## **Chair’s report;**
## Looking back
This time last year we didn’t have a Chair and David our treasurer was wishing to hand over his role if someone would step forward. With slim options, I took the role of Chair for a year. My two main reservations were spreading myself too thinly with work commitments and the junior football, and Lucy and I having two key roles.
At the same time, unfortunately, we had to cancel our 2022 Adult Social ‘Tipple in the Tipi’ due to not getting the necessary licences in time.
Shortly after this, I attended a PC meeting to introduce myself and clarify the small grant application process. As we were applying for insurance for the entirety of the village society works, we based our application on detailing how all our activities and services contribute to the villagers. I am pleased to report, in Spring, we were successful in our application.
We should be proud of our Christmas activities. Our Christmas Tree shone brightly, we sold 200 tickets for the hamper raffle and generated 13 prizes from the donations of goodies, and ‘The North Pole Post Box’ allowed 25 local children to receive replies from Father Christmas. The Father Christmas Drive-by was less of a success, perhaps due to terrible weather and the World Cup final. Special thanks must go to Monk Park Farm for donating the Tree, the Wares for their electricity, Lucy and Angela for co-ordinating the hampers, the Keels for leading the Father Christmas Drive-by and Andy Thornton and the RBL band who accompanied.
In January, 29 guests attended The Seniors Lunch, where a wonderful time was had. Special thanks to Claire and her team at Old barn Café, the Mallory Family for the piano, Judith Allen and her sister Wendy for leading the entertainment, and Lucy, Deb and Dawn for organising the event and helping on the day.
Heading into the New Year we had to develop a solution for the playing field’s flooding issues. This involved sourcing quotes and paying for a survey from land drainage specialists, land registry enquiries and documents of deeds, and speaking with owners of the two neighbouring fields. I am pleased to report that neighbouring landowners have committed to completing the necessary works, and Bagby and Balk FC have secured a two-year Football Foundation grant to complete further improvements to the pitch. In May, we purchased a ride on mower for greater ease and accuracy of grass cutting the playing field. My sincere thanks to Tom for navigating us through this tricky solution, Mike Crick for his advice, the landowners for their co-operation, and Steve Bannister for seeking grants to improve the pitch quality and drainage and sourcing a mower.
In April, our inaugural Indoor Carboot Sale was well attended and raised useful funds. Special thanks must go to Deb who organised the event and the ladies for helping on the day.
In July, the 100 Club commenced again and continues to be a good fundraiser with numbers increased on last year. Special thanks must go to Lucy for tirelessly chasing up numbers and Hilary and Bob for co-ordinating the monthly draw and prizes.
The playpark has received its annual clean up and two necessary improvement works. Over 10 tons bags of overgrowth were deposited, the small children’s wooden towers were replaced, and 10 cubic meters of wood chippings were laid. Special thanks must go to Tom for making such inroads with the overgrowth, Graham for co-ordinating the improvement works and the team who helped lay the chippings.
In July, we replanted our Village troughs which look fantastic and continued to regularly undertake litter picks. Special thanks must go to Richard and Jean for co-ordinating the troughs, the volunteers who are regularly watering them, and Barbara and Julie for splendidly keeping Bagby clean and tidy.
Throughout the year we’ve produced three newsletters to 250 residencies detailing our successes, upcoming events, useful information advertising local businesses. Special thanks must go to Lucy for publishing such colourful and informative newsletters, Tom for printing, and the distributors for ensuring they reach each household.
We also held four committee meetings, which were well attended, lengthy but very detailed and productive.
## Looking ahead
We have plenty to look forward to…
We officially welcome Nicky Gormley as our new Treasurer and look forward to handing over officially from David – thank you to David for his work in the role. Thanks must also go to Lucy for taking on many Treasurer tasks, including setting up online banking and purchasing a sum-up card reader machine.
On August 12th, we have a big fundraising Summer event – Farmfest during the day time and Bagby’s Summer Bash on the evening. Hopefully a good time will be had by all and some much-needed funds will be raised. A special thanks must go to Hayley and her team at Monk Park Farm for their generosity and Gemma Taylor for helping co-ordinate both events.
Over the summer holidays, we’ve set-up collection points to support the local food bank.
In September, the village scarecrow competition returns and will be judged by Farmer Jack from Monk Park Farm and the coveted trophy is up for grabs.
Also, in September is our Indoor Carboot Sale, which has already received a good response in people signing up for a pitch, and those looking forward to browsing for a bargain.
In October, we hope to host a supper and quiz night with Disco
## My refections
I think we have achieved a lot this year of which we should be proud of. Special thanks must go to you all, especially Lucy. She has been a constant and reliable secretary who has taken on so many other roles beyond this capacity, too many to detail here.
I have certainly learnt a lot about the village society over the last year and undertaken roles and tasks that I never envisaged. I appreciate that meetings have been lengthy as we have discussed in detail each activity and event. This is partly due to my nature but also due to my desire to have plans and records in place to ensure future meetings can go much more swiftly. Lucy has done a splendid job compiling our handbook which evidences just how much we do and what each event, activity and task involves. These templates ensure that we are transparent in what we do, ensures that we do not have to start each event from scratch, and help newcomers get up to speed with what we do.
I think we need to be diligent with our finances and resources given our relatively low funds compared with previous years. As we know, things are costing more, and we are always at risk of incurring unexpected costs. I am also conscious that for 2023/24 we will not receive the Parish Council grant for 2022/23 and we may lose our matched funding opportunities. Therefore, I am pleased that the seniors’ lunch, the indoor car boots, disco and quiz nights raise some funds. I also help that the big fundraising Summer event raises a substantial amount.
I am afraid to report that throughout this year my reservations concerning spreading myself too thinly and the village society becoming all too consuming at 2 Hawthorne Terrace have come to light. My fears regarding the diminishing committee may be realised with people leaving the village. This leaves us with a small core group of members who may have to ask for other one-off volunteers to help with certain activities. However, I strongly believe in the community and what the Village Society stands for and the work we do. Therefore, if no-one is willing or able to take on the role, I am willing to continue as chair to ensure that we have the stability needed to continue our fine selfless work.’
## **Treasurer’s report;**
‘Our financial year 26[th] July 2022 - 25[th] July 2023 Starting balance: £12,326.09
Incoming: £6,968.35
Outgoing: £12,364.46
End Balance: £6,929.98
The first fundraiser of our last financial year, was due to be Tipple in the Tipi. Despite the disappointment, the cancellation of the event may have saved some monies as due to increases in prices of Fish & Chips, the Portaloos and the DJ, we were operating at a loss. However, we still had to honour the fees (£350) of the DJ, half paid at the time and half to pay when we rebook him.
The Christmas hamper raffle was a good fundraiser again, raising £400.00
In January, the addition of the raffle and donations bucket at the Seniors Lunch generated a profit of £65.46. As York House kindly provide the event for free, we have just a small outlay of £68.04 which covers wine for the guests, and thank you gifts for the Old Barn team, the Mallory family who lent us their piano and Judith Allen and her sister for the entertainment!
The new addition of the indoor carboot sale in April raised a profit of £256.10. A small outlay of £93.11 for hall hire and provisions.
The 100 Club was successful this year (2023/24) with increased subscriptions on the previous year, profit of £1,105, with the forthcoming year’s prizes having already been taken out of our funds to aid swift prize giving.
The playpark honesty box continues to gather funds, albeit small (£68 over the year), covers the cost of the sand and chalks.
In terms of grants this year, we’ve received Tom’s grant from Shell (£1000), along with the small grant (£1241.17) from the Parish Council which covered the insurance and playpark hedge cutting. All applied for spends must be prospective and not retrospective, meaning we cannot include our insurance renewal cost at the end of this year in next Spring’s application. Also, any bigger spends we forecast that may be eligible for small grants reimbursement should be held off and included in our application in the Spring.
Easyfundraising has brought in £46.16.
Again, the majority of our spends have gone to the playpark (just over £8000 total). The repairs, maintenance and alterations made to the infant area equipment and the laying of the chippings, along with the overall tidying/gardening and maintenance tasks, the park is looking very smart now in time for the school holidays.
This year we turned our focus more to the playing field and invested in a new ride on mower to better care for the field surface. A one-off cost of £1200, with £300 to be regained from the sale of the gang mower & £180 PA saved from Andy Taylor’s grass cutting.
By spending £63.98 on compost and bedding plants we rejuvenated the village planters and received positive feedback from many residents – a boost to the village, a real difference made very quickly for a relatively low cost.
Outside of these direct spends and incomes, there are the general sundries across the year – printer cartridges and paper, Christmas lights etc.
As always it’s difficult to quantify how much fundraising and grants we will receive going forwards as this depends on what we agree to do, participation of the Villages and what we need to finance. However, we do need to keep on raising funds as we see increases across all costs.
Our successful fundraising seems to be when we have a target to meet for a specific item i.e. the tractor for the play park, when we held smaller focused events (wine and cheese evening, nearly new sale) we received donations from families in the village, donations from local businesses and people donated monies from items they had made/grown and sold, rather than the general ‘raising funds for the VS call out’
We are looking forward to the Summer Bash on the 12[th] , ticket sales are picking up, and by holding the event at Monk Park Farm, and using the Forresters for the bar and food, there is profit of £10 in every ticket sold, a great start for our funds this year. The day event ‘FarmFest’, also at Monk Park Farm will be a great little earner, with MPF kindly donating £1 from every ticket sale on the day, to the VS.
I’d like to thank David for the time he gave to the VS in his role of Treasurer and supporting me as surrogate Treasurer whilst we bridge the gap – thank you to Nicky for taking on the role and I look forward to handing over as we start our new financial year!
I offer my apologies to Dawn and Dunny who were put in a difficult position when the payment to MacVenture at the beginning of the year was very slow at being processed – now we have internet banking, this situation won’t be repeated.‘
## **Bagby & Balk Village Society Accounts 26-7-22 to 25-7-23**
|||**All outgoing payments by Village Society**|**All outgoing payments by Village Society**|**All outgoing payments by Village Society**|**All outgoing payments by Village Society**|**All outgoing payments by Village Society**||
|---|---|---|---|---|---|---|---|
|100 club|Date|What|Cash or Cheque or BACS|Amount Cheque|Amount Cash|Amount BACS|**£1,320**|
||Jul-22|100 ClubJune PaidJuly|Cash||£ 50.00|||
||7/26/2022|100 Club|Cash||£ 50.00|||
||Aug-22|100 Club|Cash||£ 50.00|||
||Sep-22|100 Club|Cash||£ 60.00|||
||Oct-22|100 Club|Cash||£ 60.00|||
||Nov-22|100 Club HilaryChapman|Cash||£ 30.00|||
||Dec-22|100 Club HilaryChapman|Cash||£ 100.00|||
||12/30/2022|Hambleton LotteryFee|Cash||£ 20.00|||
||Jan-23|100 Club|Cash||£ 50.00|||
||Feb-23|100 Club|Cash||£ 50.00|||
||Mar-23|100 Club|Cash||£ 50.00|||
||Apr-23|100 Club|Cash||£ 50.00|||
||May-23|100 Club|Cash||£ 50.00|||
||Jun-23|100 Clubprizes for theyear|Cash||£ 650.00|||
|Play Park|8/2/2022|Sand for Playpark|Cash||£ 22.60||**###**|
||Aug-22|Graham Duncalfe Playpark Supplies|Cash||£ 13.00|||
||Nov-22|Playpark Insurance|Cheque|£ 1,101.17||||
||Nov-22|PlaysafetyCheck|Cheque|£ 121.80||||
||Dec-22|Graham Duncalfe Playpark Supplies|Cash||£ 20.00|||
||Dec-22|B&BPC Playpark Fee|Cash||£ 10.00|||
||2/13/2023|MacVenture Playpark Items|Cheque|£ 6,120.00||||
||Dec-22|Playpark HedgecuttingInside|Cash||£ 50.00|||
||Jan-23|Playpark HedgecuttingOutside|Cash||£ 90.00|||
||5/25/2023|Playsand for sandpit|Cash||£ 20.00|||
||8-Jun|Chalk boardpaint|Cash||£ 8.99|||
||7/6/2023|Magnets forpark noticeboard|Cash||£ 5.89|||
||7/18/2023|Membrane andpegs for infant area(reimburse LM)|BACS|||£ 94.36||
||7/18/2023|Timber andpostfx forpark noticeboard(reimburse GD)|BACS|||£ 109.87||
||7/18/2023|Bark chippings from Goodechipfor infant area|BACS|||£ 500.00||
|Playing Field|Sep-22|Graham Duncalfe Sports Field Supplies Cork Board|Cash||£ 34.00||**###**|
||11/8/2022|Drainage SurveyADH Site Survey|Cheque|£ 522.00||||
||4/28/2023|Padlock for clubhouse|Cash||£ 4.50|||
||6/16/2023|Masonry paint and brushes for clubhouse|Cash||£ 61.96|||
||6/16/2023|Ride-on mower(reimburse Steve Bannister(BagbyFC))|BACS|||£ 1,200.00||
|Misc|Sep-22|Tipl in Tipee Refunds|Cash||£ 200.00||**£866.28**|
||Sep-22|DJDeposit Payment for Tipl in Tipee|Cash||£ 175.00|||
||Sep-22|Printer Ink Tom Brown|Cash||£ 133.85|||
||Sep-22|Invoices x3 LucyM|Cash||£ 30.15|||
||Nov-22|North Pole Post Box|Cash||£ 19.93|||
||Nov-22|Printer Paper|Cash||£ 4.75|||
||Nov-22|House Interiors Voucher Emma Bishop|Cash||£ 20.00|||
||Nov-22|FairyLights for Santa Trailer|Cash||£ 27.98|||
||Nov-22|Batteries for FairyLights|Cash||£ 8.00|||
||Dec-22|Tinsel for Santa Trailer|Cash||£ 4.47|||
||Dec-22|LaminatingPouches AdvertisingPosters|Cash||£ 2.49|||
|nch|Dec-22|Chocolates for Santa Driveby|Cash||£ 3.99|||
|---|---|---|---|---|---|---|---|
||Dec-22|British Legion Donation Brass Band|Cash||£ 20.00|||
||Mar-22|Provisions for Indoor car boot|Cash||£ 51.31|||
||Apr-23|Hire of Dalton Hall for indoor car boot|Cash||£ 42.00|||
||Mar-23|Sum-upcard reader|Cash||£ 46.80|||
||Jun-23|Sheets of card for event ticketprinting|Cash||£ 2.58|||
||Jun-23|Compost for villageplanters|Cash||£ 42.00|||
||Jun-23|Bedding plants for villageplanters|Cash||£ 21.98|||
||Jun-23|Standard bank charges|BACS|||£ 9.00||
|iors' Lu|Jan-23|Thank You Gifts Old Barn Staf|Cash||£ 39.70||**£68.04**|
||Jan-23|Wine &Juice|Cash||£ 28.34|||
|Sen|||**Total Cash & Cheques & BACS**
**£ 7,864.97 £ 2,586.26 £ 1,913.23**
**All outgoing payments by Village Society TOTAL**
**£ 12,364.46**|||||
||||**Total Cash & Cheques & BACS**|**£ 7,864.97**|**£ 2,586.26**|**£ 1,913.23**||
|||||**£ 12,364.46**||||
||||**All outgoing payments by Village Society TOTAL**|**£ 12,364.46**||||
||**All incoming payments to Village Society**|**All incoming payments to Village Society**|**All incoming payments to Village Society**|**All incoming payments to Village Society**|**All incoming payments to Village Society**|
|---|---|---|---|---|---|
|Date|What|Cash or Cheque or BACS|Cash|Cheque|BACS|
|Aug-22|100 Club Subscriptions|Cash|£ 1,083.00|||
|2-Aug|Marquee Hire|BACS|||£ 100.00|
|8/8/2022|BBVSJust Giving|Cheque||£ 285.67||
|15-Aug|Kim Trenholme Tipl in Tipee|BACS|||£ 40.00|
|8/16/2022|Jill Clayton Tipl in Tipee|BACS|||£ 40.00|
|8/16/2022|TraceyTaylor Tipl in Tipee|BACS|||£ 120.00|
|8/24/2022|Various Cheques|Cheque||£ 132.00||
|12/12/2022|Various Cheques|Cheque||£ 54.94||
|12/12/2022|XMAS Rafe|BACS|||£ 10.00|
|12/16/2022|XMAS Rafe|BACS|||£ 6.00|
|12/19/2022|XMAS Rafe|BACS|||£ 2.00|
|12/20/2022|XMAS Rafe|BACS|||£ 6.00|
|8/1/2022|Playpark HonestyBox|Cash|£ 19.00|||
|9/1/2022|Playpark HonestyBox|Cash|£ 7.50|||
|10/1/2022|Playpark HonestyBox|Cash|£ 4.50|||
|11/1/2022|Playpark HonestyBox|Cash|£ 11.00|||
|12/1/2022|XMAS Hamper Rafe|Cash|£ 376.00|||
|12/1/2022|Senior Citizens Lunch Donations & Rafe|Cash|£ 133.50|||
|12/1/2022|Cash Donation Claire Batson Sale of Vacuum Cleaners|Cash|£ 40.00|||
|3/8/2023|Grant from Shell|BACS|||£ 1,000.00|
|3/31/2023|Julie Bell 100 Club subs|BACS|||£ 15.00|
|4/2/2023|Funds raised at indoor car boot(table sales and refreshments)|Cash|£ 349.41|||
|4/3/2023|Carol Musgrove 100 Club subs|BACS|||£ 45.00|
|4/4/2023|David Lyth 100 Club subs|BACS|||£ 30.00|
|4/4/2023|C Batson 100 Club subs|BACS|||£ 45.00|
|4/13/2023|Dawn Duncalf 100 Club subs|BACS|||£ 30.00|
|4/21/2023|Depositied cheques - various 100 club subs|Cheques||£ 45.00||
|4/24/2023|Easyfundraising payout|BACS|||£ 24.39|
|4/30/2023|Playpark HonestyBox(April donations)|Cash|£ 5.00|||
|5/5/2023|Anne Chambers 100 Club subs|BACS|||£ 45.00|
|---|---|---|---|---|---|
|5/9/2023|Depositied cheques - various 100 club subs|Cheques||£ 75.00||
|5/9/2023|Alison Reed 100 Club subs|BACS|||£ 30.00|
|5/16/2023|Mierzwinski 100 Club subs received through Sum upcard reader|BACS|||£ 14.75|
|5/16/2023|Easyfundraising payout|BACS|||£ 21.77|
|5/22/2023|B Kennedy100 Club subs|BACS|||£ 15.00|
|5/22/2023|A Carney100 Club subs|BACS|||£ 30.00|
|5/22/2023|D Sayer 100 Club subs|BACS|||£ 90.00|
|5/23/2023|HartleyFawcett 100 Club subs|BACS|||£ 15.00|
|5/23/2023|A Thompson 100 Club subs|BACS|||£ 15.00|
|5/24/2023|Moody100 Club subs|BACS|||£ 30.00|
|5/25/2023|Christian 100 Club subs received through Sum upcard reader|BACS|||£ 14.75|
|5/26/2023|C Hanlon 100 Club subs|BACS|||£ 15.00|
|5/30/2023|JBurn 100 Club subs|BACS|||£ 30.00|
|5/30/2023|S Bannister 100 Club subs|BACS|||£ 150.00|
|5/31/2023|Depositied cheques - various 100 club subs|Cheques||£ 60.00||
|5/31/2023|Playpark HonestyBox(Maydonations)|Cash|£ 16.00|||
|6/1/2023|K Tudhope 100 Club subs|BACS|||£ 15.00|
|6/2/2023|R Culmer 100 Club subs|BACS|||£ 30.00|
|6/28/2023|C Hanlon Summer Bash tickets|BACS|||£ 80.00|
|6/29/2023|K Trenholme 100 Club subs|BACS|||£ 15.00|
|6/30/2023|Playpark HonestyBox(June donations)|Cash|£ 5.00|||
|6/30/2023|100 Club subscriptions|Cash|£ 855.00|||
|7/21/2023|Smallgrant from Parish Council|BACS|||£ 1,241.17|
|||||||
|||**Total Cash & Cheques & BACS**|**£ 2,904.91**|**£ 652.61**|**£ 3,410.83**|
|||**All incoming payments to Village Society**|**£ 6,968.35**|||
|Other Assets||
|---|---|
|PlayPark Apparatus,Tables,Seats,Fences||
|Playingfeld,Building,Gangmower,Ride-on Mower||
|Printer||
|Marquee||
|||
|Bank Account start ofyear|**£ 11,577.78**|
|PettyCash at start ofyear|**£ 748.31**|
|Cash Assets start ofyear(bank balancepluspettycash)|**£ 12,326.09**|
|||
|Bank Account end ofyear|**£ 5,863.02**|
|PettyCash at end ofyear|**£ 1,066.96**|
|Cash Assets end ofyear(bank balancepluspettycash)|**£ 6,929.98**|
|||
|Cash Assets start ofyear(bank balancepluspettycash)|**£ 12,326.09**|
|Income into charityoveryear(total incomings)|**£ 6,968.35**|
|Sub Total|**£ 19,294.44**|
|Less Cost to run charity (total outgoings)|**£ 12,364.46**|
Total Cash Assets end of year (bank balance plus petty cash) **£ 6,929.98** Less money in bank **£ 5,863.02** Equals Petty cash **£ 1,066.96**
|PettyCash Record - all incomings and outgoings|PettyCash Record - all incomings and outgoings|||
|---|---|---|---|
|Date|What|Debit/Credit|Amount|
|**26.07.2022**|**Balance ofpetty cash fromprevious fnancialyear**|**Credit**|**£ 748.31**|
|Jul-22|100 Club forJune|Debit|-£ 50.00|
|Jul-22|100 Club|Debit|-£ 50.00|
|Aug-22|100 Club Subscriptions|Credit|£ 1,083.00|
|8/2/2022|Sand for Playpark|Debit|-£ 22.60|
|Aug-22|GD Supplies for Playpark|Debit|-£ 13.00|
|Aug-22|100 Club|Debit|-£ 50.00|
|9/1/2022|100 Club|Debit|-£ 60.00|
|Sep-22|Tipl in Tipee Refunds|Debit|-£ 200.00|
|Sep-22|DJTipl in Tipee Deposit|Debit|-£ 175.00|
|Sep-22|TB Printer Ink|Debit|-£ 133.85|
|Sep-22|LM Various Invoices x3|Debit|-£ 30.15|
|Sep-22|GD Supplies for Sports Field|Debit|-£ 34.00|
|Oct-22|100 Club|Debit|-£ 60.00|
|Nov-22|100 Club HilaryChapman|Debit|-£ 30.00|
|Dec-22|100 Club HilaryChapman|Debit|-£ 100.00|
|Dec-22|Graham Duncalfe Playpark Supplies|Debit|-£ 20.00|
|Dec-22|B&BPC Playpark Fee|Debit|-£ 10.00|
|12/30/2022|Hambleton LotteryFee|Debit|-£ 20.00|
|Mar-23|Incomingfrom LucyMierzwinski - various.|Credit|£ 121.85|
|3/28/2023|Sum-upcard reader|Debit|-£ 46.80|
|3/30/2023|Provisions for indoor car boot sale|Debit|-£ 51.31|
|4/1/2023|100 Club Aprilprizes|Debit|-£ 50.00|
|4/2/2023|Funds raised at indoor car boot(table sales and refreshments)|Credit|£ 349.41|
|4/2/2023|Hire of Dalton Hall for indoor car boot sale|Debit|-£ 42.00|
|4/24/2023|Padlock for clubhouse|Debit|-£ 4.50|
|4/30/2023|Playpark HonestyBox(April donations)|Credit|£ 5.00|
|5/1/2023|100 Club May prizes|Debit|-£ 50.00|
|5/25/2023|PlaySand forpark|Debit|-£ 20.00|
|5/31/2023|Playpark HonestyBox(Maydonations)|Credit|£ 16.00|
|6/8/2023|Sheets of card for event ticketprinting|Debit|-£ 2.58|
|6/8/2023|Chalk boardpaint forplaypark blackboards|Debit|-£ 8.99|
|6/16/2023|Masonry paint and brushes for clubhouse|Debit|-£ 61.96|
|6/18/2023|Compost for villageplanters|Debit|-£ 42.00|
|6/18/2023|Bedding plants for villageplanters|Debit|-£ 21.98|
|6/27/2023|100 Club subscriptions|Credit|£ 855.00|
|6/27/2023|100 Clubprizes for theyear 2023-2024|Debit|-£ 650.00|
|6/30/2023|Playpark HonestyBox(June donations)|Credit|£ 5.00|
|7/6/2023|Magnets forplaypark noticeboard|Debit|-£ 5.89|
|||**Year End Balance**|**£ 1,066.96**|