## **The Chapel of Our Lady of the Crag Trust**
## **A Charitable Incorporated Organisation, charity no. 1171904**
## _**Annual Report, 2021**_
The trust was established as a charity on the 6th March 2017. The trust became the legal owners of the Chapel and its site on the 26th April 2017. This annual report covers the period 1st January to 31st December 2021; it is the fifth annual report of the trust.
## Section 1: Objectives and Activities
The charitable objects of the trust are, as listed on the Charity Commission website:
Our primary purpose is to manage the preservation, improvement and maintenance for the public benefit of the Chapel of Our Lady of the Crag in Abbey Road, Knaresborough and surrounding land as owners and guardians of its cultural and religious heritage. By doing so we shall be preserving a landmark of historical, religious, cultural and social significance and advancing (a) the chapel’s function as a religious site for pilgrimage and prayer, and (b) the education of the public in the heritage, culture and history in the town of Knaresborough. Our secondary objects are such other purposes as are exclusively charitable in accordance with the laws of England and Wales as the trustees may from time to time decide.
These are the approved activities as listed on the Charity Commission website, which meet the above charitable objects:
Our primary purpose is to preserve and maintain the historic grade 1 listed building, the Chapel of our Lady of the Crag in Abbey Road, Knaresborough (and its surrounding land), for public benefit. We welcome visitors by regular opening during the summer months, facilitating all year round pilgrimage and prayer, and teaching visiting groups about the history and heritage of the chapel.
The trustees have cross-referenced these objectives and activities with the Charity Commission guidance on public benefit.
Our activities for 2021, listed in the table below, can be summarised under the following headings:
- Preservation and maintenance of the chapel and its site;
- Opening the chapel to the public and for prearranged visits;.
- - Fundraising;
We did not open to the general public during April to mid-July due to the coronavirus pandemic. We did feel able to open during late July, August, and September, however.
## Review of activities, 2021
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Activity Date Details
Preservation/Maintenance
-
Of chapel: All year Monitoring of chapel structure, as it is liable
to erosion on the outside; cleaning
- Of site: All year Regular clearing and cleaning; planting of
new shrubs; monitoring of site safety;
planning for renovation of boundary wall by
preparing a plan and costing, a task begun in
2020 and completed and paid for by a donor
in 2021. During 2021, funds were sought to
cover this project (see below). An action plan
was prepared for use in funding bids.
Opening
-
To the general Sundays, 2-4 p.m. from the 25 [th] July to the
public end of September.
Opening of the chapel outside public opening
-
Arranged visits times to prearranged visitors:
5.5.21, 6.5.21, 24.5.21, 8.6.21
Fund-raising
- Visitors Donations are taken at one-off opening times
and from regular supporters
- For reconstruction A thorough fund-raising effort was made,
of wall using data provided by Community First
Yorkshire. At present, £20,000 has been
raised from the Garfield Weston Foundation
(£5,000 received) and the Pilgrim Trust
(£15,000, will meet costs) towards an
approximate total of £50,000. The Trust will
put forward £4,000. The remainder, it is
hoped, will be raised from FCC, the local
landfill company. To apply, we needed a third
party contribution pledge and received this
from Knaresborough Town Council (10.75%
of the bid, and a maximum of £5,429).
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## Section 2: Financial Review
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Incom Invoic Balan
e Expend. e ce
Donation 1120.6 Website 1118.
s 8 fees 2.25 43
113.7
Gift Aid 113.75 5
Interest 5.19 5.19
Garfield
Weston
Project
Award 5000 5000
Arboricultur
al survey 360 1 -360
-
425.6
Wall survey 425.67 2 7
Examinatio
n of
accounts 175 3 -175
Candles
and lighter 6.28 4 -6.28
Compost 21.4 5,6 -21.4
6239.6 5249.
TOTALS 2 990.6 02
**----- End of picture text -----**
## **Assets at 1.1.21, 3591.98 Balance 2021 +5249.02 Assets at 31.12.21, 8841.00**
These accounts have been independently examined by Yorkshire Internal Audit Services. While the annual accounts are not complicated, the trustees have decided that the status of the trust as a C.I.O. necessitates external financial monitoring. If fundraising is successful, turnover may be increased in the future and the accounts more complex.
For the end of year 2021, the funds included a £5,000 award for the wall reconstruction project, to be completed in 2022. Therefore, the true balance is £3841.00 and the increase on the previous year £249.02.
It is again remarkable that the year finished in the black despite the fact that the chapel was open for only part of the summer period, while we still had expenses of £990.60. This is once more due to some very generous donations. In particular, the wall survey expense of £360 was entirely covered by one donation which had been made for hat very purpose.
## Section 3: Nature of Governing Document
The Trust is constituted as a Charitable Incorporated Organisation and has used the Charity Commissioners’ template for its governing document.
There were six founding trustees, one of whom has resigned on health grounds. Another trustee is nominated by Knaresborough Town Council. Therefore, at the start of 2021, there were six trustees, all of whom who were active. The governing document allows for the recruitment of trustees to a maximum of twelve by a quorate meeting of the trust. The quorum for a trustees’ meeting is two. All trustees must be at least 16 years of age and at least one trustee must be at least 18 years of age. There is only one space for a nominated trustee.
## Section 4: Reference and Administrative Details
The charity is known as ‘The Chapel of Our Lady of the Crag Trust’. Its charity number is 1171904. The address of the site is The Chapel of Our Lady of the Crag, Abbey Road, Knaresborough HG5 8HY, and the official business address for correspondence is c/o Chris Maunder, 5 Claro Mews, Knaresborough HG5 8BU, telephone number 01423-861584, e- mail address: contact@ourladyofthecrag.org.
The trustees at the end of 2021 were:
Julie Clark (Chair); Marie Linfoot; Christopher Maunder (Treasurer); Natalie Maunder (Communications Officer); Peter Thornes (Secretary); Christine Willoughby (Knaresborough Town Council nominee).
YORKSHIRE INTERNAL AUDIT SERVICES
JASPER COThAGE, SESSAY, THIRSK, NORTH YORKSHIRE Y07 3BE
TELEPHONE 01845 501660
Dr C. Maunder
The Chapel of Our Lady of the Crag Trust
5 Claro Mews
Knaresborough
HG5 8BU
Dear Dr Maunder
To the Chair and Trustees of The Chapel of Our Lady of the Crag Trust
Independent Examination for the Financial Year ending 31 December 2021
l am pleased to inform you that I have carried out the independent examination of
the Trust in accordance with the Charity Commission directions as requested by the
Trust and I can confirm that nothing has come to my attention which would lead me
to conclude that the requirements had not been met.
No matters requiring action were noted during 2021 and there was no outstanding
action required from 2020.
I have enclosed the Independent Examiners Report for 2021 and a copy of the
accounts examined.
I would like to thank the Treasurer to the Trust for his assistance and attention during
the examination.
Yours sincerely
JL Bennett
29 September 2022
PARTNERS
KC Stephenson
Tel: 0113 2585610
RF Entwistle
Tel: 01845 501660
PRINCIPAL AUDITOR - Mrs JL Bennett Tel.. 01924 671829
CHARITY COMMISSION Independent examiner's report on the
FOR ENGLAND AND WALES
accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
THE CHAPEL OF OUR LADY OF THE CFIAG TRUST
On accounts for the year T31 DECEMBER 2021
ended
Charity no
(if any)
1171904
Set out on pages
I report to the trustees on my examinalion of the accounts of the above
chartty (llhe Trusf) for the year ended 3111212021
Responsibilities and
basis of Trport
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(Ihe A).
I report in respect of my examination of the Trust's aunt$ carried out
under section 145 of the 2011 Act and in carying out my examination. I
have followed all the applicable Directions given by the Charity Commission
under seGlion 145(5){b) of the Act.
Independent
examiner's statement
apPliÈ. Delete [ ] rfnot applicable.
I have completed my examination. I confimi Ihat no material matters have
come to my attention in connection with the examination (other than that
disdosed below I which gives me cause to believe that in, any material
respect:
the accounting records were not kept in accordan with section 130
ofthe Chartbes Act,. or
the accounts did not accord wtth the accounting records,. or
the accounts did not comply with the applicable requirements
conceming the form and content of accounts set out in the Charities
(Accounts and Rep)rts) Regulations 2008 other than any requirement
that the accounts give a Yrue and fairf wew which is not a matter
considered as part of an independent examination.
I have no COnm$ and have come across no other matters in connection
th the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
. Please delete the words in the brackets rfthey do not apply.
Slgned:
Date:
29 September 2022
Name: ' JAN L BENNE
Relevant professlonal [ FMAAT
qualification(sl or body
IER
Oct 2018
(rfany):
Address:
4 GREEN LANE CLOSE. OVERTON,
' WAKEFIELD. WEST YORKSHIRE
WF4 4SE
Section B
Disclosure
Only complete rf the examiner needs to highlight material matters of Goncern
(see CC32. Independent examination of charity a*xounts: directions and
guidan for examinef5).
Give here brief details of
any items thatthe
8xaminerwi5hes to
disclose.
IER
Oct 2018
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