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2023-12-31-accounts

COMPANY REGISTRATION NUMBER: 09727842 CHARITY REGISTRATION NUMBER: 1171961

The Festival Energy Revolution T/A Ecolibrium Company Limited by Guarantee Unaudited Financial Statements 31 December 2023

ELLIOTT BUNKER LIMITED

Chartered Accountants 61 Macrae Road Ham Green Bristol BS20 0DD

The Festival Energy Revolution T/A Ecolibrium

Company Limited by Guarantee

Financial Statements

Year ended 31 December 2023

Page
Trustees' annual report (incorporating the directors' report) 1
Independent examiner's report to the trustees 6
Statement of financial activities (including income and
expenditure account) 7
Statement of financial position 8
Notes to the financial statements 10

The Festival Energy Revolution T/A Ecolibrium

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Directors' Report)

Year ended 31 December 2023

The trustees, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 31 December 2023.

Reference and administrative details

Registered charity name The Festival Energy Revolution T/A Ecolibrium The Festival Energy Revolution T/A Ecolibrium
Charity registration number 1171961
Company registration number 09727842
Principal office and registered 34 Portland Square
office Bristol
BS2 8RG
UK
The trustees R F Bond
E R Gillespie
C S Johnson
B D Robinson
C Rutherford (Resigned 30 August 2023)
T Smallwood
E J Warwick
G J Brown
G J D MacVoy
W Lee
J Parish
J Chalabi
Independent examiner Paul Cridland FCA
61 Macrae Road
Ham Green
Bristol
BS20 0DD

1

The Festival Energy Revolution T/A Ecolibrium

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Directors' Report) (continued)

Year ended 31 December 2023

Structure, governance, and management

Governing Document

The Festival Energy Revolution is a company limited by guarantee governed by its Memorandum and Articles of Association dated 6 March 2017. It is registered as a charity with the Charity Commission.

Appointment of trustees

As set out in the Articles of Association the charity by ordinary resolution or the directors may appoint a person who is willing to act to be a director.

Organisation

The board of trustees administers the charity. The board meets three to four times a year and there is an Annual General Meeting in Q3 or Q4. A Chief Executive is appointed by the trustees to manage the day-to-day operations of the charity. To facilitate effective operations, the Chief Executive has delegated authority, within terms of delegation approved by the trustees, for operational matters including finance, employment, and sustainable development activities.

Related parties and co-operation with other organisations

The ecolibrium CEO also sits on the board as a Trustee and receives a nominal renumeration for their services as CEO each month. Any connection between a trustee or senior manager of the charity with a sustainable development project must be disclosed to the full board of trustees in the same way as any other contractual relationship with a related party. In the current year such related party transactions have been reported within note 19 to these financial statements.

Objectives and activities

The trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives.

To promote sustainable development for the benefit of the public by:

(A) the preservation, conversation and the protection of the environment and the prudent use of resources;

(B) the promotion of sustainable means of achieving economic growth and regeneration.

(C) to advance the education of the public in subjects relating to sustainable development and the protection, enhancement, and rehabilitation of the environment.

Sustainable development means "development which meets the needs of the present without compromising the ability of future generations to meet their own needs."

2

The Festival Energy Revolution T/A Ecolibrium

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Directors' Report) (continued)

Year ended 31 December 2023

Achievements and performance

As a community of festivals, suppliers, and industry organisations we have now collectively invested an amazing £650,000 in community-scale renewable energy, forest protection, tree planting, ecosystem regeneration and communities most affected by climate change.

This year's corporate partnership with You Smart Think has enabled us to work and support with an innovative tech-driven route planner service, and we will continue to work them to achieve reach and new clients.

Our new vision and mission statements reflect our core purpose of supporting members to measure, report and reduce impacts with our tools and resources. We have now embarked on a journey to rename and rebrand the charity to reflect this focus.

Our 2030 strategy is focused on three impact goals:

  1. Establish best practice - define and normalise best practice for low carbon travel and transport in the live events sector.

  2. Build a community taking measurable action - build a community of members on a clear path to 50% reduction in travel emissions by 2030.

  3. Invest £1m+ in nature and climate projects - restoration and protection of ecosystems, positive social impact, renewable energy, and carbon mitigation.

During 2023 we have worked closely with a core group of event members to understand better the gaps in data required for robust travel carbon foot printing, how to collect data easily, and how this can be used to shape best practice and tools for event organisers. This learning will be used to enhance our tools and guidance.

As we look forward to 2024, we are focussed on opportunities to gather more comprehensive data to establish industry benchmarks, work with partners to build tools for the industry, and onboard new members.

In 2023 we secured a number of significant clients and partners, such as the Labour Party Conference, and continue to work with the majority if existing clients, demonstrating commitment. One trend to watch for is a general decline in average donations, believed to be the result of cost-of-living crisis and the challenging business landscape for events. The risk of declining income is mitigated by a focus on mandatory donations for new event clients and a new grant funding strategy.

We held a successful community engagement event, bringing event members, impact partners and supporters together for an in-person event in Bristol. This event galvanised engagement and commitment to our work.

3

The Festival Energy Revolution T/A Ecolibrium

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Directors' Report) (continued)

Year ended 31 December 2023

Financial review

During the year, the charity generated a surplus of £115,245 (2022: £86,842). The statement of financial activities on page 8 gives further information on the income received and expenditure incurred. At the year-end unrestricted funds totalled £397,652 (2022: £282,407) of which £57,465 (2022: £66,680) represented free reserves.

Reserves policy

The charity's free reserves are represented by the unrestricted funds not committed or invested in programme related investments.

In normal circumstances the trustees believe that the charity's free reserves should be between three and six months of the resources expended, which equates to approximately £10,000 to £20,000. However, due to the current economic situation and knock on impact on festivals and the associated uncertainties surrounding future income, the trustees believe that the level of free reserves can be justified in order to ensure continuing operations in the short to medium term.

Review of major risks

The trustees have reviewed the major risks of the charity and concluded that the primary risk is financial sustainability. This risk is managed by regular finance meetings throughout the year to manage cash flow closely.

Plans for future periods

Moving on from the necessity of short-term planning during the pandemic, the trustees have signed off a 12-month strategy for the organisation in 2022, which is focussed on stabilising membership and finances, and expanding client base into the wider music industry. In addition, a 2030 vision and 3 year business plan is being developed to commence at the beginning of 2023.

4

The Festival Energy Revolution TIA Ecolibrium Company Limited by Guarantee Trustees. Annual Report (Incorporating the Directors. Report) (C￿thn￿dj Year ended 31 December 2023 Small company provisions This report has been prepared in accIxdan￿ with the provIs￿nS applicable to companies entitled lo Ihe small companies exempl￿n. The trustees, annual reFrtNt (inc(Kporating the threctors. reFort) was approved on 22 July 2024 and signed on behalf of the board of trustees by.. C S Johnson Trustee WLee Trust88

The Festival Energy Revolution T/A Ecolibrium

Company Limited by Guarantee

Independent Examiner's Report to the Trustees of The Festival Energy Revolution T/A Ecolibrium

Year ended 31 December 2023

I report to the trustees on my examination of the financial statements of The Festival Energy Revolution T/A Ecolibrium ('the charity') for the year ended 31 December 2023.

Responsibilities and basis of report

The trustees are also the directors of the company for the purposes of company law are responsible for the preparation of the financial statements. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or

  2. the financial statements do not accord with those records; or

  3. the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or

  4. the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Paul Cridland FCA Independent Examiner 61 Macrae Road Ham Green Bristol BS20 0DD

23 July 2024

6

The Festival Energy Revolution T/A Ecolibrium

Company Limited by Guarantee

Statement of Financial Activities (including income and expenditure account)

Year ended 31 December 2023

2023 2022
Unrestricted
fundsTotal funds Total funds
Note £ £ £
Income and endowments
Donations and legacies 5 195,326 195,326 118,858
Investment income 6 7,346 7,346 8,974
───────── ───────── ─────────
Total income 202,672 202,672 127,832
═════════ ═════════ ═════════
Expenditure
Expenditure on raising funds:
Costs of raising donations and legacies 7 756
Expenditure on charitable activities 8 87,427 87,427 40,234
───────── ───────── ─────────
Total expenditure 87,427 87,427 40,990
═════════ ═════════ ═════════
───────── ───────── ─────────
Net income and net movement in funds 115,245 115,245 86,842
═════════ ═════════ ═════════
Reconciliation of funds
Total funds brought forward 282,407 282,407 195,565
───────── ───────── ─────────
Total funds carried forward 397,652 397,652 282,407
═════════ ═════════ ═════════

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 10 to 16 form part of these financial statements.

7

The Festival Energy Revolution T/A Ecolibrium

Company Limited by Guarantee

Statement of Financial Position

31 December 2023

2023 2022
Note £ £
Fixed assets
Programme related investments 12 255,187 215,727
Current assets
Debtors 13 99,157 2,048
Cash at bank and in hand 64,532 88,456
───────── ────────
163,689 90,504
Creditors: amounts falling due within one year 14 16,733 16,493
───────── ────────
Net current assets 146,956 74,011
───────── ─────────
Total assets less current liabilities 402,143 289,738
Creditors: amounts falling due after more than one year 15 4,491 7,331
───────── ─────────
Net assets 397,652 282,407
═════════ ═════════
Funds of the charity
Unrestricted funds 397,652 282,407
───────── ─────────
Total charity funds 16 397,652
═════════
282,407
═════════

For the year ending 31 December 2023 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.

The statement of financial position continues on the following page.

The notes on pages 10 to 16 form part of these financial statements.

8

The Festival Energy Revolution TIA Ecolibrium Company Limlted by Guarantee Statement of Financial Position 31 December 2023 These finanual $talements were approved by th& board ol Iruslees and authorised for issue on 22 July 2024. and are signed on behall of the board by.. C S Johnsc Trustee WLee Trustee Company registration number.. 09727842 Th• not•s on pao0$ 10 to 16 form part ol thtt• flnanclal *4twn•n¢s.

The Festival Energy Revolution T/A Ecolibrium

Company Limited by Guarantee

Notes to the Financial Statements

Year ended 31 December 2023

1. General information

The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is 34 Portland Square, Bristol, BS2 8RG, UK.

2. Statement of compliance

These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.

3. Accounting policies

Basis of preparation

The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and measured at fair value through income or expenditure. The financial statements are prepared in sterling, which is the functional currency of the entity.

Going concern

There are no material uncertainties about the charity's ability to continue.

Judgements and key sources of estimation uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. We confirm that there are no critical judgements or estimates to note.

Income tax

The charity has no liability to corporation tax as it is exempt on income and gains that are applied for wholly charitable purposes.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.

Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal.

10

The Festival Energy Revolution T/A Ecolibrium

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 December 2023

3. Accounting policies (continued)

Incoming resources

All income is included in the statement of financial activities when entitlement has passed to the charity, it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:

Resources expended

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:

Programme related investments

Programme related investments are made exclusively to further the charity's aims by funding specific activities. Equity instruments are measured at their fair value at the reporting date if this can be measured reliably, or at cost less impairment. Concessionary loans are either initially measured at the amount received and paid and then adjusted in subsequent years to reflect repayments, interest, and any impairment, or they are initially measured at the fair value and subsequently at their amortised cost using the effective interest method.

Programme related investments that are measured at cost or amortised cost are assessed for objective evidence of impairment at the end of each reporting period. Any impairment losses are recognised immediately as a cost within 'expenditure on charitable activities' in the statement of financial activities.

11

The Festival Energy Revolution T/A Ecolibrium

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 December 2023

3. Accounting policies (continued)

Financial instruments

A financial asset or a financial liability is recognised only when the entity becomes a party to the contractual provisions of the instrument.

Basic financial instruments are initially recognised at the amount receivable or payable including any related transaction costs, unless the arrangement constitutes a financing transaction, where it is recognised at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.

Current assets and current liabilities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted.

Debt instruments are subsequently measured at amortised cost.

4. Limited by guarantee

The charity is a company limited by guarantee and has no share capital. The liability of each member in the event of winding-up is limited to £1. No one individual has control over the charitable company.

5. Donations and legacies

Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Donations
Donations 195,326 195,326 118,858 118,858
═════════ ═════════ ═════════ ═════════
6. Investment income
Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Income from cash investments 7,346 7,346 8,974 8,974
═══════ ═══════ ═══════ ═══════
7. Costs of raising donations and legacies
Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Costs of raising donations and legacies
- Donations 756 756
════ ════ ════ ════

12

The Festival Energy Revolution T/A Ecolibrium

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 December 2023

8. Expenditure on charitable activities by fund type

Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Subcontract costs 26,034 26,034 26,413 26,413
Bank charges 21 21 47 47
Donations 57,585 57,585 8,856 8,856
Office costs 1,897 1,897 3,179 3,179
Support costs 1,890 1,890 1,739 1,739
──────── ──────── ──────── ────────
87,427 87,427 40,234 40,234
════════ ════════ ════════ ════════
9. Analysis of support costs
Governance costs
2023 2022
£ £
Accountancy fees 1,890 1,739
═══════ ═══════
10. Independent examination fees
2023 2022
£ £
Fees payable to the independent examiner for:
Independent examination of the financial statements 1,890
═══════
1,650
═══════

11. Trustee remuneration and expenses

The ecolibrium CEO also sits on the board as a Trustee and receives a nominal renumeration for their services as CEO of £375 each month.

13

The Festival Energy Revolution T/A Ecolibrium

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 December 2023

12. Programme related investments

Loans Shares Total
£ £ £
Cost
At 1 Jan 2023 143,105 72,622 215,727
Additions 52,720 52,720
Disposals (13,260) (13,260)
───────── ───────── ─────────
At 31 Dec 2023 129,845 125,342 255,187
═════════ ═════════ ═════════
Impairment
1 Jan 2023 and 31 Dec 2023
════ ════ ════
Carrying amount
At 31 Dec 2023 129,845 125,342 255,187
═════════ ═════════ ═════════
At 31 Dec 2022 141,776 60,726 202,502
═════════ ═════════ ═════════

The loans earn interest at rates of 5 or 6% per annum and are all receivable after more than one year by balloon repayments of capital. The total for shares represents 16,941 £1 ordinary shares in Resilient Energy Alvington Court Renewables Ltd, 43,785 £1 ordinary shares in The Schools Energy Co-operative Limited and 64,616 £1 class A Community shares in Energy Garden Ltd.

13. Debtors

2023 2022
£ £
Trade debtors 97,856 150
Prepayments and accrued income 1,301 1,898
──────── ───────
99,157 2,048
════════ ═══════
14. Creditors: amounts falling due within one year
2023 2022
£ £
Bank loans and overdrafts 14,843 14,843
Accruals and deferred income 1,890 1,650
──────── ────────
16,733 16,493
════════ ════════

Included in Bank loans are Debenture loans of £12,000. One loan of £6,000 bears interest at the Bank of England base rate and was repayable on 1 March 2022, however the repayment date has been deferred. The remainder of the loans totalling £6,000 are interest free and were repayable on 19 December 2022 however the repayment dates have been deferred.

15. Creditors: amounts falling due after more than one year

2023 2022
£ £
Bank loans and overdrafts 4,491 7,331
═══════ ═══════

14

The Festival Energy Revolution T/A Ecolibrium

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 December 2023

16. Analysis of charitable funds

Unrestricted funds

Unrestricted funds
At
At 1 Jan 2023 Income Expenditure Transfers 31 Dec 2023
£ £ £ £ £
General funds 66,680 202,672 (87,427) (39,460)
142,465
Designated donations
for programme related
investments 215,727 39,460 255,187
───────── ───────── ──────── ──────── ─────────
282,407 202,672 (87,427) 397,652
═════════ ═════════ ════════ ════════ ═════════
At
At 1 Jan 2022 Income Expenditure Transfers 31 Dec 2022
£ £ £ £ £
General funds 16,848 127,832 (40,990) (37,010)
66,680
Designated donations
for programme related
investments 178,717 37,010 215,727
───────── ───────── ──────── ──────── ─────────
195,565 127,832 (40,990) 282,407
═════════ ═════════ ════════ ════════ ═════════

Certain donations are received specifically for programme related investments in renewable energy projects and have been designated for this purpose within unrestricted funds. The cumulative total of £255,187 is represented by the investments disclosed in note 12.

17. Analysis of net assets between funds

Unrestricted Total Funds
Funds 2023
£ £
Investments 255,187 255,187
Current assets 163,689 163,689
Creditors less than 1 year (16,733)
(16,733)
Creditors greater than 1 year (4,491)
(4,491)
───────── ─────────
Net assets 397,652 397,652
═════════ ═════════
Unrestricted Total Funds
Funds 2022
£ £
Investments 215,727 215,727
Current assets 90,504 90,504
Creditors less than 1 year (16,493)
(16,493)
Creditors greater than 1 year (7,331)
(7,331)
───────── ─────────
Net assets 282,407 282,407
═════════ ═════════

15

The Festival Energy Revolution T/A Ecolibrium

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 December 2023

18. Financial instruments

Total interest income of £7,346 (2022 - £8,974) was received for financial assets not measured at fair value through net income/expenditure.

19. Related parties

The charity has received loans from companies in which trustees are shareholders/directors amounting to £12,000 (2022 - £12,000). One loan of £6,000 bears interest at the Bank of England base rate and was repayable on 1 March 2022, though the issuer of the loan has agreed to defer repayment. The remainder of the loans totalling £6,000 are interest free and were repayable on 19 December 2022, though the issuer of the loans has agreed to defer repayment. These balances are included in Creditors: amounts falling due in less than one year.

16