Trustees' Annual Report for the period
Period start date Period end date 01 January 2024 31 December 2024 From To
Section A Reference and administration details
Charity name Menter Cilycwm
Other names charity is known by -
Registered charity number (if any) 1171942 Charity's principal address Home Farm Cilycwm Llanymddyfri, Carmarthenshire Postcode SA20 0TG ~~——~~ Names of the charity trustees who manage the charity Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) Trustee, Chair 1[Aled Owen ] Edwards Trustee 2[Sarah Elsbeth ] Herbert-Jones 3 Audrey Price Trustee 4 Merrissa Fallas ~~=o~~ Trustee appointed 1 July 2024 Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year N/A ~~————<—<<~~ Names and addresses of advisers (Optional information) Type of adviser Name Address N/A Name of chief executive or names of senior staff members (Optional information) N/A ~~~~ Section B Structure, governance and management Description of the charity’s trusts
Constitution of a CIO (Foundation Model) Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted (eg. trust, association, company)
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Trustee selection methods (eg. appointed by, elected by)
First charity trustees appointed for 3, 4 and 5 years. Thereafter every trustee appointed for a term of three years by resolution at a meeting of charity trustees. Trustees selected for skills, knowledge and experience needed for effective administration of Menter Cilycwm [ref. 9(4) & 10].
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
| Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
A. To benefit the residents of Cilycwm and the surrounding Upper Tywi area by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the quality of life of the residents. B. To secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted bythe association in furtherance of the above objects. |
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| Project Development 2024.Our primary project is to convert Capel y Groes into a much-needed Community Centre for the Cilycwm area. We continued to work with Hiraeth Architecture on planning applications, applied in May 2024 and were granted Listed Building Consent on 17 September 2024 and Full Planning Permission on 8 November 2024. This development work was funded by Carmarthenshire County Council Targeted Facility Fund (TFF), Welsh Church Fund (WCF), Welsh Government Perthyn and the Pilgrim Trust. Subsequently, we secured further grants from AHF and Arfor to progress the technical drawings; submitted Expressions of Interest to Welsh Government Community Facilities Programme and National Lottery Community Fund about funds for the capital works. We hope to begin the extension and refurbishment during 2025. Community activities.Despite the building’s limitations (lack of toilets, running water or kitchen), some community groups continued to hire Ty Capel upstairs room for meetings (Dysgwyr Rhandirmwyn, Cor Cyswllt Cilycwm, Community Council, Show Committee, Crafts and Health groups, etc). We ran a Pumpkin competition again in October and “Twelve Days of Christmas” Decorated Windows in the street-facing houses around the village between Christmas and Twelfth Night. |
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Additional details of objectives and activities (Optional information)
| Youmay chooseto include further | to include further - |
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| statements, where relevant, about: | statements, where relevant, about: |
| • policy on grantmaking; |
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| • policy programme related |
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| investment; | |
| • contribution made by | |
| volunteers. | |
| Section D Achievements and | Section D Achievements andperformance |
| Summary of the main achievements of the charity during the year |
1.Progressed project development to repair, adapt and extend Capel y Groes into a Community Centre. 2.Secured Listed Building Consent on 17 September 2024 and Full Planning Permission on 8 November 2024. |
| 3.Secured two more grants and two invitations to apply to Community | |
| Facilities Programme & National Lottery Community Fund. | |
| 4. Learned more about saving heritage buildings (via the Heritage Trust | |
| Network and the Tywi Centre’s Listed Building Fair). | |
| Section E Financial review | Section E Financial review |
| Our Financial Management Procedures state that ‘The Trustees will aim | |
| Brief statement of the | to build up and keep reserves equivalent to one year’s running costs’. |
| charity’s policy on reserves | |
| Details of any funds materially in deficit |
Details of any funds materially N/A |
Further financial review details (Optional information)
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2024 Total Income was £ 19,104 and Total Expenditure £14,738 .The
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You may choose to include Year-end balance was £10,591.55.
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additional information, where relevant about: Income was mainly from grants from Carmarthenshire County Council’s
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• the charity’s principal Targeted Facility Fund, Welsh Church Fund, Welsh Government Perthyn,
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sources of funds (including Cilycwm Community Council and the Pilgrim Trust (£17k); donations and
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any fundraising); room hire. Expenditure was mainly on project development (£13k) and
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• how expenditure has running costs.
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supported the key objectives of the charity;
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• investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Plans and objectives for the future: Plans for 2025 were to continue developing the project to convert the chapel into a modern sustainable community centre, to secure funding, go out to tender and begin the capital works. Menter Cilycwm continues to encourage use of the building for community activities despite its limited facilities.
Section G Declaration
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) ALED OWEN EDWARDS ~~—~~ Position (e.g., Secretary, Chair, ~~a~~ CHAIR ~~G~~ Date 11 August 2025 ~~oo~~
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MENTER CILYCWM (Charity no. 1171942) Statement of Financial Activities 2024
| Notes | Unrestricted | Restricted | 2024 | 2023 | |
|---|---|---|---|---|---|
| Funds | Funds | ||||
| Income from: | |||||
| Grants from Govt | 1 | - | 13,603.43 | 13,603.43 | 7,763.19 |
| Donations and legacies | 2 | - | 3,641.64 | 3,641.64 | 1,619.90 |
| Fundraising | 3 | 1,184.30 | - | 1,184.30 | 2,141.00 |
| Charitable activities | 630.00 | - | 630.00 | 700.00 | |
| Other trading activities | - | - | - | - | |
| Investments | 45.10 | - | 45.10 | 22.90 | |
| Total income | 1,859.40 | 17,245.07 | 19,104.47 | 12,246.99 | |
| Expenditure on: | |||||
| Raising funds | - | - | - | - | |
| Charitable activities | 4 | 1,187.13 | 13,551.00 | 14,738.13 | 11,227.81 |
| Other trading activities | - | - | - | ||
| Total expenditure | 1,187.13 | 13,551.00 | 14,738.13 | 11,227.81 | |
| Net income before | 7,009.28 | (784.07) | 6,225.31 | 5,206.03 | |
| transfers | |||||
| Transfers between funds | - | - | - | - | |
| Net movement in funds | 672.27 | 3,694.07 | 4,366.34 | 1,019.18 | |
| Total funds brought | 7,681.55 | 2,910.00 | 10,591.55 | 6,225.21 | |
| forward |
27 October 2025 ……………………………………….. ………………………………... Chair Date
Notes
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Grants from Govt included £6,832 from Welsh Government Perthyn Fund; £5,435 from Carmarthenshire County Council Targeted Facility Fund; £1,335 from the Welsh Church Fund, all for community centre Project Development.
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Other Grants included £3,511 from The Pilgrim Trust for Project Development and £129 from Cilycwm Community Council for a Zoom license.
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Donations included private donations and fundraising from Cilycwm Church Nine Lessons & Carols, the National Grid and Capel Ty Newydd.
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Project Development costs included Architect's fees for Capel y Groes community centre, surveys and planning fees.
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Menter Cilycwm own Capel y Groes building and it will be valued at the end of Capital Works phase.
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Debtors include room hirers and the Pilgrim Trust grant due in.
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Designated Funds included £951.85 for Capel Ty Newydd.
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