## **Trustees' Annual Report for the period** Period start date Period end date **01 04 22 31 03 23 From To** ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1171975 **Charity's principal address** Blackfriars Foundry 154-156 Blackfriars Road Kings Hill and District U3A London **Postcode:** SE1 8EN ## **Names of the charity trustees who manage the charity** |1
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15|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||Melanie Blewer|Chairman||| ||Elaine Scutt|Vice Chair|Until 01/06/2023(AGM)|| ||Maggie Holmes|Secretary|Until 01/06/2023(AGM)|| ||David Murray|Treasurer||| ||Sue Watson|Vice Treasurer||| ||Mark Richards|MembershipSec.||| ||Brenda Pretty|Committee Member||| ||Maurice Chittenden|Committee Member||| ||Don Bone|Committee Member||| ||Linda Read|Committee Member|Until 09/06/2022(AGM)|| ||June Routley|Co-opted Member|Until 04/10/2022|| ||Deborah Langworthy|Co-opted Member|From 07/07/2022|| ||Janet McKenner|Co-opted Member|From 05/10/2022|| ||Simon Ellis|Co-opted Member|From 05/01/2023|| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** ||**Name**|**Dates acted if not for whole year**| |---|---|---| ||N/A|| ## **Names and addresses of advisers (Optional information)** **TAR** March **2012** 1 **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document CONSTITUTION. - (eg. trust deed, constitution) How the charity is constituted TRUST - (eg. trust, association, company) Trustee selection methods ELECTED BY MEMBERSHIP - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. **TAR** March **2012** 2 **Section C Objectives and activities** |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|The advancement of education and in particular the education of people
not in full-time gainful employment who are in their Third Age (being the
period of time after the first age of childhood and the second age of full-
time employment and/or parental responsibility) residing in Kings Hill and
District and its surrounding locality.| |---|---| ||Kings Hill and District u3a became ‘Party Central’ at the end of
2022 with our special celebrations…..and I acknowledge the efforts
made by ALL our teams to ensure that these were delightful
occasions.
First was the Big Showcase event in September attended by over
194 people including our esteemed guest, The Mayor of Tonbridge
and Malling. This coincided with National u3a’s 40thcelebration and
as such our event was shared on the National Blog.
Second was our own 10thYear Celebration party enjoyed by over
100 members, with music and ‘birthday’ cup-cakes.
In addition, our Events Team have also organised a variety of
outings and activities throughout the year, including:-
▪Christmas Lunch at The Holiday Inn, with excellent surprise
entertainment
▪Day trip to Weald and Downland Museum
▪Rock n Roll evening with the Sebastian Ellis Band
And the following events have been planned:-
▪Day trip to Sandhurst in May
▪Holiday to Cheshire in September
Throughout the past year, our committee has continued to meet
regularly and my follow-up emails to you all help to keep everyone
up-to-date with decisions and plans for our organisation.
Wherever possible, we look for ways that we can support our
members and in September we held a Hearing Matters talk,
sharing knowledge and advice.
This year we have paid particular attention to broadening our
approaches to Diversity, Accessibility and Inclusion in the following
ways:-
▪Dedicated Committee Meeting in February
▪Theme for Conveners Meeting in April
▪Dementia Awareness talk booked for May
New members to join our committee are Janet McKenner as
Business Secretary, Simon Ellis, our Diversity Officer and Margaret
Hall.
Elaine Scutt has served in the positions of Vice Chair and Groups
Coordinator for several years and will be standing down from these
roles at the AGM…..I thank her for her dedication and endless
efforts to develop and promote our u3a. She has worked tirelessly
to ensure our groups run smoothly and our Conveners are well
supported…..and I am very grateful for her support for me as my
‘Wing-Lady’.
We have also welcomed Sue Christie as the booker for our
speakers at Monthly Meetings. Attendance at these meetings has
increased and is now regularly over 110…..(we’re always needing
more chairs!!!).
Membership totalled 516 at last year’s AGM. In the following
months we said our sad farewells to dear friends and long-standing| **TAR** March **2012** 3 members. But, in general, we have continued to steadily grow in numbers reaching 553 members currently. Welcome Meetings are held regularly and these are always well attended by new members and members of the Committee. **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grant making; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 4 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** During the year we arranged a variety of educational, cultural and informative visits as listed above. We have continued to be in contact with members and update them on our discussions at our Committee Meetings by emailing, and posting, a summary of our decisions, plans, and planned activities, and to encourage any feedback to promote involvement. We have used Zoom to maintain a visual contact with members but have subsequently reverted to our in-person Monthly Meetings with guest speakers, with tea, coffee and biscuits as usual. We continued to maintain full capacity attendance for all organised activities and events and our membership numbers continued to grow at a steady rate. **TAR** March **2012** 5 ## **Section E Financial review** We have a ‘ _**Reserves Policy’**_ , and, in brief, the level to be maintained **Brief statement of the** equates to a year’s running costs, _**plus**_ any _**Reserved**_ and _**Designated**_ **charity’s policy on reserves** funds. ## **charity’s policy on reserves** The level of reserves is reported on, currently bi-monthly, by the Treasurer to the Committee. Any decision relating to the increase, or decrease, in _**Membership Fees**_ will take into account the maintaining of the agreed _**Reserves**_ level. **Details of any funds materially in deficit** N/A ## **Further financial review details (Optional information)** _**Membership Fees**_ are the principal source of funds which has been You **may choose** to include reduced and frozen for a couple of years until 2023 to reflect reduced additional information, where expenditure in activities and meetings due to Covid restrictions. relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** > **Signature(s)** M J Blewer **Full name(s)** Melanie Blewer **Position (eg Secretary, Chair,** Chair **etc) Date** 1st June 2023 **TAR** March **2012** 6 Kings Hill and District U3A Y/E Accounts 2022-2023 yle 31.03.22 31.03.23 Balance 8IFwd WCOME Social Activity IN Computer Software Donations Equipment Gift Aid Refund Membership Misc Income SIG - Sin8ing Hall Hire 2322&FA BIFV 20782.58 74.40 199.31 0.00 698.25 5610.00 168.40 153.00 25264.86 46047.44 78.(Ll 9.71 5070.21 110.37 Income for year INCOME TOTAL 17710.84 40937.45 Social Activity OUT Bank Charges Committee Expenses Computer Software Convenors, Lunch Equipment Hall Hire Hospitality Membership Misc Expenses Monthly Speaker's Fees Postage, Printing, Stationery SIG - Singing Hall Hire Training u3a Trust Membership Fees Website 173.74 141.40 78.35 238.68 74.40 0.00 136.48 1164.10 485.41 2744.82 631.40 68.93 444.69 537.20 1078.80 404.47 90.00 505.00 3936.20 895. 627.02 405. 29)3.60 EXPENDITURE TOTAL NETSURPLUS 20702.58 18230.15 Examined and Found correct signed Auditor. Richard Fox Approved by Management Committee C-IC Date Z3 signed Treasurer David Murray Date signed Chair Date Melanie Blewer Richard Fox 7 The Close, Birling, West Malling Kent ME19 5WJ Tel: 01732 842893 / 07821 477599 1 March, 2024 David Murray Kings Hill & District U3A c/o 10 Crabtree Close Kings Hill ME19 4FR Dear David ## **Kings Hill & District U3A Accounts 2020-2021** I have examined the 2020-2021 accounts, and found them to be accurate and consistent. The checks I have done are: - Reconciled all entries in your primary electronic Beacon accounts with the CAF bank electronic listing, checking a sample of these on the paper record. - Reconciled all Cash Ledger and Expenses Summary entries against the primary Beacon electronic accounts. - Verified the categorisation of the Beacon electronic accounts into the Income & Expenditure statement. - Cross-checked each paper expense or income sheet against your Beacon record. - Verified that the end-of-year balance on 31/3/2021 differs from the endof-year balance on 31/3/2020 by the amount of the difference between income and expenditure. I note that no cash was held over either year end, and that you deal with cash only on a handful of occasions. - Looked for any evidence of inappropriate handling of funds, and found none. - Made one recommendation to make clearer the reporting of Income and Expenditure, which you have implemented. Therefore, I can with good conscience sign the Income & Expenditure Statement as being a true and accurate representation of the financial affairs of the U3A, to the best of my knowledge. Richard Fox