Charity registration number 1171882 THE BUS SHELTER DORSET ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
THE BUS SHELTER DORSET LEGAL AND ADMINISTRATIVE INFORMATION Trustsas S Sawiell R Stone Sorr D Pond Charlty number 1171882 Independent examln¢r Matthew Haines FCA CB Reid Limited Wadebridge House 16 Wadebridge Square Poundbury Dorchesler Dorset DT1 3AQ
THE BUS SHELTER DORSET CONTENTS Page Trustees, report Independent examiner's report ststement of financial activities Balance sheet Notes to the financial statements 7-13
THE BUS SHELTER DORSET TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2022 The trustees present their annual report and financial statements for the year ended 31 March 2022. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 leffeclive 1 January 20191" Objectives and activities The obje¢ts of the association arg lo relieve the need of people who are rough sleeping in Dorset by providing shelter, wamth, food and support. It should be noted that during this accounting period Covid 19 resulted in the cessation of shared accommodation which resulted in guests and staff being relocated. Initially this was to a hotel and then to two drfferent Council- provided accommodation. The normal operations of the charity had lo adapt dramatically during this period of change, however the provision of intensive 2417 support for the guests remained the priority. The Bus Shelter secured a new sile which the service transferred lo in September 2021. The specific activities and objectives in this period We.. To pursue an alternative site for the bus and provide Covickcompliant individual pod units. This involved working closely wilh Dorset Council to secure funding through the Next Steps Accommodation Programme, gaining planning permissions, designing the PODS and layout along with connection lo mains services. To continue lo provide high quality support and temporary accommodation to rough sleepers in Dorsel. To fundraise and develop income streams for the anticipated increase in running costs. To recruit and retsin quality staff and volunteers. To work collaboratively with other local agencies in the guests, best interests. To continue to increase public awareness and support for the service. To increase the number, breath of expertise and effectiveness of the trustees. To Consider next steps for guests and the charity and move towards some sort of further provision in terms of movtr-on accommodationltrmployment skill development et¢. Achievements and performance The achievements during the financial period were as follows.. Throughout the Covid lockdown period in and the three temporary accommodation moves The Bus Shelter staff continued to provide 2417 intensive support to guests. Working closely with Dorsel Council, The Bus Shelter gained planning permission and a caravan sile licen al Mount Pleasant Park and Ride. This permission supported a development with provision for 12 guests in single en-suite rooms with associated office, kitchen and lounge facilities. The Bus Shelter opened al the new sile in September 2021. Housing Benefit has been awarded for each unit of accommodation. Funding has also been secured for staff and running costs through a variely of funders. During 2021 to 2022 The Bus Shelter provided SUPPDrt and accommodation to 28 rough sleepers. The In- form database was implemented which enables guests lo work with staff to sel goals and see their progress. Of the 28 rough sleepers accommodated on the bus during this period 6 were supported to move on into independent aGcornmodation. Of the 28 supported guests 6 have secured employment or are volunteering.
THE BUS SHELTER DORSET TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 ThroughDUt this period the Bus Shelter have worked closely with Dorset Council and olher local agencies lo ensure that homeless people are offered accommodation in the most appropriate environment. The increased numbers of guests, turnover and therefore support required for new guests has necessitated an increase in staffing levels. The Bus Shelter now has 13 paid members of full and part lime stsff. The Bus Shelter also embraced the Kickstart scheme for a young person who now has employment through us. The harity is keen lo broaden the experience of support offered to guests and 2 members of the staff 18am have lived experience of homelessness and drug dependency. Al stsff have undertaken Training through Homeless Link. The Bus Shelter also gained support from Public Health England for a dedicated Drug and Alcohol rehabilitation worker. A 3 Year Strategy has been developed which prioritises the need for move-on accommodation for guests. The 'Nexl Slop, service was developed which ensure that all guests that move-on continue lo receive support with the aim of reducing the cycle of homelessness. In support of this The Bus Shelter leased its first propety from a privaltr landlord. Good networks and improved ways of working have continued to develop with other lo¢al organisations and Ihe wider community. The Bus Shelter have 10 volunleers. One of the volunteer leads on developirrfJ the allotment and takes willing guests with him tr1 a week. Another supporter has donated a van. The Trustee Board undertook a Skills Audit with the aim of recruiting new Trustees with specific expertise. This was supported by the Lloyds Foundation and the Trustee Board also availed themselves lo training and development offered through them. The Trusl80's would like to thank the following funders for supporting the vital work that is undertaken with rough sleepers in Dorset - Dorset Council, Lloyds Bank Foundation, Homeless Link. Wates Foundation, Finè and Country Foods and Groundworks. Flnan¢lal Revlew During the year total income was £272,321 12021.. £177,277), inclLJding donations totalling £18,91012021'. £18,844) and grants of £195,60CI12021'. £146,0651. Total expenditure was £261,23212021.' £122,961) in the year, resulting in net income of £11,08912021'. £54,316) lor the year. Total funds at the year end were £121,339 12021.. £110,250). Reserves Policy The Trustees continue with their efforts to raise funds to support the charitsble activities and to build up a level of reserves sufficient to meet its overheads for the following 12 rllonlh period. Publ1¢ Beneflt The trustees have considered the Charity Commission guidelines on Public Benefit and ¢onsider that these are being met through the charity's objectives and activities Structure, govemane8 and managèmènt The Bus Shelter Dorset registered as a charity on 3 March 2017 (No 11718821 and is a Charitable Incorporated Organisation. The Iruslees currenuy in office or who held office during the period ending 31 March 2022 were as follows.. S Flippance IResigned 31 October 20211 S Sawiell R Stone Sorr D Pond N Derrick IResigned 29 March 20221
THE BUS SHELTER DORSET TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 Trustees. responsibility for the accounts Charity law requires the trustees to prepare accounts for each financial year. In preparing those accounts the trustees are required to:_ select suitable accounting policies and then apply them consistenuy., make judgements and eslimales that are reasonable and prudent., stsle whether applicable accounting stsndards and slalements of recommended practi have been followed, subject to any departures disclosed and explained in the financial statements., and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are sponsible for keeping a¢¢ounting records which disclose with reasonable accuracy at any lime thè financial position of thè Gharity. They are also responsible for saféguarding thè assèts of the tharity and hen¢e for tsking reasonable steps for the prevention and dete¢tion of fraud and other irregularities. The trustees, rep)rt was approved by the Board of Trustees. R Stone Trustee (Chair} 27 Jan 2023
THE BUS SHELTER DORSET INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE BUS SHELTER DORSET I report to the trustees on my examination of the financial statements of The Bus Shelter Dorset Ilhe charityl for the year ended 31 March 2022. Rosponslbllltles and basls of rèport As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 Ilhe 2006 Acll. I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Oireclions given by the Charity Commission under section 14515llbl of the 2011 Act. Independent examiner's statement Sincé the charitls gross incomè èxceed £250,000 your oxaminor must be a member of a body lislgd in section 145 of the 2011 Act. I can confirm that l am qualified to undertake the examination because l am a member of ICAEW. whi¢h is once of the listed bodies. I have completed my examination. I can confirm that no matters have come to my attention in connedion with the examination giving me cause lo believe that in any material respect.. accounting records were not kept in respect of the ol the chaity as required by section 386 of the 2006 Act,. or the accounts do not accord with those records the financial ststemenls do not comply with the a¢¢ounling requirements of se¢tion 396 of the 2006 Act olhor than any requirement that the a¢¢ounts give a true and fair view which is not a matter ¢onsidered as part of an independent examination., or the finanaal statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accord8rice with the Financial Reporting Standard applicable in the UK arKI Republic of Ireland IFRS 1021. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the financial slalemenls lo be reached. Matthew Haines FCA CB Reid Limited Wadebridge House 16 Wadebridge Square Poundbury Dorchesler Dorset DT1 3AQ
THE BUS SHELTER DORSET STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022 Unrestricted Restricted funds funds 2022 2022 Total Unrestricted Restricted funds funds 2021 2021 Total 2022 2021 Notes fr Donations and legacies Charitable activities 73,274 3,447 195,600 268,874 3,447 159,154 455 17,668 176,822 455 Total income 76,721 195,600 272,321 159,609 17,668 177,277 Charitable activities 65,632 195,600 261,232 105,293 17,668 122,961 Net income for the yearl Nèt movèmènt in funds 11,089 11,089 54,316 54,316 Fund balan$ at 1 April 2021 110.250 110,250 55,934 55,934 Fund balances at 31 Mar¢h 2022 121,339 121,339 110,250 110,250 The statement of financial activities includes all gains and losses recognised in the year. l income and expenditure dorive from continuing a¢tiviti8S.
THE BUS SHELTER DORSET BALANCE SHEET ASAT31 MARCH 2022 2022 2021 Notes Fixed assets Tangible assets 17,098 17,367 Current assets Debtors Cash at bank and in hand 3,771 101,984 704 93,181 105,755 93,885 Creditors- amounts falling due within one year 11,5141 11,0021 Net current assets 104,241 92,883 Total assets less current liabilities 121,339 110,250 Income funds Unrestricted funds 121,339 110.250 121,339 110,250 27 Jan 2023 The financial statements were approved by the Trustees R Stone Trustee {Chairl D Pond Trustee ITreasurerl
THE BUS SHELTER DORSET NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 Accounting policies Charity infomiation The charity is a CIO, registered on 3 March 2017. 1.1 Accounting convention The financial stslernenls have been prepared in accordance with the charity's goveming document, the Companies Act 2006 and 'AountIng and Reporting by Charities.. Slalement of RemMended Practice applicable lo charities preparing their accounts in 8¢¢ordan¢e with the Financial Reporting Stsndard applicable in the UK and Republic of Ireland IFRS 1021 leffe¢tive 1 January 20191" The charity is a Public Benefit Entity as defined by FRS 102. The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not lo prepare a Statement of Cash Flows. The financial slalements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded lo the nearest £. The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are sel out below. The comparative period was prepared under a receipts and payments basis. 1.2 Going concern At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resoLJrces to continue in operational existence for the foreseeable fLJture. Thus the trteeS continue to adopt the going concern basis of accounts'ng in preparing the financial statements. 1.3 Charitable funds Unreslri¢led funds are av8ilable for use al the discretion of the trustees in further8n¢e of their chari18ble objectives. Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements. 1.4 Income Income is recognised when the charity is legally entitled to it after any perfomiance conditions have been met, the amounts can be measured reliably, and il is probable that income will be reived. Cash donations are recognised on receipt. Other donations are recognised On the charity has been notified of the donation, unless perforrnan conditions require deferral of the amount. Income lax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised al the lime ol the donation. 1.5 Expènditurè Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct wsls and shared costs, including support costs involved in undertaking each aGtivily. Dir8ct wsts allribulable to a single 8ctivity are allocal8d direGtly to that activity. Shared costs which Contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resoLJrces.
THE BUS SHELTER DORSET NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 Accounting policies (Continued} 1.6 Tangible fixed assets Tangible fixed assets are initially measured at cost and subsequently measured at Cost or valuation, net of dèpreciation and any impairment losses. Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases.. Plant and equipment Slraighl line over 10 years The gain or loss arising on the disposal of an asset is determined as the differen between the sale proceeds and the carrying value ol the asset, and is recognised in the statemenl of financial activities. 1.7 Impairment of fixed assets Al each reporting end dale, the charity reviews the carrying amounts of ils tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any su¢h indi¢ation exists, the recoverable amount of the asset is estimated in order to detemiine the extent of the impaimient loss lif anyl. 1.8 Cash and cash equivalents Cash and cash equivalents include c8sh in hand, deposits held al c*ll with banks, other short-lem) liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 1.9 Flnanclal Instrumènts The charity has elected to apply the provisions of Section 11 'Basic Finanaal Instruments, and Section 12 'Olher Financial Instruments Issues. of FRS 102 to all of its financial instruments. Financial instruments are recognised in the charity'5 balance sheet when the charity becomes party lo the ontr8cIu81 provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enfOrable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability sirnultaneously. Bas1¢ flnon¢lal assets Basic financial assets, which include debtors and cash and bank balances, are initially measured al transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest rllelhod unless the arrangement constilules a financing transaction, where the transaction is measured al the present value of the future receipts discounted al a market rale of interest. Financial assets classified as receivable within one year are not amortised. Basic financial liabilitie5 Basic financial liabilities, including creditors and bank loans are initi811y recognised at transaction price Ljnless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the fulure payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cost, using the effective interest rale method. Trade creditors are oblig81ions lo pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as cutrenl liabilities if payment is due within one year or less. If not, they are presented as non-¢urrent liabilities. Trade Creditors are re¢ognised initially al transaction pri¢e and subsequently measured at arnortised Cost using the effective interest method.
THE BUS SHELTER DORSET NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 Accounting policies (Continued} Derecognition of financial liabilities Financial liabilities are derecognised when the charity's contractual obligations expl or are discharged or cancelled. 1.10 Employee benefits The cost of any unused holiday entitlement is recognised in the period in which the employee's services are received. Termination benefits are recognised immediately as an expense when the charity is demonstrably committed lo terminate the employment of employee or lo provide lerminalion benefits. 1.11 Retirement benefits Payments lo defined ¢onlribulion retirement benefit schemes are charged as 8n expense as they f811 due. Donations and legacies Unrestricted Restricted funds funds Totsl Unrestricted Restricted fvnds fvnds Total 2022 2022 2022 2021 2021 2021 Donations and gifts Government grants Income housing benefit 18,910 18,910 195,600 54,364 18,844 128,397 11,913 18,844 146,065 11,913 195,600 17,668 54,364 73,274 195,600 268,874 159,154 17,668 176,822 Charitable activities Unrèstrlctod Unr8strlct•d funds funds 2022 2021 Miscellaneous income and refunds Sale of goods made 2,997 450 210 245 3,447 455
THE BUS SHELTER DORSET NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 Charitable activities Unr•strlctsd Restrl¢t•d Total Unr•$trlct¥d Rostrl¢t•d 2022 Total 2021 2022 2022 2021 2021 Cost of Goods Sold Advertising & Marketing Audit & Accountancy fees Previous A¢countancy fe$s Bus fitting out an repairs Bus operation costs Cleaning Consulting Days out DBS checks Food Ele¢tri¢ily Guest Supplies Hospitality Insurance IT Software and Consumables Non payroll stsff Costs Operating Lease Payments Pensions Costs Printing & Ststionery Rent and Rates Repairs & M8inlen8n¢e Replacement costs Salaries Nl & PAYE Staff Training Subscriptions Just Giving Subscriptionslmembership Sundries Telephone & Inlernel Travel- Mileage TV Licence Waste & Pest Control Wood bumer Depreciation Profitlloss on disposal 365 193 1,690 1,800 365 193 1,690 1,800 270 60 1,541 270 60 1,541 8,404 8,404 14 179 39 316 7,216 17,566 14 179 39 316 8,86 17,566 2,828 264 4,810 331 88 109 13 10,164 331 109 1,650 2,126 12,290 2,828 264 4,810 1,228 1,228 7,328 1,698 587 7,328 15,598 587 4.934 590 341 2,426 2,733 158,162 2,315 216 250 15,149 1,702 2,709 160 1,082 20 1,900 4,100 13,900 4,934 2,786 553 12891 2.786 912 12891 590 341 2,426 2,733 14731 359 158,635 2,315 76,058 359 268 14,608 90,666 359 268 216 250 5,513 9,636 1,702 422 2,612 1251 336 413 162 835 2,774 1251 336 2,709 160 1,082 20 1,900 4,100 65,632 195,600 261,232 105,293 17,668 122,961 Trustees None of the Iruslees lor any persons connected with them) received any remuneration or benefits from the charity during the year12021 one trustee was reimbursed £915 for expenses paid). 10
THE BUS SHELTER DORSET NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 Employees The average monthly number of employees during the year was.. 2022 Number 2021 Number Total Employment ¢¢$t$ 2022 2021 Wages and salaries Other pension costs 163,097 4,934 90,666 2,786 168,031 93,452 There were no employees whose annual remuneration was more than £60,000. Tangible fixed assets Plant and 8qulpmont Cost Al 1 April 2021 Additions Disposals 17.367 5,731 14,1001 Al 31 March 2022 18,998 D8prèciation and impairm8nt Depreciation charged in the year 1,900 At 31 March 2022 1,900 Carrylng amount At 31 March 2022 17,098 At 31 March 2021 17,367
THE BUS SHELTER DORSET NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 Debtors 2022 2021 Amounts falllng due wlthln on¢ year: Wages overpayment NEST overpayment PAYE & NIC repayable Guest contributions Housing benefit 61 66 577 485 3,175 3,771 704 Creditors: amounts falling due within one year 2022 2021 Computer software Wages underpaid Staff mileage Accountancy & payroll costs 72 13 61 1,440 930 1,514 1,002 10 R•$trl¢ted funds The income funds of the charity include restricted funds Comprising the following unexpended balan(Ès of donations and grants held on trust for specific purposes.. Movement in funds Incorning Resource$ Balance at resources Èxpended 31 March 2022 Balance at 1 April 2021 Unrestricted funds 195,600 1195,6001 11 Analysis of net assets between funds Unrestricted Restricted funds funds 2022 2022 Totsl Unrestricted Restricted funds funds 2021 2021 Total 2022 2021 Fund balan$ at 31 March 2022 are represented by.. Tangible assets Current asselsllliabililiesl 17,098 104,241 17,098 104,241 17,367 92,883 17,367 92,883 121,339 121,339 110,250 110,250 12
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