**Kiveton Park Independent Advice Centre CIO a Charitable Incorporated Organisation** **Registered Charity number: 1171863** **Financial Statements for the year ended 31 March 2023** The Spectrum, Coke Hill, Rotherham, S60 2HX Tel: 01709 829821 Fax: 01709 829822 Email: admin@varotherham.org.uk Web: www.varotherham.org.uk ## **Kiveton Park Independent Advice Centre CIO Contents** ||**Page**| |---|---| |Administrative Information|3| |Trustees' annual report|4 - 7| |Independent examiners report|8| |Statement of financial activities|9| |Balance sheet|10| |Notes to the accounts|11-14| ## **Kiveton Park Independent Advice Centre CIO Administrative information** ## **Registered Charity number:** 1171863 ## **Trustees** Ruth Marsh Sue Sayles Christine Parkin James Gascoigne David Sleightholme (resigned September 2022) **Administrative address** Kiveton Park Independent Advice Centre Kiveton Park Library Wales Road Kiveton Sheffield S26 6RB **Bankers** Unity Trust bank plc Nine Brindleyplace Birmingham B1 2HB **Independent examiner** Simon Brook, FCCA Voluntary Action Rotherham Ltd The Spectrum Coke Hill Rotherham S60 2HX Page 3 ## **Kiveton Park Independent Advice Centre CIO Trustees' Annual Report for the year ended 31 March 2023** The trustees of the charity submit their annual report and the financial statements for the year ended 31 March 2023 ## **Structure, Governance and Management** Kiveton Park Independent Advice Centre is a Charitable Incorporated Organisation and has an Foundation Model Constitution as its governing document, this was adopted on 25 January 2017. Charitable activities, assets and liabilities of the registered charity Kiveton Park Independent Advice Centre (513853) were transferred to the CIO on 24 June 2017 under section 105 of the Charities Act. The day to day running of the CIO is carried out by paid members of staff. ## **Objectives and Public Benefit of the CIO** The objects of the CIO are the promotion of any charitable purposes for the benefit of the community in Kiveton Park and District by the advancement of education, the protection of health and the relief of poverty, sickness and distress. ## **Achievements During the Year** Much of the centre’s core work was focused upon financial hardship as the cost-of-living crisis that has hit our clients. With soaring energy bills and food prices rising we have seen an increase in food bank referrals. Employment, housing, benefit and debt issues dominated our advice this year along with support for the most vulnerable of society in relation to food banks and extra financial help. We have continued to support in- patients in hospital and outpatients at Swallownest Court under the mental health team. We have also continued our Kiveton Park, Dinnington and Malty drop-in services and appointments at Thurcroft welfare hall and Kiveton Park. We continue to help people over the phone, by email and video call as appropriate. We have continued to be a food bank referrer, referring to New hope food bank, Trussell trust and Kiveton Park community development trust. Our membership of AiR - Advice in Rotherham – continued as before with more members attending this year this has under the circumstances been done remotely. This partnership includes ourselves, Rotherham Citizens Advice, Age UK, Rema, VAR, Clifton Partnership, Apnahaq, Rotherfed, Rotherham Rise, Redcross, Shiloh, Live Inclusive, DWP and RMBC’s own Appeals and Advocacy Service as members. This has been vital during the pandemic to keep up with service provision in the area. During the year we dealt with 1022 unique clients, and 2300 enquiries in total. This figure, we feel, reflects the complex nature of issues dealt with by the centre. During the year we achieved positive gains/savings totalling £752,420 for clients. This is aside from the support with food banks housing and employment. Page 4 ## **Kiveton Park Independent Advice Centre CIO Trustees' annual report continued for the year ended 31 March 2023** ## **Achievements During the Year continued** It should be noted that these financial outcomes are always based upon actual feedback, and that they are always verified. It is also extremely important to remember that such financial gains are generally retained within the local economy. Of equal importance to us however, and also our clients, are the qualitative benefits that advice interventions tend to bring about. Many clients report reduced levels of anxiety, increased well-being, and also ongoing peace-of-mind in consequence of our support and guidance. Others reported improved levels of confidence in respect of household finances, and a much greater awareness of Financial Capability issues. We continue to see a rise in the percentage of disabled clients we see due to referral from mental health and medical services. During the year much detailed case-work continued to be undertaken in respect of Personal Independence Payments (PIP). This has been made more complicated by delays in assessments due to the pandemic and assessments being completed by telephone. Also support for online claims were stopped when job centres and libraries closed down. Universal Credit being an online only application with no support from the job centre during the pandemic has been challenging but we have continued to see a rise in the need for support with this. We have supported online claims by phone and face to face where possible. Appeal work continues to be a large part of our case load with more and more disability benefits turned down at first instance and on review. We are seeing more and more people in paid work struggling to make ends meet and requesting support with food and bills. We work New Hope food Bank and Kiveton Park Community Development trust to help our clients locally and The Trussell Trust network food bank for further afield. New online referrals for food bank vouchers have been vital in this difficult times and local community support with food support has been gratefully received by our most vulnerable clients. Work around debt issues continued to play a very significant part of our service provision during the year and we continue to help clients with budgeting and creditor negotiations. We have continued to maintain an effective service for clients who are, increasingly, attracted to the centre from throughout the borough. It is clear that referrals are being made in consequence of our reputation, our experience, and our expertise. We have also, increasingly, received enquiries in respect of ‘informal’ advice from local agencies so that support/guidance can then be delivered to their own service users. Such enquiries tend to be made by telephone or email, and are generally in respect of complicated debt, benefits, or tax credits issues. Whilst this work is outside of the scope of ‘normal’ service provisions we are always happy to help colleagues within the local sector wherever possible. This has been more vital with people working from home. This does also, we feel, reflect very positively upon the centre as these colleagues do tend to recognise our reputation for the provision of high-quality advice and advocacy services. Page 5 Feedback has continued to demonstrate that our centre provides high-quality service provisions that are highly-valued by clients, referral partners, funders, and other stakeholders. We have secured funding to continue our work at Swallownest Court Hospital ## **Funding** We are, as always, very grateful to all of the funders who have been kind enough to offer their valuable financial support during 2022/23. These include: - ## Rotherham Council RDaSH – Rotherham Doncaster and South Humber NHS Foundation Trust Coalfields Regeneration trust Brelmes Trust Arnold Clark We continue to receive funding from RMBC and our RDaSH. At the end of our third year as a co-partnership we are working closely with Citizens Advice Rotherham District and thank them for all their ongoing support. ## **Volunteers** We are grateful to our continuing volunteers especially to Janet Holmes who has been with us since the centre opened and without whom our Wednesday afternoon drop in would not be possible. We are sad to see Susan Pearce leave us and are grateful for her time with us. We are happy to welcome Sarah Alsop who is currently supporting in the office with administration work. ## **Financial Review** The financial statements are set out in pages 8 to 15. The statement of Financial Activities shows incoming resources for the year of £55,161 (2022: £52,063) Total expenditure during the year was £73,353 (2022: £66,297) resulting in a deficit for the year of £18,192 (2022: deficit £14,234). Total funds at the year end were £48,370 (2022: £66,562). The total funds balance was made up of restricted funds at £46,960 (2022: £36,458) and unrestrcted funds of £1,410 (2022: £30,104). Kiveton Park Independent Advice Centre aims to maintain unrestricted reserves of 6 months running costs based on an average of the current year and preceding 2 years' costs. As only £1,410 remains in unrestricted reserves the trustees have decided that the charity is no longer a going concern. Page 6 ## **Going concern** Whilst our service remains needed, the centre is struggling with funding and managing the amount of support needed in the community on minimum staff. Due to ongoing dwindling reserves and funding issues the management committee have decided that the charity is unable to continue as a going concern. However, a merger with Citizens Advice Rotherham and District will secure funding going forward and enable the service to continue at Kiveton Park park with the current staff. We have worked closely with Citizens Advice over the years and hope this will be a positive move forward for the centre and the community. The charity will close at some point within the next financial year. The trustees declare that they have approved the above report Signed on behalf of the trustees Signed: Date: Name and position: Page 7 ## **Independent examiners report to the trustees of Kiveton Park Independent Advice Centre CIO for the year ended 31 March 2023** I report to the trustees on my examination of the accounts of Kiveton Park Independent Advice Centre CIO for the year ended 31 March 2023. ## **Responsibilities and basis of report** As charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of Kiveton Park Independent Advice Centre CIO accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiners statement** I have completed my examination. I have reported a matter of concern in my report due to - 1) not being provided with information and explanation, in particuar relating to the current financial position of the charity. - 2) not being confident that the charity is properly tracking its restricted funds. I can confirm that no other materia matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of Kiveton Park Independent Advice Centre CIO as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounting and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. I confirm that there are no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: Simon Brook FCCA Voluntary Action Rotherham Ltd Community Accountancy The Spectrum Coke Hill Rotherham S60 2HX Page 8 ## **Kiveton Park Independent Advice Centre CIO Statement of Financial Activities for the year ended 31 March 2023** |||**2023**|**2023**|**2023**|**2022**|**2022**|**2022**| |---|---|---|---|---|---|---|---| |||**Unrestricted **|**Restricted**|**Total **|**Unrestricted **|**Restricted**|**Total**| |**INCOMING RESOURCES**||**£**|**£**|**£**|**£**|**£**|**£**| |**Voluntary Income**|||||||| |Grants & Contracts|**2**|-|54,701|54,701|27,000|25,026|52,026| |Investment Income||460||460|38|-|38| |**Total incoming resources**||**460**|**54,701**|**55,161**|27,038|25,026|52,063| |**EXPENDED RESOURCES**|||||||| |Wages & salaries|**3**|2,931|61,880|64,811|18,062|41,928|59,991| |Advertising||-||-|-|124|124| |Bank charges||50|299|349|290|85|376| |Computer costs||-|3,113|3,113|-|239|239| |Equipment and books||-|182|182|-|157|157| |General administration expenses||-|270|270|-|687|687| |Insurance||-|843|843|842|-|842| |Independent examiners fee||803|-|803|803|-|803| |Payroll provision||-|263|263|-|315|315| |Professional fees||-|252|252|-|380|380| |Membership and subscriptions||-|1,473|1,473|263|1,079|1,342| |Telephone & internet||-|668|668|199|592|791| |Penalties/fines||-|-|-|250|-|250| |Training costs||-|326|326|-|-|-| |**Total expended resources**||**3,784**|**69,569**|**73,353**|20,710|45,587|66,297| |**Net (expenditure) / income**||**(3,324)**|**(14,868)**|**(18,192)**|6,328|20,562
-|(14,234)| |Transfers between funds||(25,370)|25,370|-|-|-|-| |**Net movement in funds**||**(28,694)**|**10,502**|**(18,192)**|**6,328**|**(20,562)**|**(14,234)**| |**Total funds brought forward**||30,104|36,458|66,562|23,776|57,020|80,796| |**Total funds carried forward**||**1,410**|**46,960**|**48,370**|30,104|36,458|66,562| Page 9 ## **Kiveton Park Independent Advice Centre CIO Balance Sheet as at 31 March 2023** |**Current Assets**
Debtors
**6**
Cash and short term deposits
**Current liabilities**
Creditors - amounts due within one year
**7**
**Net current assets**
**Net assets**
**Represented by:**
Unrestricted funds
Restricted funds
**8**
**Total funds**|**2023**
**2022**
**£**
**£**
7,965
1,390
44,086
66,901
52,051
68,291
(3,681)
(1,729)
**48,370**
**66,562**
**48,370**
**66,562**
1,410
30,104
46,960
36,458
**48,370**
**66,562**| |---|---| The notes on the following pages form part of these financial statements ## **The Trustees declare that they have approved the accounts above.** Signed on behalf of the Charity's trustees: Signed: Date: Print name:__________________________ Page 10 ## **Kiveton Park Independent Advice Centre CIO Notes to the accounts** ## **for the year ended 31 March 2023** ## **1 Accounting policies** ## **a) Basis of preparation** The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019) - (Charities SORP (FRS102)) The charity meets the definition of a public benefit entity under FRS102. Income and expenditure has been analysed in the accounts using natural classification, in accordance with the provisions of Section 4.6, SORP 2019 (small charities). ## **b) Incoming resources** Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably. Income from government and other grants, whether 'capital' grants or 'revenue' grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred. ## **c) Resources expended** Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. ## **d) Fixed assets** Depreciation is calculated to write down the cost or valuation, less estimated residual value of all tangible fixed assets over their expected useful lives on a straight line basis. Expenditure is capitalised if the cost is greater than £500 and the item purchased is deemed to have a useful life greater than 1 year. Fixture, Fittings & Equipment 33.33% straight line Page 11 ## **Kiveton Park Independent Advice Centre CIO Notes to the accounts for the year ended 31 March 2023** ## **1 Accounting policies continued** ## **e) Going Concern** The trustees do not expect the charity to continue as a going concern, as detailed in their annual report (page 7). The financial statements have not been prepared on a going concern basis. An asset purchased in the financial year which would normally have been capitalised has instead been expensed. In all other respects, the financial statements are similar to how they would be reported under the going concern basis ## **f) Fund Accounting** Incoming resources that may be applied for the charities general purposes are treated as unrestricted income and credited to the unrestricted funds. Where a donation or grant is required to be used for a specific purpose, the amount concerned is treated as restricted income and is credited to the appropriate restricted fund. Page 12 ## **2 Grants and Contracts** |**Unrestricted**
**Funds**
**£**
Arnold Clarke
-
Brelms Trust
-
NHS Foundation Trust (RDASH)
-
The Big Lottery Fund (A4A)
-
Coalfields Regeneration Trust
-
RMBC
-
-
**_Unrestricted_**
_Prior year_
**_Funds_**
**£**
Arnold Clarke
-
Brelms Trust
-
NHS Foundation Trust (RDASH)
-
The Big Lottery Fund (A4A)
-
Coalfields Regeneration Trust
-
RMBC
27,000
27,000
**3 Staff Costs and Numbers**
Staff costs were as follows:
Wages and salaries
Employers National Insurance costs
Employers allowance
Employers Pension Contributions
Redundancy costs|**Restricted**
**Total**
**Funds**
**2023**
**£**
**£**
2,000
2,000
5,000
5,000
18,701
18,701
-
2,000
2,000
27,000
27,000
54,701
54,701
**_Restricted_**
**_Total_**
**_Funds_**
**_2022_**
**£**
**£**
-
-
-
-
15,170
15,170
9,856
9,856
-
-
-
27,000
25,026
52,026
**2023**
**2022**
**£**
**£**
62,247
57,179
4,842
3,543
(4,842)
(3,543)
2,564
2,128
-
684
64,811
59,991| |---|---| No employee received emoluments of more than £60,000. The average number of employees during the year was 3 (2022: 3). ## **4 Trustees remuneration, benefits and expenses** The Trustees received no remuneration and no expenses were reimbursed during the period (2022: none) ## **5 Related party transactions.** There were no related party transactions during the period. ## **Kiveton Park Independent Advice Centre CIO Notes to the accounts for the year ended 31 March 2023** |**6 Debtors**
HMRC asset
Accrued income
Prepayments
**7 Creditors**
Accruals
HMRC Liabilities
**8 Movement in Funds**
**Restricted Funders**
NHS Foundation Trust RDASH
RMBC / CARD
Coalfields
The Big Lottery - A4A
Arnold Clarke
Brelms Trust
_Prior year_
NHS Foundation Trust RDASH
RMBC / CARD
Coalfields
The Big Lottery - A4A
Arnold Clarke
Brelms Trust|**2023**
**£**
1,390
6,575
-
7,965
**2023**
**£**
1,491
2,190
3,681
**Brought**
**Incoming**
**forward**
**Resources **
**£**
**£**
38,015
18,701
(5,349)
27,000
102
2,000
3,691
-
-
2,000
-
5,000
**36,458**
**54,701**
**_Brought_**
**_Incoming_**
**_forward_**
**_Resources _**
**_£_**
**_£_**
35,350
15,170
20,250
-
1,420
-
-
9,856
-
-
-
-
**_57,020_**
**_25,026_**|**2022**
**£**
-
-
1,390
1,390
**2022**
**£**
1,729
-
1,729
**Expended**
**Transfers**
**Carried**
**Resources**
**forward**
**£**
**£**
**£**
13,891
-
42,825
43,209
21,558
-
951
-
1,151
7,501
3,810
-
1,356
-
644
2,659
-
2,341
**69,567**
**25,368**
**46,960**
**_Expended_**
**_Transfers_**
**_Carried_**
**_Resources_**
**_forward_**
**_£_**
**_£_**
**_£_**
12,505
-
38,015
25,599
-
(5,349)
1,318
-
102
6,165
-
3,691
-
-
-
-
-
-
**_45,587_**
**_-_**
**_36,458_**| |---|---|---| ## **9 Fees paid to the Independent Examiners organisation** |QuickBooks licence
Payroll Bureau|**2023**
**£**
252
263
515|**2022**
**£**
240
315
555| |---|---|---| Page 14