Juxon Ruth Harrison Clare Phillips Julie Moon Rob Bradley Corolee Dorgan Lucy Dunster Victoria Guthrie Linsey May Members appointed by other bodies or organisations: Deborah Ward: Teaching Staff (Prep) Gill Smeeton: Teaching Staff (Pre-Prep) Dee Alder: Teaching Staff (Deputy Head) ## **Objectives and Activities** The objects of Warwick Preparatory School Association (WPSA) are: - 1) To advance the education of pupils in the school in particular by: - (a) developing effective relationships between the staff, parents and others associated with the school. - (b) engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils. - 2) To further such charitable purpose or purposes as the trustees in their absolute discretion shall think fit but in particular through the making of grants and donations. The main activities of WPSA during the year were fundraising events which also provided social occasions for members, and the collection of subscription receipts. WPSA also runs a Second Hand Uniform Shop. ## **WARWICK PREPARATORY SCHOOL ASSOCIATION (Registered Charity No 1172090)** ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2021 ## **Achievements** WPSA’s activities in 2020/21 were limited by Covid-19, which prevented the running of the MacMillan Coffee Morning, Disco, Christmas Fayre, Quiz Night, Easter Egg Hunt, Bingo Night and Summer Fun Afternoon, as well as preventing us from holding a number of second hand uniform sales. We managed to convert some of these events to online events, including the Christmas Fayre and Quiz Night, and also ran some new online events including a pumpkin carving competition. In place of the usual Summer Fun Afternoon we organised Magic Shows in school for all pupils, which were very well received. The WPSA Uniform Shop continued to sell second hand uniform by setting up an online ordering system, and this proved to be very popular with parents, although it did require many extra volunteer hours. The total financial support given to the school in the 2020/21 year was £315, which was significantly lower than in previous years due to the impact of Covid-19. WPSA would usually support a wide range of requests for financial assistance from both staff members and the Pupil Council, but these were not received in 2020/21. A further donation of £25,000 was given to the Warwick Independent Schools Foundation for the Project One Campus appeal, which will go towards new play spaces and play equipment for Warwick Prep. WPSA also donated £500 directly to other charities, and in addition we facilitated a further £825 in direct donations to Myton Hospice via our online Christmas Fayre. We could not hold our usual MacMillan Coffee Morning, but encouraged parents to hold their own at home and donate directly to MacMillan, which resulted in £1,600 being raised. The WPSA second hand uniform shop returned £10,828 to parents in uniform sales, as well as reducing the costs of their uniform purchases. ## **Financial Matters** Throughout the year the WPSA operated a current account with Lloyds Bank, Warwick Branch, 12 Swan Street, Warwick CV34 4BJ for the holding of cash reserves. The Independent Examiner of the WPSA accounts is Mrs Claire Atteck, of Springwood, Norton Grange, Little Kineton, Warwick CV35 0DP. The accounts are prepared on a Receipts and Payments basis. The cash reserves at the year-end were uncommitted although it is the policy of the General Committee to keep accumulated funds to a minimum by supporting as many School projects as possible. Funds for the projects are generally allocated each term and applications for support are submitted by both staff members and the Pupil Council, and evaluated during committee meetings. No trustee, committee member or persons known to be connected with them received remuneration or benefit directly or indirectly from the Charity during the year. WPSA is grateful to Warwick Preparatory School and its staff for the operational and administrative support they have given during the period. The trustees declare that they have approved the trustees’ report above. Signed on behalf of the Charity’s Trustees. Helen Owen Chairperson Date: 15 June 2022 Viv Bosworth Treasurer Date: 17[th] June 2022 **WARWICK PREPARATORY SCHOOL ASSOCIATION** _**Registered Charity No: 1172090**_ _**ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2021**_ ## **WARWICK PREPARATORY SCHOOL ASSOCIATION** ## _**INCOME AND EXPENDITURE ACCOUNT for the year ended 31 August 2021**_ |**_Notes_**
**2020/21**
**£**
**INCOME**
Subscriptions
**260.00**
Gift Aid on subscriptions and donations
**1,422.13**
Fundraising events
**5,539.68**
Fundraising Tree
**3,205.00**
Second Hand Uniform Shop
**20,154.57**
Amazon Smile & Easyfundraising
**23.44**
Bank interest received
**0.57**
**TOTAL INCOME**
**EXPENDITURE**
**Direct Charitable Expenditure**
Warwick Prep School/ POC* donations
_3_
**25,315.11**
Charity donations
_2_
**500.00**
U2/L2 leavers gifts
**1,155.12**
**Fund Raising Expenditure**
Cost of running WPSA events
_1_
**2,269.21**
Fundraising Tree costs**
**5,686.90**
Second Hand Uniform Shop***
**11,045.92**
**Management & Administration**
Administration Costs
_4_
**157.80**
**SURPLUS GENERATED FOR THE YEAR**|**2020/21**
**2019/20**
**£**
**£**
1,230.00
636.88
15,320.11
11,368.70
2.88
**30,605.39**
16,395.25
1,618.93
1,120.79
6,985.35
6,214.37
284.49
**46,130.06**
**(15,524.67)**|**2019/20**
**£**| |---|---|---| |||28,558.57| |||| |||32,619.18| |||| |||**(4,060.61)**| _* Project One Campus to fund play spaces for Warwick Prep_ _** One off costs to cover tree installation and first 100 engraved plaques_ *** Parent payments and card fees ## **WARWICK PREPARATORY SCHOOL ASSOCIATION EXCLUDING UNIFORM SHOP** ## _**INCOME AND EXPENDITURE ACCOUNT for the year ended 31 August 2021**_ |**_Notes_**
**2020/21**
**£**
**INCOME**
Income from WPSA events*
_1_
**5,539.68**
Subscriptions
**260.00**
Fundraising Tree donations
**3,205.00**
Gift Aid on subscriptions & donations
**1,422.13**
Amazon Smile & Easyfundraising
**23.44**
Bank interest received
**0.57**
**TOTAL INCOME**
**EXPENDITURE**
Cost of WPSA events
_1_
**2,269.21**
Fundraising Tree costs**
**5,686.90**
Charity donations
_2_
**200.00**
Warwick Prep / POC*** donations
_3_
**15,315.11**
U2/L2 leavers gifts
**1,155.12**
Administration Costs
_4_
**123.00**
**TOTAL EXPENDITURE**
**SURPLUS GENERATED FOR THE YEAR**|**2020/21**
**2019/20**
**£**
**£**
15,320.11
1,230.00
636.88
2.88
**10,450.82**
6,985.35
1,086.95
11,395.25
1,120.79
219.49
**24,749.34**
**(14,298.52)**|**2019/20**
**£**| |---|---|---| |||**17,189.87**| |||| |||**20,807.83**| |||| |||**(3,617.96)**| - _The Covid-19 pandemic prevented the running of many of the usual events_ - _** One off costs to cover tree installation and first 100 engraved plaques_ - _*** Project One Campus to fund play spaces for Warwick Prep_ Page 1 ## **WARWICK PREPARATORY SCHOOL ASSOCIATION - UNIFORM SHOP** ## _**INCOME AND EXPENDITURE ACCOUNT for the year ended 31 August 2021**_ |**_Notes_**
**2020/21**
**£**
**INCOME**
Proceeds - secondhand uniform sales
**19,927.47**
Bag 2 School
**227.10**
**TOTAL INCOME**
**EXPENDITURE**
Parent uniform payment
**10,828.43**
Pay-pal and credit/debit card charges
**217.49**
Administration Costs
**34.80**
School Blazer Uniform Stock
Charity Donations
2
**300.00**
School donations
3
**10,000.00**
**SURPLUS GENERATED FOR THE YEAR**|**2020/21**
**2019/20**
**£**
**£**
11,179.90
188.80
**20,154.57**
6,002.85
211.52
65.00
-
531.98
5,000.00
**21,380.72**
**(1,226.15)**|**2019/20**
**£**| |---|---|---| |||**11,368.70**| |||| |||**11,811.35**| |||| |||**(442.65)**| ## **WARWICK PREPARATORY SCHOOL ASSOCIATION** ## _**BALANCE SHEET as at 31 August 2021**_ |**2020/21**
**£**
**CURRENT ASSETS**
Cash at bank - WPSA
**9,632.24**
Cash at bank - Uniform shop
**10,982.32**
**ACCUMULATED FUNDS**
General fund opening balance
**25,097.83**
Surplus generated for the year
**(14,298.52)**
Unpresented payments current year
**-**
Unreceived income from current year
**-**
Income received from previous year
**-**
Payments presented from previous year
**(1,167.07)**
Uniform shop fund opening balance
**12,048.33**
Surplus generated for the year
**(1,226.15)**
Unreceived income current year
Unpresented payments current year
Payments presented from previous year
**160.14**
**TOTAL FUNDS 31ST AUGUST**|**2020/21**
**2019/20**
**£**
**£**
25,097.83
12,048.33
**20,614.56**
28,149.06
(3,617.96)
1,276.07
-
43.00
(752.34)
**9,632.24**
12,692.42
(442.65)
(160.14)
8.40
(49.70)
**10,982.32**
**20,614.56**|**2019/20**
**£**| |---|---|---| |||**37,146.16**| |||| |||**25,097.83**| |||**12,048.33**| |||**37,146.16**| ## **WARWICK PREPARATORY SCHOOL ASSOCIATION** ## _**NOTES TO THE INCOME AND EXPENDITURE ACCOUNT for the year ended 31 August 2021**_ |1
Breakdown of WPSA events
Macmillan coffee morning
Quiz night
Summer Fun Afternoon
Christmas Fair & Raffle
Christmas Puddings
Middle school disco
Film night
Easter Egg hunt
Summer Ball
Donations
Oddballs Hats
Pumpkin Carving Competition
Pancake Competition
Magic Show
2
Charity donations
_Main WPSA funds_
Macmillan*
Myton Hospice
_Uniform Shop funds_
Macmillan*
Global Care
Total Charity Donations|**2020/21**| |---|---| _* The 2021 MacMillan event could not be held - parents held a coffee morning at home instead and gave directly to MacMillan_ - 3 Warwick Prep school donations |||**2020/21**|||**2019/20**|| |---|---|---|---|---|---|---| ||_Main WPSA funds_||||_Main WPSA funds_|| ||Panto Online (Xmas Gift)||150.00||60 Platinum star badges|103.20| ||Platinum Awards||165.11||600 House Badges|484.38| ||||||Eco-committee badges|31.50| ||||||Quiz decorations and Christmas Elf Hats|222.60| ||||||2018/19 Backpack Books|61.69| ||||||Badges|491.88| ||Project One Campus Plus|- Play Spaces|15,000.00||Project One Campus Plus - Play Spaces|10,000.00| ||||**15,315.11**|||**11,395.25**| ||_Uniform Shop funds_||||_Uniform Shop funds_|| ||Project One Campus Plus||10,000.00||Project One Campus Plus|5,000.00| ||Total Warwick Prep Donations||**25,315.11**||Total Warwick Prep Donations|**16,395.25**| |4|Administration Costs|||||| |||**2020/21**|||**2019/20**|| ||_Main WPSA funds_||**£**|||**£**| ||Public Liability Insurance||123.00||Storage boxes for WPSA storage area|27.50| ||||||Polaroid camera|69.99| ||||||Public Liability Insurance|122.00| ||_Uniform Shop funds_||||_Uniform Shop funds_|| ||New card reader||34.80||Storage boxes for uniform|65.00| ||||**157.80**|||**284.49**| ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** |**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Responsibilities and**
**basis of report**|Charity Name
WARWICK PREPARATORY SCHOOL ASSOCIATION|Charity Name
WARWICK PREPARATORY SCHOOL ASSOCIATION|Charity Name
WARWICK PREPARATORY SCHOOL ASSOCIATION| |---|---|---|---| ||||| ||31 AUGUST 2021|**Charity no**
**(if any)**|1172090| ||||| ||I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 31 August 2021.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).||| I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**

|Claire Atteck|15/06/2022| |---|---|---| |||| ||ACA (ICAEW)|| |||| ||Springwood, Norton Grange,|| ||Little Kineton, Warwick|| ||CV35 0DP|| 1 **IER** **Oct 2018** ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of** N/A **any items that the examiner wishes to disclose** . 2 **IER** **Oct 2018**