| Trustees' Annual Report | for theperiod | ||||||
| **From ** | Period start date | To | Period end date | ||||
| 1 | APRIL | 2020 | 31 | MARCH | 2021 |
Section A Reference and administration details
Charity name: THE DHRUPAD MUSIC SOCIETY Registered charity number: 1171866
Charity's principal address: 25 HEYBRIDGE ROAD, LEICESTER LE5 0AP Names of the charity trustees who manage the charity:
| 1 2 3 4 5 6 7 8 9 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| I. PURKAYASTHA | CHAIRMAN | |||
| ATUL PATEL | TREASURER | |||
| SOHINI GANGULY | SECRETARY | |||
| OLIVIA WHITE | ||||
| SHAIL PATEL | Up to 9 July 2020 | |||
| RISHI LAKHANI | ||||
| SARAH MAJID | ||||
| CHIYOKO SZLAVNICS | From 30 July 2020 | |||
| JAMES MILLS | From 30 July 2020 |
Names of other trustees for the charity, if any, (for example, any custodian trustees): NONE
Names and addresses of advisers (Optional information): NONE
Name of chief executive or names of senior staff members (Optional information):
NONE – TRUSTEES & VOLUNTEERS ONLY
Section B Structure, governance and management
Description of the charity’s trusts
| Type of governing document (eg. trust deed, constitution) How the charity is constituted eg. trust, association, company) Trustee selection methods (eg. appointed by, elected by) |
CONSTITUTION |
|---|---|
CHARITABLE INCORPORATED ORGANISATION (CIO) |
|
ELECTED BY MEMBERS |
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Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
All Trustees give their time voluntarily and can receive reasonable expenses incurred in the course of their duties but do not receive any remuneration. Trustees generally do not to claim expenses. Or, if they do, they donate back all or part of the amounts claimed. There have been no related party transactions in the year.
During the year we lost the services of Shail Patel who stepped down as a Trustee. He was a founder member of DMS and an invaluable part of the board team. We are glad that he remains a Member of the Society. Subsequently the Board welcomed Chiyoko Szlavnics and James Mills as new Trustees.
The Dhrupad Music Society (DMS) is a member of Making Music through which it has access to training resources, policies, and various insurances.
DMS has a membership of 84. Members elect the Board of Trustees each year at the AGM. Any adult can become a member on application so long as they are committed to upholding the constitution and values of DMS and have a genuine interest in Dhrupad music.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
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(a) To advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals.
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(b) To advance the education of the general public in the history, heritage, theory and performance of Dhrupad Music and Indian Classical Music in general.
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DMS has no staff or premises but relies on the voluntary effort of Trustees and, where relevant, any resources from partnerships with other established organisations. Summary of the main activities undertaken for the public benefit in relation to In devising our programme of activities, we have had regard to the these objects (include within Charity Commission’s guidance on public benefit. Our events are this section the statutory open to the general public, and some are free. declaration that trustees have had regard to the guidance Our main activity is to hold a week-long Dhrupad workshop or issued by the Charity Commission on public residential summer school once a year. When possible, this is benefit) supplemented with other events such as lecture demonstrations and chamber concerts. We also assist younger performers to hold workshops and chamber concerts.
Section D Achievements and performance
| Summary of the main achievements of the charity during the year |
The Society’s main activity of holding a Dhrupad vocal residential summer school could not be held due to the Covid-19 pandemic. However, we were in a good position to pilot, and then roll-out, a series of online Dhrupad courses led by Pt. Uday Bhawalkar, variously assisted by his senior students, Kirit Singh, Chintan Upadhyay, Prassanna Vishwanathan and Meghana Sardar. The pilot was followed by four courses held during the financial year. Over 100 participants attended. The online format allowed for more people to participate from all over the world at an affordable cost. And we were able to provide more support to the artists thereby. Online teaching has its advantages but nothing can replace the traditional in-person transmission of musical teaching to which we look forward to re-instating when circumstances allow. To keep it accessible and affordable, we may consider a ‘hybrid’ event with live teaching sessions being available on video for others to follow. |
|---|---|
Section E Financial review DMS currently has £7,039 in unrestricted reserves. Reserves are Brief statement of the presently maintained as a risk-buffer and for cash-flow charity’s policy on reserves management. Our aim is to grow that to between £5-10k for these purposes, and to be able to provide match funding in grant applications that we may choose to make in future. Details of any funds materially Not applicable. in deficit
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Further financial review details (Optional information)
You may choose to include We aim to maintain high standards of financial prudence and additional information, where ethics. The Treasurer has some financial qualifications and relevant about: experience. We also have a qualified Management Accountant, and • the charity’s principal a Financial Analyst & Internal Auditor, amongst the Trustees. sources of funds (including any fundraising); Our turnover is below the threshold for external Examination or • how expenditure has Audit. Income is sourced from charges for events, which are kept supported the key objectives reasonable and affordable; and donations from companies and of the charity; individuals. Some donations qualify for Gift Aid. DMS is • investment policy and registered with the HMRC for this purpose. objectives including any ethical investment policy adopted. We have a prudent financial strategy to ensure each event covers its costs and makes a small contribution to the overall sur lus. p
Section F Other optional information
NONE
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) ATULKUMAR PATEL, MBE Position (eg Secretary, TREASURER Chair, etc) Date 16 November 2021
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| 1171866 THE DHRUPAD MUSIC SOCIETY 01 April 2020 31 March 2021 No (if any) Charity Name Receipts andpayments accounts Period start date Period end date To For the period from |
CC16a |
|---|---|
| Section A Receipts and payments | Section A Receipts and payments | ||||
|---|---|---|---|---|---|
| Unrestricted funds to the nearest £ A1 Receipts WORKSHOP&ACCOMM FEES 5,192 DONATIONS 2,575 GIFT AID 607 SUBSIDIES - - - - Sub total(Gross income for AR)8,373 A2 Asset and investment sales, (see table). - - Sub total - Total receipts 8,373 A3 Payments VENUE HIRE & ACCOMM COSTS - ARTISTS FEES 7,523 ARTISTS T&S - WEBSITE - INSURANCES 375 EXPEDITED VISA FEES - OTHER - DONATION OUT - - Sub total 7,898 A4 Asset and investment purchases, (see table) - - Sub total - Total payments 7,898 Net of receipts/(payments) 476 A5 Transfers between funds - A6 Cash funds last year end 6,564 Cash funds this year end 7,039 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 5,192 2,575 607 - - - - - 8,373 - - - 8,373 - 7,523 - - 375 - - - - 7,898 - - - 7,898 476 - 6,564 7,039 |
Last year to the nearest £ |
|
| 12,911 | |||||
| 2,495 | |||||
| 933 | |||||
| 250 | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| 16,590 | |||||
| - | |||||
| - | |||||
| 16,590 | |||||
| 7,417 | |||||
| 5,403 | |||||
| - | |||||
| 92 | |||||
| 291 | |||||
| - | |||||
| - | |||||
| 625 | |||||
| - | |||||
| 13,828 | |||||
| A4 Asset and investment purchases, (see table) |
|||||
| - | |||||
| - | |||||
| **Sub total ** | - | - | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end **Cash funds this year end ** |
|||||
| 13,828 | |||||
| 476 | - | - | 476 | 2,762 | |
| - | **- ** | - | - | - | |
| 6,564 | - | - | 6,564 | 3,802 | |
| 7,039 | - | - | 7,039 | 6,564 |
Section B Statement of assets and liabilities at the end of the period
| Unrestricted | Restricted funds | Endowment | ||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Categories | Details | funds | funds | |||||||||||||||||
| to nearest £ | to nearest £ | to nearest £ | ||||||||||||||||||
| B1 | Cash | funds | HSBC ACCOUNT | 7,039 | - | - | ||||||||||||||
| - | - | - | ||||||||||||||||||
| - | - | - | ||||||||||||||||||
| Total cash funds | 7,039 | - | - | |||||||||||||||||
| (agree balances with receipts and payments | ||||||||||||||||||||
| account(s)) | OK | OK | OK |
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| Unrestricted | Restricted funds | Endowment | |||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| funds | funds | ||||||||||||||||
| Details | to nearest £ | to nearest £ | to nearest £ | ||||||||||||||
| B2 Other monetary assets | - | - | - | ||||||||||||||
| - | - | - | |||||||||||||||
| - | - | - | |||||||||||||||
| - | - | - | |||||||||||||||
| - | - | - | |||||||||||||||
| - | - | - | |||||||||||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
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| B3 Investment assets | - | - | |||||||||||||||
| - | - | ||||||||||||||||
| - | - | ||||||||||||||||
| - | - | ||||||||||||||||
| - | - | ||||||||||||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
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| B4 Assets retained for the | - | - | |||||||||||||||
| charity’s own use | - | - | |||||||||||||||
| - | - | ||||||||||||||||
| - | - | ||||||||||||||||
| - | - | ||||||||||||||||
| - | - | ||||||||||||||||
| - | - | ||||||||||||||||
| - | - | ||||||||||||||||
| - | - | ||||||||||||||||
| Fund to which | Amount due | When due | |||||||||||||||
| Details | liability relates | (optional) | (optional) | ||||||||||||||
| B5 Liabilities | - | ||||||||||||||||
| - | |||||||||||||||||
| - | |||||||||||||||||
| - | |||||||||||||||||
| - | |||||||||||||||||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Name | Date of approval | ||||||||||||||
| ATUL PATEL, | TREASURER | 16-Nov-21 | |||||||||||||||
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