Trustees Report 2022-23
Swinstead Village Hall has for many years been the hub of the Village, bringing local people together to enjoy a wide range of social events. Over the past year the Village Hall has gone from strength to strength, holding several successful events that were supported by residents and visitors alike. The hall has also been hired for a number of private functions including weddings, birthday parties and other smaller gatherings. The hall continues to be hired and used by regular small artisan groups.
During the year three members of the Committee decided, after many years of loyal service to the Village Hall they would step down and retire from the Committee, they were Mr & Mrs Brown and Mrs Pat Wright. The Committee were pleased to welcome Cheryl Robinson and Lynda Weatherhead o the Committee in the hope their enthusiasm and experience will bring new ideas to the Village Hall. As one of those retiring was the Chairman a vote was held, and Mr Hoodless was unanimously elected Chair for the remainder of the year.
The Hall continues to support charitable events, this year the Darts Marathon Team raised over £1200 for the Lincolnshire Air Ambulance and £350 for MacMillan Coffee morning. The regular Coffee Mornings which are held every two weeks are extremely popular with residents and visitors from further afield. Tea, Coffee, Cake and a raffle for a nominal fee, plus good conversation and social engagement, the age range for our visitors is 19 to 92years.
Having redecorated the inside of the Village Hall and recently refurbished the roof, the Committee felt the next major project must be to refurbish the Ladies, Gents and Disabled WC’s. The Treasurer agreed to obtain quotes for the work, he advised this work would be expensive and suggested applying for a grant. The Treasurer will investigate and provide an update at a future Committee meeting.
As previously mentioned, the Village Hall has provided a number of events trough the year in the form of, Sausage and Cider Night, Race Night, HM The Queen Platinum Jubilee Party, Best Dressed Home Competition (Platinum Jubilee), The Spring Fair, Firework Night Display, Monster Halloween Childrens Party, Christmas Party with Huge Hamper Reffle, Free New Years Eve Party. All this together with the Village Hall Bar open evert Friday and Saturday night.
As mentioned at the start of the Trustees report, The Village Hall has gone from strength to strength this year, the Trustees/Committee are totally committed to building on this success and remain fully committed to keeping Swinstead Village Hall a vibrant, bright and welcoming environment for local residents meet, relax and enjoy the company of family and friends.
SWINSTEAD VILLAGE HALL INCOME AND EXPENDrruRE ACCOUNT For the Year Ended 2023 INCOME Hall Hlre Hall Hlre / Bar 2,556.00 28,361.17 30,917.17 Donations 791.00 Interest earned 0.00 TOTAL INCOME 31,708.17 DIREcf CHARABLE EXpENDuRE Repalrs and Maintenance Furnlture & Equipment TV Licence utiiitles Insurance Cleanlng and Sundrles 1,041.31 9,168.73 318.00 3,031.77 1,137.91 810.75 15,508.47 Tradlng Expenses Llcences Bar Expenses 70.00 14,567.64 14,637.64 Donatlons 491.00 MANAGEMENT EXPENSES Internet Professlonal Fees Bank Charges 46.20 60.00 123.76 229.96 TOTAL EXpENDuRE 30,867.07 SURPLUS FOR THE YEAR 841.10
SWINsfEAD VILLAGE HALL INCOME AND EXPENDtruRE ACCOUNT For the Year Ended Opening Bank account Balance 10,433.97 Income 31,708.17 Expenditure 30 867.07 Surplus for the Year 841.10 Transfer of Funds In 1,935.61 ClosSng Bank Balance 13 210.68
Addross." 2 Bam End Skillington Grantham. NG33 SEA Section 8 Disclosure Only complete rf the examiner needs to highlight material problems.
Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustee members of Swinstead Village Hall On accounts for the year ended 0510412023 Charity no lrfany) 1171944 Set out on pagos Respective The charity's trustees are responsib5e for the preparation of the accounts. responsibilities of The chartty's trustees consider that an audrt is not required for this year trustees and examiner under section 144 of the Charities Ad 2011 (the Charities Act) and that an independent examination is needed. It is my responsibilty to: examine the accourrts under section 145 of the Charities Ad, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5}{b) of the Charities Act, and to state whether particular matters have come to my attention. Basis of independent My examination was Garried out accordance wrth general Directions given examine$ statoment by the Charrty Commission. An examination indudes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consbderation of any unusual items or disclosures in the accounts, and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a Irue and faif view and the report ts limited to those matters set out in thè statement below. Independent In connection with my examination. no matter has come to my attention examiner's statement 1. which gives me reasonable cause to believe that in, any material respect, the requirements". to keep accounting records in accordance with section 130 of the Charittes Act,. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met" or 2. to whith, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: fc J(a-c 3110412023 Name: Fiona Hatchrnan Relevant professional qualification(s) or l)ody (if any): CPFA
be sequentlalty numbered and dated. Fiona Hatchman, B.A. IHonsl, CPF Director, Additions Accountsncy (Granthaml Ltd. Additions Accountancy (Grantham) Ltd. Company Number 08545487 Registered Office= 2 Barn End. Skillington. Lincs. NG33 SEA.
ADDITIONS Additions Accountancy (Grantham) Limited Internal Audlt Statement, for the finandal year endlng 31 March, 2023 To Swlnstead Vlllage Hall Commlttee Further to a review of the financial statents and records for the period 151 April. 2022 to 31st March 20231 conclude that= Financial nts: All Income and expendItU ha5 been reported and shown in the Village Hall's Cash Book. Expenditure has been appropriatety recorded by type and I have further cate8orLsed income to show a splil between hall hire; fund-ralsln8: bar recelpts and: other. I have completed an Income & Expendlture report lattachedl using the figures from the cashbook provlded. Th15 reports a £841 surplus for the financial year. I have also completed a bank reconclliatlon for the period, also attached. The accounts have been prepared usln8 cash accountlng methods and therefore offer a slmple reflettion of the financial posttion of the Council. No year end accruals have been accounted for. Flnancl I Control and Re All expendlture Is supported by the relevant documentstion. Invoices have been Signed and authorised for payment by the approprlate, designated sI8natorS. Cheque stubs are si8ned by the required authorised natOrIeS and all spend has been reported in the Income and expenditure Statement. The accounts have been amended to add back income and expenditure which had been reported net- that is. those cash receipts which have been used to 1mburse expenses incurred by member5. Internal controls would be improved if all receipts issued (those hand written and from the 'till were kept. reported and reconciled to the c3sh book. Any hand written receipts should Addltlons Actount#ncy IGrantham) Ltd. Company Number 08545487 Registered Office.. 2 Barn End, Skillington, Lincs, NG33 SEA.