Charity registration number 1171882 THE BUS SHELTER DORSET ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
THE BUS SHELTER DORSET LEGAL AND ADMINISTRATIVE INFORMATION Trustees S Saell H Wilson F Brown K Stenlake Charity number 1171882 Independent examiner Matthew Haines FCA CB Reid Limited Wadebridge House 16 Wadebridge Square Poundbury Dorchester Dorset DT13AQ
THE BUS SHELTER DORSET CONTENTS Page Trustees. report Independent examiner's report Statement of financial activities Balance sheet Notes to the financial ststements 8-14
THE BUS SHELTER DORSET TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2024 The trustees present their annual report and financial statements for the year ended 31 March 2024. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102} (effective 1 January 2019)" Objectives and activities The ObjeGts of the Charity are to relieve the needs of homeless persons or those at risk of homelessness by the provision of temporary accommodation. advi. signposting and support. Specific aGhievements during this period We are proud lo be one of only 55 accommodation projects in the country providing support to those with high complex needs (Homeless Link 2024) and the only service in Dorset providing 2417 accommi)dation and support. This year we provided accommodation for 23 guests at The Bus and 10 guests at Next Stop. Both sviceS had high levels of occupancy. Void rates were 3°/0 at The Bus and 2 % at Next Stop, much lower than our largets. An indication of the high demand for our SeiCe and the need it meets. When they move into The Bus our guests most common support needs are addiction and difficulties with budgeting. Positive moves from The Bus were 50Yo. This was lower than the previous year mainly due to the high support needs of our guests during this period. We have leamt from this and now ensure guests are engaging with services prior to being offered accommodation. Next Stop look on 1 additional property in September 2023. bringing the total number of properties to 4, providing accommodation for 6 guests. Although guests can return to The Bus if they experien a crisis and need increased support, this situation did not occur. Our success with move on suggests our approach is making a lasting impact with our guests who not only find stability but also gain the skills and confidence to move forward independently. The work of Next Stop helping guests transition to their own accommodation is illustrated by a guest who, after 9 months at The Bus, moved to Next Stop in August 2023. The support he received at Next Stop looked at his ability to look after his home, budget for his utilities, food etc and how to manage his tenancy. amongst many other areas of support. Alongside this work we assisted him to regularly bid for properties on the housing register. In January 2024 he placed a successful bid on a flat in the town where he was bom and brought up, approximately 45 minutes away from Weymouth. We helped liaise with the housing association to secure the accommodation and helped him move in. We also assisted him to set up all his utilities, online payments. register with his local GP and generally settle in his new home. It is a privilege to see this change. We currently have 10 volunteers who play a vital role in so many aspects of our work, ensuring oursupport workers are able to concentrate on the provision of support. Our volunteers provide support: befriending individual guests where appropriate Sport and social opportunities Fundraising and donations General support at site Transport Food and meal donations Cookery lessons Clothes Furniture and furnishing for guests moving on Craft work
THE BUS SHELTER DORSET TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 A¢hievements and performance Despite the rising cost of living and a wish to provide a greater salary increase the Trustees felt it prudent to award a below inflation pay rise of 30/0. In March we bid farewell to one of our support workers of 2 years who retumed to his hometown to care for his elderly parents, after securing a job in a similar setting. We originally met him as a guest on The Bus in 2018. After positively moving on from us he settled into his own accommodation and started to volunteer in 2021. He was a real inspiration to our guests and we wish him all the very best as he moves on to his next chapter. His journey is a testament to the work we do. We operate with a temporary planning pemiission and are aware that we need provision to cover redLndancy pay and the need to clear the site if we were to cease to operate, accordingly we increased our reserves to £75k. In 202212023 we offered accommodation to female guests for the first time. Female guests present different challenges and for some The Bus is not the right environment. We continue to accommodate female guests and have used the experience gained to work with Dorset Council to assist them to provide a women only property with a package of support tailored to their needs. This is not part of our service as we felt we should fi)cus on the services we currently provide. During the latter part of the year a Nurse Practitioner from a local surgery slarled to attend the site on a fortnightly basis. The Nurse Practitioner is able to perfomi many of the same tssks as doctors, such as managing patient care, onduGting physical examinations, ordering tests and prescribing medications. These sessions reduce the need for guests to be taken to the surgery and the need for GP appointments. Security on our site is really important for the safety of our guests. staff and volunteers. Thanks to the generosity of a long-term supporter we were able to repla our front gate and fencing. improving not only the security but also the appearance of the site. We used the opportunity to upgrade our door entry system at the same time. Relationships with our partners are a crucial part of the work we do. During the year we have continued to develop positive relationships with Dorset Council, the police, probation Servi and other local agencies. Concerns during this period: though we consider we are good at providing activities for our guests. we need to improve our ability to increase their opportunities to develop new skills and help them access volunteering opportunities. which for some may lead to employment. Recruitment has been difficult. We currently have 2 vacancies, one for a support worker, the other for a night support worker. We have received a number of applications but not with the skills and experience required. We are covering both roles on a temporary basis. Our continuing reliance on grants and Housing Benefit to Ver staffing costs is an ongoing concern as there is always a risk that grant applications will not be successful. Our main aim is to support our guests to develop the skills and abilities lo move into independent living. Those over the age of 55 are likely to be able to access older persons accommodation through the Council's housing register. However, the situation for those under 55 is more difficult as a result of the lack of suitable social housing and the lack of private rented sector housing at Local Housing Alowance rates. Future aspirations: When planning permission was granted for the site it included pemiission for additional accommodation at a later date. Dorset Council's successful bid to the Ministry for Housing Communities and Local Govemment IMHCLG) for funding from the Single Homeless AcGommodation Programme {SHAP) means the potential for this Gan now be realised. We are working with the Council to provide 5 on&bedroom self-contained modular units. These will be used for guests who need a greater level of support than we provide at Next Stop. The units should be ready for occupation in April 2025. At the end of the year we had four trustees. We need to increase our nurntrS and target particular skill sets.
THE BUS SHELTER DORSET TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 The Trustees would like to thank the following fijnders for supporting the vital work that is undertaken by The Bus Shelter Dorset - Dorset Council. Lloyds Bank Foundation, The Tudor Trust. The National Lottery, The Albert Hunt Trusl, Alice Ellen Cooper-Dean Charitable Foundation. The Silver Lady Fund. The Morrisons Foundation and Neighbourly. Financial Review During the year total income was £462,305{2023- £409,903). Total expenditure was £432,388 (2023-. £383,414) in the year, resulting in net income of £29,917 {2023.' £26,489) for the year. Total funds at the year were £177,745 {2023:£147,828}. Reserves Policy The Trustees continue with their efforts to raise funds to support the charitable activilies and to build up a level of resetves sufficient to meet its overheads for the following 12 month period. Public Benefit The trustees have considered the Charity Commission guidelines on Public Benefit and consider that these are being met through the charity's objectives and activities Structure, governance and management The Bus Shelter Dorset registered as a charity on 3 March 2017 (No 1171882) and is a Charitable Incorporated Organisation. The trustees currently in office or who held Offi during the period ending 31 March 2022 were as follows- S Sawtell R Stone D Pond H Wilson F Brown K Stenlake (Resigned 31 December 2023) (Resigned 1 January 2024) Trustees. responsibility for the accounts Charity law requires the trustees to prepare accounts for each financial year. In preparing those accounts the trustees are required to-_ select suitable accounting policies and then apply them consistently. make judgements and estimates that are reasonable and prudent- state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial stalements,. and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other iegUlaties.
THE BUS SHELTER DORSET TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 The tru ee eport was approved by the Board of Trustees. F Brown Trustee Chair) 2d Jan 2025 Date:.............................................
THE BUS SHELTER DORSET INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE BUS SHELTER DORSET I report to the trustees on my examination of the financial statements of The Bus Shelter Dorset (the charity) for the year ended 31 March 2024. Responsibilities and basis of report As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 {the 2006 Act). I report in respect of my examination of the charity's financial statements carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145{5){b) of the Charities Act 2011. Independent examiner's statement Since the charity's gross income exceed £250.000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I can confimi that l am qualified to undertake the examination because l am a member of ICAEW. which is On of the listed bodies. I have completed my examination. I can confirm that no matters have come to my attention in connedion with the examination giving me cause to believe that in any material respect= accounting records were not kept in respect of the of the chaity as required by section 386 of the 2006 Act- or the accounts do not accord with those records the financial ststements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination- or the financial statements have not been prepared in accordan with the methods and principles of the ststement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their financial statements in accordan with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no COnrnS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. Matthew Haines FCA CB Reid Limited Wadebridge House 16 Wadebridge Square Poundbury Dorchester Dorset DT1 3AQ Dated: 2710112025
THE BUS SHELTER DORSET STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 Unrestrlcted Restrlcted funds funds 2024 2024 Total Unrestrlcted Restrlcted funds funds 2023 2023 Total 2024 2023 Notes Income from: Donations and legacies Charitable activities 280,776 2,781 178,748 459,524 2.781 191,536 2.614 215,753 407,289 2.614 Total income 283,557 178,748 462,305 194,150 215,753 409,903 Expenditure on: Raising funds Charitable activities 859 252,781 859 431,529 178,748 167,661 215,753 383,414 Total expenditu 253,640 178,748 432,388 167,661 215,753 383,414 Net income and movement in funds 29.917 29.917 26.489 26,489 Reconciliation of funds: Fund balances at 1 April 2023 147,828 147,828 121,339 121,339 Fund balances at 31 March 2024 177,745 177,745 147,828 147,828 The statement of financial activities indudes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
THE BUS SHELTER DORSET BALANCE SHEET AS AT31 MARCH 2024 2024 2023 Notes Fixed assets Tangible assets 13.298 15,198 Current assets Debtors Cash at bank and in hand 10 16.932 166.658 35,598 106,146 183.590 141,744 Creditors: amounts falling due within one year 11 (19.143) (9,114} Net current assets 164.447 132,630 Total assets less current liabilities 177.745 147,828 Income funds Unrestricted funds 177,745 147,828 177.745 147,828 26 Jan 2025 The financi tstements were approved by the TnJstees on ......................... F Brown Trustee (Chair) H Wilson Trustee (Treasurer)
THE BUS SHELTER DORSET NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Accounting policies Charity infonnation The charity is a CIO. registered on 3 March 2017. 1.1 Accounting convention The financial statements have been prepared in accordance with the charity's goveming document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) {effective 1 January 2019)" The charity is a Public Benefit Entity as defined by FRS 102. The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows. The financial statements are prepared in steding. which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below. The comparative period was prepared under a receipts and payments basis. 1.2 Going concern At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate reSoUrS to continue in operational existence for the foreseeable future. Thus the trLStees continue to adopt the going concem basis of accounting in preparing the financial statements. 1.3 Charitable funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives. Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements. 1.4 Income Income is recognised when the charity is legally entitled to it after any perfomiance conditions have been met, the amounts can be measured reliably. and it is probable that income will be received. Cash donations are recognised on reipt. Other donations are recognised On the charity has been notified of the donation, unless perfomiance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. 1.5 Expenditure Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a Ihird party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity- Dired costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources.
THE BUS SHELTER DORSET NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accounting policies (Continued) 1.6 Tangible fixed assets Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses. Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases= Plant and equipment Straighl line over 10 years The gain or loss arising on the disposal of an asset is detemined as the difference between the sale proceeds and the carrying value of the asset. and is recognised in the statement of financial activities. 1.7 Impairnient of fixed assets At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impaimient loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss lif any). 1.8 Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-lerm liquid investments with original maturities of three months or less. and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 1.9 Financial instruments The charity has elected to apply the provisions of Section 11 'Basic Financial Instruments, and Section 12 'Other Financial Instruments Issues. of FRS 102 to all of its financial instruments. Financial instruments are recognised in the charivs balance sheet when the charity becomes party to the GontraGtual provisions of the instrument. Financial assets and liabilities are offset. with the net amounts presented in the financial statements. when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously. Basic financial assets Basic financial assets. which include debtors and cash and bank balans, are initially measured at Iransaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amorb'sed. Basic financial liabilities Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction. where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method. Trade creditors are obligations to pay for goods or ServIS that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as nOn-cUenl liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
THE BUS SHELTER DORSET NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accounting policies (Continued) Derecognition of financial liabilities Financial liabilities are derecognised when the charity's contractual obligations expire or are discharged or cancelled. 1.10 Employee benefits The cost of any unused holiday entitlement is recognised in the period in which the employee's services are received. Temiination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide temiination benefits. Donations and legacies Unrestricted Restricted funds funds Total Unrestricted Restricted funds funds Total 2024 2024 2024 2023 2023 2023 Donations and gifts Charitable trust grants Government grants Income housing benefit 20,363 25.000 4,000 231.413 20.363 91,140 116,608 231,413 28.601 28.601 66,140 112,608 4,000 158,935 215,753 219,753 158,935 280,776 178,748 459,524 191,536 215,753 407,289 Charitable activities Unrestricted funds 2024 Total Unrestricted 2024 funds 2023 Miscellaneous income and refunds Sale of goods made 1,342 1,342 1,039 1,575 Expenditure on raising funds Unrestricted Unrestricted funds funds 2024 2023 Fundraising and publicity Support costs 859 10-
THE BUS SHELTER DORSET NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Charitable activities Unrestricted Restricted Total 2024 Total 2023 2024 2024 Cost of Goods Sold Advertising Accountancy fees Bank fees Cleaning Days out DBS checks Food Electricity Guest Supplies Hospitality HR costs Insurance IT Software Laundry Non payroll staff costs Operating Lease Pensions Costs Printing & Stationery Postage Rent and Rates Repairs & Maintenance Replacement costs Salaries Nl & PAYE Staff Training Subscriptions Membership Sundries Telephone Travel TV Licence Waste & Pest Control Water rates Depreciation 878 150 1,572 878 150 1,572 1,396 376 2,100 137 204 149 8.007 22.212 137 1,959 149 10,507 22,212 2,693 1,216 1,800 5,279 4,041 11 22,062 85 14,822 1,013 123 42,803 3,530 4,350 276,325 2,261 216 536 232 578 315 9,620 27,630 6,558 887 1,800 4,483 2,456 29 8,468 894 11,443 983 10 20,396 1,026 1,468 266,659 3,358 216 238 141 2,398 3,655 145 1,545 1,755 2.500 2.693 1,216 1.800 5.279 2,361 11 22,062 85 14,822 1,013 123 42,803 3,530 547 111,058 1,211 216 536 1.680 3,803 165,267 1,050 2.285 4,700 159 1,755 2,285 4,700 159 1,755 1,900 1,900 1,900 252,781 178.748 431,529 383,414 Trustees None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year12023- None). 11
THE BUS SHELTER DORSET NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Employees The average monthly number of employees during the year was: 2024 Number 2023 Number Total 14 Employment costs 2024 2023 Wages and salaries Other pension costs 288,932 4,934 279,740 4,934 293,866 284,674 There were no employees whose annual remuneration was more than £60,000. Taxation The charity is exempt from tsxation on its activities because all its income is applied for Gharitable purposes. Tangible fixed assets Plant and quipment Cost At 1 April 2023 23,098 At 31 March 2024 23,098 Depreciation and impairment At 1 April 2023 Depreciation charged in the year 7,900 1,900 At 31 March 2024 9,800 Carrying amount At 31 March 2024 13,298 At 31 March 2023 15,198 12-
THE BUS SHELTER DORSET NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 10 Debtors 2024 2023 Amounts falling due within one year: Housing benefit Guest contributions Donations Grants 4,738 874 223 29,763 10 16,922 16,932 35,598 11 Creditors: amounts falling due within one year 2024 2023 Credit card Wages and pension Other creditors 209 6,479 12,454 1,008 8,106 19,142 9,114 12 Restricted funds The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used. Movement in funds Incoming Resources Balance at resources expended 31 March 2024 Balance at 1 April 2023 Unrestricted funds 178,748 178,748 13 Unrestricted funds The unrestriGted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes. At 1 April 2023 Incoming resources Resources At 31 March expended 2024 General funds 147.828 283.557 (253.640) 177,745 Previous year: At 1 April 2022 Incoming resources Resources At 31 March expended 2023 General funds 121.339 194,150 {167,661) 147,828 13-
THE BUS SHELTER DORSET NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 14 Analysis of net assets between funds Unrestricted Restricted funds funds 2024 2024 Total Unrestricted Restricted funds funds 2023 2023 Total 2024 2023 Fund balances at 31 March 2024 are represented by.. Tangible assets Current assetsllliabilities) 13.298 164.447 13.298 164.447 15.198 132.630 15,198 132,630 177.745 177.745 147.828 147.828 15 Related party transactions There were no disclosable related party transactions during the year {2023- none). 14-