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2022-08-31-accounts

Broadgrace Charitable Incorporated Organisation Trustees’ annual report and financial statements

1[st] September 2021 – 31[st] August 2022

Contents

Trustees’ annual report page 1
Financial review page 9
Independent examiner’s report page 10
Financial statements and notes page 11

Trustees’ annual report

For the period 1[st] September 2021 – 31[st] August 2022

Reference and administration details

Charity name and registered charity number

Broadgrace | 1171839

The charity is also often referred to as Broadgrace Church.

Charity’s principal address and contact details

Broadgrace Church, The River Rooms, Church Street, Coltishall, Norwich, NR12 7BX.

01692 535593 | www.broadgrace.org.uk | enquiries@broadgrace.org.uk

Names of the trustees who manage the charity

Name Office Stephen Michael Chair of Trustees (and elder of the church) Daniel Ernst Trustee (and elder of the church) Matthew Hall Trustee (and elder of the church) John Hindley Trustee (and elder of the church) Timothy Chapman Trustee Fiona Foreman Trustee

Structure, governance and management

Broadgrace is constituted as a Charitable Incorporated Organisation (CIO). It is governed by a Constitution of a Charitable Incorporated Institution whose only voting members are its Charity Trustees (the ‘Constitution’), dated 21[st] February 2017.

Broadgrace CIO was created to replace an existing charity, Broad Grace Charitable Trust (registered Charity number 1136670). All assets and activities of Broadgrace Charitable Trust were transferred to the new CIO on 1[st] September 2017. Broad Grace Charitable Trust was then closed, and was removed from the Charity Commission register on 2[nd] October 2018.

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Appointment of trustees

Charity Trustees are appointed by a resolution passed at a meeting of the ‘Spiritual Leadership’ of the church. The Spiritual Leadership is made up of the elders of the church. All members of the Spiritual Leadership are currently also trustees. The trustees are in agreement, however, that it is also important to have ‘external’ trustees as members of the board. They bring a broader perspective and wisdom that is a valuable addition to that of the trustees who are more closely involved with the day-to-day work of the charity. They also contribute different experience of work and church life that is extremely valuable.

Governance and management of Broadgrace

The Constitution states that: ‘The spiritual government and leadership of the Church Fellowship for the purposes of which the CIO has been established shall remain with the Spiritual Leadership and to the extent to which the Charity Trustees are not synonymous with the Spiritual Leadership their powers shall be confined to the proper management and administration of the CIO in accordance with the provisions of this Constitution and in furtherance of the Objects and in so doing they shall have full and proper regard to the Spiritual Leadership provided always that they shall not act outside their powers as conferred by this Constitution and by general law.’

The Spiritual Leadership of the church is made up of four elders: Daniel Ernst, Matthew Hall, John Hindley and Stephen Michael. All four of these are also trustees of the charity. In addition, John Hindley is employed full-time to serve the church. Daniel Ernst was employed one day a week to serve the church until November 2020 at which time he resigned from this position; he continues as an elder and trustee of Broadgrace. Since the Trustees’ Meeting on 24[th] January 2020 all matters relating to employment, have been delegated to a formal Remuneration Committee made up of Matthew Hall (Chair), Timothy Chapman, Fiona Foreman and Stephen Michael. This committee undertakes all discussion of salary, terms and conditions and other matter relating to employment. Employed trustees will not become members of this Committee.

The elders of the church meet weekly for prayer and to discuss any urgent pastoral or other matters. They also meet monthly to discuss any business affecting the church and to spend longer considering the life of the church. Once or twice a year they have an ‘away-day’ together to allow for wider reflection. They also meet for an evening from time to time to discuss theological matter that have interested one of them. The trustees meet twice a year, or more frequently if there is a need to do so.

The elders are accessible to all the members of the church and regard themselves as members together of a family and not above or superior to any other members. They strive to have a highly consultative decision making process, with church members having great involvement in and ownership of decisions. Many other members serve in various ways, and we are highly dependent on one another in all aspects of church life.

Professional advisors

Bankers

HSBC, 18 London Street, Norwich, Norfolk, NR2 1LG.

Independent examiner

Richard Williams, 9 Kingsway, New Malden, KT3 6AJ.

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Public benefit statement

The trustees are satisfied that the activities we undertake to meet our charitable objects are for the public benefit. All the various meetings, groups, courses and events are open to the public; events and activities are advertised as widely as possible and members are keen to share their faith and church life with the community.

Additionally, some of the meetings and events we run are specifically aimed at the general public. One example would be Tiddlers , our baby and toddler group which is widely regarded as a making a valuable contribution to village life. During the past year we have restarted Tiddlers indoors, at The Tithe Barn in Horstead. Due to an increased number of volunteers we have been able to run Tiddlers weekly rather than fortnightly as previously.

We continue to use our building, The River Rooms, to serve the local community. The facilities we provide there are available to everyone. We were able to help our tenants, A Piece of Cake tea room, during the coronavirus pandemic by making the hall available to them free-of-charge to allow them to socially distance while preparing food. We have continued with the arrangement, with the tea room moving out when others need to use the hall. Our good relations have improved even more during this period and we continue to see the building as an opportunity for partnership with the local community.

At each of their meetings, the trustees consider how the charity is benefitting the public in its activities and in the general ways that church life is conducted.

Activity of the charity in meetings its objectives

Objects

The Objects of the CIO are, for the public benefit, the advancement of the Christian faith, in accordance with the Statement of Faith, in such ways as the charity trustees may from time to time decide.

Activities of the charity

In common with all his churches, Jesus Christ lies at the heart of all we are and do as a charity. Our main activity is to live as a church family who love, care for, support and disciple one another. We seek to be an open family, welcoming in all who want to join us in investigating faith in Christ or in following him. This means that our culture is of paramount importance. Love has to be real, which means we must make time to know each other and our Lord.

As a result of this we prioritise praying and reading the Bible together as the primary means of relating to God, and time together knowing and loving each other as the primary means of relating to one another. This culture, shaped by Christ’s gospel, is more important than the organised activity of the church. Most ministry is carried out as we share time, gifts and lives with one another and with our neighbours. The elders and members of the church focus much of our attention on cultivating such a culture of love and faith, with the organised activities of the church seen as supporting this ministry rather than being dominant.

This approach is both more freeing for church members, allowing all to serve one another rather than controlling what Christian service looks like, and also more effective. This is because we are free to respond to need as we see it, rather than having to go through structures or decision-making bodies. In a larger

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church these might be necessary. As a smaller church, though, we strive to only create structures and ministry programs that will support the family life of the church rather than institutionalise it.

Emerging from a challenging time

In our last annual report, 2020-21, we reflected on the serious challenges we had faced during that year. These came from the coronavirus pandemic which was challenging for all society and also from a number of cases of sexual and spiritual abuse in the wider church. We noted that we saw spiritual growth through these challenges and are grateful to the Lord for bringing us through a difficult time with love and care.

We also noted two specific outcomes of these challenges:

Our activities during 2021-22

During the year we have engaged in the following ministries and areas of church activity:

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screen as well as a permanent ceiling-mounted Zoom camera. As the fear of covid-19 recedes we have stopped providing the outdoor sound relay and have noticed that only very seldom to people sit upstairs. It is still good to have this space of socially distanced seating for when medically vulnerable people have come to church and in time it will provide more seating to increase our capacity. We have also found it useful to have the option of coming on Zoom for those who are poorly, with covid-19 or other illnesses and we plan to keep it as part of our weekly meetings. We do not suffer from the problem of people preferring Zoom when they could otherwise come in person that some churches have faced. Our small, family feel provides a warm incentive to come when one can!

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Wednesday and the other two at The River Rooms on a Sunday morning. The leaders put in a lot of time and effort and run excellent meetings. They also pray for and build friendships with the children. These groups have seen children inviting their friends from school, both to outings and parties and to the regular meetings. We are really glad to see them as an opportunity to draw others in as well as for the children to grow in their faith.

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Financial Review

The charity raises money primarily through the giving from its members, gifts from supporters and through income from rental of the River Rooms.

The accounts are prepared under the Receipts and Payments method. During the financial period to 31 August 2022, £61,017 (2021: £80,491) was received in donations, with an additional £9,594 in gift-aid receipts.

Additionally, £26,630 (2021: £24,986) was received in rental income from the River Rooms and £3,244 (2021: £788) in other income including royalties from John Hindley’s publications.

The value of direct charitable activities was £67,219 (2021: £58,473). Grants and donations paid out were £15,594 (2020: £17,158) which includes grants and fees for Emily Paterson to support her study of UNION as well as donations to a number of other local and national charitable organisations.

Loan repayments of £12,147 (2021: £39,938) were made against the interest-bearing loan held with Rural Ministries. The non-interest bearing loans were all repaid in 2021.

Statement of the charity’s policy on reserves

The trustees have decided to maintain £25,000 in reserves. This figure was based on the following requirements:

The cash balance at 31 August 2022 was £61,339.

Details of any funds materially in deficit

There were no funds in deficit at 31 August 2022.

Risk statement

The charity is exposed to various risks - be they operational, financial or reputational. The trustees review the charity's activities regularly to identify significant risks and, where possible, they take appropriate measures to mitigate those risks.

Statement of trustees’ responsibilities

Charity law requires us as Trustees to prepare financial statements for each accounting year which record the receipts and payments of the charity for the year.

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We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011.

We are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities. We are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website in accordance with legislation in the United Kingdom governing the preparation and dissemination of financial statements.

Independent Examiner

Mr Richard Williams has been appointed as the charity’s independent examiner. His report can be seen on pages 9.

Approval

This report was approved by the trustees and signed on their behalf by:

Stephen Michael Chair of Trustees

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Independent Examiner’s Report to the trustees of Broadgrace CIO

for the period 1[st] September 2020 – 31[st] August 2022

I report to the trustees on my examination of the accounts of Broadgrace CIO ('the charity') for the year ended 31 August 2022 on pages 11 to 14, and notes pages 1-3.

Responsibilities and basis of report

As the trustees of the charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in accordance with section 130 of the 2011 Act; or

  2. the accounts do not accord with the accounting records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed

Richard Williams

Address: 9 Kingsway, New Malden, KT3 6JA

Date: 16 June 2023

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Financial Statements for the year ended 31[st] August 2022

Receipts and Payments Accounts

Notes
Income receipts
Donations, legacies and grants
Gift aid receipts
Income from charitable activities
Rental Income
Investment Income
Total
Capital and similar receipts
Total receipts
General
Funds
£
59,781
9,373
3,244
26,630
67
99,094
-
99,094
Restricted
Funds
£
1,236
222
-
-
1,458
-
1,458
2022
£
61,017
9,594
3,244
26,630
67
100,552
-
100,552
2021
£
80,491
10,673
788
24,986
228
117,166
-
117,166

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Payments
Notes
Payments in relation to charitable
activities undertaken directly
2
Grants paid in relation to charitable
activities undertaken by others
3
Purchase of fixed assets
Purchase of investments
Loans repaid
Total payments
Net of receipts / (payments) before
transfers
Transfers between funds
Net movement in funds
Cash funds as at last year end
Cash funds at this year end
General
Funds
£
67,219
4,315
71,535
-
-
12,147
12,147
83,682
15,413
-
15,413
55,748
71,161
Restricted
Funds
£
-
11,279
11,763
-
-
-
39,358
-9,822
-
-9,822
-
-9,822
2022
£
67,219
15,594
82,814
12,147
12,147
94,961
5,591
-
5,591
55,748
61,339
2021
£
58,473
17,158
75,631
-
-
39,938
39,938
115,569
1,597
-
1,597
54,151
55,748

The notes on pages 15-17 form part of these accounts.

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Statement of assets and liabilities

Notes
A
Cash funds
Cash at bank with immediate access
Notice deposits
Petty cash
B
Other monetary assets
Gift aid due to charity
Other debtors
C
Liabilities
Interest Bearing Loans
Non-interest bearing Loans
Tenants Deposits
Taxes due
Grants payable
Accrued expenses
General
funds
£
60,944
-
-
60,944
5,029
-
5,029
113,192
-
3,079
-
-
-
116,270
Restricted
funds
£
395
-
-
395
-
-
-
-
-
-
-
-
-
2022
£
61,339
61,339
5,029
5,029
113,192
3,079
-
-
-
116,270
2021
£
55,748
-
-
55,748
3,663
-
3,663
125,439
-
2,979
-
2,000
-
130,418

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D Assets retained for charity's own use

Fund to which
asset belongs
Land and buildings (The River Rooms, Church Street, Coltishall)
Furniture and PA Equipment
The trustees have used insurance values as an
approximation for current values.
Current
value
£
502,845
27,772
530,617

E Investment assets

The charity does not have any investment assets.

F Guarantees and secured debts

The outstanding balance on the charity's loan with Rural Ministries is secured on the River Rooms. Total loan repayments including interest due for 2022/23 are £14,820 (as at 31 August 2022) although this will increase as interest rates rise. Interest rate is set at 1% above base rate.

The accounts were approved by the trustees and signed on their behalf

by date 13/6/23
-------------------------------------------- -------------

The notes on pages 15-17 form part of these accounts.

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Notes to the accounts

1 Accounting policies

The accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes. The accountancy profession have determined that only accounts prepared in accordance with applicable accounting standards present a 'true and fair' view and, as these receipts and payments accounts have not (and cannot) be prepared in accordance with accounting standards, these accounts do not present (and are not intended to present) a 'true and fair' view of the charity's financial activities and state of affairs.

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects.

Payments in relation to charitable activities

Notes
Employment costs (including Pension payments)
River Rooms Operating Costs
2(a)
Other operating costs
Interest Payments on loans
General
funds
£
40,878
15,838
8,683
1,821
67,219
Restricted
Funds
£
-
-
-
-
-
Total
2022
£
40,878
15,838
8,683
1,821
67,219
Total
2021
£
40,524
9,128
1,760
1,453
52,865
2
(a)
Property costs comprise:
Utilities
Repairs and Maintenance
Insurance
General
funds
£
11,271
4,144
424
15,838
Restricted
Funds
£
-
-
-
-
Total
2022
£
11,271
4,144
424
15,838
Total
2021
£
6,852
1,872
404
9,128
Grants for:
Church Planting (UK and Europe)
Rural Ministries
Other donations (UK)
Other donations (Overseas partners)
General
funds
£
720
1,200
1,675
720
4,315
Restricted
Funds
£
-
-
10,216
1,062
11,279
Total
2022
£
720
1,200
11,891
1,783
15,594
Total
2021
£
720
1,200
15,238
-
17,158

4 Transactions with related parties

John Hindley (Full-time) was employed as Pastor. Total remuneration package was £40,524 (including pension contributions) for serving in that capacity, not for serving as trustees; these payments are permitted by the charity's governing document.

The only other expenses paid to trustees were reimbursements for items purchased in relation to ministry and travel expenses for the employed staff. All expenses payments were in line with Broadgrace financial policy and were approved by two signatories.

5 Movement of funds

ovement of funds
General funds
General Reserves
General Church Activities
River Rooms (Rental reserve)
River Rooms (Repairs and Maintenance Fund)
Restricted funds
Funding for Emily Patterson
Ukrainian donations
Total funds
Balance
at
31.08.2021
£
28,748
5,000
10,000
10,000
53,748
2,000
2,000
55,748
Receipts
£
99,094
-
-
-
99,094
1,458
1,458
100,552
Payments
£
91,898
-
-
-
91,898
-2000
-1,063
-3,063
94,961
Transfers
£
-
-
-
-
-
-
-
-
Balance
at
31.08.22
£
35,945
5,000
10,000
10,000
60,945
-
395
395
61,339