HENBURY AND BRENTRY COMMUNITY COUNCIL FINANCIAL STATEMENTS
31 MARCH 2022
Charity Number 1171990
HENBURY AND BRENTRY COMMUNITY COUNCIL
FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2022
| Contents | Pages |
|---|---|
| Reference & Administrative Information | 1 |
| Trustees’ Annual Report | 2 to 5 |
| Independent Examiner’s Report | 6 |
| Receipts and Payments account | 7 |
| Statement of Assets and Liabilities | 8 |
HENBURY AND BRENTRY COMMUNITY COUNCIL
REFERENCE & ADMINISTRATIVE INFORMATION
YEAR ENDED 31 MARCH 2022
Registered charity name Henbury and Brentry Community Council Charity registration number 1171990 Registered and principal office Henbury and Brentry Community Centre Machin Road Bristol BS10 7HG
Trustees
The Trustees who served during the year and since the year end were as follows:
D Mullaney T Cussick (resigned March 2022) J Gregory (resigned March 2022) G Hunter (appointed December 2021, resigned May 2022)) A Wingrove (appointed December 2021, resigned March 2022) R Carr (resigned March 2022) W Baverstock (appointed May 2022) M Pafiti-Georgiou (appointed May 2022)
Independent Examiner
Joshua Kingston BSc ACA Burton Sweet Limited, Chartered Accountants The Clock Tower 5 Farleigh Court Old Weston Road Flax Bourton Bristol BS48 1UR
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HENBURY AND BENTRY COMMUNITY COUNCIL
TRUSTEES’ ANNUAL REPORT
YEAR ENDED 31 MARCH 2022
The Trustees are pleased to present their annual report together with the financial statements of the charity for the year ending 31 March 2022.
Henbury and Brentry Community Council is a registered charitable organisation, number 1171990, registered on March 17[th] , 2017.
Objects
The Objects of the charity are to further or benefit the residents of Henbury, Brentry and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. In furtherance of these objects but not otherwise, the trustees shall have power to establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.
Activities
The Community Council and the Centre it operates continues to go from strength to strength. The Centre is cementing its position as a support service within the community as we continue to reach out to those in need – providing a hub for activities, advice and friendship.
Achievements during the year
We are happy to say that all groups have now returned to the Centre with the former Bristol Charities activities being re-introduced by our Charity instead. Bristol City Council and other organisations are starting to re-use the Centre for one-off events, meetings and courses bringing previous income streams back.
The Teracycle scheme introduced in 2019 is continuing to go from strength to strength and has proved very popular with us sending in a whopping 95.12Kg in 2021/22 with the 3 most popular waste streams being Pringles tubes at 31.4Kg, Lavazza Eco-caps at 25.3Kg and Ella baby food pouches at 24.02Kg. We do like our Pringles and coffee in BS10 it seems! Most importantly the scheme raises funds for the Community Centre which equates to £95.12 in this financial year.
Over the last 12 months, the charity has:
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Continued as a hub for our area in partnership with Bristol City Council with more variants of Covid and some restrictions still in place offering targeted support for residents such as encouraging vaccine uptake and support for CEV residents to start accessing activities and ”life after covid.” We continued to distribute Winter Covid-19 funding with direct help for residents towards their gas and electricity.
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purchased a new coffee machine for the café and a new smartboard for a future I.T suite.
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HENBURY AND BENTRY COMMUNITY COUNCIL
TRUSTEES’ ANNUAL REPORT
YEAR ENDED 31 MARCH 2022
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made improvements to the café such as new furniture and repairing /revarnishing the floor and installing a more efficient hot water system to encourage more use after Covid.
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was chosen as Lila Connect’s Charity for June and received £500 for our food hub and continued support by Lila delivering twice-weekly food parcels to residents in need.
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received £7,000 from Burgess Salmon in July 2021 to help with the purchase of a van for our Fareshare Go food collections which have become an integral part of our food support for residents.
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started a new website in which to give more information to the community and to showcase our achievements since starting the Community Centre.
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held our first family night since 2019 which was well attended and made a profit to help run the Centre.
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repaired the Central heating System over the Xmas period and had the two smaller rooms refurbished in Jan 2022 to make them a modern, hireable space.
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In Feb 2022 we purchased hoodies with our logo on to be worn by volunteers/staff so that users of the Centre could identify us easily.
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In March 2022 we started part two of our drainage project to replace our waste water pipes from the café to the main drains so that less maintenance is needed.
More importantly, we have proved the need for a Community Centre in Henbury and Brentry with residents being provided an essential service that the local and wider community would miss if this valuable resource were not protected properly for future generations to enjoy.
Covid has still impacted on us not being able to hold many face-to-face meetings with our first AGM since Covid struck being held in Nov 2021. It is hoped that during the next financial year we can continue to re-introduce events in a safe manner to enjoy those activities that we have all sorely missed.
This has given our Charity a renewed optimism on which to build for the coming 2022/2023 year and our aim is to ensure that our Community Centre keeps going from strength to strength with the right help and support from the Trustees of Henbury and Brentry Community Council.
Structure, Governance and Management
Henbury and Brentry Community Council is a charitable incorporated organisation (CIO), registered with the Charity Commission on March 17[th] , 2017. The CIO was established under a Memorandum of Association which outlines the objects of organisation. It is governed by its Articles of Association.
Public benefit
The Trustees confirm that they have complied with the duty in the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission. The annual report contains a fuller description of the public benefit that the charity provides within the main body of the report.
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HENBURY AND BENTRY COMMUNITY COUNCIL
TRUSTEES’ ANNUAL REPORT
YEAR ENDED 31 MARCH 2022
Recruitment and appointment of Trustees
In accordance with the Articles of Association, new trustees will be elected by the membership of the CIO. The maximum number of charity trustees is 6. The charity trustees may not appoint any charity trustee if as a result the number of charity trustees would exceed the maximum.
Trustee training and induction
The charity trustees will make available to each new charity trustee, on or before his or her first appointment: a copy of the constitution and any amendments made to it; and a copy of the latest trustees’ annual report and statement of accounts.
Financial review
Charity Income for this year is £53,972 and expenditure is £57,872. Considering the decline in room hire to half the usual amount due to covid restrictions, £5,000 spent on 2 major equipment purchases the Centre has done well to start its post-covid recovery. We have no wages at present, bills are kept an eye on and to a minimum and the Trustees are happy that HBCC are not in financial difficulty. The deficit for the year of £3,900 has been covered by reserves brought forward of £62,857, leaving reserves of £58,957 to carry forward into 2022/23.
Future Plans
Our Charity’s ongoing response to Covid during 2021/22 has been replaced by the cost-ofliving crisis. We aim to support residents in the same way with our Centre becoming a hub for people to access support and for us as a Charity to look to paid staff to provide more help to enable the charity to rely less on volunteer help. We aim to:
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Continue running community events in partnership with other charities/trusts such as the Children's Centre and other older people’s services with intergenerational and family-themed projects.
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Run the Community Cafe every day of the week or on more days of the week as well as the weekend to generate more income for the Community Centre and look to become an employer.
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Run more food related activities such as cooking classes, once a month Sunday roast and specially themed evenings such as our low-cost entertainment family nights.
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Look for more opportunities for any other potential Community Asset Transfers or more partnership working with like-minded organisations for the mutual benefit of our neighbourhoods.
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HENBURY AND BENTRY COMMUNITY COUNCIL
TRUSTEES’ ANNUAL REPORT
YEAR ENDED 31 MARCH 2022
Statement of Trustees' responsibilities
The trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgments and accounting estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed/constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed by order of the Trustees on 31 January, 2023
……………….
W Baverstock,Trustee
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HENBURY AND BRENTRY COMMUNITY COUNCIL
INDEPENDENT EXAMINER’S REPORT
YEAR ENDED 31 MARCH 2022
Independent examiner’s report to the Trustees of Henbury and Brentry Community Council
I report to the charity trustees on my examination of the accounts of the Company for the year ended insert 31 March 2022.
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Responsibilities and basis of report
As the charity trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Joshua Kingston BSc ACA Burton Sweet Limited, Chartered Accountants The Clock Tower 5 Farleigh Court Old Weston Road Flax Bourton Bristol BS48 1UR
Date: 31 January 2023.
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HENBURY AND BRENTRY COMMUNITY COUNCIL
YEAR ENDED 31 MARCH 2022
RECEIPTS AND PAYMENTS ACCOUNT
| RECEIPTS Donations Grants received Room Hire Cafe Bank interest Newsletter TOTAL RECEIPTS PAYMENTS Running costs Equipment purchased Maintenance and repairs Covid support payments and expenses Transport and travel Café Newsletter TOTAL PAYMENTS NET RECEIPTS/(PAYMENTS) Transfers between funds Cash funds 1 April Cash funds 31 March |
£ - 19,067 17,518 10,387 - - Unrestricted Funds 2022 |
£ - 7,000 - - - - Restricted Funds 2022 |
£ - 26,067 17,518 10,387 - - 53,972 23,293 11,534 7,468 8,854 - 6,723 - 57,872 (3,900) - 62,857 58,957 Total Funds 2022 |
£ 1,710 99,147 7,258 492 1 125 Total Funds 2021 |
|---|---|---|---|---|
| 46,972 | 7,000 | 108,733 | ||
| 23,293 11,534 7,468 - - 6,723 - |
- - - 8,854 - - - |
15,339 6,885 5,887 36,341 2,099 20 230 |
||
| 49,018 | 8,854 | 66,801 | ||
| (2,046) (293) 47,831 |
(1,854) 293 15,026 |
41,932 - 20,925 |
||
| 45,492 | 13,465 | 62,857 |
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HENBURY AND BRENTRY COMMUNITY COUNCIL
YEAR ENDED 31 MARCH 2022
STATEMENT OF ASSETS AND LIABILITIES
| £ Cash funds Current account 45,425 Reserves bank account - Cash held 67 45,492 Other monetary assets - - Assets retained for the charity's own use New office computer 696 Go Education Smartboard 2,067 Adexa Direct Coffee Machine 1,352 4,115 Liabilities Independent examiner's fee 1,440 Cash Fund balances at 31 March 2022 45,492 Unrestricted Funds 2022 |
£ 45,425 - 67 Unrestricted Funds 2022 |
£ 13,465 - - Restricted Funds 2022 |
£ 58,890 - 67 58,957 - - 696 2,067 1,352 4,115 1,440 58,957 Total Funds 2022 |
£ 62,495 295 67 Total Funds 2021 |
|---|---|---|---|---|
| 45,492 | 13,465 | 62,857 | ||
| - | - | - | ||
| - | - | - | ||
| - - - |
- - - |
|||
| 4,115 | - | - | ||
| 1,440 | - | 479 | ||
| 45,492 | 13,465 | 62,857 |
Signed on behalf of the trustees on 31 January 2023
………………………….
W Baverstock, Trustee
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