Kington Walks Annual Report
Charity Commission Number: 1172022 Email: info@kingtonwalks.org Website: www.kingtonwalks.org.uk Period: 1[st] November 2020 to 31[st] October 2021
Charity Trustees:
| Trustee Name | Office | Dates |
|---|---|---|
| Mrs. Barbara Barrett | Fullperiod | |
| Mr. Mike Kirby | Fullperiod | |
| Mr. Nick Eve | Fullperiod | |
| Mr. Nigel Sheath | Chairperson | Fullperiod |
| Mrs. Sarah Lee | Full Period | |
| Mr. Adrian Wilcox | Fullperiod |
Management
This was the organisation’s fifth period as a charity where we continued to build a sustainable volunteer community and establish a base of funds to enable us to pursue the objectives of the charity.
The overarching governance document of the charity is the “CONSTITUTION OF A CHARITABLE INCORPORATED ORGANISATION WITH VOTING MEMBERS OTHER THAN ITS CHARITY TRUSTEES” that is an edited and approved version of the Charity Commission’s standard document. A copy of this is available on request. The Constitution defines most of our processes including the appointment and election of Trustees.
The day to day running of Kington Walks is managed by our Committee of Members that meet on at least a monthly basis and has the remit to manage most decision making within the terms of the Constitution. Decisions required outside those terms are referred back to the Trustees. In addition, one or more subcommittees manage specific activities or events e.g. our annual walking festival. These sub-committees report back to the main committee on a monthly basis and in effect are concerned with organisational matters with all decisions effecting the charity passed back for approval by the main Committee of Members. There are Terms of Reference for these Committees. During a significant part of the period the Committee met on a virtual basis using Zoom due to Covid restrictions.
Kington Walks has no formal relationship with any related parties.
Our risk management system is focused on the risks associated with walking activities and are governed by a risk management system that requires completion by all walk leaders and includes a safe guarding of children and vulnerable adults policy.
Objectives
Kington Walks is a Charitable incorporated Organisation (CIO) with the following objectives:
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(1) to provide education on the benefits of walking on health and unity within a community; (2) to promote a healthy lifestyle by encouraging and enabling people to partake in regular walks as a form of exercise;
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(3) to advance the development of the community in Kington through organising and facilitating regular group walks in the area including but not limited to an annual walking festival; and
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(4) to promote the protection of the environment through use of sustainable methods of transport (such as buses and trains) to and from group walks
Primary Activities and Achievements for Period
The primary activity of Kington Walks to date has been the establishment and development of an annual Walking Festival and recently a Spring Walking Weekend. The festival continues to be a major priority but with our now sustainable group of volunteers and base of funds our focus is turning to widening our walking activities and the promotion of healthy lifestyles within our local community and improving the local footpath network.
However, due to the Covid pandemic, this year has been challenging. After considerable effort by our volunteers and a not inconsiderable expense preparing for our Spring Walking Weekend, we had to cancel and refund all income leaving a significant deficit. However, we did manage to put on our September Festival, meeting all government requirements with no reported infections. The festival was a great success with many people just pleased to get out after 18 months of various lockdowns.
During the previous year we had established our Footpaths Maintenance Group whose remit is to ensure local footpaths are well maintained and to make footpaths more accessible by carrying out work such as replacing styles with gates. However, we were unable to continue due to Covid and by the end of this period the work we had carried out limited work. However, we are focused on restarting this work as soon as we are able as it is of significant benefit to local community.
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Financial Review
The accounts are available on the Charity Commission website.
For the period of this report the top level financial figures were:
| Income | Expenditure | Surplus (deficits) for 2020 |
Surplus (deficits) overall |
|---|---|---|---|
| £8,307 | £6,532 | £1,775 | £20,092 |
Our policy is to maintain a reserve that covers the entire cost of our Annual Festival in case extreme weather conditions lead to us having to refund all walk related income. This is approximately £7,500.
Our principal sources of income are:
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Payment for walks at our walking festivals
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Sponsors and advertisers
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Grants
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Revenue from our annual calendar sales
Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees:
Nigel Sheath, Chair of Trustees
7th August 2022
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RECEIPT AND PAYMENT ACCOUNTS for the year ended 31st October 2021
AND
BALANCE SHEET as at 31st October 2021
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Kington Walks - Receipt and Payment Account for the year ended 31st October 2021
| RECEIPTS | 2020-21 |
|---|---|
| Autumn Walks & Events(PayPal) | 2,823.00 |
| Autumn Walks & Events (other) | 950.59 |
| Walkers Are Welcome Conference (PayPal) | 1,578.50 |
| Walkers Are Welcome Conference (Other) | 711.50 |
| Sponsorship | 500.00 |
| Grants & Donations | 278.85 |
| Calendar Sales | 41.25 |
| Website Ads | 150.00 |
| Calendar Ads & Sponsor | 525.00 |
| Brochure Ads | 255.00 |
| SundryIncome | 332.50 |
| WaW Donations & Sponsorship | 150.00 |
| Savings Account Interest | 12.55 |
| Total Income | 8,308.74 |
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Kington Walks - Receipt and Payment Account for the year ended 31st October 2021
| PAYMENTS | 2020-21 |
|---|---|
| General Admin | 630.28 |
| Sundry Expenses | 175.40 |
| Promotion & Advertising | 1,629.25 |
| Autumn Walks General Expenses | 664.90 |
| Autumn Walks Refunds | 18.00 |
| Event Expenses (Meal) | 931.16 |
| Event Expenses (Band) | 511.20 |
| Autumn Walks PayPal | 76.02 |
| Calendar Printing | 395.00 |
| Website Maintenance | 622.92 |
| Walkers Are Welcome | 300.00 |
| WaW Conference Expenses | 212.97 |
| WaW PayPal | 27.53 |
| Footpath Maintenance | 237.10 |
| Donations Made | 100.00 |
| Total Payments | 6,531.73 |
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Kington Walks - Balance Sheet as at 31st October 2021
| Surplus/(Defcit) of Receipts over Payments |
1,777.01 | |
|---|---|---|
| Carried over from last year | 18,315.13 | |
| TOTAL at year end | 20,092.14 | |
| Portfolio consists of: | ||
| Bank Account | 10,062.49 | |
| Savings Account | 10,045.65 | |
| Unpresented Cheques | 16.00 | |
| TOTAL | 20,092.14 | |
| of which the following are prepayment liabilities |
||
| Kington Walker Grant | 2,000.00 | |
| Walkers Are Welcome Expenditure | 2,289.61 | |
| 4,265.61 | ||
| True Total after deductions | 15,802.53 | |
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