## **Trustees’ Annual Report for the period** **From 01 April 2022 To 31 March 2023 Charity name: SOUTHOWRAM COMMUNITY ASSOCIATION Charity registration number: 1172019** ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To further or benefit the residents of**
**Southowram and the neighbourhood,**
**without distinction of sex, sexual**
**orientation, race or of political, religious or**
**other opinions by associating together the**
**said residents and the local authorities,**
**voluntary and other organisations in a**
**common effort to advance education and to**
**provide facilities in the interests of social**
**welfare for recreation and leisure time**
**occupation with the objective of improving**
**the conditions of life for the residents.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17
and 1.19|**In furtherance of these objects but not**
**otherwise, the trustees shall have exercised**
**their power to establish or secure the**
**establishment of a community centre and to**
**maintain or manage or co-operate with any**
**statutory authority in the maintenance and**
**management of such a centre for activities**
**promoted by the charity in furtherance of the**
**above objects.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Specifically, and having full regard to the**
**guidance issued by the Charity Commission**
**on public benefit, Southowram Community**
**Association (SCA) has continued to provide**
**and maintain Community Centre facilities**
**that are available, without any**
**discrimination, for use by entities, groups**
**and individuals for their activities that**
**enhance opportunities and interest for the**
**benefit of local people.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|**The charity does not make grants but**
**husbands carefully its resources to sustain**
**and where possible improve the Community**
**Centre for the long term.**| |Policy on social investment||| |including program related
investment|Para 1.38|**N/A**| |---|---|---| |Contribution made by
volunteers|Para 1.38|**All Trustees and officers of the Association**
**are volunteers. They receive no**
**remuneration of any kind for the time and**
**effort they give to the charity.**
**Occasional assistance is provided by other**
**volunteers for routine duties such as**
**cleaning and gardening.**| |Other||**N/A**| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The Charity has maintained the Community**
**Centre and its environs successfully**
**throughout this period. Despite the**
**challenges of the Centre’s ageing**
**infrastructure, which is leased on a**
**peppercorn rent from Calderdale**
**Metropolitan Borough Council, the charity**
**has sustained high standards of repair that**
**encourage and enable its frequent use as**
**described and intended.**
**The Community Centre has continued to be**
**a useful and valued venue for a wide range**
**of activities that would be much less**
**accessible to local people if undertaken**
**elsewhere.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**The primary objective, the provision of a**
**Community Centre for community use, has**
**been met.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**Revenue generation and fundraising have**
**allowed essential and some discretionary**
**maintenance to be undertaken.**| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||**N/A**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The Charity has maintained adequate levels**
**of income and kept overheads and other**
**outgoings under careful control. At the end**
**if this reporting period it is solvent, has**
**strong reserves relative to its operating**
**costs. Trustees are entirely confident in**
**declaring it to be a going concern with in-**
**built resilience.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The charity’s policy is to retain at least 6**
**months of operating costs in its reserve to**
**guard against the possibility that some**
**unforeseen structural issue may prevent use**
**and hire of the facilities which would reduce**
**revenue to almost nothing.**
**However, Trustees deliberately are building**
**the charity’s reserves in anticipation of what**
**could be significant structural repairs or**
**potential replacement of the Community**
**Centre in future. External grants would be**
**sought and these could require either**
**match-funding or a meaningful contribution.**
**No timeline has been set for the**
**achievement of any such aspiration.**| |Amount of reserves held|Para 1.22|**Around forty thousand pounds this period.**
**This is significantly in excess of the amount**
**required as a policy but will enable the**
**charity to seize opportunities for**
**refurbishing or repairing infrastructure if**
**they arise or become essential.**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**Fees paid by local individuals and**
**enterprises for the hire of Community Centre**
**facilities provide the main source of income**
**but donations are made from some**
**attendees at keep fit and by participants in a**
**local walking group.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Reserves are held in a bank deposit account**
**to maximise security. It is understood and**
**accepted that this does not lead to growth in**
**real terms.**| |A description of the principal
risks facing the charity|Para 1.46|**The greatest risk to the charity’s objects is**
**that the local authority reclaims or**
**condemns the building or that the building**
**suffers a catastrophic structural failure.**
**Under any of those extreme circumstances,**| **the charity likely would fold. As per the Constitution, its assets would be donated to a charity with similar objects. N/A** Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document|Para 1.25|**Constitution**| |How is the charity
constituted?|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected by Trustees.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
**It is a requirement of the Constitution that**
**new trustees are given:**
**a.**
**Copy of the current version of this**
**constitution; and**
**b. Copy of the CIO’s latest Trustees’**
**Annual Report and statement of**
**accounts**
**In addition:**
**a.**
**The Chairman or Trustee appointed**
**by him will explain what is expected**
**of Trustees in terms of commitment**
**to meetings, specific duties if they**
**have any and volunteering**
**opportunities to support the charity’s**
**activities**
**b. The Secretary will explain extant**
**policies, relevant past activities and**
**relevant decisions made by or under**
**consideration by the Board.**
**c.**
**The Treasurer will explain the**
**financial position, revenue streams,**
**outgoings and perceived risks faced**
**by the charity.**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The charity has a small board of trustees**
**and a flat structure.**
**It is not part of a wider network.**| |Relationship with any
related parties|Para 1.51|**N/A**| |Other||**N/A**| ## **Reference and Administrative details** |Charity name|Southowram Community Association| |---|---| |Other name the charity uses|N/A| |Registered charity number|1172019| |Charity’s principal address|c/o Colburn Hall, Bank Top, Halifax HX3 9UB| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Stephen Padgett
OBE|Chairman||Trustees| ||Amanda Padgett|Secretary and
Treasurer||Trustees| ||Piers Greenwood|||Trustees| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets held in this capacity|N/A| |---|---| |Name and objects of the charity on whose
behalf the assets are held and how this falls
within the custodian charity’s objects|N/A| |Details of arrangements for safe custody and
segregation of such assets from the charity’s
own assets|N/A| **Additional information (optional) Names and addresses of advisers (Optional information)** **Type of adviser Name Address Solicitor** Hugh Skillington Brearleys Solicitors, The Round House, 12 King Street, Brighouse, HD6 1NX **Name of chief executive or names of senior staff members (Optional information)** N/A ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A Other optional information N/A** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg**
**Secretary,**
**Chair, etc)**
**Date**|{Original Signed}|{Original Signed}| |---|---|---| |||| ||**Stephen Padgett OBE**|**Piers Greenwood**| |||| ||**Chairman**|**Trustee**| ||20 Jan 2024|| ||20 Jan 2024|| **----- Start of picture text -----**
TOTALS
31-Mar-23 £1,442
£49,587.82 £51,030.15
to
PETTY CASH
01-Apr-22 -£325.00 £1,016.31
£1,341.31
Period:
OK
BANK
£48,246.51 £1,767.33 £50,013.84 £50,013.84 £0.00
OPENING BALANCES TOTALS Income v Expenditure CLOSING BALANCES 31-Mar-23 ACTUAL BANK BALANCE 31-Mar-23 DIFFERENCE
-£5,713.52
£7,155.85
£90.00
Expenditure
-£235.00
Income
£5,623.52
Check
Expenditure
£7,390.85
Income
SOUTHOWRAM COMMUNITY ASSOCIATION ACCOUNTS SUMMARY
**----- End of picture text -----**
## **----- Start of picture text -----**
Totals £0.00 £1,960.00 £1,263.60 £792.00 £1,905.00 £566.30 £180.00 £432.00 £290.00 £1.95 £0.00 £7,390.85 £1,455.85 £442.24 £109.80 £0.00 £0.00 £0.00 £540.00 £753.94 £0.00 £700.00 £97.99 £0.00 £154.00 £0.00 £0.00 £121.60 £952.44 £0.00 £70.00 £0.00 £0.00 £94.73 £9.99 £120.94 £5,623.52 £1,767.33
£108.00 £54.00 £220.00 £101.25 £30.00 £54.00 £567.25 £194.37 -£96.76 £10.82 £283.10 £121.60 £7.84 £520.97 £46
Mar-23
£126.00 £54.00 £120.00 £45.00 £30.00 £54.00 £0.03 £429.03 £158.95 £49.00 £11.09 £8.49 £227.53 £202
Feb-23
£108.00 £27.00 0£340.0 £45.00 £70.00 £54.00 0-£40.0 £0.73 £604.73 £194.98 £49.00 £10.33 £7.84 £9.99 £272.14 £333
Jan-23
£81.00 £40.50 £45.00 £0.84 £167.34 £77.30 £49.00 £11.09 £95.90 £19.99 £7.84 £90.94 £352.06 -£185
Dec-22
£108.00 £54.00 £160.00 £90.00 £40.00 £452.00 £58.79 £49.00 £11.09 £540.00 £240.24 £7.84 £906.96 -£455
Nov-22
£144.00 £54.00 £160.00 £50.00 £30.00 £438.00 £10.34 £49.00 £10.85 £952.44 £7.84 £1,030.47 -£592
Oct-22
0 £108.00 £90.00 £140.00 £108.00 £25.00 £10.66 £49.00 £9.31 £78.00 £7.84 £154.81 £2,276
Sep-22 £1,960.0 £2,431.00
£93.60 £54.00 £56.25 £203.85 £10.66 £49.00 £66.00 £180.00 £7.84 £313.50 -£110
Aug-22
£90.00 £54.00 £75.00 £0.24 £219.24 £115.30 £49.00 £14.00 £7.84 £186.14 £33
Jul-22
£93.60 £90.00 £380.00 £43.20 £160.00 £766.80 £14.78 £49.00 £68.70 £520.00 £70.00 £7.84 £730.32 £36
Jun-22
£205.20 £99.00 £170.00 £97.30 £54.00 £0.11 £625.61 £577.13 £49.00 £7.84 £633.97 -£8
May-22
£88.20 £85.50 £215.00 £43.30 £54.00 £486.00 £32.59 £49.00 £21.22 £154.00 £7.84 £30.00 £294.65 £191
Apr-22
Source
Payment To
Source/Payee
Calderdale MBC Donations SOFA Yoga (Ebba) All Stars (Amy Neill) Wool Wranglers Dog Training Loving Spirits - clairvoyant One-off Users Bank Card - Cash Back From Savings Acc OPUS Energy British Gas/EDF Yorkshire Water/Everflow Various e.g. mowing, skips, etc.
INCOME Total Income Total Expenditure
EXPENDITURE
Grants Room Hire Misc Finances Interest/transfer Utilities & Certification Gas Electricity Water Gas Cert & Boiler Service Repairs & Maintenance Buildings Maintenance Misc Purchases Paint Grounds Works/Maint Cleaning & Consumables Roof Repairs Boiler Repair Remediation Rates, Insurance etc Business Rates Insurance Deposits Refunds to good users Admin, Ads & Consumables Mobile Phone Admin IT/Electronics Excess of Income v Expenditure
**----- End of picture text -----**
|**SOUTHOWRAM COMMUNITY ASSOCIATION**|||**Totals**|**£1,341.31**|||£0.00|-£235.00|£0.00|£0.00|£0.00|£0.00|-£235.00||£0.00|£0.00|£0.00|£36.00|£54.00|**90.00**
**£**|-£90.00|**£1,016.31**
**£1,251.31**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||**Mar-23**|**£828.31**||||**£188.00**|||||**£188.00**|||||||**£0.00**|**£188.00**||| ||||**Feb-23**|**£702.31**||||**£126.00**|||||**£126.00**|||||||**£0.00**|**£126.00**|**£828.31**|| ||||**Jan-23**|**£566.31**||||**£136.00**|||||**£136.00**|||||||**£0.00**|**£136.00**|**£702.31**|| ||||**Dec-22**|**£523.31**||||**£43.00**|||||**£43.00**|||||||**£0.00**|**£43.00**|**£566.31**|| ||||**Nov-22**|**£415.31**||||**£108.00**|||||**£108.00**|||||||**£0.00**|**£108.00**|**£523.31**|| ||||**Oct-22**|**£264.31**||||**£151.00**|||||**£151.00**|||||||**£0.00**
**£0.00**|**£151.00**|**£415.31**|| ||||**Sep-22**|**£1,898.31**||||**£140.00**
**-£1,634.00**|||||||||||||**-£1,634.00**|**£264.31**|| ||||**Aug-22**|**£1,758.31**|||||||||**£140.00**|||||**£36.00**||**£36.00**
**£0.00**|**£140.00**|**£1,898.31**|| ||Period:
**01-Apr-22**
to
**31-Mar-23**||**Jul-22**|**£1,681.31**||||**£154.00**
**£113.00**|||||**£113.00**||||||||**£77.00**|**£1,758.31**|| ||||**Jun-22**|**£1,581.31**|||||||||**£154.00**||||||**£54.00**|**£54.00**|**£100.00**|**£1,681.31**|| ||||**May-22**|**£1,458.31**||||**£123.00**|||||**£123.00**|||||||**£0.00**|**£123.00**|**£1,581.31**|| ||||**Apr-22**|**£1,341.31**||||**£117.00**|||||**£117.00**|||||Consumables|Misc|**£0.00**|**Excess of Income v Expenditure**
**£117.00**
**CLOSING BALANCE**
**£1,458.31**||| ||**PETTY CASH ANALYSIS**||**Opening Balance**||||Walking Group|Keep Fit (C Blackbond)|Wreath Making|Get Fit 6 Wks Course|Party Deposits|Summer Fair|||Calendar|Grounds Maintenance|Cleaning||||||| |||||||**INCOME**|**Users & Donors**||||**Events**||**Total Income**|**EXPENDITURE**||||||**Total Expenditure**||||