2020-12-31-accounts

The Chapel of Our Lady of the Crag Trust

A Charitable Incorporated Organisation, charity no. 1171904

Annual Report, 2020

The trust was established as a charity on the 6[th] March 2017. The trust became the legal owners of the Chapel and its site on the 26[th] April 2017. This annual report covers the period 1[st] January to 31[st] December 2020; it is the fourth annual report of the trust.

Section 1: Objectives and Activities

The charitable objects of the trust are, as listed on the Charity Commission website:

Our primary purpose is to manage the preservation, improvement and maintenance for the public benefit of the Chapel of Our Lady of the Crag in Abbey Road, Knaresborough and surrounding land as owners and guardians of its cultural and religious heritage. By doing so we shall be preserving a landmark of historical, religious, cultural and social significance and advancing (a) the chapel’s function as a religious site for pilgrimage and prayer, and (b) the education of the public in the heritage, culture and history in the town of Knaresborough. Our secondary objects are such other purposes as are exclusively charitable in accordance with the laws of England and Wales as the trustees may from time to time decide.

These are the approved activities as listed on the Charity Commission website, which meet the above charitable objects:

Our primary purpose is to preserve and maintain the historic grade 1 listed building, the Chapel of our Lady of the Crag in Abbey Road, Knaresborough (and its surrounding land), for public benefit. We welcome visitors by regular opening during the summer months, facilitating all year round pilgrimage and prayer, and teaching visiting groups about the history and heritage of the chapel.

The trustees have cross-referenced these objectives and activities with the Charity Commission guidance on public benefit.

Our activities for 2020, listed in the table below, can be summarised under the following headings:

• Preservation and maintenance of the chapel and its site;

• Opening to individuals for pre-arranged visits;.

• Fundraising;

We have not opened to the general public due to the coronavirus pandemic.

Review of activities, 2020

Review of activities, 2020
Activity	Date	Details
Preservation/Maintenance
- Of chapel:	All year	Monitoring of chapel structure, as it is liable to erosion on the outside; cleaning
- Of site:	All year	Regular clearing and cleaning; planting of new shrubs; monitoring of site safety; planning for renovation of boundary wall by preparing a plan and costing; liaising with Yorkshire Water regarding water supply
Opening
- Arranged visits		Opening of the chapel outside public opening times to prearranged visitors: 21.7.20, 31.7.20, 12.8.20, 13.8.20, 18.8.20, 25.8.20, 1.9.20 BBCTV_Songs of Praise_filming 17.1.20
Fund-raising events
- Visitors		Donations are taken at one-off opening times and from regular supporters

Section 2: Financial Review

	Income			Expenditure	Sub-totals	Invoice	Balance
Donations	1502.13		Fees on website	2.25			1499.88
Donations to window	265						265
Gift Aid	131.5						131.5
Interest	11.8						11.8
			Insurance	422.4			-422.4
			Landscape survey	504			-504
			Site materials	626.98			-626.98
				(Bulbs)
			Yorkshire Water survey	142.8			-142.8
			Audit services	175			-175
TOTALS	1910.43			1873.43			37

Assets at 1.1.20, 3554.98 Balance 2020 +37.00 Assets at 31.12.20, 3591.98

These accounts have been independently examined by Yorkshire Internal Audit Services. While the annual accounts are not complicated, the trustees have decided that the status of the trust as a C.I.O. necessitates external financial monitoring. If fundraising is successful, turnover may be increased in the future and the accounts more complex.

At present, the funds are unrestricted, i.e. not earmarked for specific purposes. The funds held by the Trust are also too small for the holding of reserves.

It is remarkable that the year finished in the black despite the fact that the chapel was closed to the general public, while we still had expenses of £1873.43. This is due to some very generous donations.

The donations for the window vandalism in 2019 finished at £166.40 above the costs for repair, testimony to the power of both social media and local support for the chapel.

Section 3: Nature of Governing Document

The Trust is constituted as a Charitable Incorporated Organisation and has used the Charity Commissioners’ template for its governing document.

There were six founding trustees, one of whom has resigned on health grounds. Another trustee is nominated by Knaresborough Town Council. Therefore, at the start of 2020, there were six trustees, all of whom who were active. The governing document allows for the recruitment of trustees to a maximum of twelve by a quorate meeting of the trust. The quorum for a trustees’ meeting is two. All trustees must be at least 16 years of age and at least one trustee must be at least 18 years of age. There is only one space for a nominated trustee.

Section 4: Reference and Administrative Details

The charity is known as ‘The Chapel of Our Lady of the Crag Trust’. Its charity number is 1171904. The address of the site is The Chapel of Our Lady of the Crag, Abbey Road, Knaresborough HG5 8HY, and the official business address for correspondence is c/o Chris Maunder, 5 Claro Mews, Knaresborough HG5 8BU, telephone number 01423-861584, e-mail address: [e-mail].

The trustees at the end of 2020 were:

Julie Clark (Chair); Marie Linfoot; Christopher Maunder (Treasurer); Natalie Maunder (Communications Officer); Peter Thornes (Secretary); Christine Willoughby (Knaresborough Town Council nominee).

YORKSHIRE INTERNAL AUDIT SERVICES 26 STOCKWELL ROAD KNARESBOROUGH NORTH YORKSHIRE HG5 OJZ TELEPHONE [phone] Dr C. Maunder The Chapel of Our Lady of the Crag Trust 5 Claro Mews Knaresborough HG5 88U Dear Dr Maunder To the Chair and Trustees of The Chapel of Our Lady of the Crag Trust Independent Examination for the Financial Year ending 31 December 2020 l am pleased to infomi you that I have carried out the independent examination of the Trust in accordants with the Charity Commission directions as requested by the Trust and I can confirm that nothing has come to my attenb'on which would lead me to conclude that the requirements had not been met. No matters requiring action were noted during 2020 and there was no outstanding action required from 2019. I have endosed the Independent Examiners Report for 2020 and a copy of the accounts examined. I would like to thank the Treasurer to the Trust for his assistan￿ and attention during the examination. Yours sincerely JL Bennett 9 September 2021 PARTNERS KC Stephenson Tel: [phone] RF Enfv￿stle Tel [phone] PRINCIPAL AUDITOR- Mrs JL Bennett Tel: [phone]

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of THE CHAPEL OF OUR LADY OF THE CRAG TRUST On accounts for the year ended 31 DECEMBER 2020 Charity no (rf any) 1171904 Set outon pages11 I report to the trustees on my examination of the accounts of the above charity {Ihe Trusf) for the year ended 3111212020. Responsibilities and basis of report As the charity's truslees. you are responsible for the preparation of the accounts in ac£ordance wrth the requirements of the Charities Act 2011 (Ihe Acr). I report in respect of my examination of the Trusys accounts carried out under sectton 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){bl of the Act. Independent exarnine¢s statement appl￿￿. Delete [ ] rfnot applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection wtth the examination {other than that disdosed below ") which gives me cause to believe that in, any material respect: the accounting records were not kept in ￿CordanCe with section 130 of the Chartties Act,. or the accounts did not aco)rd with the arxounting records., or the ac£ounts did not comply with the applicable requirements conceming the fomi and content of accounts set out in the Charities (Accounts and ReForts) Regulations 2008 other than any requirement that the accounts give a Irue and fairf Mew which is not a matter considered as part of an independent examination. I have no cOn￿mS and have come across no other matters in connection wtth the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brad(ets rfthey do not apply. Signed: Dats: 9 September 2021 Name: JANET L BENNEfT Relevant professional qualifi¢ation(s) or body FMAAT IER Oct 2018

{rfany): Address: 4 GREEN LANE CLOSE, OVERTON, WAKEFIELD, WEST YORKSHIRE VdF4 4SE Section B Disclosure Only complete rf the examiner needs to highlight material matters of concem (see CC32, Independent examination of chanty accounts: directions and guidan￿ for examiners). Give here brief details of any items thatth8 examinerwishes to disclose. IER Oct 2018

Accounts 2020. The Chapel of Our Lady of the Crag Trust Income Expendit¥Jre su￿tOtals Invoice Balance Donations Donations to window GiftAid Interest 1502.13 Fees on website 2.25 1499.88 265 131.5 11.8 265 131.5 11.8 422.4 -504 -626.98 Insurance Landscape survey Site matorials (Gedneyl IThe Rangel ljespersl Homebasel Homebasel IGedney- receipts lost) Yorkshire Water survey Audit services 422.4 504 626.98 483 6.99 3.99 2.95 14 116.05 3b 3c 3d 3e 142.8 -142.8 -175 175 TOTA 1910.43 1873.43 37 Balance 1.1.20 Balance 31.12.20 3554.98 3591.98