## **Trustees’ Annual Report for the period**
**From 01 April 2023 To 31 March 2024 Charity name: SOUTHOWRAM COMMUNITY ASSOCIATION Charity registration number: 1172019**
## **Objectives and Activities**
||SORP
reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To further or benefit the residents of**
**Southowram and the neighbourhood,**
**without distinction of sex, sexual**
**orientation, race or of political, religious or**
**other opinions by associating together the**
**said residents and the local authorities,**
**voluntary and other organisations in a**
**common effort to advance education and to**
**provide facilities in the interests of social**
**welfare for recreation and leisure time**
**occupation with the objective of improving**
**the conditions of life for the residents.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17
and 1.19|**In furtherance of these objects but not**
**otherwise, the trustees shall have exercised**
**their power to establish or secure the**
**establishment of a community centre and to**
**maintain or manage or co-operate with any**
**statutory authority in the maintenance and**
**management of such a centre for activities**
**promoted by the charity in furtherance of the**
**above objects.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Specifically, and having full regard to the**
**guidance issued by the Charity Commission**
**on public benefit, Southowram Community**
**Association (SCA) has continued to provide**
**and maintain Community Centre facilities**
**that are available, without any**
**discrimination, for use by entities, groups**
**and individuals for their activities that**
**enhance opportunities and interest for the**
**benefit of local people.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||
SORP
reference||
|---|---|---|
|Policy on grant making|Para 1.38|**The charity does not make grants but**
**husbands carefully its resources to sustain**
**and where possible improve the Community**
**Centre for the long term.**|
|Policy on social investment|||
|including program related
investment|Para 1.38|**N/A**|
|---|---|---|
|Contribution made by
volunteers|Para 1.38|**All Trustees and officers of the Association**
**are volunteers. They receive no**
**remuneration of any kind for the time and**
**effort they give to their duties as Trustees**
**and/or Officers of the charity.**
**Occasional assistance is provided by other**
**volunteers for routine duties such as**
**cleaning.**|
|Other||**N/A**|
## **Achievements and Performance**
||SORP
reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The Charity has maintained the Community**
**Centre and its environs successfully**
**throughout this period. Despite the**
**challenges of the Centre’s ageing**
**infrastructure, which is leased on a**
**peppercorn rent from Calderdale**
**Metropolitan Borough Council, the charity**
**has sustained high standards of repair that**
**encourage and enable its frequent use as**
**described and intended.**
**The Community Centre has continued to be**
**a useful and valued venue for a wide range**
**of activities that would be much less**
**accessible to local people if undertaken**
**elsewhere.**|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|Achievements against
objectives set|Para 1.41|**The primary objective, the provision of a**
**Community Centre for community use, has**
**been met.**|
|Performance of fundraising
activities against objectives
set|Para 1.41|**Revenue generation and fundraising have**
**allowed essential and some discretionary**
**maintenance to be undertaken.**|
|Investment performance
against objectives|Para 1.41|**N/A**|
|Other||**N/A**|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**The Charity has maintained adequate levels**
**of income and kept overheads and other**
**outgoings under careful control. At the end**
**if this reporting period it is solvent, has**
**strong reserves relative to its operating**
**costs. Trustees are entirely confident in**
**declaring it to be a going concern with in-**
**built resilience.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The charity’s policy is to retain at least 6**
**months of operating costs in its reserve to**
**guard against the possibility that some**
**unforeseen structural issue may prevent use**
**and hire of the facilities which would reduce**
**revenue to almost nothing.**
**However, Trustees deliberately are building**
**the charity’s reserves in anticipation of what**
**could be significant structural repairs or**
**potential replacement of the Community**
**Centre in future. External grants would be**
**sought and these could require either**
**match-funding or a meaningful contribution.**
**No timeline has been set for the**
**achievement of any such aspiration.**|
|Amount of reserves held|Para 1.22|**Over forty eight thousand pounds this**
**period. This is significantly in excess of the**
**amount required as a policy but will enable**
**the charity to seize opportunities for**
**refurbishing or repairing infrastructure if**
**they arise or become essential.**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**Fees paid by local individuals and**
**enterprises for the hire of Community Centre**
**facilities provide the main source of income**
**but donations are made from some**
**attendees at keep fit and by participants in a**
**local walking group.**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Reserves are held in a bank deposit account**
**to maximise security. It is understood and**
**accepted that this does not lead to growth in**
**real terms.**|
|A description of the principal
risks facing the charity|Para 1.46|**The greatest risk to the charity’s objects is**
**that the local authority reclaims or**
**condemns the building or that the building**
**suffers a catastrophic structural failure.**
**Under any of those extreme circumstances,**|
**the charity likely would fold. As per the Constitution, its assets would be donated to a charity with similar objects. N/A** Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document|Para 1.25|**Constitution**|
|How is the charity
constituted?|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected by Trustees.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
**It is a requirement of the Constitution that**
**new trustees are given:**
**a.**
**Copy of the current version of this**
**constitution; and**
**b. Copy of the CIO’s latest Trustees’**
**Annual Report and statement of**
**accounts**
**In addition:**
**a.**
**The Chairman or Trustee appointed**
**by him will explain what is expected**
**of Trustees in terms of commitment**
**to meetings, specific duties if they**
**have any and volunteering**
**opportunities to support the charity’s**
**activities**
**b. The Secretary will explain extant**
**policies, relevant past activities and**
**relevant decisions made by or under**
**consideration by the Board.**
**c.**
**The Treasurer will explain the**
**financial position, revenue streams,**
**outgoings and perceived risks faced**
**by the charity.**|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The charity has a small board of trustees**
**and a flat structure.**
**It is not part of a wider network.**|
|Relationship with any
related parties|Para 1.51|**N/A**|
|Other||**N/A**|
## **Reference and Administrative details**
|Charity name|Southowram Community Association|
|---|---|
|Other name the charity uses|N/A|
|Registered charity number|1172019|
|Charity’s principal address|c/o Colburn Hall, Bank Top, Halifax HX3 9UB|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Stephen Padgett
OBE|Chairman||Trustees|
||Amanda Padgett|Secretary and
Treasurer||Trustees|
||Piers Greenwood|||Trustees|
||||||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved **Director name N/A**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|**N/A**|||
||||
## **Funds held as custodian trustees on behalf of others**
|Description of the assets held in this capacity|N/A|
|---|---|
|Name and objects of the charity on whose
behalf the assets are held and how this falls
within the custodian charity’s objects|N/A|
|Details of arrangements for safe custody and
segregation of such assets from the charity’s
own assets|N/A|
**Additional information (optional) Names and addresses of advisers (Optional information)**
**Type of adviser Name Address Solicitor** Hugh Skillington Brearleys Solicitors, The Round House, 12 King Street, Brighouse, HD6 1NX **Name of chief executive or names of senior staff members (Optional information)** N/A
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details **N/A Other optional information N/A**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg**
**Secretary,**
**Chair, etc)**
**Date**|{Original Signed}|{Original Signed}|
|---|---|---|
||||
||**Stephen Padgett OBE**|**Piers Greenwood**|
||||
||**Chairman**|**Trustee**|
||12 Jan 2024||
||12 Jan 2024||
||**SOUTHOWRAM COMMUNITY ASSOCIATION**
**ACCOUNTS SUMMARY**
Period:
**01-Apr-23**
to
**31-Mar-24**|**SOUTHOWRAM COMMUNITY ASSOCIATION**
**ACCOUNTS SUMMARY**
Period:
**01-Apr-23**
to
**31-Mar-24**|**SOUTHOWRAM COMMUNITY ASSOCIATION**
**ACCOUNTS SUMMARY**
Period:
**01-Apr-23**
to
**31-Mar-24**|**SOUTHOWRAM COMMUNITY ASSOCIATION**
**ACCOUNTS SUMMARY**
Period:
**01-Apr-23**
to
**31-Mar-24**|**SOUTHOWRAM COMMUNITY ASSOCIATION**
**ACCOUNTS SUMMARY**
Period:
**01-Apr-23**
to
**31-Mar-24**|**SOUTHOWRAM COMMUNITY ASSOCIATION**
**ACCOUNTS SUMMARY**
Period:
**01-Apr-23**
to
**31-Mar-24**|**SOUTHOWRAM COMMUNITY ASSOCIATION**
**ACCOUNTS SUMMARY**
Period:
**01-Apr-23**
to
**31-Mar-24**|**SOUTHOWRAM COMMUNITY ASSOCIATION**
**ACCOUNTS SUMMARY**
Period:
**01-Apr-23**
to
**31-Mar-24**|
|---|---|---|---|---|---|---|---|---|
||||**BANK**||**PETTY CASH**||**TOTALS**||
||OPENING BALANCES||**£50,013.84**||£1,016.31||£51,030.15||
||TOTALS||**Income**|**Expenditure**|**Income**
**Expenditure**||||
||||**£9,720.78**|**£11,689.87**|**£1,145.00**|**£1,334.64**|£10,865.78|-£13,024.51|
||||||||||
||Income v Expenditure||-£1,969.09||-£189.64||-£2,159||
||CLOSING BALANCES|31-Mar-24|**£48,044.75**||**£826.67**||**£48,871.42**||
||ACTUAL BANK BALANCE 31-Mar-24||**£48,044.75**||||||
||**DIFFERENCE**||**OK**||||||
||||**Check**||||||
||||||||||
## **SOUTHOWRAM COMMUNITY ASSOCIATION**
||**BANK TRANSACTIONS**|**BANK TRANSACTIONS**|Period: **01-Apr-23**
to
**31-Mar-24**
~~0~~
~~1~~
~~2~~
~~3~~|Period: **01-Apr-23**
to
**31-Mar-24**
~~0~~
~~1~~
~~2~~
~~3~~|Period: **01-Apr-23**
to
**31-Mar-24**
~~0~~
~~1~~
~~2~~
~~3~~|Period: **01-Apr-23**
to
**31-Mar-24**
~~0~~
~~1~~
~~2~~
~~3~~|4
5|4
5|4
5|6
7
8
9
10
11|6
7
8
9
10
11|6
7
8
9
10
11|6
7
8
9
10
11|6
7
8
9
10
11|6
7
8
9
10
11||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||**Source/Payee**|**Apr-23**|**May-23**|**Jun-23**|**Jul-23**|**Aug-23**|**Sep-23**|**Oct-23**||**Nov-23**|**Dec-23**|**Jan-24**|**Feb-24**|**Mar-24**|**Totals**|
||**INCOME**|Source|||||||||||||||
||**Grants**|Calderdale MBC||||||||||||||£0.00
£2,427.00|
|||Donations||**£1,427.00**|||**£1,000.0**~~**0**~~||||||||||
||**Provision of Facilities**
**as per Charitable Objects**
**Sub Total**|SOFA|**£144.00**|**£90.00**|**£162.00**|**£162.00**|**£153.00**|**£144.00**|**£237.6**|**0**|**£183.60**|**£185.85**|**£194.40**|**£205.20**||£1,861.65
£105.30
£1,936.00
£668.70
£256.00
£625.00
£232.00
£240.00
£1,367.00|
|||Yoga(Ebba)|**£40.50**||||||**£64.8**|**0**|||||||
|||All Stars(AmyNeill)||**£130.00**|**£120.00**|**£140.00**||**£190.00**|**£324.0**|**0**|**£300.00**|**£168.00**|**£288.00**|**£144.00**|**£132.00**||
|||Wool Wranglers/Crochet|**£45.00**||**£56.25**|**£45.00**|**£56.25**|**£109.80**|||**£81.00**|**£64.80**|**£64.80**|**£81.00**|**£64.80**||
|||DogTraining|**£40.00**||||||**£84.0**|**0**|**£42.00**|**£18.00**||**£72.00**|||
|||LovingSpirits - clairvoyant||**£55.00**|**£55.00**||**£55.00**||**£122.5**|**0**|**£67.50**|**£67.50**|**£67.50**|**£135.00**|||
|||Karate|**£20.00**|**£20.00**||||**£48.00**||||**£72.00**||**£24.00**|**£48.00**||
|||Ryburn ValleyPonyClub|||||||**£96.0**|**0**|**£96.00**|**£24.00**||**£24.00**|||
|||One-off Users||**£110.00**|**£295.00**|**£515.00**|**£60.00**|**£339.00**|**£48.0**|**0**|||||||
|||||||||||||||||**£7,291.65**|
||Misc Finances|Bank Card - Cash Back|**£0.09**||||**£0.54**|**£0.36**|||**£0.65**|**£0.47**|**£0.02**|||£2.13|
||Interest/transfer|From Savings Acc||||||||||||||£0.00|
||**Total Income**||**£289.59**|**£1,832.00**|**£688.25**|**£862.00**|**£1,324.79**|**£831.16**|**£976.90**||**£770.75**|**£600.62**|**£614.72**|**£685.20**|**£244.80**|**£9,720.78**|
||**EXPENDITURE**|Payment To|||||||||||||||
||**Utilities & Certification**||||||||||||||||
||**Gas**|OPUS Energy (Gas)|**£183.54**|**£168.54**|**£46.52**|**£10.69**|**£10.66**|**£11.95**|**£10.0**|**3**|**£22.67**|**£108.86**|**£213.91**|**£264.93**|**£149.24**|£1,201.54|
||**Electricity**|British Gas/EDF|**£49.00**|**£49.00**|**£49.00**|**£49.00**|**£49.00**|**£49.00**|**£49.0**|**0**|**£49.00**|**£49.00**|**£49.00**|**£49.00**|**£49.00**|£588.00|
||**Water**|Yorkshire Water/Everflow|**£12.41**|**£51.90**|**£31.92**|**£28.55**|**£28.29**|**£28.55**||||||||£181.62|
||**Gas Cert & Boiler Service**|||||||||||||||£0.00|
|||||||||||||||||£0.00|
||**Repairs & Maintenance**|||||||||||||||£0.00|
||**Buildings Maintenance**||||||**£29.18**||**£82.7**|**6**||**£276.00**||||£387.94|
||**Misc Purchases**||||**£242.50**|**£88.97**|**£46.50**||**£92.3**|**9**|**£116.47**|**£6.99**||||£593.82|
||**Paint**|||||||||||||||£0.00|
||**Grounds Works/Maint**|Various e.g. mowing,skips,etc|.
**£258.20**|**£487.69**|**£283.69**||**£283.69**|**£283.69**|**£615.1**|**9**||||||£2,212.15|
||**Cleaning & Consumables**|Bulbs,Loo roll,etc.|||||||**£11.8**|**9**|**£18.25**|||||£30.14|
||**Major Repairs/Works**|||**£4,500.00**||||||||||||£4,500.00|
||**Boiler/Eqpt Repair**||||||**£95.00**|||||||||£95.00|
||**Remediation**|||||||||||||||£0.00|
||**Rates, Insurance etc**|||||||||||||||£0.00|
||**Business Rates**||||||||||||||**£118.51**|£118.51|
||**Insurance**||||||||||**£1,123.17**|||||£1,123.17|
||**Deposits**|||||||||||||||£0.00|
||**Refunds togood users**|||**£50.00**||**£100.00**|**£250.00**||||**£100.00**||**£50.00**|||£550.00|
|||||||||||||||||£0.00|
||**Admin, Ads & Consumables**|||||||||||||||£0.00|
||**Mobile Phone**||**£8.89**|£8.89|£8.89|£8.89|**£10.19**|£8.89|£8.8|9|£8.89|£8.89|£8.89|£8.89|£8.89|£107.98|
||**Admin**|||||||||||||||£0.00|
||**IT/Cons/Electronics**|Inclprinter||||||||||||||£0.00|
||**Total Expenditure**||**£512.04**|**£5,316.02**|**£662.52**|**£286.10**|**£802.51**|**£382.08**|**£870.1**|**5**|**£1,438.45**|**£449.74**|**£321.80**|**£322.82**|**£325.64**|**£11,689.87**|
||||||||||||||||||
||**Excess of Income v Expenditure**||-£222
-£3,484
£26
£576
£522
£449
£107
-£668
£151
£293
£362
-£81
-£1,969||||||||||||||
||||||||||||||||||
## **SOUTHOWRAM COMMUNITY ASSOCIATION**
||**PETTY CASH ANALYSIS**|**PETTY CASH ANALYSIS**|Period: **01-Apr-23**
to
**31-Mar-24**|Period: **01-Apr-23**
to
**31-Mar-24**|Period: **01-Apr-23**
to
**31-Mar-24**|Period: **01-Apr-23**
to
**31-Mar-24**||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||||||||
||||**Apr-23**|**May-23**|**Jun-23**|**Jul-23**|**Aug-23**|**Sep-23**|**Oct-23**|**Nov-23**|**Dec-23**|**Jan-24**|**Feb-24**|**Mar-24**|**Totals**|
||**Opening Balance**||**£1,016.31**|**£1,085.57**|**£110.57**|**£163.57**|**£201.62**|**£267.62**|**£357.62**|**£447.62**|**£519.62**|**£524.67**|**£652.67**|**£739.67**|**£1,016.31**|
|||||||||||||||||
||**INCOME**|||||||||||||||
||**Users & Donors**|WalkingGroup|||||||||||||£0.00|
|||KeepFit(C Blackbond)|**£116.00**|**£125.00**|**£128.00**|**£72.00**|**£111.00**|**£90.00**|**£90.00**|**£72.00**|**£39.00**|**£128.00**|**£87.00**|**£87.00**|£1,145.00|
|||Misc|||||||||||||£0.00|
||**Events**|PartyDeposits|||||||||||||£0.00|
|||Summer Fair|||||||||||||£0.00|
||**Total Income**||**116.00**|**125.00**|**128.00**|**72.00**|**111.00**|**90.00**|**90.00**|**72.00**|**39.00**|**128.00**|**87.00**|**87.00**|1,145.00|
||**EXPENDITURE**|||||||||||||||
|||Calendar|||||||||||||£0.00|
|||Grounds Maintenance|||||||||||||£0.00|
|||Cleaning|||||||||||||£0.00|
|||Consumables (loo roll, soap, etc)|**£46.74**|||**£33.95**|**£45.00**||||**£33.95**||||£159.64|
|||Misc|||**£75.0**~~**0**~~||||||||||£75.00|
|||Payments to bank||**£1,100.00**|||||||||||£1,100.00|
||**Total Expenditure**||**46.74**|**1,100.00**|**75.00**|**33.95**|**45.00**|**0.00**|**0.00**|**0.00**|**33.95**|**0.00**|**0.00**|**0.00**|**1,334.64**|
||**Excess of Income v Expenditure**||**69.26**|**-975.00**|**53.00**|**38.05**|**66.00**|**90.00**|**90.00**|**72.00**|**5.05**|**128.00**|**87.00**|**87.00**|-1,334.64|
||**CLOSING BALANCE**||**1,085.57**|**110.57**|**163.57**|**201.62**|**267.62**|**357.62**|**447.62**|**519.62**|**524.67**|**652.67**|**739.67**|**826.67**|**-318.33**|
|||||||||||||||||