## **Trustees' Annual Report for the period**
Period start date Period end date 01 January 2020 31 December 2020 **From To**
## Section A Reference and administration details
## **Charity name** Menter Cilycwm
**Other names charity is known by** -
**Registered charity number (if any)** 1171942
**Charity's principal address** Home Farm
Cilycwm Llanymddyfri, Carmarthenshire **Postcode SA20 0TG**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||HilaryMoira Davies|Trustee|||
||Aled Owen
Edwards|Chair|||
||Sarah Elsbeth
Herbert-Jones|Trustee|||
||AudreyPrice|Trustee|||
||Richard Stewart
Turner|Trustee|Resigned 24 October
2020.||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for whole year**|
|---|---|
|N/A||
|||
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address N/A**
## **Name of chief executive or names of senior staff members (Optional information)**
N/A
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution of a CIO (Foundation Model)
(eg. trust deed, constitution)
**TAR**
March **2012**
1
Charitable Incorporated Organisation (CIO)
How the charity is constituted
(eg. trust, association, company)
Trustee selection methods
(eg. appointed by, elected by)
First charity trustees appointed for 3, 4 and 5 years. Thereafter every trustee appointed for a term of three years by resolution at a meeting of charity trustees. Trustees selected for skills, knowledge and experience needed for effective administration of Menter Cilycwm [ref. 9(4 )& 10].
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
-
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
- A. To benefit the residents of Cilycwm and the surrounding Upper Tywi area by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the quality of life of the residents.
- B. To secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the association in furtherance of the above objects.
**TAR**
March **2012**
2
In 2020 the main activities were applying to funders for the Project Development phase to cover architect’s plans; structural, environmental and asbestos surveys; listed building consent, etc to convert the chapel building into a Community Centre. Our grant application to National Lottery Heritage Fund was rejected in March 2020 but they encouraged us to re-apply with some modifications (e.g. increased technical support **Summary of the main** for building works supervision and business planning). **activities undertaken for the public benefit in relation to** When the Coronavirus pandemic hit in late March, the National Lottery **these objects (include within** Heritage Fund suddenly closed their grant programmes to all new **this section the statutory** applicants and decided instead to focus on supporting their existing **declaration that trustees have** grantees to survive. In late Autumn 2020 the National Lottery Heritage **had regard to the guidance** Fund announced it was re-opening but with revised funding priorities. Our **issued by the Charity** project is not such an easy fit so we began looking for other funders. **Commission on public benefit)**
The building Capel y Groes was closed for use during the lockdowns and for several months beyond. We joined various Zoom meetings to keep up to date with Welsh Government and WCVA guidelines for Re-opening Community Centres and chapels but the Trustees did not feel confident to re-open.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
We kept in contact with the Cardiff-based heritage architects (r+m studio) **Summary of the main** whom we had appointed in late 2019 but were unable to secure funding **achievements of the charity** during this year to progress. The COVID-19 pandemic caused a major **during the year** delay in our aim of bringing benefits to the community.
## **Section E Financial review**
Our draft Financial Management Procedures state that ‘The Trustees will **Brief statement of the** aim to build up and keep reserves equivalent to one year’s running **charity’s policy on reserves** costs”. **Details of any funds materially** N/A **in deficit**
## **Further financial review details (Optional information)**
**TAR**
March **2012**
3
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
2020 Total Income was £24 and Total Expenditure £787.
Income was from public donations at a concert. Expenditure covered insurance and electricity for the building, and bank charges.
Year-end balance was £2,009.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
**Plans and objectives for the future:** Plans for 2021, subject to lockdown being lifted, are to secure funding for the Project Development Phase so we can commission conservation architects to conduct all the necessary building surveys, architectural plans, valuations, costings, planning permissions and business plans for converting Capel y Groes into a community centre.
Valuations will include a valuation of the existing chapel building (Capel y Groes, a Grade II Listed building in poor condition with no running water or toilet) as well as a valuation of a small piece of land alongside the chapel which we hope to purchase to create improved and disabled access to the future community centre.
In the meantime we are trying to make the chapel building available for some community use under the current COVID-19 restrictions and guidelines. We are also trying to encourage some outdoor community activities if restrictions are too onerous for indoor meetings.
After plans and costings are completed during the Project Development Phase, we will then apply for further funding for the Capital Phase to carry out the building works. Possible funders include the Welsh Government Community Facilities programme and National Lottery Heritage Fund, amongst others.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**Full name(s)** ALED OWEN EDWARDS **Position (eg Secretary, Chair,** CHAIR **etc) Date** 27/09/2021
**TAR**
March **2012**
4
## **MENTER CILYCWM (Charity no. 1171942) Statement of Financial Activities 2020**
**_______________________________________________________________________**
|**Notes**
**Income from:**
Donations and legacies
Charitable activities
Other trading activities
Investments
**Total income**
1
**Expenditure on:**
Raising funds
Charitable activities
Other trading activities
**Total expenditure**
2
Net income before transfers
Transfers between funds
Net movement in fund**s**
**Total funds brought**
**forward**|**Unrestricted**
**Funds**
**Restricted**
**Funds**
24.10
-
-
-
**24.10**
-
-
-
-
**-**
-
787.10
-
**787.10**
-
-
-
**-**
2,772.03
-
(763)
**2,009.03**
-
-
-
**-**|**Unrestricted**
**Funds**
**Restricted**
**Funds**
24.10
-
-
-
**24.10**
-
-
-
-
**-**
-
787.10
-
**787.10**
-
-
-
**-**
2,772.03
-
(763)
**2,009.03**
-
-
-
**-**|**Year**
**2020**
24.10
-
-
-
**24.10**
-
787.10
-
**787.10**
2,772.03
-
(763)
**2,009.03**|**Year**
**2019**
8,442.22
-
-
-
**8,442**
-
7,906.54
-
**7,906**
2,236.35
-
535.68
**2,772.03**|
|---|---|---|---|---|
|||**24.10**|||
||||||
13 September 2021 ……………………………………….. ………………………………... Chair Date
## Notes
1. Donations were from the public during a community concert.
2. Expenditure was on insurance and electricity for Capel y Groes.
**TAR**
March **2012**
5