2022-03-31-accounts - The Dhrupad Music Society

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Trustees' Annual Report					for theperiod
From	Period start date			To	Period end date
	1	APRIL	2021		31	MARCH	2022

Section A Reference and administration details

Charity name: THE DHRUPAD MUSIC SOCIETY Registered charity number: 1171866

Charity's principal address: 25 HEYBRIDGE ROAD, LEICESTER LE5 0AP

Names of the charity trustees who manage the charity:

1 2 3 4 5 6 7 8	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	I. PURKAYASTHA	CHAIRMAN
	ATUL PATEL	TREASURER
	SOHINI GANGULY	SECRETARY
	OLIVIA WHITE
	RISHI LAKHANI
	SARAH MAJID
	CHIYOKO SZLAVNICS
	JAMES MILLS

Names of other trustees for the charity, if any, (for example, any custodian trustees): NONE

Names and addresses of advisers (Optional information): NONE

Name of chief executive or names of senior staff members (Optional information):

NONE – TRUSTEES & VOLUNTEERS ONLY

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution) CONSTITUTION

How the charity is constituted (eg. trust, association, company) CHARITABLE INCORPORATED ORGANISATION (CIO) Trustee selection methods (eg. appointed by, elected by) ELECTED BY MEMBERS

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Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

All Trustees give their time voluntarily and can receive reasonable expenses incurred in the course of their duties but do not receive any remuneration. Trustees generally do not to claim expenses. Or, if they do, they donate back all or part of the amounts claimed. There have been no related party transactions in the year.

During the year we lost the services of Shail Patel who stepped down as a Trustee. He was a founder member of DMS and an invaluable part of the board team. We are glad that he remains a Member of the Society. Subsequently the Board welcomed Chiyoko Szlavnics and James Mills as new Trustees.

The Dhrupad Music Society (DMS) is a member of Making Music through which it has access to training resources, policies, and various insurances.

DMS has a membership of 84. Members elect the Board of Trustees each year at the AGM. Any adult can become a member on application so long as they are committed to upholding the constitution and values of DMS and have a genuine interest in Dhrupad music.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	(a)To advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals. (b)To advance the education of the general public in the history, heritage, theory and performance of Dhrupad Music and Indian Classical Music in general.
	DMS has no staff or premises but relies on the voluntary effort of Trustees and, where relevant, any resources from partnerships with other established organisations. In devising our programme of activities, we have had regard to the Charity Commission’s guidance on public benefit. Our events are open to the general public, and some are free. Our main activity is to hold a week-long Dhrupad workshop or residential summer school once a year. When possible, this is supplemented with other events such as lecture demonstrations and chamber concerts. We also assist younger performers to hold workshops and chamber concerts.

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

(a)To advance, improve, develop and maintain public education in,
and appreciation of, the art and science of music in all its
aspects by any means the trustees see fit, including through the
presentation of public concerts and recitals.
(b)To advance the education of the general public in the history,
heritage, theory and performance of Dhrupad Music and Indian
Classical Music in general.

DMS has no staff or premises but relies on the voluntary effort of
Trustees and, where relevant, any resources from partnerships with
other established organisations.
In devising our programme of activities, we have had regard to the
Charity Commission’s guidance on public benefit. Our events are
open to the general public, and some are free.
Our main activity is to hold a week-long Dhrupad workshop or
residential summer school once a year. When possible, this is
supplemented with other events such as lecture demonstrations and
chamber concerts. We also assist younger performers to hold
workshops and chamber concerts.

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Section D Achievements and performance

Summary of the main achievements of the charity Once again, the Society’s main activity of holding a Dhrupad vocal during the year residential summer school could not be held due to the Covid-19 pandemic. However, we were able to continue with online Dhrupad courses led by Pt. Uday Bhawalkar, variously assisted by his senior students, Kirit Singh, Chintan Upadhyay, Prassanna Vishwanathan and Meghana Sardar. Two online courses were held during the financial year with a total of 85 participants. The online format allowed for more people to participate from all over the world at an affordable cost. Online teaching has its advantages but nothing can replace the traditional in-person transmission of musical teaching to which we look forward to re-instating in some form during the next financial year.

Section E Financial review

DMS currently has £7,376 in unrestricted reserves. Reserves are Brief statement of the presently maintained as a risk-buffer and for cash-flow charity’s policy on reserves management. Our aim is to grow that to between £5-10k for these purposes, and to be able to provide match funding in grant applications that we may choose to make in future. Details of any funds materially Not applicable. in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

We aim to maintain high standards of financial prudence and ethics. The Treasurer has some financial qualifications and experience. We also have a qualified Management Accountant, and a Financial Analyst & Internal Auditor, amongst the Trustees. Our turnover is below the threshold for external Examination or Audit. Income is sourced from charges for events, which are kept reasonable and affordable; and donations from companies and individuals. Some donations qualify for Gift Aid. DMS is registered with the HMRC for this purpose. We have a prudent financial strategy to ensure each event covers its costs and makes a small contribution to the overall sur lus. p

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Section F Other optional information

NONE

Section G Declaration

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

Signature(s) Full name(s) ATULKUMAR PATEL, MBE Position (eg Secretary, TREASURER Chair, etc) Date 17 December 2022

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*1171866* *THE DHRUPAD MUSIC SOCIETY* *01 April 2021* *31 March 2022* No (if any) Charity Name Receipts andpayments accounts Period start date Period end date To For the period from	CC16a

Section A Receipts and payments	Section A Receipts and payments
Unrestricted funds to the nearest £ A1 Receipts WORKSHOP&ACCOMM FEES 5,079 DONATIONS 792 GIFT AID 120 - - - - *Sub total(Gross income for AR)5,991* A2 Asset and investment sales, (see table). - - Sub total - Total receipts 5,991 A3 Payments VENUE HIRE & ACCOMM COSTS - ARTISTS FEES 5,367 ARTISTS T&S - WEBSITE 174 INSURANCES 98 EXPEDITED VISA FEES - OTHER - BANK CHARGES 15 - Sub total 5,654 A4 Asset and investment purchases, (see table) - - Sub total - Total payments 5,654 Net of receipts/(payments) 337 A5 Transfers between funds - A6 Cash funds last year end 7,039 Cash funds this year end 7,376		Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 5,079 792 120 - - - - - 5,991 - - - 5,991 - 5,367 - 174 98 - - 15 - 5,654 - - - 5,654 337 - 7,039 7,376	Last year to the nearest £
					5,192
					2,575
					607
					-
					-
					-
					-
					-
					8,373


					-
					-

					8,373

					-
					7,523
					-
					-
					375
					-
					-
					-
					-
					7,898

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end **Cash funds this year end **
					7,898

	337	-	-	337	476
	-	-	-	-	-
	7,039	-	-	7,039	6,564
	7,376	-	-	7,376	7,039

Section B Statement of assets and liabilities at the end of the period

					Unrestricted		Restricted funds		Endowment
		Categories	Details		funds				funds
					to nearest £		to nearest £		to nearest £
B1	Cash	funds	HSBC ACCOUNT		7,376		-		-

					-		-		-

					-		-		-
			*Total cash funds*		7,376		-		-
			(agree balances with receipts and payments
			account(s))	OK		OK		OK

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			Unrestricted			Restricted funds	Endowment
			funds				funds
	Details		to nearest £			to nearest £	to nearest £
B2 Other monetary assets			-			-	-

			-			-	-

			-			-	-

			-			-	-

			-			-	-

			-			-	-

	Details		Fund to which asset belongs			Cost (optional)	Current value (optional)
B3 Investment assets						-	-

						-	-

						-	-

						-	-

						-	-

	Details		Fund to which asset belongs			Cost (optional)	Current value (optional)
B4 Assets retained for the						-	-
charity’s own use						-	-

						-	-

						-	-

						-	-

						-	-

						-	-

						-	-

						-	-

			Fund to which			Amount due	When due
	Details		liability relates			(optional)	(optional)
B5 Liabilities						-

						-

						-

						-

						-


Signed by one or two trustees on behalf of all the trustees		Signature	Print	Name			Date of approval
			*ATUL PATEL,*		*TREASURER*		*17-Dec-22*

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