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2021-03-31-accounts

BILTON HALL COMMUNITY TRUST CIO

REPORT AND FINANCIAL STATEMENTS For the year ended 31 March 2021

Charity Number 1171907

BILTON HALL COMMUNITY TRUST

MARCH 2020 - APRIL 2021 Annual report

PREPARED AND PRESENTED BY

JOANNA TUCK - COMMUNITY DEVELOPMENT MANAGER

1

FUNDing our charity

A YEAR OF COVID-19

Not long after we received news that we were successful in receiving funding from Virgin Money Foundation, the country went straight into Covid 19. But LOCKDOWNS didn’t stop us!!

01

2

Words from our Chairman

As we come to the end of a challenging year we once again come together for our annual AGM, I thought it would be a good time to reflect on our achievements.

What a year it's turned out to be! Despite the ongoing pandemic, Bilton Hall remained open and we were instrumental in supporting and setting up Bede's Helping Hands Food Bank.

We saw the return of many groups including Straight Outta Bilton Youth Project, Community @ Bilton, Gratitude Fitness and many more. From the start, we put in place all that was asked in relation to Covid 19 restrictions. With thanks to Joanna for managing the centre through this difficult period.

Thanks needs to go out to our volunteers and staff, without their hard work and dedication we would not be able to keep the centre growing and supporting the community.

Due to their commitment, we were able to provide support to the local community, in an especially difficult time.

Although we still have a long way to go to see the end of this pandemic and all that comes with it. Bilton Halls future still looks very positive. We are looking forward to seeing projects develop including the start of the Boxing of Excellence Project, which will be starting this year.

Thank you - Keith Hemmer

our Goals and Objectives

02

3

Our work over the last year

OUR ACHIEVEMENTS OVER THE LAST YEAR DURING COVID 19

With funding confirmed from government, it gave BHCT the security to continue to provide a service and be the place that the community could rely on during the lockdown periods.

Community Member Support

With an existing grant from Coalfields Regeneration Trust, we put in place a community support worker who regularly contacted our older members. This helped to reassure them that support was always available and BHCT was open and ready to serve. With help from Bede’s Helping Hands, we were able to provide food parcels for residents which we delivered alongside meals.

Young People

Building on relationships with Street Games, Auxillia Youth Services, and Straight Outta Bilton, which is our home-grown Youth Club. They were able to get sessions started again in September 2020 to provide an essential service for young people in our local area, especially for those who have been most effected by Covid 19 and the restrictions.

Some of the most fun and inspiring activities over the last year have included our young people. They took part in a march through the streets in fancy dress, passing out afternoon tea's and easter eggs to all our residents and their children. We had great involvement from our young people who were successful in gaining their own funding from The Key. This contributed to the community activities, which not only helped them gain important life skills but gave them a sense of community pride and responsibility. They have completed 3 other projects between May and December 2020 and continue to work on projects and funding.

03

4

Our work over the last year

OUR ACHIEVEMENTS OVER THE LAST YEAR DURING COVID 19

Emilys Diner

As of October 2020, Food For Thought Pantry CIC took over the running of our community diner, with successful funding secured from The National Lottery to support the venture. Jon continued to focus the new CIC’s attention to supporting the elderly as their main customer base. In addition to this they also produced a number of fabulous and educational cooking tutorials that saw 60-90 residents benefit from receiving their own ingredients pack each week to follow along at home.

Community @ Bilton

Even though restrictions meant that they couldn’t offer a full service, the Community @ Bilton group were able to help provide invaluable support to the centre. They were also able to use the time to develop their community shop, offering second hand items to local residents at a low cost when restrictions allowed. To celebrate VE day, a march through the streets of the local estates was organised, giving afternoon teas.

03

5

Boxing of excellence The Timeline

UPDATING THE OUTBACK - NEW SPORTS AREA

Although its been a long time in the making, we are finally on track for the Boxing of Excellence Project build to start. With dates set for November for the main ground work to be started. We are super excited!

This project build will make a massive difference to what we can offer to our local community and help grow Bilton Hall ABC, which has been resident here for over 40 years.

TASK START DATE END DATE
PHASE 01
PLANNING,GRANT APPLICATIONS AND DECEMBER 2019 ONGOING
ENGAGING PROFESSIONALS
PHASE 02
GRANT FUNDING CONFIRMATION AND JANUARY 2021 JULY 2021
EXPERT GROUNDWORKERS AGREED

PHASE 03

SEPTEMBER 2021 DECEMBER 2021

UPGRADE DOORS, INSTALL CANOPY AND COMPLETE NEW SPORTS AREA

04

6

our Evaluation Plan

OVERVIEW OF THE LAST YEAR AND WHAT THE FUTURE HOLDS

Now we’re back and full steam ahead we have some exciting projects and developments to tackle over the next year.

We know that our boxing redesign will come to fruition in the coming financial year. We are confident the redesign to the project, will bring the area into a useable outdoor space for sporting activities.

Our next major goal is to develop our very own 'Alternative Education' program. We started a taster session early in 2020, however, due to Covid 19 this had to be put on hold. We are now able to restart those plans and get them back on track.

Prior to lockdown we were looking at developing another piece of land, however these plans had to be put on hold. We can now explore these plans further, with the local authority on side in developing another piece of land known as Porlock Gardens into a garden centre/educational base.

ALTERNATIVE

EDUCATION IS THE NEXT FOCUS POINT FOR BHCT - WE AIM TO PROVIDE A NEW PROGRAM AND BRING A NEW OFFERING TO OUR COMMUNITY TO MEET THE NEEDS

The future is bright for BHCT and all our users.

06

7

Partnerships & Collaborations

THIS INCLUDES THE LIKE MINDED 3RD SECTOR ORGANISATIONS CURRENTLY WORKING ALONG SIDE US.

WE HAVE PARTNERED WITH SOME AMAZING LOCAL CIC'S TO WORK ON AND DEVELOP A BRAND NEW ALTERANTIVE EDUCATION PROVISION LOCALLY

Working on developing partnerships that involve creating an 'Alternative Education' provision in our local area. Working with four Community Interest Companys’ to provide something new and unique to our community facility.

With the ability to increase participation from other organisations to allow the alternative education offer to grow and attract young people of all ages and abilities.

09

8

INCOME &expenditure 2020-2021

A BREAK DOWN OF COSTS FOR YEAR

06

9

Staff & Team Members

THE AWESOME PEOPLE BEHIND THIS PROJECT

JOANNA TUCK CENTRE MANAGER

SAMANTHA HARRISON YOUTH DIRECTOR

KIETH HEMMER CHAIRMAN

Team Work - a strong, dedicated core of volunteers and board members who work tirelessly to allow our organisation to flurish during difficult times.

The board took the stance to stay open and support the communty in which ever way they could from March 2020.

Along with the trustees, we were supported by a number of long term volunteers who have been an essential part of keeping our centre open throughout.

The Manager worked throughout the summer and into November when the board took the decision to put staff back on furlough for the 2nd lockdown. Working limited hours managing payroll and policies and procedures and keeping in contact with the staff and volunteers daily.

The volunteers took on the major role of keeping the building open during this time.

07

10

BILTON HALL COMMUNITY TRUST CIO

TRUSTEES ANNUAL REPORT For year ended 31 March 2021

The trustees are pleased to present their annual report together with the financial statements of the charity for the period ended 31 March 2021.

The financial statements comply with the Charities Act 2011, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

1. Objectives and Activities

Objectives :

The Objects of the charity are specifically restricted to the following:

11

BILTON HALL COMMUNITY TRUST CIO

TRUSTEES ANNUAL REPORT For year ended 31 March 2021

Borough Council for the general administration of the Centre in accordance with the provision of its Constitution.

Mission Statement:

Purpose

To create opportunities for the benefit of the communities we serve

Vision

Our communities will have positive and inclusive engagement within their community facilities

Values

AMBITIOUS

We will push ourselves to be best practice and achieve more and become a leader in our fields.

COMMUNITY LED

We will listen to the views and needs of our community, incorporate these into planning and feedback.

RESPECTFUL

We will consider the impact of the work we do, ensuring it compliments others yet achieves best standards.

RESPONSIVE

We will be quick to act and make the most of an opportunity or to address a need.

RESILIENT

We will respond to changing needs and priorities to ensure we are resilient for the future.

Strategic Priorities

Improving Our Facilities

We will secure investment into our community facilities to ensure they become go to destinations that meet the expectations of today. They will have facilities with high standards throughout and provide flexible booking spaces to accommodate a wide range of clients.

Growing Strong Community Businesses

We will grow our community businesses to become leaders in the fields of events, catering and facility hire with well recognised brands. Our community businesses will diversify their income streams to ensure they become robust businesses that can support our trading arm.

12

BILTON HALL COMMUNITY TRUST CIO

TRUSTEES ANNUAL REPORT For year ended 31 March 2021

Responding to Community Need

We will develop and deliver a range of community development projects focussed on addressing community need. The strands will complement existing provision and aim to deliver in partnership with others in South Tyneside and will focus on Older People, Employability, Adult Learning, Health and Wellbeing and Children and Families.

Extending Our Reach and Asset Base

We will expand our asset base and great a community garden on a former Porlock Gardens site. Plans are being developed.

Developing a Strong and Sustainable Organisation

We will be an enterprising, sustainable and well connected organisation who is seen as one of the lead organisations in South Tyneside. The Trust will strive to achieve high quality social impact and standards and establish best practice governance with clear accountability Impact of Bilton Hall Community Centre.

The main activities of Bilton Hall Community Trust are:

The Community Diner

Bilton Hall Boxing Club

Waves Additional Needs Group Social Afternoon Creative Crafts Boogie Bounce South Tyneside

Dance Nation Straight Outta Bilton Youth Club

Partners Include; Jarrow Festival, Williby Rocs, NE32 Media Hub, Auxillia Youth Services, Nudge Education, Epinay School, Keelmans Way, Moving on Tyne and Wear, Premier Sports, South Tyneside Against Bullying, Involve Sports and Creative Seed.

2. Achievements and Performance

Pictures tell a thousand stories, check out the short report prepared for our annual AGM that recaps the year’s achievements.

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BILTON HALL COMMUNITY TRUST CIO

TRUSTEES ANNUAL REPORT For year ended 31 March 2021

4. Plans for Future Periods

Bilton Hall Community Trust is an important community facility at the heart of the local community; we aim to be a diverse and active charity working with local people and organisations to improve our community and offer responsive and inclusive services that change people's lives for the better.

The centre has been a community strong hold during the Coronavirus pandemic, with the aim to continue this level of support as an essential and ongoing service:

*Weekly calls to older residents

*Community events

The trustees will be looking at key areas of the facilities that require upgrading including: the CCTV, security lighting and with the install of the ‘boxing of excellence’ project ready to take shape in the next financial year. We have much to look forward to and help us be in a secure position

Porlock Gardens is another inspirational project we will be focusing on this coming year and we will be working with Social Enterprise Acumen (SEA) so create a detailed development plan and look to implement an existing business plan for Bilton Hall Community Trust.

We will be optimising the space within the centre and freeing up as much space as we can to allow groups/organisations to hire space unique to their needs. This is a way to generate income which

We plan to work closer and in partnership more with the groups and CICs that operate from our site. Looking to develop a business network, to allow each type of business to offer support and opportunities to each other.

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BILTON HALL COMMUNITY TRUST CIO

TRUSTEES ANNUAL REPORT For year ended 31 March 2021

5. Reference and administrative details of the charity, its trustees and advisors

Charity Name Bilton Hall Community Trust CIO
Registered Charity 1171907
Number
Operational address Low Simonside Community Centre
Taunton Avenue
Jarrow
NE32 3RT
Trustees Keith Hemmer
Margaret Peacock
Samantha Harrison
Andrea Tully (resigned (01/08/2020)
Rebecca Porthouse (resigned 01/08/2020)
Independent Jim Dodds
Examiner Connected Voice Business Services Ltd
Higham House, Higham Place
Newcastle upon Tyne
NE1 8AF
Bankers Co-Operative Bank

6. Structure, Governance and Management

Governing documents

Bilton Hall Community Trust CIO was registered as a charitable incorporated organisation 06 March 2017, number 1171907.

Appointment of Trustees

Trustees are appointed and can serve more than one term. Anyone interested in becoming a new trustee is encouraged to attend trustee meetings before applying for any vacant positions.

Organisation

The Trustees meet each month and deal with the administration of the charity encompassing the strategic vision, financial accountability and risk management.

The operational management of the organisation is undertaken by the paid staff team.

Risk management

The Trustees conduct an annual review of the major risks to which the charity is exposed and systems have been established to mitigate those risks including the implementation of

15

BILTON HALL COMMUNITY TRUST CIO

TRUSTEES ANNUAL REPORT For year ended 31 March 2021

procedures for authorisation of all transactions and projects and for ensuring the consistent quality of the delivery of all operational aspects of the charitable company. These procedures are periodically reviewed to ensure that they still meet the needs of the charity.

7. Financial Review

Bilton Hall Community Trust CIO is primarily funded by grants and room hire income. The total income for the year was £133,255 (2020: £162,035).

The Statement of Financial Activities for the year ended 31 March 2021, shows a surplus across all funds of £43,754 (2020: £21,672).

The Balance Sheet at 31 March 2021 shows total funds carried forward of £132,398 (2019: £88,643) of which there are £55,075 unrestricted funds (2020: £39,479).

Reserves policy

Bilton Hall Community Trust CIO aims to maintain a level of free reserves over the years, currently £55,075 (2020: £39,479), sufficient to meet the working capital requirements of the charity in the event of a significant drop in funding. We have established a policy whereby the unrestricted funds not invested in fixed assets held by the charity should be between 3 and 6 months of annual expenditure. At 31 March 2021 reserves represented 7 months (2020: 4 months) of running costs which the trustees believe to be prudent.

8. Public Benefit Statement

The Trustees have referred to the Charity Commission's guidance on public benefit when reviewing the charity's objectives and planning its future activities. The trustees have also reviewed the charitable purposes of Bilton Hall Community Trust CIO, and the external environment, to make sure the Charity is still relevant and needed. The activities outlined in this report demonstrate the public benefit that ensues.

16

BILTON HALL COMMUNITY TRUST CIO

TRUSTEES ANNUAL REPORT For year ended 31 March 2021

9. Statement of Trustee Responsibilities

The charity trustees are responsible for preparing a trustees’ annual report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The charity trustees are required to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and of incoming resources and application of resources. In preparing financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the Trustees on ………………. and signed on their behalf by: 28/01/22

Keith Hemmer (Chair) ……………………

17

BILTON HALL COMMUNTY TRUST CIO

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES

For the year ended 31 March 2021

I report on the financial statements of Bilton Hall Communty Trust CIO for the year ended 31 March 2021, which are set out on pages 19 to 32.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ("the Charities Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Jim Dodds Connected Voice Business Services Ltd Higham House Higham Place Newcastle upon Tyne NE1 8AF Date: 28/01/22

18

BILTON HALL COMMUNTY TRUST CIO

STATEMENT OF FINANCIAL ACTIVITIES

For the year ended 31 March 2021

6
7
Other trading activities
8
Expenditure on:
9
Operation of the charity
Total expenditure
Net movement of funds
Charitable activities
Total income
Donations and legacies
Income from:
Charitable activities
Notes
Total funds carried forward
Reconciliation of funds
Total funds brought forward		 Unrestricted
Funds
£
2,565
35,206
17,653
55,423
39,827
39,827
15,597
39,479
55,075		 Restricted
Funds
£
276
77,321
235
77,832
49,674
49,674
28,158
49,165
77,323		 Total
2021
£
2,841
112,526
17,888
133,255
89,501
89,501
43,754
88,643
132,398		 Total
2020
£
467
125,194
36,374
162,035
140,363
140,363
21,672
66,971
88,643

The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities

The notes on pages 21 to 32 form an integral part of these accounts.

19

Charity Number 1171907

BILTON HALL COMMUNTY TRUST CIO

BALANCE SHEET

As at 31 March 2021

Total
2021
£
£
Fixed assets
Tangible assets
16
2,295
Total fixed assets
2,295
Current assets
Debtors
17
1,197
Cash at bank and in hand
18
145,611
Total current assets
146,808
Creditors:amounts falling due within
one year
19
( 16,704 )
Net current assets
130,103
Total assets less current liabilities
132,398
Total net assets or liabilities
132,398
Funds of the charity
Unrestricted and designated funds
55,075
Restricted funds
77,323
Total funds
132,398
Chair
The notes on pages 21to 32form an integral part of these accounts.
These financial statements were approved by the Board on:
and are signed on its behalf by:
Keith Hemmer
Notes
28/01/22		 Total
2021
£
£
Fixed assets
Tangible assets
16
2,295
Total fixed assets
2,295
Current assets
Debtors
17
1,197
Cash at bank and in hand
18
145,611
Total current assets
146,808
Creditors:amounts falling due within
one year
19
( 16,704 )
Net current assets
130,103
Total assets less current liabilities
132,398
Total net assets or liabilities
132,398
Funds of the charity
Unrestricted and designated funds
55,075
Restricted funds
77,323
Total funds
132,398
Chair
The notes on pages 21to 32form an integral part of these accounts.
These financial statements were approved by the Board on:
and are signed on its behalf by:
Keith Hemmer
Notes
28/01/22		 £
2,050
102,244
104,294
( 16,524 )		 Total
2020
£
873
873
87,771
88,643
88,643
39,479
49,165
88,643

20

BILTON HALL COMMUNTY TRUST CIO

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

1 Accounting Policies

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

2 Basis of accounting

2.1 Basis of preparation

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

Bilton Hall Communty Trust CIO meets the definition of a public benefit entity under FRS 102.

2.2 Preparation of the accounts on a going concern basis

The charity reported total unrestricted funds at the yearend of £51,846 and has already secured a significant amount of funding for the current year. The financial statements have been prepared on a going concern basis. In making their assessment the trustees have reviewed and considered relevant information, including their annual budget and future cash flows. In response to the COVID-19 pandemic, the trustees have revised their forecasts to take into account measures that they can take with the current resources available to mitigate the impact of the current adverse conditions. The trustees are of the view that the immediate future of the charity for the next 12 months is secure and that on this basis the charity is a going concern.

3 Income

3.1 Recognition of income

Income is recognised when the charity has entitlement to the resources, any performance conditions attached to the item(s) of income have been met, it is more likely than not that the resources will be received and the monetary value can be measured with sufficient reliability.

3.2 Offsetting

There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by FRS102 SORP or FRS102.

3.3 Grants and donations

Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Income received in advance of the provision of a specified service is deferred until the criteria of income recognition are met.

21

BILTON HALL COMMUNTY TRUST CIO

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

3.4 Donated goods and services

Donated goods are measured at fair value (the amount for which the asset could be exchanged) unless impractical to do so.

Donated services and facilities are included in the SoFA when received at the value of the gift to the charity provided that the value of the gift can be measured reliably. Donated services and facilities that are consumed immediately are recognised as income with the equivalent amount recognised as an expense under the appropriate heading in the SoFA.

3.5 Volunteer help

The value of volunteer help received is not included in the accounts but is described in the trustees' annual report.

3.6 Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.

3.7 Income from membership subscriptions

Membership subscriptions received in the nature of a gift are recognised in donations and legacies.

Membership subscriptions which gives a member the right to buy services or other benefits are recognised as income earned from the provision of goods and services as income from charitable activities.

3.8 Investment gains and losses

This includes any realised or unrealised gains or losses on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.

3.9 Fund accounting

Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the charity.

4 Expenditure and liabilities

4.1 Liability recognition

Liabilities are recognised when it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

4.2 Charitable activities

Expenditure on charitable activities includes the costs of community activities and events and other activities undertaken to further the purposes of the charity and their associated support costs.

22

BILTON HALL COMMUNTY TRUST CIO

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

4.3 Governance and support costs

Support costs have been allocated between governance cost and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice.

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources.

4.4 Irrecoverable VAT

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

4.5 Creditors

The charity has creditors which are measured at settlement amounts less any trade discounts.

4.6 Provisions for liabilities

A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date.

5 Assets

5.1 Tangible fixed assets for use by the charity

Individual fixed assets costing £1,000 or more are capitalised at cost and are depreciated over their estimated useful economic lives on a straight line basis, the charity does not currently have any tangible fixed

Fixtures and fittings

Straight line over four years

23

BILTON HALL COMMUNTY TRUST CIO

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

Analysis of income

6
Donations and legacies
7
Charitable activities
Asda Foundation
South Tyneside Council
Furlough
Streetgames
Sir James Knott Trust
Garfield Weston Foundation
Coalfields Regeneration
The National Lottery
ESC Lottery Fund
Virgin Money
Clockworkers
8
Other trading activities
Fundraising
Other income
Admissions
Tuck Shop
Diner
Tea and Coffee
Room hire
My Digital Family
Donations and gifts
Other
Section Funds
Other small grants
Greggs Foundation core
funding		 Unrestricted
Funds
£
2,565
-
2,565
976
2,710
9,472
-
-
-
-
-
10,000
10,153
-
-
-
-
-
-
-
-
1,894
35,206
14,554
2,428
670
17,653		 Restricted
Funds
£
276
-
276
-
-
-
-
1,890
-
15,000
600
13,486
-
5,250
5,000
-
5,365
9,950
2,500
12,480
3,900
1,900
77,321
-
235
-
235		 Total
2021
£
2,841
-
2,841
976
2,710
9,472
-
1,890
-
15,000
600
23,486
10,153
5,250
5,000
-
5,365
9,950
2,500
12,480
3,900
3,794
112,526
14,554
2,663
670
17,888		 Total
2020
£
63
404
467
6,090
6,467
7,314
233
-
2,683
4,686
12,737
-
-
-
-
25,000
10,000
30,000
-
-
-
19,983
125,194
34,274
2,101
-
36,374

Income was £133,255 (2020: £162,035) of which £55,423 was unrestricted or designated (2020: £62,128) and £77,832 was restricted (2020: £99,907).

24

BILTON HALL COMMUNTY TRUST CIO

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

Analysis of expenditure on charitable activities

9 Charitable activities
Project expenditure
Volunteer expenses
Governance costs
Advertising
Telephone
Subscriptions
Cleaning
Repairs and renewals
Legal and professional charges
General Expenses
Bank charges
Depreciation
Independent examiner's fees for reporting on
the accounts
Printing, stationery and postage
Stock purchases
Fundraising
Office wages
Rates
Heat, light and power
Trustee expenses		 Unrestricted
Funds
£
10,154
-
8,936
1,928
6,976
522
-
209
1,355
300
4,803
-
1,306
2,353

-
-
-
-
984
39,827		 Restricted
Funds
£
21,322
-
-
-
800
11,004
175
37
20
1,500
1,632
-
-
1,700
9,275
2,208
-
-
-
49,674		 Total
2021
£
31,476
-
8,936
1,928
7,777
11,526
175
247
1,375
1,800
6,435
-
1,306
4,053
9,275
2,208
-
-
984
89,501		 Total
2020
£
33,358
1,487
19,589
3,216
7,064
7,784
125
916
1,215
-
4,848
2
624

7,630
50,869
52
577
23
984
140,363

Expenditure on charitable activities was £89,501 (2020: £140,363) of which £39,827 was unrestricted or designated (2020: £56,776) and £49,674 was restricted (2020: £83,587).

10 Fees for examination of the accounts

Independent examiner's fees for reporting on the accounts
Other accountancy services paid to the examiner		 2021
£
984
504
1,488		 2020
£
984
1,032
2,016

25

BILTON HALL COMMUNTY TRUST CIO

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

11 Analysis of staff costs and the cost of key management personnel

Salaries and wages 2021
£
29,063
29,063		 2020
£
23,175
23,175

No employee received remuneration above £60,000 (2020: nil).

The key management personnel of the charity, comprise the trustees and the community development manager. The total employee benefits of the key management personnel of the charity were £13,188 (2020: £8,855).

12 Staff numbers

The average monthly head count was 4 staff (2020: 4 staff) and the average monthly number of full-time equivalent employees during the year were as follows:

The parts of the charity in which the employee's work
Charitable activities		 2021
Number
2.0
2.0		 2020
Number
2.0
2.0

13 Transactions with trustees

None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity.

Trustees' expenses

No trustee expenses have been incurred in the year.

Transaction(s) with related parties

The following trustee received payment for providing professional services to the charity through their established companies.

Name ofthe trustee
Samantha Harrison		 Relationship to charity
Auxillia Youth Services CIC		 Description of the
transaction
Develop a new training
opportunity for young
people
Room hire income received
on normal commercial
basis rate		 2021
Amount
£
2,225
1,760

26

BILTON HALL COMMUNTY TRUST CIO

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

Transaction(s) with related parties

Name ofthe trustee
Samantha Harrison		 Auxillia Youth Services CIC
Relationship to charity		 Description of the
transaction
Develop a new training
opportunity for young
people
Room hire income received
on normal commercial
basis rate		 2020
Amount
£
3,322
2,890

The charity undertook an arm's length process to ensure they chose the best provider, Samantha Harrison was not part of the decision making process.

14 Defined contribution pension scheme

The charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund.

There is currently no employee employed by the organisation that is currently in the pension scheme.

15 Corporation Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives.

27

BILTON HALL COMMUNTY TRUST CIO

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

16 Tangible fixed assets
Cost
Balance brought forward
Additions
Disposals
Balance carried forward
Depreciation
Basis
Rate
Balance brought forward
Depreciation charge for year
Disposals
Balance carried forward
Net book value
Brought forward
Carried forward
17 Debtors and prepayments (receivable within 1 year)
18
Cash at bank and in hand
Cash in hand
19
Creditors and accruals (payable within 1 year)
Independent examination of accounts
Trade creditors
Accruals
Cash at bank and in hand
Debtors		 Fixtures
and fittings
£
2,495
2,729
-
5,224
SL
25%
1,623
1,307
-
2,930
873
2,295
2021
£
1,197
1,197
2021
£
145,576
35
145,611
2021
£
15,720
984
16,704		 2020
£
2,050
2,050
2020
£
102,209
35
102,244
2020
£
15,540
984
16,524		 Total
£
2,495
2,729
-
5,224
1,623
1,307
-
2,930
873
2,295

20 Events after the end of the reporting period

No events (not requiring adjustment to the accounts) have occurred after the end of the reporting period but before the accounts are authorised which relate to conditions that arose after the end of the reporting period.

28

BILTON HALL COMMUNTY TRUST CIO

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

21 Analysis of charitable funds

Analysis of movements in unrestricted funds

For the year ended 31 March 2021

Fund
balances
brought
forward
Unrestricted funds
£
General unrestricted fund
19,364
Designated funds
Bilton Hall Shop
12,451
Fundraising
6,271
Sections and Groups
1,393
Totals
39,479
Fund
balances
brought
forward
Unrestricted funds
£
General unrestricted fund
29,160
Designated funds
Bilton Hall Shop
9,331
Fundraising
4,305
Sections and Groups
2,619
Totals
45,415
For the year ended 31 March 2020		 Incoming
resources
£
49,730
1,631
3,662
400
55,423
Incoming
resources
£
56,893
3,120
2,016
100
62,128		 Resources
expended
£
( 39,257 )
-
-
( 569 )
(39,827)
Resources
expended
£
( 55,400 )
-
( 50 )
( 1,326 )
(56,776)		 Transfers
£
-
-
-
-
-
Transfers
£
( 11,289 )
-
-
-
(11,289)		 Fund
balances
carried
forward
£
29,836
14,083
9,933
1,223
55,075
Fund
balances
carried
forward
£
19,364
12,451
6,271
1,393
39,479

Purpose of unrestricted funds

General unrestricted fund

The 'free reserves' of the charity

Purpose of designated funds

Bilton Hall Shop Fundraising Sections and groups

Contributions towards the new boxing extension Towards large purchases required Group funds within the centre

29

BILTON HALL COMMUNTY TRUST CIO

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

Analysis of movement in restricted funds

For the year ended 31 March 2021

Restricted funds
Greggs Core
Asda Foundation
Sports England
Sir James Knott Trust
South Tyneside Council
Streetgames
Clockworkers
Virgin Money
Big Lottery Diner Project
Garfield Weston Foundation
The National Lottery
Coalfields
Other Small Grants
Totals		 Fund
balances
brought
forward
£
601
-
376
-
-
-
-
-
3,230
25,000
9,464
2,368
8,125
49,165		 Incoming
resources
£
15,000
600
2,500
5,000
13,486
5,250
3,900
12,480
-
-
9,950
5,365
4,301
77,832		 Resources
expended
£
( 62 )
( 340 )
( 403 )
( 1,020 )
( 500 )
( 3,559 )
( 2,961 )
( 11,812 )
( 3,230 )
-
( 16,643 )
( 7,733 )
( 1,411 )
(49,674)		 Transfers
£
-
-
-
131
-
2,436
-
-
-
-
-
-
( 2,568 )
-		 Fund
balances
carried
forward
£
15,538
260
2,473
4,111
12,986
4,127
939
668
-
25,000
2,771
-
8,448
77,323

For the year ended 31 March 2020

Restricted funds
Greggs Core
Asda Foundation
Barbour
Sports England - Sports
Sports England - CAF
Big Lottery Diner Project
Garfield Weston Foundation
The National Lottery
Coalfields
Other Small Grants
Totals		 Fund
balances
brought
forward
£
4,117
( 4,048 )
5,000
7,386
( 2,401 )
9,822
-
-
-
1,680
21,556		 Incoming
resources
£
4,686
12,737
-
-
-
-
25,000
30,000
10,000
17,483
99,907		 Resources
expended
£
( 8,202 )
( 17,072 )
( 5,505 )
( 7,010 )
-
( 6,592 )
( 20,536 )
( 7,632 )
( 11,038 )
(83,587)		 Transfers
£
-
8,383
505
-
2,401
-
-
-
-
-
11,289		 Fund
balances
carried
forward
£
601
-
-
376
-
3,230
25,000
9,464
2,368
8,125
49,165

30

BILTON HALL COMMUNTY TRUST CIO

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

21 Analysis of charitable funds (continued)

Purpose of restricted funds

Restricted funds represent income resources used for a specific purpose within the charity as identified by the donor.

Greggs Core Asda Foundation Barbour Sports England Sir James Knott Trust South Tyneside Council Streetgames Clockworkers Virgin Money Big Lottery Diner Project Garfield Weston Foundation The National Lottery Coalfields Other Small Grants

Towards the part time Development Manager's salary. Cr8tive Space Project for renovating the old boxing hall. Core funding towards the costs of relocating the community diner. Boxing extension - the new home of Bilton Hall Boxing Club. Weekly youth sessions. Community activities and covid support. Alternative education, doorstep, sports camp and weekly sessions. Kitchen upgrade. Management salaries. Emily's Diner - the rebranding of the community diner. Boxing extension - the new home of Bilton Hall Boxing Club. Community Development Partnership. Core funding towards salaries. These all relate to youth projects within the centre.

Transfers between funds
Funds
Between small grants and
restricted funds
Funds
Between unrestricted and
restricted funds		 Reason for transfer
To offset overspend agreed with board so project could
continue
Reason for transfer
Recognise small grants as larger grants in 2021		 2021
Amount
£
2,568
2020
Amount
£
11,289

22 Capital commitments

As at 31 March 2021, the charity had no capital commitments (2020 -£nil).

31

BILTON HALL COMMUNTY TRUST CIO

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

23 Analysis of net assets between funds

Tangible fixed assets
Other net current assets/(liabilities)
Cash at bank and in hand
Tangible fixed assets
Cash at bank and in hand
Other net current assets/(liabilities)		 Unrestricted
Funds
£
2,295
68,288
( 15,508 )
55,075
Unrestricted
Funds
£
873
53,079
( 14,474 )
39,478		 Restricted
Funds
£
-
77,323
-
77,323
Restricted
Funds
£
-
49,165
-
49,165		 Total
2021
£
2,295
145,611
( 15,508 )
132,398
Total
2020
£
873
102,244
( 14,474 )
88,643

24 Guarantee

There have been no guarantees given by the charity at 31 March 2021.

25 Debt

There is no debt outstanding which is owed by the charity and which is secured by an excess charge on any of the assets of the charity at 31 March 2021.

26 Governing document

The organisation is a Charitable Incorporated Organisation - Foundation registered on 06 March 2017 as a body corporate under part 11 of the Charities Act 2011.

32