## **Trustees' Annual Report for the period** 

|||Period start date|Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|---|---|
|**From **|**1**||**APRIL**|**2023**|**To**|**31**|**MARCH**||**2024**|



## Section A                        Reference and administration details 

**Charity name: THE DHRUPAD MUSIC SOCIETY** 

**Registered charity number: 1171866 Charity's principal address: 25 HEYBRIDGE ROAD, LEICESTER LE5 0AP** 

## **Names of the charity trustees who manage the charity:** 

|1<br>2<br>3<br>4<br>5<br>6<br>7<br>8|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year**|**Name of person (or body)**<br>**entitled to appoint trustee**<br>**(ifany)**|
|---|---|---|---|---|
||**I. PURKAYASTHA**|**CHAIRMAN**|||
||**ATUL PATEL**|**TREASURER**|||
||**SOHINI GANGULY**|**SECRETARY**|||
||**OLIVIA WHITE**||||
||**RISHI LAKHANI**||||
||**SARAH MAJID**||||
||**CHIYOKO SZLAVNICS**||**Resigned 18/9/23**||
||**JAMES MILLS**||**Resigned 10/7/23**||



## **Names of other trustees for the charity, if any, (for example, any custodian trustees): NONE** 

**Names and addresses of advisers (Optional information): NONE** 

## **Name of chief executive or names of senior staff members (Optional information):** 

**NONE – TRUSTEES & VOLUNTEERS ONLY** 

## **Section B              Structure, governance and management** 

**Description of the charity’s trusts** 

Type of governing document 

- (eg. trust deed, constitution) **CONSTITUTION** 

How the charity is constituted 

- (eg. trust, association, company) **CHARITABLE INCORPORATED ORGANISATION (CIO)** 

Trustee selection methods 

(eg. appointed by, elected by) **ELECTED BY MEMBERS** 

Page 1 of 4 



## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

**All Trustees give their time voluntarily and can receive reasonable expenses incurred in the course of their duties but do not receive any remuneration. Trustees generally do not to claim expenses. Or, if they do, they donate back all or part of the amounts claimed. There have been no related party transactions in the year.** 

**During the year we lost the services of Shail Patel who stepped down as a Trustee. He was a founder member of DMS and an invaluable part of the board team. We are glad that he remains a Member of the Society. Subsequently the Board welcomed Chiyoko Szlavnics and James Mills as new Trustees.** 

**The Dhrupad Music Society (DMS) is a member of Making Music through which it has access to training resources, policies, and various insurances.** 

**DMS has a membership of 127 as at 31/3/24. Members elect the Board of Trustees each year at the AGM. Any adult can become a member on application so long as they are committed to upholding the constitution and values of DMS and have a genuine interest in Dhrupad music.** 

**During the year, two of our Trustees stepped down due to personal reasons. We are most grateful to Chiyoko and James for their service on the Board, and very pleased that they continue as active members and volunteers for DMS.** 

## **Section C                    Objectives and activities** 

**Summary of the objects of the charity set out in its governing document** 

- (a) **To advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals.** 

- (b) **To advance the education of the general public in the history, heritage, theory and performance of Dhrupad Music and Indian Classical Music in general.** 

Page 2 of 4 



**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

**DMS has no staff or premises but relies on the voluntary effort of Trustees and, where relevant, any resources from partnerships with other established organisations. In devising our programme of activities, we have had regard to the Charity Commission’s guidance on public benefit. Our events are open to the general public, and some are free. Our main activity is to hold a week-long Dhrupad workshop or residential summer school once a year. When possible, this is supplemented with other events such as short workshops, lecture demonstrations and concerts. We also assist younger performers to hold workshops and chamber concerts.** 

## Section D                      Achievements and performance 

**We were pleased to reinstate a full residen1al summer school a5er the Summary of the main achievements of the charity pandemic and its a5ermath. Whilst costs had risen sharply in the during the year intervening years that had to be reflected in increased fees, we are pleased to report that we added two more events to our schedule – a lecture demonstra1on in Cambridge, and a full concert in North London, including a Pakhawaj solo. Between the three events, we attracted 171 par1cipants/audience of which 40% approx. were first-t1me attendees. Summer School par1cipants included people from USA, Finland, Germany, Austria, and Hungary; and from six English Regions. The Cambridge event was educa1onal in nature providing a hosted lecture and demonstra1on. We were also pleased to be working in partnership with a range of community organisa1ons. Trustees are therefore sa1sfied that the society’s ac1vi1es are inclusive and meet the public benefit requirements of being a charity. We are grateful to the University of Hertfordshire, Downing Place URC Cambridge, and the Church of St Mary The Virgin Primrose Hill for being great venue hosts, and to Sama Arts and the Sitar Music Society for helping to promote our events. Most of all our grateful thanks to our dedicated band of volunteers and well-wishers without whose selfless efforts we would not be able to con1nue our work.** 

## **Section E                    Financial review** 

> **Brief statement of the DMS currently has £8,980 in unrestricted reserves. Reserves are charity’s policy on reserves presently maintained as a risk-buffer and for cash-flow management. Our aim is to grow that to between £5-10k for these purposes, and to be able to provide match funding in grant** 

Page 3 of 4 



**applications that we may choose to make in future.** 

**Details of any funds materially in deficit** 

**Not applicable.** 

## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

- how expenditure has supported the key objectives of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

**We aim to maintain high standards of financial prudence and ethics. The Treasurer has some financial qualifications and experience. We also have a qualified Management Accountant, and a Financial Analyst & Internal Auditor, amongst the Trustees.** 

**Our turnover is below the threshold for external Examination or Audit. Income is sourced from charges for events, which are kept reasonable and affordable; and donations from companies and individuals. Some donations qualify for Gift Aid. DMS is registered with the HMRC for this purpose.** 

**We have a prudent financial strategy to ensure each event covers its costs and makes a small contribution to the overall surplus.** 

## **Section F                     Other optional information** 

**NONE** 

## **Section G                    Declaration** 

## **The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s) Full name(s) INDRANI PURKAYASTHA Position (eg Secretary, CHAIRPERSON Chair, etc) Date 24 April 2024** 

Page 4 of 4 




|**Charity Name**|||**No (if any)**|||
|---|---|---|---|---|---|
|**_THE DHRUPAD MUSIC SOCIETY_**|||**_1171866_**|||
|**Receipts andpayments accounts**|||||**CC16a**|
|**For the period**<br>**from**|**_01 April 2023_**<br>Period start date|**To**|**_31 March 2024_**<br>Period end date|||



|**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**||||||||
|---|---|---|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**<br>**funds**<br>**to the nearest      £**||**Restricted funds**<br>**to the nearest £**||**Endowment**<br>**funds**<br>**to the nearest £**||**Total funds**<br>**to the nearest £**||**Last year**<br>**to the nearest £**|
|<br>WORKSHOP FEES|**9,738**||**-**||**-**||**9,738**||**8,825**|
|DONATIONS|**1,092**||**-**||**-**||**1,092**||**2,287**|
|GIFT AID|**273**||**-**||**-**||**273**||**548**|
|Grants/Sponsorship|**23**||**-**||**-**||**23**||**127**|
|Ticket Sales|**2,625**||**-**||**-**||**2,625**||**-**|
|Accommodation Fees Collected|**4,794**||**-**||**-**||**4,794**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**_(Gross income for AR)_|**18,545**||**-**||**-**||**18,545**||**11,787**|
|||||||||||
|**A2 Asset and investment sales,**<br>**(see table).**||||||||||
||**-**|||||||||
||**-**||||||||**-**|
|**_Sub total_**|**-**||||||||**-**|
|**_Total receipts_**<br>**A3 Payments**||||||||||
||||||||||**11,787**|
|||||||||||
|<br>VENUE HIRE & ACCOMM COSTS|**7,291**||**-**||**-**||**7,291**||**1,889**|
|ARTISTS FEES|**5,785**||**-**||**-**||**5,785**||**6,020**|
|ARTISTS T&S|**2,419**||**-**||**-**||**2,419**||**2,465**|
|WEBSITE|**114**||**-**||**-**||**114**||**119**|
|INSURANCES|**428**||**-**||**-**||**428**||**-**|
|EXPEDITED VISA FEES|**250**||**-**||**-**||**250**||**375**|
|Sound Engineer|**350**||||||**350**||**-**|
|Credit card Sales Fees|**170**||**-**||**-**||**170**||**89**|
|Communal Catering|**133**||||||**133**||**-**|
|Refunds|**205**||**-**||**-**||**205**||**-**|
|Swarkul donation|**626**||**-**||**-**||**626**||**-**|
|**_Sub total_ **|**17,771**||**-**||**-**||**17,771**||**10,957**|
|||||||||||
|**A4 Asset and investment**<br>**purchases, (see table)**||||||||||
||**-**|||||||||
||**-**|||||||||
|**_Sub total_ **|**-**||||||||**-**|
|**_Total payments_**<br>**_Net of receipts/(payments)_**<br>**A5 Transfers between funds**<br>**A6 Cash funds last year end**<br>**_Cash funds this year end_**||||||||||
||||||||||**10,957**|
|||||||||||
||**774**||||||||**830**|
||**-**||||||||**-**|
||**8,206**||||||||**7,376**|
||**8,980**||||||||**8,206**|



## **Section B Statement of assets and liabilities at the end of the period** 

|**Categories**<br>**B1 Cash funds**|**Details**<br>VIRGIN MONEY BANK ACCOUNT|**Unrestricted**<br>**funds**<br>**to nearest £**<br>**8,980**|**Restricted funds**<br>**to nearest £**<br>**-**|**Endowment**<br>**funds**<br>**to nearest £**|
|---|---|---|---|---|
||VIRGIN MONEY BANK ACCOUNT|**8,980**|**-**|**-**|



Page 1 of 2 



||||**-**||||**-**||**-**|
|---|---|---|---|---|---|---|---|---|---|
||||**-**||||**-**||**-**|
||**_Total cash funds_**||**8,980**||||**-**||**-**|
||(agree balances with receipts and payments account(s))||OK|||OK|||OK|
||||**Unrestricted**|||**Restricted funds**|||**Endowment**|
||||**funds**||||||**funds**|
||**Details**||**to nearest £**|||**to nearest £**|||**to nearest £**|
|**B2 Other monetary assets**|||**-**||||**-**||**-**|
||||**-**||||**-**||**-**|
||||**-**||||**-**||**-**|
||||**-**||||**-**||**-**|
||||**-**||||**-**||**-**|
||||**-**||||**-**||**-**|
||**Details**||**Fund to which asset**<br>**belongs**|||**Cost (optional)**|||**Current value**<br>**(optional)**|
|**B3 Investment assets**|||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||**Details**||**Fund to which asset**<br>**belongs**|||**Cost (optional)**|||**Current value**<br>**(optional)**|
|**B4 Assets retained for the**|||||||**-**||**-**|
|**charity’s own use**|||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||**Fund to which**|||**Amount due**|||**When due**|
||**Details**||**liability relates**|||**(optional)**|||**(optional)**|
|**B5 Liabilities**|||||||**-**|||
||||||||**-**|||
||||||||**-**|||
||||||||**-**|||
||||||||**-**|||
|Signed by one or two trustees on<br>behalf of all the trustees|Signature||Print||Name||||Date of approval|
||||**_ATUL PATEL, TREASURER_**||||||**_28-Apr-24_**|
|||||||||||



Page 2 of 2